Camera Upgrade Combo-Final_Redacted.pdf

Combined Synopsis/Solicitation

Department of the Air Force 5th Contracting Squadron - Minot AFB, ND

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Requirement Title: Vault Camera Upgrade

Solicitation Number: F3C1PS5216AW03

Solicitation Issue Date: Wednesday, 03 September 2025

Response Deadline: Monday, 15 September 2025 no later than 11:00 A.M. CST

Point(s) of Contact: Christian Etner/christian.etner@us.af.mil/701-723-3556

Alternate POC: Alex Lloyd/alex.lloyd.1@us.af.mil/701-723-2139

Contracting Officer: Alex Lloyd/alex.lloyd.1@us.af.mil/701-723-2139

General Information

1. This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

2. This solicitation is being issued as a(n) Request For Quotation (RFQ).

3. This solicitation document and incorporated provisions and clauses are those in effect through:

Federal Acquisition Circular 2025-05 Defense Federal Acquisition Regulation Public Notice 01/17/2025 Air Force Federal Acquisition Circular 10/16/2024

4. This acquisition is set-aside for 100% Small Business Concerns

The North American Industry Size Classification System (NAICS) code associated with this requirement is 561621

The Small Business Size Standard associated with this NAICS is $22 Million

Requirement Information Description:

Minot Air Force Base has a requirement to have new cameras installed in accordance with the attached Performance Work Statement

Place of Delivery/Performance/Acceptance/FOB Point:

Performance shall be F.O.B. Destination to:

Minot AFB, ND 58704 Period of Performance: 60 Days

Line Item Description Quantity Unit of Measure 0001 Camera Upgrade 1 JB

Instructions to Offerors

FAR provision 52.212-1, Instructions to Offerors -- Commercial, applies to this acquisition. As prescribed in FAR 12.301(b)(1), the following addendum is provided for this solicitation and hereby amends any language therein:

1. Simplified Acquisition Procedures will be used in accordance with (IAW) FAR Subpart 13.5 in awarding this contract. The Government intends to award a Firm-Fixed-Price (FFP) contract to satisfy this requirement. This requirement is being solicited as a Request for Quotation (RFQ); submission of a quote does not guarantee receipt of award.

5th Contracting Squadron - Minot AFB, ND

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2. Attending the site visit will be mandatory to submit an official quotation. The site visit will occur on 8 September 2025, 10:00 AM CST, with initial meeting point at 165 Missile Ave, Minot Air Force Base, ND, 58704. Quotations submitted without attending the site will disqualify the offer.

3. The EAL Worksheet is mandatory to be filled out prior to site visit and shall be submitted to the POCs and Contracting Officer listed above no later than 5 September 2025. EAL Worksheets submitted after this date may not be considered, see Attachment 2 - EAL Worksheet

4. Questions shall be submitted to the POCs and Contracting Officer listed above no later than 10 September 2025. Questions submitted after this date may not be answered.

5. Quotes in response to this solicitation must be submitted via email to the POCs and Contracting Officer listed above no later than the established deadline. Offerors are encouraged to submit proposals prior to the due date.

6. Quotes must be valid through 30 October 2025.

7. All price quotations must be submitted on a separate document.

8. This acquisition is being conducted according to FAR part 13 and FAR subpart 13.5. The terms and processes used in this acquisition are not subject to the definitions nor processes found in FAR subpart 15.3, even if defined or described in FAR part 15.Reference to offers, offerers, or proposals in this acquisition shall be read as quotations, vendors, quoters, or quotes. Any clerical errors in this solicitation, to include the attachments, that use the source selection nomenclature in FAR part 15 shall be read and interpreted in a manner consistent with FAR part 13. Examples of nomenclature found in FAR part 15 include: Request for Proposals (RFP), De-briefing, Discussions, Clarifications, etc. Unless otherwise defined in this solicitation, or in the specific FAR part being referenced, definitions of words retain their definition under FAR 2.101, unless no definition is provided, in which the common dictionary meaning shall be used IAW FAR 1.108(a).

9.Complete the below contractor identification information, unless accomplished using contractor's internal documentation, as outlined above.

Complete the below contractor identification information.

Company Name: Point of Contact:

Address: Telephone Number:

Discount Terms SAM Registered: Yes/No Small Business: Yes/No DUNS # CAGE #: Veteran-Owned: Yes/No Woman-Owned: Yes/No Estimated Period of Performance/Delivery:

Signature/Date:

Printed Name:

Evaluation Criteria

FAR Provision 52.212-2, Evaluation -- Commercial Items, applies to this acquisition. As prescribed in FAR 12.301(c), the following addendum is provided for this solicitation and hereby amends any language therein:

The Government intends to award a Firm-Fixed Price purchase order resulting from this solicitation to the responsible quoter whose quote provides the best value to the Government, in accordance with FAR 13.106-1(a)(2)(ii) and FAR 2.101. There is no ranking or assigned importance to evaluation factor IAW FAR 13.106-1(a)(2)(iii). The use of FAR 15.3 and DoD Source Selection Procedures are not applicable to this solicitation, or any award resulting from this solicitation.

5th Contracting Squadron - Minot AFB, ND

52.232-33, Payment by Electronic Funds Transfer--System for Award Management✖

The provisions and clauses listed below have been determined by the contracting officer to be necessary for this acquisition and consistent with customary commercial practices. All provisions and clauses are available at http://farsite.hill.af.mil.

The following provisions and clauses are hereby included by full text or by reference as prescribed:

52.204-7, System for Award Management 52.204-9, Personal Identity Verification of Contract Personnel 52.204-27, Prohibition on a ByteDance Covered Application 52.219-28, Post Award Small Business Program Representation 52.225-1, Buy American-Supplies 52.232-29, Terms for Financing of Purhcases of Commercial Products and Commercial Services 52.247-34, F.O.B Destination 252.203-7000, Requirements Relating to Compensation of Former DoD Officials 252.225-7974, Representations Regarding Persons that have Business Operations with the Maduro Regime (CD 2020-O0005) 252.232-7006, Wide Area Work Flow Payment Instructions 5352.223-9001, Health and Safety on Government Installations 5352.242-9000, Contractor Access to Air Force Installations

Attachments

Attachment 1 - Performance Work Statement Attachment 2 - EAL Worksheet