cape may Opportunity__RFP__StormwaterMappingServic_2026-07-15_115228.pdf

Request for Proposals

For

Professional Engineering Services

COUNTYWIDE STORMWATER MAPPING SERVICES

САРЕ МAY COUNTY – NEW JERSEY

CA

By The

САРЕ МАY COUNTY BOARD OF COMMISSIONERS

July 2026

Advertise: July 15, 2026

Receive Bids August 12, 2026

Award: August 25, 2026

NTP: August 26, 2026

LEONARD C. DESIDERIO

Commissioner

ROBERT CHURCH, Р.Е.

County Engineer

САРЕ MAY COUNTY

DEPARTMENT OF ENGINEERING

Office of the COUNTY ENGINEER

4 Moore Road

Cape May Court House, N.J. 08210-1601

(609) 465-1035 Fax: (609) 465-1418

E-mail: countyengineer@co.cape-may.nj.us Website: www.capemaycountynj.gov

Cape May County is an Equal Opportunity Employer

CAPE MAL

Date of Advertisement:

July 15th and 22nd and 29th, 2026 in the Cape May Star and Wave and Ocean City Sentine!

ADVERTISEMENT

REQUEST FOR PROPOSALS

PROFESSIONAL ENGINEERING SERVICES FOR

COUNTYWIDE STORMWATER MAPPING SERVICES

FOR NJDEP COMPLIANCE

The County of Cape May is soliciting Proposals from qualified firms, or groups of firms, to provide professional engineering services for the Stormwater Mapping Services for compliance to NJDEP regulations for County watershed and outfall inventories. The scope of services to be provided consists of developing and updating stormwater mapping across the County of Cape May in order to maintain an

MS4 Infrastructure Map that delineates the location of significant stormwater features that are owned or operated by the County. Field survey and map preparation are part of the scope of work.

Copies of the Request for Proposals can be obtained from the Cape May County Purchasing Department by going to Cape May County Procurement Portal at capemayprocure.org. Sealed Proposals addressed to County Administrator, will be received up to 2:00 p.m. prevailing time, on Wednesday August 12, 2026, at which time they will be publicly opened and read in the County Administration Building, 4

Moore Road, Crest Haven Complex, Cape May Court House, New Jersey, for the following:

PROFESSIONAL ENGINEERING SERVICES FOR

COUNTYWIDE STORMWATER MAPPING SERVICES

Four (4) copies of the Technical Proposals (one copy shall be unbound) and two (4) copies of the Cost

Proposals (one copy shall be unbound) in a separate sealed envelope and both proposal (Technical and

Cost) must be enclosed in a sealed envelope bearing the name and address of the Firm and clearly marked

"Professional Engineering Services for Countywide Stormwater Mapping Services " on the outside; and addressed to the Clerk of the Board, County Administration Building, 4 Moore Road, Cape May Court

House, NJ 08210; and delivered to the Clerk of the Board's office before the time noted above.

The Prime Consultant and each sub consultant listed in the Proposal must be Cost Basis Approved by the

State of New Jersey. Consultant services funded in wholly or partially with Federal funds are to be procured and administered by the County in accordance with 49 CFR Part 18. All contracts for engineering services will comply with the requirements of 23 CFR 172.

The Request for Proposals is intended solely to obtain competitive proposals from which the County may choose a vendor(s) that best meet(s) the County's needs. It is the County's intent to award any contract(s) for these services pursuant to N.J.S.A. 40A:11-5(1)(a)(i). The County reserves the right to waive any informalities in and to reject any or all proposals.

This project has no Emerging Small Business Enterprise goal and no DBE goal. Proposers are required to comply with the requirements of P.L. 1975, c. 127 (N.J.A.C. 17:27) and NJSA 10:5-31 et seq.

Leonard Desiderio

Commissioner

ROBERT CHURCH, PР.E.

County Engineer

CAPE MAY COUNTY

DEPARTMENT OF PUBLIC WORKS

Office of the COUNTY ENGINEER

4 Moore Road

Cape May Court House, N.J. 08210-1601

(609) 465-1035 Fax: (609) 465-1418 WohdWebsite: www.capemaycountynj.gov

Cape May County is an Equal Opportunity Employer

CAPE-MAY

CАPE MAY COUNTY

BOARD OF COMMISSIONERS

REQUEST FOR PROPOSALS FOR STORMWATER MAPPING SERVICES

COUNTY OF CAPE MAY

June, 2026

INTRODUCTION

The County of Cape May (County) seeks proposals from qualified firms to provide stormwater mapping for all County owned stormwater infrastructure. The County is soliciting proposals from qualified engineering or GIS consultant firms. The selected firm will be expected to develop, update and maintain an MS4 Infrastructure Map that delineates the location of noteworthy stormwater features that are owned or operated by the County. The firm is expected to be familiar with all NJDEP Highway Agency Municipal Separate Storm Sewer System (MS4) permit requirement and applicable definitions. The selected firm will be expected to develop a digital GIS map of all the storm water infrastructure owned and operated by Cape May County.

