carl sandburg college toilet room renovation bldg e.pdf

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395 Carthage campus: 305 Sandburg Drive, Carthage, IL 62321 | p: 217.357.3129 | f: 217.357.5312

Toilet Room Renovation - Bldg E

06262026JH

REQUEST FOR BID

Sandburg / 2400 Tom L Wilson Blvd Galesburg IL 61401 sandburg.edu

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

I. Bid overview A. Sandburg background

Carl Sandburg College is dedicated to serving the educational needs of western and central Illinois. With the fourth largest community college district in square miles, the college has served all or part of a 10-county area for more than 55 years. Students planning to transfer to a four-year university or enter the skilled workforce can select one of more than 40 programs the college offers. The college had more than 2,000 full- or part-time students enrolled for the 2023- 2024 academic year. The main campus, located in Galesburg, IL, has an additional location in downtown Galesburg and a branch campus in Carthage, IL.

Mission To provide all students with opportunities for success.

Vision Where dreams come to life and lives come to change.

B. Objectives

The objective of the Carl Sandburg College Toilet Room Renovation Project is to modernize designated existing toilet room facilities to provide:

Safe, accessible, durable, efficient, and code-compliant spaces Improved support for students, employees, visitors, and campus operations Upgrades to aging finishes, fixtures, partitions, accessories, lighting, plumbing components, ventilation conditions, and related building elements nearing the end of their useful life

The renovation work shall improve the overall functionality and appearance of the toilet rooms by:

Providing durable, easily maintained materials and systems suitable for a high-use educational environment

Enhancing accessibility in accordance with ADA requirements and current building codes

Improving user safety and sanitary conditions Reducing ongoing maintenance needs Delivering more reliable plumbing, electrical, mechanical, and building-support systems

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

All work shall be completed:

In a professional manner As a fully functional, clean, safe, and complete renovation ready for College use

C. Scope of services

SEE ATTACHMENTS

226086 DWG ToiletRenovation 226086 SPC ToiletRenovation

II. Schedule of events Event Date and time

Issue request for bids July 14, 2026 Pre-bid meeting July 21, 2026 @ 1:00 p.m. CT Last day to submit online questions August 4, 2026@ 1:00 p.m. CT Bid submittals due August 11, 2026@ 1:00 p.m. CT Winning bid presented to Board of Trustees for approval

August 27, 2026

Schedule notes: The above dates are subject to change at the discretion of Sandburg.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

III.Evaluation & award criteria Sandburg will evaluate all bids to determine whether they are responsive and whether the bidder is responsible. Only bids meeting both requirements will be considered for award.

The evaluation will include:

Verification that all required documents, forms, certifications, and pricing have been submitted

Review of compliance with all specifications and contract requirements

Confirmation of bidder qualifications, references, and ability to perform

Any other factors necessary to protect the best interest of the College

No subjective scoring or weighted criteria will be used. Award is based strictly on the lowest responsive and responsible bid.

The College reserves the right to:

Reject any or all bids

Waive minor informalities or technical defects

Request clarification from any bidder

Accept the bid deemed most advantageous to the College

No award is final until formally approved by the Sandburg Board of Trustees.

If two or more bidders submit identical low bids and each is determined to be responsive and responsible, Sandburg will apply the following tie-breaking procedures in order:

1. Local Preference:

Award may be made to the bidder whose business location is closest to the College district.

2. Past Performance:

Preference may be given to the bidder with the stronger documented history of successful performance on prior College contracts.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

3. Earliest Bid Submission Timestamp:

The contract may be awarded to the bidder whose bid was received first by the College.

4. Random Selection:

If the tie cannot be resolved through the steps above, the College may break the tie by a documented random method conducted in the presence of at least two College employees.

IV. General requirements Bids will be received by Sandburg, pursuant to specifications.

A. Receipt of bids Vendors shall submit bids in accordance with the process and dates outlined via the College’s eProcurement system.

Bids will be held good and not withdrawn for 60 calendar days from the date of bid opening.

Bids on all work of this contract shall be subject to the provisions of the Illinois Prevailing Wage Act, 820 IL CS 130/0.01 et seq., the Equal Employment Opportunity Clause — rules of the Illinois Human Rights Commission, the Illinois Drug-Free Workplace Act, and all other applicable and governing laws and ordinances.

B. Required forms All vendors must submit the following forms with the bid submissions:

Non-Collusion Affidavit

Vendor Certification

C. Standard terms and conditions Vendors agree to comply with Sandburg’s standard terms and conditions as provided with the request for bid.