Qs and As.pdf

SITE Visit

May 15, 2023

Catering services for July 4th Reception

U.S. EMBASSY – ATHENS, GREECE

Q1. Can the caterer use white tablecloths for all serving tables?

A1. Yes, tablecloths for serving tables can be white color.

Q2. Can glass containers be smaller than 20lt?

A2. Caterer may suggest a different size; however, caterer assumes responsibility to ensure adequate resupply if a smaller size container is used.

Q3. Who will provide the alcohol (vodka) for the signature/specialty drink?

A3. The U.S. Government will provide 30lt of vodka for the signature drink.

Q4. Where will the Independence Day Themed Pretzel snacks be served?

A4. Caterer shall provide the serving bowls to place the snacks next to BAR 6, as stated in the

Performance Work Statement, Equipment.

Q5. Can the caterer use charcoal grills instead of propane grills?

A5. Yes, the caterer can use charcoal grills.

Q6. Where will the prepackaged cold food items be stored?

A6. Caterer is responsible for providing any needed refrigerators and/or freezers, as stated in the

Performance Work Statement, Equipment.

Q7. When do we need to set up the tables?

A7. All stations (food and drinks) must be set up no later than close of business, 1600, on June 28th, 2023.

Q8. Do we need to hide the food prep area at the tennis court?

A8. The hot food buffet table will be open-kitchen style with a direct view of the grilling stations.

Caterer may use screening devices to hide the area behind the grilling stations for food preparation, and storage if they so choose.

Q9. Please provide more information about the hamburgers.

A9. They should taste like real American burgers. The best beef for making hamburger patties is 80% lean and 20% fat ground beef.

Q10. Please specify the dimensions of the tents for the bars.

A10. Caterer shall not provide any tents for the bars. The solicitation document will be amended to delete this requirement.

Q11. What was the event attendance in 2022?

A11. The contract document stated 800 persons.