This Request for Proposals (RFP) is a notification of the need for professional engineering services. This RFP is being issued to solicit a Letter of Interest and other documents from firms to determine if they are qualified to perform engineering services on this project. Responding to this RFP does not guarantee that the firm will be contracted to perform any services but will allow for them to be considered for the project.

Inquiries prior to receipt of proposals regarding any discrepancy, error or omission, or items concerning the intent or meaning of the Plans, Specifications, or other Contract Documents or this Request for Proposals (RFP) shall be directed to:

Robert Church, P.E.

County Engineer

County of Cape May

County Administration Building DN-402, 4 Moore Road

Cape May Court House, NJ 08210

Telephone: (609) 465-1035

Fax: (609) 465-1418

E-Mail: Robert.church@co.cape-may.nj.us

No firm or employee of any firm intending to submit a proposal shall contact any County employee for any reason either directly or indirectly related to this RFP other than the aforementioned person or their duly authorized representative. Any firm found violating this policy will be automatically disqualified from consideration for this Project.

Questions are to be submitted in written form only, up to 12 days prior to the bid opening date. All questions and answers will be uploaded on the county portal 10 days prior to the bid opening date.

Copies of the RFP may be obtained from http://capemayprocure.org.

Interested firms must submit four (4) copies of their technical proposal and 4 copies of cost proposals (the technical proposal shall be in a sealed envelope and the cost proposal shall be in another sealed envelope)to the Cape May County Clerk of the Board by the date and time noted in the Advertisement. Since this is a federally funded engineering effort, the basis for selection will be on the most qualified firm based upon the technical proposal. Therefore, the technical proposal shall contain no reference to cost and shall be a separate proposal. The cost proposal shall also be a separate proposal and will be evaluated only after all of the technical proposals have been ranked and the most qualified firm selected. Only at that time with the cost proposal for the most qualified proposer be opened. Each proposal must be submitted in a sealed envelope bearing on the outside the name of the Proposer, their address and the name of the project for which the Proposal is submitted.

Proposals must be received prior to the time and at the place specified in the Advertisement for

RFP. Proposals received after the time of opening of Proposals will be returned to the Proposer unopened.

The Proposer is solely responsible for any and all errors and for timely submission of the Proposal, all components thereof, and all attachments thereto; the County assumes no responsibility for any claim arising from the failure of any Proposer to cause any RFP, proposal component, or attachment to not be delivered to the County on or before the time set for the opening of

Proposals. A Proposer's Checklist is provided with the RFP documents that the Proposer shall use as a guide for the items to be included in the Proposal package. The Proposer's Checklist is not a guaranteed to be a complete listing of the items required in the proposal package and it is ultimately the Proposer's responsibility to provide a complete proposal package.

When Addenda and other forms of notice giving revisions and interpretations of the RFP

Documents are mailed, faxed or otherwise transmitted to prospective Proposers, acknowledgment thereof must be made by the Proposer. The acknowledgment shall be sent as part of the proposal package. If the acknowledgment has not been received with the Proposal package, the proposal may be deemed as a non-responsive.

The cost of this project is funded by the County through a Federal grant received from the

New Jersey Department of Environmental Protection.

PROJECT SCOPE:

The firm is expected to be familiar with all NJDEP Highway Agency Municipal Separate Storm

Sewer System (MS4) permit requirement and applicable definitions. The selected firm will be expected to develop a digital GIS map of all the storm water infrastructure owned and operated by Cape May County. These storm water features include:

이

Outfalls: All MS4 outfall pipes, including GPS location, surface water body received, typе, size, and invert.

MS4 groundwater discharge points (type)

MS4 interconnections (type, upstream entity, downstream entity) Structures: Catch basins, manholes, and inlets. Storm drains inlets (type, catch basin present, label present, retrofitted)

Conveyance Systems: All pipes, culverts, and ditches, all directions of flow must be shown. If conveyance is identified as a pipe, then note the pipes material, diameter, and invert.

Facility Assets: Storm water management basins (detention/ retention), infrastructure, and pump stations green

All the storm water infrastructure features must be verified in the field using State Plane

Coordinates and georeferencing. Each structure needs to be opened to determine the direction of flow, and invert. The datum will be NAVD 1988. The storm5water infrastructure will be located along all county roads and certain public facilities owned by the county. The facilities include

Cape May County Airport roadways (not airside), Cape May County Zoo, and County Commons.

Cape May County has 213 miles of roadway and approximately 2350 inlets. Although manholes and pipe connections are integrated throughout our storm water infrastructure, an accurate inventory is currently unknown. We also do not have an accurate count for the number of outfalls owned by the county. The county determined ownership of the outfall by checking if the connection is tied into inlets along county roads. We have storm water infrastructure maps that will be provided.

The MS4 Infrastructure Map must be submitted to the County as a geo-referenced shapefile, geodatabase, or an AutoCAD file.

The selected firm will be expected to draft a final report, appendices, and an executive summary for submission by the County to the NJDEP. The executive summary will be a brief abstract of the project that can also serve as a standalone document.

