CAMS RFI.pdf

Request for Information (RFI)

Capital Asset Management Software (CAMS)

20-511CDB-PROCU-B-10933

2 RFI on Facility Condition Assessment Services (FCAS)

State of Illinois – Illinois Capital Development Board

Purpose and Objective

Summary

This RFI invites participants to submit non-price information about the availability of specified types of supplies and services. The RFI is not a procurement method and will not result in a participant receiving a contract. (44 Ill. Adm. Code 1.15) Responding to the RFI is not a prerequisite to participate in a future procurement(s) and does not obligate the Illinois Capital Development Board

(CDB) to conduct a future procurement. Further, a response to this RFI does not provide any advantages to the participant in potential future Requests for Proposals (“RFPs”). All information received in a participant’s response will be available for public review. (44 Ill. Adm. Code 1.2050[j])

You are invited to provide non-proprietary, non-price information within the RFI’s scope. You are prohibited from providing pricing, the details of customized solutions, sample procurement specifications, or any other information outside the scope of the RFI because it could disqualify your organization from participating in future related procurements. (30 ILCS 500/50-10.5[e])

However, you may provide general information about industry trends and innovations, products, services or industry best practices that are not specifically tailored to meet CDB’s needs. For additional information on prohibited vs. non-prohibited information, please see

44 Ill. Adm. Code 1.2005(v).

Scope CDB is seeking information through this Request for Information (“RFI”) regarding documenting the existing conditions of state-owned facilities. Vendors are asked to provide information about current industry standards, best practices and developing trends.

This RFI is intended to serve two purposes: Assist CDB in better understanding this topic and to better prepare CDB for possible future procurement(s) should CDB determine it has a need in this area.

The purpose of this RFI is NOT to select a vendor or qualified vendors. The purpose of this RFI is to allow CDB to better understand emerging technologies.

Information to be Submitted

CDB recognizes considerable effort may be required in preparing a response to this RFI. Please note, however, this is not a request for services. Each Respondent must bear all costs for preparing its RFI responses. Anyone interested in responding to this RFI should provide information organized as follows:

Background Information

Please provide a brief overview of your background, including but not limited to: (1) experience

3 RFI on Facility Condition Assessment Services (FCAS)

State of Illinois – Illinois Capital Development Board working with similar state and governmental entities, specifically in relation to data capture, and

(2) the implementation of successful initiatives in any of the areas listed above. Please no specifics, just a general overview of these topics.

Pricing Structure

Please provide the standard types of industry pricing structures (I.E. licensed per user, server-based licensing, hosted solution, fixed cost, etc.) without providing actual costs.

Organization Information

Organization name, description, contact telephone and e-mail.

Process Overview and Vendor Submission CDB will review the responses for the purpose of identifying key concepts and industry trends that may be beneficial to CDB in creating a future RFP, should CDB decide to move forward in that direction. The State of Illinois reserves the right to make all submissions to this RFI public.

Responses to this RFI should include a high-level description of current industry practices that relate to this RFI.

CDB may invite Vendors to present information regarding software and/or resources with a short (30 min) demonstration via WebEx. All Vendors that wish to present information shall be given that opportunity and afforded the same accommodations, if CDB decides to hold demonstrations. If demonstrations are to be held, scheduling will be in a random order.

Official Responses to the RFI must be submitted no later than October 25, 2019 at 5:00 p.m. Central

Time. Submissions may be made in one of the following ways:

a). Electronically to CDB.Contracts@illinois.gov b). Via BidBuy. If submitted via BidBuy, all information should be uploaded by the Respondent to the Attachments Tab.