carl sandburg college campus electrical metering SOL1631335.pdf

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395 Carthage campus: 305 Sandburg Drive, Carthage, IL 62321 | p: 217.357.3129 | f: 217.357.5312

Campus Electrical Metering

06032026JH

REQUEST FOR BID

Sandburg / 2400 Tom L Wilson Blvd Galesburg IL 61401 sandburg.edu

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

I. Bid overview A. Sandburg background

Carl Sandburg College is dedicated to serving the educational needs of western and central Illinois. With the fourth largest community college district in square miles, the college has served all or part of a 10-county area for more than 55 years. Students planning to transfer to a four-year university or enter the skilled workforce can select one of more than 40 programs the college offers. The college had more than 2,000 full- or part-time students enrolled for the 2023- 2024 academic year. The main campus, located in Galesburg, IL, has an additional location in downtown Galesburg and a branch campus in Carthage, IL.

Mission To provide all students with opportunities for success.

Vision Where dreams come to life and lives come to change.

B. Objectives The project will provide Carl Sandburg College with a centralized electrical power monitoring system by installing new electrical meters, communication cabling, software, and updated electrical one-line diagrams. This work will allow the College to monitor electrical demand, usage, power quality, and system performance in a more reliable and accessible way, while also supporting future planning, energy management, troubleshooting, and capital project decisions.

Project Objectives

Install new electrical meters at selected main distribution and branch panel locations.

Provide real-time monitoring of electrical usage, demand, voltage, amperage, power factor, harmonics, and related system data.

Connect meters through the required wiring, cabling, network, and communication infrastructure.

Provide power monitoring software capable of collecting, displaying, storing, and reporting electrical data.

Update electrical one-line diagrams to better reflect current campus electrical infrastructure.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

Improve the College’s ability to identify energy trends, demand issues, and potential power quality concerns.

Support long-term facility planning, utility management, deferred maintenance decisions, and future electrical system upgrades.

Complete testing, commissioning, training, and system turnover so the College can properly operate and maintain the monitoring system.

C. Scope of services

1. See attachments o Spec Cover o OFB Electrical Specs o OFB Drawings

II. Schedule of events Event Date and time

Issue request for bids June 9, 2026 Pre-bid meeting June 17, 2026 @ 1:00 p.m. CT Last day to submit online questions June 29, 2026@ 3:00 p.m. CT Bid submittals due July 6, 2026@ 3:00 p.m. CT Winning bid presented to Board of Trustees for approval

July 23, 2026

Schedule notes: The above dates are subject to change at the discretion of Sandburg.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

III.Evaluation & award criteria Sandburg will evaluate all bids to determine whether they are responsive and whether the bidder is responsible. Only bids meeting both requirements will be considered for award.

The evaluation will include:

Verification that all required documents, forms, certifications, and pricing have been submitted

Review of compliance with all specifications and contract requirements

Confirmation of bidder qualifications, references, and ability to perform

Any other factors necessary to protect the best interest of the College

No subjective scoring or weighted criteria will be used. Award is based strictly on the lowest responsive and responsible bid.

The College reserves the right to:

Reject any or all bids

Waive minor informalities or technical defects

Request clarification from any bidder

Accept the bid deemed most advantageous to the College

No award is final until formally approved by the Sandburg Board of Trustees.

If two or more bidders submit identical low bids and each is determined to be responsive and responsible, Sandburg will apply the following tie-breaking procedures in order:

1. Local Preference:

Award may be made to the bidder whose business location is closest to the College district.

2. Past Performance:

Preference may be given to the bidder with the stronger documented history of successful performance on prior College contracts.

Galesburg campus: 2400 Tom L. Wilson Boulevard, Galesburg, IL 61401 | p: 309.341.2518 | f: 309.344.1395

3. Earliest Bid Submission Timestamp:

The contract may be awarded to the bidder whose bid was received first by the College.

4. Random Selection:

If the tie cannot be resolved through the steps above, the College may break the tie by a documented random method conducted in the presence of at least two College employees.

IV. General requirements Bids will be received by Sandburg, pursuant to specifications.

A. Receipt of bids Vendors shall submit bids in accordance with the process and dates outlined via the College’s eProcurement system.

Bids will be held good and not withdrawn for 60 calendar days from the date of bid opening.

Bids on all work of this contract shall be subject to the provisions of the Illinois Prevailing Wage Act, 820 IL CS 130/0.01 et seq., the Equal Employment Opportunity Clause — rules of the Illinois Human Rights Commission, the Illinois Drug-Free Workplace Act, and all other applicable and governing laws and ordinances.

B. Required forms All vendors must submit the following forms with the bid submissions:

Non-Collusion Affidavit

Vendor Certification

C. Standard terms and conditions Vendors agree to comply with Sandburg’s standard terms and conditions as provided with the request for bid.