• Description of project area

Summary of the existing conditions addressed

Summary timeframe) of the overall projects (e.g. goals, methodology, affected locations, and

Highlight major results or outcomes of the project

Project implications and recommendations

The draft final report will incorporate the following information:

Evaluation Approach and Methodology - present a brief background on the method of evaluating project success, possible applications of results, and including the following:

• List of major questions answered by the evaluation

이

Description of the overall evaluation design and schedule of data collection

Description of the evaluation techniques and targets and why those approaches an appropriate measure of success are on

- Results of Project and Evaluation - the project evaluation shall include, at a minimum, the following information:

Summary of results

Detailed evaluation of findings, including relevant tables, graphs, and charts

Breakdown of findings by relevant variables

Integration of results from multiple qualitative and quantitative data sources

Statement of implications of the project

Specific recommendations for future action

Suggested means for disseminating project results, including technology transfer

Description of strategies for assuring utilization of project results

Submission of as-built plans for implementation projects

The appendices will - at a minimum - be included in the final report:

이 List of all equipment purchased (with associated specification) under the grant and the date in which they were returned to the Department

Additional photos (all digital pictures related to the grant with some key to decipher each picture, both spatially and temporally). Include the photographer's name and WM# SO that credit may be given. This electronic copy, or similar as appropriate, is required even though pictures have been submitted in quarterly reports, as it provides one digital library of the project. All pictures should be saved with names that are indicative of the picture and purpose (e.g. WM15-XXX post-imp storm water).

Educational materials (if an educational brochure was created or a sampling manual or maintenance manual was developed, these should be submitted with all other like materials on a separate electronic copy, or similar, as appropriate, titled "Deliverables.")

Monitoring data (an electronic copy with all raw data in usage format). Any comments or considerations should also be included on this electronic copy, or similar, as appropriate

(e.g. Data point for site b on 8/2/2015 was considered an outlier because...), and a summary of data (probably contained in your final report but should be copied/pasted here as well).

2. BACKGROUND:

Through the New Jersey Department of Environmental Protection, Cape May County has received funds for development of a Green Streets Project Plan. The County is authorized under

NJDEP's R12 Highway Agency General Permit and is required to submit a Storm water

Infrastructure Map associated with this Plan. The mapping, as well as the development of a Green

Streets Project Plan, will enable the County to make prioritized improvements to mitigate flooding, increase storm resiliency, upgrade drainage facilities, and track maintenance. The County, with the assistance of the selected firm, will, 1.) Develop a Storm water Infrastructure

Map; provide Deliverables to the NJDEP on a quarterly basis (i.e. progress and financial reports).

The County is required to submit quarterly progress reports or this project to the NJDEP, in accordance with this schedule (within thirty days after each quarter has ended. The selected firm will submit their draft progress reports to the County for review within ten days after each quarter has ended, to provide sufficient time for review and revisions (if necessary)

Progress Reports

• January - March: due May 1

April - June: due July 31

July - September: due October 31

October - December: due January 31

PROPOSAL REQUIREMENTS:

The Proposal shall include a letter of transmittal bearing the original signature of the authorized

ام representative(s) of the vendor, along with their contact information, and the name of individuals authorized to negotiate of behalf of the firm.

The Proposal shall include a full explanation of the management of the project and services to be provided. The explanation shall be in sufficient detail to determine and evaluate the services to be provided against the services required for the project.

COSTS CONSIDERATIONS:

The consultant agreement for this project shall be Cost-Plus Fixed Fee type of an agreement.

Cost-Plus Fixed Fee agreements reimburse the consultant for costs associated with salaries, overhead, direct expenses, and a negotiated fee.

This design project is being funded solely by the County thru Federal reimbursement. Currently, the State of New Jersey does not have an ESBE or DBE goal associated with this engineering effort. The cost proposals in separate sealed envelopes shall accompany the

Technical Proposals. The Cost Proposal must include a price and level of effort for the Scope of

Work the Consultant has described in their technical proposal. Indirect charges, such as fringe benefit, overhead, profit, etc., must be identified, yielding a total project cost. A list of key personnel arranged by title and level with hourly rates shall be included in the cost proposal.

The Consultant is requested to prepare their proposals based upon their interpretation of the scope of services outlined herein and with consideration given to the provisions contained within the sample agreement. The proposal shall give a breakdown of the anticipated labor hours by task, job title, and labor rate and shall use a multiplier to cover overhead expenses such as fringe benefits, insurance, etc. The cost proposal shall include an allowance for any salary increases that may occur during the course of this agreement.

The Consultant shall identify items that should be considered for reimbursable expenses. The cost proposal shall include the Consultant breakdown of the expected reimbursable expenses.

The County does not allow the leasing of vehicles as a reimbursable expense for this project and expects the Consultant to have their own vehicles and other essential equipment. If the consultant so desires to bill for vehicles, vehicle expenses are on a mileage only basis at the Consultant standard rate, provided the rate is reasonable.

The Consultant must notify the County, in writing, as soon as it is evident that additional or extra work may be necessary. The Consultant shall follow up the notification as to the estimated costs of the additional or extra work and the reasoning that this additional or extra work is required and why it was not foreseen when the Consultant prepared their proposal. The Consultant shall not proceed with any additional or extra work unless authorized to do so by the County in writing.

The cost proposal shall provide, at a minimum, the following information:

1. Items expected to be considered for reimbursable expense.

2. Allowance for reimbursable expenses.

3. Multiplier for overhead.

4.

5.

Profit and expenses not allocated to fixed fee.

What mileage calculations, if mileage is being considered

6.

as a reimbursable expense, are based on, i.e. from office to jobsite or just jobsite mileage.

Number hours and wage rate by job classification for the consultant or subconsultant(s).

Items expected to be considered for reimbursable expense by the subconsultant(s).

8.

9.

Allowance for reimbursable expenses for subconsultant(s).

Total not-to-exceed ceiling amount of the project.

CONSULTANT SELECTION PROCESS:

REVIEW CRITERIA:

The primary objective in selecting a consulting firm is to reach an agreement with the most highly qualified firm at a fair and reasonable compensation. The most highly qualified consulting firm is the firm that demonstrates a detailed understanding of the scope of the project, services to be provided, responsibilities for the project goals and deliverables, schedules and other important facets of the project.

The proposal shall be for the effort necessary to meets the goals of the County. Any contract modifications for additional work are very undesirable. The Consultant is requested to prepare their proposal based upon their interpretation of the scope of services outlined herein and to the provisions contained within the professional engineering services agreement and the site conditions

The proposal shall not be a rehash of the scope of work provided herein but should offer insight on the approach the Consultant will take to address the issues noted within this request for proposals and issues that they note during their site visit. The proposal shall provide realistic solutions to the issues noted herein and found as part of a site inspection.

A review committee has been established to evaluate the expression of interests. The review will be the sole basis upon which a selection is made. Once the most qualified firm has been selected, the county will then open their cost proposal. If needed, the county may opt to negotiate the final price if it appears to be well beyond what the county considers reasonable. If negotiations reach an impasse, then the county will review the cost of the second most qualified firm and repeat the selection process. The negotiations and award of the agreement will be to the firm that is the most qualified firm satisfying the county costs criteria. The County reserves the right to reject all responses.

The following criteria have been established to guide the evaluation of each Consultant's response with each criterion weighted as indicated in parenthesis:

A. Staff and Firm Qualifications: (35 Points) Qualifications, experience and office address firm's staff and any subcontractor's staff:

of

Note: While the employee's resume and the firm's list of similar work may include the same project(s), please avoid duplication. The objective is to describe the employee's role in the project in the resume and the type of services in the firm's list of examples of similar work.

1. Resumes of the professional staff, both yours and any subconsultants, to be involved in the project. Staff experience on similar type and size projects and knowledge NJDEP

Highway Agency Municipal Separate Storm Sewer System (MS4) permit requirements and applicable definitions. Do not provide the resumes of personnel (i.e. Principals) that will be e

2.

3.

4.

5.

Previous project experience shall be limited toperforming little or no work on the project.

similar type projects and not projects that have no similarity to this project.

An organization chart for this project of the proposed personnel. A detailed description on the management setup for the project, the person ultimately responsible to the County for the project, and the day-to-day contact person for the project.

Description of your firm and your subconsultants' capabilities in providing the requested services. Also provide the relative size of the group from which the personnel that will be assigned to project are being drawn. Also indicate where additional expertise can be drawn upon to assist the assigned personnel. Please do not provide generic descriptions of your firm, corporate philosophy or brochure-like information that is not similar in nature to the project.

A description of any innovations, insight or other special factors which may enhance your delivery of the required services.

to

Must demonstrate that sufficient staff is available to perform the work in a timely manner meet the schedule. Some firms have been merely providing a statement that sufficient staff is available. This is unacceptable.

6.

7.

8.

The Project Manager and Project Engineer must demonstrate experience on similar projects. Clearly state which team member will be serving as the Project Engineer.

Proposed subconsultants (if any) and their relevant experience. Please describe how subconsultants would be used to supplement the available services.

Location of the office where the work will be performed and the office(s) where the assigned employees work.

9. Describe the firm's quality control/quality assurance policy and explain the quality

B.

C.

10.

11.

control/quality assurance program the firm plans to use on this project. A Quality

Control/Quality Assurance Manager should be noted in the proposal along with the person's background and experience in performing such duties.

Familiarity and satisfactorily experience on similar projects in the State of New Jersey.

List of similar work including name and telephone numberof the clients and a description of services provided.

Project Understanding: (40 Points) Demonstrate a thorough and comprehensive understanding of the scope of work and the desired goals of the County for the project.

Demonstrate the firm's knowledge of the project area. Demonstrate the firm's expertise with the appropriate design standards that are involved in the project and the firm's knowledge of the current regulations as they would impact the project. Provide a description of deficiencies which would be addressed through future construction contracts. Describe your project management strategy and explain how the dedicated staff will be utilized. The Consultant shall provide an anticipated schedule with noted delivery milestones for the project. The schedule shall start with

Day "O".

Experience with similar MS4 or Stormwater studies Projects (15 points):

Experience must be demonstrated in the following areas:

Report preparation Familiarity with NJDEP regulations

D Ability to begin work upon immediately upon award and complete all fieldwork within 45 calendar days of award (10 points):

SUBMITTAL REQUIREMENTS:

Interested firms must submit four (4) copies of their technical proposal and (4) copies of their cost proposal (separate envelopes) to the Cape May County Clerk of the Board by the date and time noted in the Advertisement. If forwarded by mail, the sealed envelopes containing the Proposals, marked as directed above, must be enclosed in another envelope addressed as specified in the Advertisement for RFP, and sent preferably by registered mail.

The Proposal shall include a letter of transmittal bearing the original signature of the authorized representative(s) of the vendor, along with their contact information, and include the name of individuals authorized to negotiate of behalf of the firm.

Unnecessarily elaborate responses beyond that sufficient to present a complete and effective response to the Proposal are not desired. Documents should be paper and stapled in the upper left-hand corner. No plastic or laminated sheets or bindings other than staples or clamps are recommended. Elaborate art work, corporate brochures, lengthy generic narratives, expensive paper, specialized binding and other extraneous presentation materials are neither necessary nor desired. We are only interested in how your firm can provide the services requested in this RFР.

The Consultant shall submit a copy of their firm's New Jersey Department of Treasury

Business Certificate. Failure to supply this Certificate is cause for automatic rejection of the Proposal. New Jersey Department of Treasury Business Certificate of all sub consultants (if any) shall be submitted with or before the submission of the executed contracts.

Failure or the inability to meet any of the requirements of the RFP will be sufficient reason to deem the Proposal as non-responsive.

The County reserves the right to request clarifications or additional information, request modifications to the proposals, negotiate contract terms or request an interview with the

Proposer. Proposers may be requested to appear before the selection committee to explain clarify their proposal.

Any and letter request for modifications to the language in the RFP shall be included as a separate with the submission of the Proposal. Failure to comply with this requirement may result in the modifications not be considered by the County. Exceptions to the proposed schedule shall be similarly noted for further consideration by the County.

The Consultant shall review the enclosed professional services agreement. Any comments regarding the agreement shall be submitted as a separate letter with the proposal. In general, the County will not entertain any modifications to the professional service agreement.

Documents provided

The following information has been enclosed for your use:

1. Sample County Professional Services Agreement.

2. Proposer's Checklist.

3. Mandatory Affirmative Action Language (Exhibit A).

4. Americans with Disabilities Act.

5. Required Affirmative Action Evidence.

6.

Conflict of Interest Certification.

Stockholder Disclosure Certification.

8 Non-Collusion Affidavit.

9. Disclosure of Investment Activities in Iran

10. Consultant Selection Rating Form.

11. Labor From (to be completed)

12. W-9 Form

13. Prohibited Russia Belarus Activities

Schedule

The following schedule applies:

RFP advertisement - July 15, 2026

Receive bids August 12, 2026

Award contract August 25, 2026

Issue NTP August 26, 2026

Complete field survey and mapping coordination October 10, 2026 Complete all work and provide deliverables for NJDEP submission November 15, 2026

Reference material

The following items will be available to download from the bid portal to serve as additional reference in preparing your proposal:

• Previous stormwater mapping as follows: (note: this mapping is not current and shall serve only as a preliminary basis to assess stormwater facilities) Avalon

Sea Isle

Stone Harbor

Ocean City

North Wildwood West Cape May

Cape May Point Wildwood Crest

County Inlet and Outfall Map

New Jersey Department of Environmental Protection scope of services (attached)

Attachment D - Scope of Services

GRANT AGREEMENT BETWEEN

County of Cape May

AND

THE STATE OF NEW JERSEY

BY AND FOR

THE DEPARTMENT OF ENVIRONMENTAL PROTECTION

GRANT IDENTIFIER: GSSM2025-00059

SCOPE OF SERVICES

The Scope of Services for this agreement incorporates the Grantee's proposal, as approved by the

Department (Attachment D-2); any project requirements delineated in Attachment D-1 - Project

Requirements; and any modifications, amendments, and additions thereto. In case of conflict among the provisions of Attachments D, D-1, and D-2, the order of priority shall be: (1) Attachment

D-1 - Project Requirements, (2) Attachment D - Scope of Services, (3) Attachment D-2 - Grantee's

Proposal. Please note that it may be necessary to use the scroll bar to see all the information contained in this section.

The New Jersey Department of Environmental Protection ("NJDEP" or "Department”) is issuing the

Green Streets and Stormwater Mapping 2025 non-competitive grant to distribute a total of

$3,675,000 of federal funds to assist county entities who are authorized under NJDEP's R12

Highway Agency General Permit.

The purpose of this grant funding is to promote stormwater management and increase resilience within communities through green stormwater infrastructure (Green Streets) and stormwater infrastructure mapping. The mapping of stormwater infrastructure as well as the development of a

Green Street Project Plan will assist in the future planning to make prioritized improvements to mitigate flooding, increase storm resiliency, upgrade drainage facilities, and track maintenance.

This grant applies to any county in New Jersey that has applied for this grant opportunity.

Through NJDEP, the Grantee has been allocated funding to utilize toward the development of a

Green Streets Project Plan and to submit a Stormwater Infrastructure Map, as required under the

R12 Highway Agency General Permit.

Goal(s)/objective(s):

The primary objective of the Green Streets & Stormwater Infrastructure Mapping grant is to facilitate the preparation of a Green Streets Project Plan and an acceptable Stormwater Infrastructure Map.

Required activities/tasks with projected timeframe/duration and deliverable(s) for each:

Grantee, with the help of any identified subcontractors or other responsible third parties identified below, intends to use its allocated grant funding to support the following tasks and produce the following deliverables related to its stormwater planning and analysis project.

Task 1: Develop a Green Streets project that is located along a county road and is within an

Overburdened Community. (Months 1-12)

Task deliverable(s): Final Green Streets Plan

Responsible party: To-be-determined contractor [if the responsible party hasn't been explicitly identified]

Task 2: Develop a Stormwater Infrastructure Map (Months 1-12)

Task deliverable(s): An acceptable Stormwater Infrastructure Mар

Responsible party: To-be-determined contractor [if the responsible party hasn't been explicitly identified]

Deliverables to be provided by the Grantee:

Progress reports must be submitted quarterly, within thirty (30) days after the quarter has ended.

January - March: due May 1

April - June: due July 31

July - September: due October 31

October - December: due January 31

Financial reports must be submitted quarterly, within thirty (30) days after the quarter has ended.

January - March: due May 1

April - June: due July 31

July - September: due October 31

October - December: due January 31

Payments will be reimbursed after the financial and progress reports have been approved.

Grantee must provide the following within thirty (30) days following the end of the work period:

1. A Final Report which must include the following information.

- Executive Summary - a brief abstract of the project that can also serve as a standalone document and includes the following information:

a. Description of project area

b. Summary of the existing conditions addressed

c. Summary of the overall projects (e.g. goals, methodology, affected locations, and timeframe)

d. Highlight major results or outcomes of the project

e. Project implications and recommendations

- Evaluation Approach and Methodology - present a brief background on the method of evaluating project success, possible applications of results, and including the following:

a. List of major questions answered by the evaluation

b. Description of the overall evaluation design and schedule of data collection

c. Description of the evaluation techniques and targets and why those approaches are on an appropriate measure of success

- Results of Project and Evaluation - the project evaluation shall include, at a minimum, the following information:

a. Summary of results

b. Detailed evaluation of findings, including relevant tables, graphs, and charts

c. Breakdown of findings by relevant variables

d. Integration of results from multiple qualitative and quantitative data sources

e. Statement of implications of the project

f. Specific recommendations for future action

g. Suggested means for disseminating project results, including technology transfer

h. Description of strategies for assuring utilization of project results

i. Submission of as-built plans for implementation projects

- Appendices - the following items, at a minimum, shall be included in the final report:

a. List of all equipment purchased (with associated specification) under the grant and the date in which they were returned to the Department

b. Additional photos (all digital pictures related to the grant with some key to decipher each picture, both spatially and temporally). Include the photographer's name and WM# so that credit may be given. This electronic copy, or similar as appropriate, is required even though pictures have been submitted in quarterly reports, as it provides one digital library of the project. All pictures should be saved with names that are indicative of the picture and purpose (e.g. WM15-XXX post-imp stormwater).

c. Educational materials (if an educational brochure was created or a sampling manual or maintenance manual was developed, these should be submitted with all other like materials on a separate electronic copy, or similar, as appropriate, titled "Deliverables.")

d. Monitoring data (an electronic copy with all raw data in usage format). Any comments or considerations should also be included on this electronic copy, or similar, as appropriate (e.g. Data point for site b on 8/2/2015 was considered an outlier because...), and a summary of data (probably contained in your final report but should be copied/pasted here as well).

Grantor's responsibilities:

NJDEP periodically will monitor the progression of the project via Grantee's quarterly reporting to ensure that all federal ARPA funds will be expended by the federal deadline.

Grantee's responsibilities, including summary of payment/reimbursement schedule:

Progress reports must be submitted thirty (30) days after each quarter has ended. Financial reports must be submitted quarterly, or when reimbursement is needed. Payments will be reimbursed, if applicable, after the financial and progress reports have been approved.

In order to allow sufficient time for Grantee reporting, Department review/revisions (if needed), and for federal ARPA payments to be processed/remitted before December 31, 2026, Grantee shall submit a financial report to the Department by August 1, 2026, or risk losing access to the federal

ARPA funds.

Granting Agency's method for determining Grantee's compliance with/satisfaction of the

Agreement:

The Department will determine compliance with the agreement when the progress, financial and final reports, and deliverables indicate that the goals, objectives, and tasks are met. If the Grantee fails to comply with any term, condition, requirement, or provision of this agreement or fails to make sufficient progress to reasonably ensure completion of performance within the timeframes set forth in this agreement, and is unresponsive for six (6) months or greater, the Department has a right to terminate this agreement. The Department will rescind all remaining funds, and the Grantee must return any unexpended funds from advance payments, as applicable.

САРЕ МAY COUNTY

CONTRACT FOR THE PERFORMANCE OF SERVICES

THIS CONTRACT FOR THE PERFORMANCE OF SERVICES is made this

2026, by and between _ located at _ day of

(“Consultant”), and the County of Cape May, located at William E. Sturm, Jr. Administration Building, 4 Moore Road, Cape May Court House, New Jersey, 08210 (“County"). The Consultant and County are singularly referred to as a "Party," and collectively as the "Parties."

the

WITNESSETH

WHEREAS, the County is in need of professional construction engineering services associated with

Countywide Stormwater Mapping Services

(hereinafter referred to as the "Project”"); and

WHEREAS, the County does not have at this time sufficient specialized personnel on hand to perform these services; and

WHEREAS, the Consultant's technical proposal dated and cost proposal dated for services detailed therein are deemed fair and equitable by the County, and the

Consultant is qualified to perform the services in said proposal;

NOW, THEREFORE, in consideration of the covenants contained herein, and pursuant to all federal, state and local laws and ordinances, the Consultant and the County agree as follows:

1.

2.

3.

This Contract for the Performance of Services specifically incorporates the terms of the

Request for Expressions of Interest ("REI") dated XXXXXX; the Request for Proposal

(RFP) dated XXXXX; the Consultant's Expression of Interest (EOI), dated XXXXX; and the Consultant's Proposal, dated XXXXXX, all of which are attached hereto and incorporated into this Section 1 as if set forth verbatim, are collectively referred to as the

"Agreement." In the event of a conflict between the provisions of this Contract for the

Performance of Services, and the Consultant's response, the terms of the Contract for the

Performance of Services shall control. It is the intent of the Parties that the terms of this

Agreement shall be construed in the broadest manner allowed by law in favor of Cape May, its officers and employees. Consultant waives any right to assert that this Agreement be construed against Cape May.

The scope of services to be performed by the Consultant is set forth in the RFP and the

Consultant's response. In the event of a conflict between the provisions of the RFP and the Consultant's response, the scope of the RFP shall control. The scope of services may be modified from time to time by the County. Consultant agrees that it will perform such services in accordance with the labor charges set forth in Consultant’s proposal.

The Agreement shall expire upon Project completion and closeout in accordance with

N.J.S.A. 40A:11-15(9).

4. The Consultant shall procure and maintain at its own expense, until acceptance by the

County of the Project, insurance for liability for damages, of any sort, in any way arising out of or related to, Consultant's services provided pursuant to this Agreement, and/or is otherwise assumed under this Agreement, of the kinds and in the amounts hereinafter provided, in insurance companies authorized to do business in the State of New Jersey. Such policies shall provide that the carrier will indemnify and defend the County, which shall include payment of attorney's fees, expert fees and other costs incurred by the County. The comprehensive general liability and comprehensive automobile liability insurance policies required by this Agreement shall be endorsed to name the County of Cape May Board of

County Commissioners, State of New Jersey, their officers and employees as "named as an additional primary insured." Before commencing any services hereunder, the Consultant shall furnish to the County, two copies of all certificates of insurance together with declaration pages in form satisfactory to the County showing that it has complied with this

Section. The certificate or certificates and declaration pages shall provide that the policies shall not be changed or cancelled until 60 days prior written notice has been given the

County. All certificates and notice of cancellation or change shall be mailed to: Office of the

County Engineer, Cape May County, William E. Sturm Administration Building, 4 Moore

Road, Cape May Court House, New Jersey 08210. Upon request, the Consultant shall furnish the County with a certified copy of each policy, including the provision establishing premiums.

The types and minimum limits of insurance are as follows:

(a)

(b)

Comprehensive General Liability Insurance. The minimum limit of liability shall be $1,000,000 per occurrenceence as a combined single limit for bodily injury and property damage together with excess coverage or umbrella coverage with the same terms and conditions as the primary underlying coverage (following form) in an amount such that the primary and excess coverage or primary and umbrella coverage together equals or is greater than $3,000,000. Said excess or umbrella policy shall contain a clause stating that it takes effect (drops down) in the event the primary coverage is impaired or exhausted.

The coverage to be provided under this policy shall be at least as broad as that provided by the standard basic, unamended and unendorsed comprehensive general liability coverage forms currently in use in the State of New Jersey, which shall not be circumscribed by an endorsement limiting the breadth of coverage. Moreover, such policy shall be endorsed so as to delete any exclusions applying to property damage liability arising from explosions or arising from damage to underground utilities and collapse of foundations.

The insurance policy shall be endorsed to include contractual liability coverage, premises/operations coverage, products/completed operations coverage, broad form property damage coverage, independent contractors coverage and personal injury coverage.

Comprehensive Automobile Liability Insurance. The policy shall cover owned, non-owned, and hired vehicles with minimum limits of liability in the amount of

$1,000,000 per occurrence as a combined single limit for bodily injury and property damage, together with excess coverage or umbrella coverage with the same terms and conditions as the primary underlying coverage (following form) in an amount such that the primary and excess coverage or primary and umbrella coverage together equals or is greater than $3,000,000. Said excess or umbrella policy shall

(c) contain a clause stating that it takes effect (drops down) in the event the primary coverage is impaired or exhausted.

Workers Compensation and Employers' Liability Insurance: Workers

Compensation Insurance shall be provided in accordance with the requirements of the laws of the State of New Jersey and shall include an all-states endorsement to extend coverage to any State which may be interpreted to have legal jurisdiction.

Employers' Liability Insurance shall be provided with the following minimum limits:

a.

b.

с.

$100,000 each accident

$100,000 Disease each employee

$500,000 Disease aggregate limit

5.

6.

7.

(d) Professional Liability Insurance: $1,000,000 per claim and aggregate exclusive of the amounts stipulated in Subsection "a" above. Professional liability shall be maintained in effect for a period of two years following completion of all services under this Agreement and any modifications hereto, and acceptance of the Project by the County.

All insurance requirements contained in Section 4 above shall apply to all Subconsultants used by the Consultant to accomplish the scope of work required under this Agreement for the Project. The Consultant hereby agrees to obtain all of the required insurances to cover its

Subconsultants or, in the alternative, to obtain and submit insurance certificates for each

Subconsultant showing requisite coverage under their individual policies.

To the fullest extent permitted by law, and at its sole cost and expense, the Consultant hereby agrees to defend and indemnify the County and to hold it harmless from and against any and all damages, claims, losses, suits and/or liabilities of any sort (including reasonable attorney's fees and litigation costs) arising out of or alleging to arise out of any services contained in this Agreement, including any theories of negligence claimed or asserted against the County, its elected officials, officers, employees, and/or agents, except for claims of sole negligence against the County.

The Consultant shall, at no cost to the County, give general advice, revise completed contract documents and make visits to the construction site, as required, to correct all errors and omissions in the plans or specifications and to discuss the conformity between project construction and the construction contract documents.

The County shall, as soon as is practicable after a claim has been made against it, give written notice thereof to the Consultant along with full and complete particulars of the claim.

If suit is brought against the County or any of its agents, officers, servants, and employees, the County shall expeditiously forward or have forwarded to the Consultant every demand, complaint, notice, summons, pleading, or other process received by the County or its representatives. The Consultant shall immediately provide a defense to the County and, at its own expense, satisfy, defend, and/or hold the County harmless from said claim.

Pursuant to PL 1975, C. 127 (NJAC 17:27), agree during the performance of this

Agreement, the Consultant agrees as follows:

(a) The Consultant, Subconsultant or subcontractor, where applicable, will not discriminate against any employee or applicant for employment because of age, race, creed, color, national origin, ancestry, marital status or sex. The Consultant will take affirmative action to ensure that such applicants are recruited and

(b) employed, and that employees are treated during employment, without regard to their age, race, creed, color, national origin, ancestry, marital status or sex. Such action shall include, but not be limited to the following: employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination;

rates of pay or other forms of compensation; and selection for training, including apprenticeship. The Consultant agrees to post in conspicuous places, available to the employees and applicants for employment, notices to be provided by the Public

Agency Compliance Officer setting forth provision of this nondiscrimination clause;

The Consultant, Subconsultant or subcontractor, where applicable will, in all solicitations or advertisements for employees placed by or on behalf of the

Consultant, state that all qualified applicants will receive consideration for employment without regard to age, race, creed, color, national origin, ancestry, marital status or sex;

(c) The Consultant, Subconsultant or subcontractor, where applicable, will send to each labor union or representative or workers with which it has a collective bargaining agreement or other contract or understanding, a notice, to be provided by the agency contracting officer advising the labor union or workers' representative of the contractor's commitments under this act and shall post copies of the notice in conspicuous places available to employees and applicants for employment;

(d) The Consultant, Subconsultant or subcontractor, where applicable, agrees to comply with the regulations promulgated by the Treasurer pursuant to P. L.1975, c. 127, as amended and supplemented from time to time;

(e) The Consultant, Subconsultant or subcontractor agrees to attempt in good faith to employ minority and female workers consistent with the applicable employment goals prescribed by N.J.A.C. 17:27-5.2 promulgated by the Treasurer pursuant to P.

L. 1975, c. 127, as amended and supplemented from time to time or in accordance with a binding determination of the applicable employment goals determined by the

Affirmative Action office pursuant to N.J.A.C. 17:27-5.2 promulgated by the

Treasurer pursuant to P.L. 1975, c. 127, as amended and supplemented from time to time;

(f) The Consultant, Subconsultant or subcontractor agrees to inform in writing appropriate recruitment agencies in the area, including employment agencies, placement bureaus, colleges, universities, labor unions, that it does not discriminate on the basis of age, creed, color, national origin, ancestry, marital status or sex, and that it will discontinue the use of any recruitment agency which engages indirect or indirect discriminatory practices;

(g)

(h)

The Consultant, Subconsultant or subcontractor agrees to revise any of its testing procedures, if necessary, to assure that all personnel testing conforms with the principles of job-related testing, as established by the statutes and court decision of the State of New Jersey and as established by applicable Federal law and applicable Federal court decisions;

The Consultant, Subconsultant or subcontractor agrees to review all procedures relating to transfer, upgrading, downgrading and layoff to ensure that all such actions are taken without regard to age, creed, color, national origin, ancestry, marital status or sex, and conform with the applicable employment goals, consistent with the statutes and court decision of the State of New Jersey, and applicable

Federal law and applicable Federal court decisions;

(i) The Consultant and its…