CACTUS_PARK_PRECINCT_-_GENERAL_OBLIGATION_BOND.pdf

CITY OF PHOENIX, ARIZONA

OFFICE OF THE CITY ENGINEER

DESIGN AND CONSTRUCTION PROCUREMENT

REQUEST FOR QUALIFICATIONS

CACTUS PARK PRECINCT - GENERAL OBLIGATION BOND

PROFESSIONAL SERVICES

OPENGOV ID NO. PD00000077

RFQ Rev. 1/25 Page | 2

The City of Phoenix is seeking a qualified consultant team to provide Architectural and

Engineering services for designing a new state-of-the-art police precinct campus. Services will include design and possible construction administration and inspection services. The project is located at 3035 W. Thunderbird Road. The estimated construction cost is $18 million.

This project is funded through the City of Phoenix 2023 General Obligation Bond Program.

Project Description

The Cactus Park Police Precinct project will construct a new, state-of-the-art police precinct campus to replace the existing outdated facility. The current Cactus Park Precinct (Precinct 900) was built under outdated design assumptions and does not align with today's operational, accessibility, or facility standards.

This project represents a significant investment in public safety infrastructure and requires a design team with demonstrated excellence in law enforcement facility design, sustainability innovation, and community-focused architecture.

Scope of Work

The project scope includes the design of a comprehensive police precinct campus consisting of multiple structures and supporting infrastructure:

Main Precinct Building (Approximately 13,225 square feet)

• Community room / public meeting space

• Modern locker facilities for all personnel (male, female, and gender-neutral options)

• Administrative offices

• Interview/interrogation rooms

• Real-time operations center

• Evidence storage and processing areas

• Patrol operations areas

• Squad rooms and briefing areas

• Breakroom / kitchen facilities

Support Operations Facility (Approximately 4,100 square feet)

• Mechanic shop / vehicle maintenance facility

• Attached firearms training facility / shooting range

• Motorcycle garage and patrol vehicle storage

• Equipment storage

Site Infrastructure

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• Covered fuel island

• Solar-covered parking spaces

• Secure parking areas (patrol vehicles, employee parking, visitor parking)

• Emergency vehicle access and circulation

• Site security features (fencing, gates, surveillance infrastructure)

• Landscaping and Stormwater Management

Due to significant population growth projections in the Cactus Park service area, the design must incorporate provisions for future expansion. The Consultant shall:

• Design a utility infrastructure with capacity for future building additions

• Incorporate modular design elements that allow for reconfiguration

• Size HVAC, electrical, and IT systems for anticipated growth

• Identify any future expansion footprints on site master plan

• Coordinate site layout with a future Fire Department facility on adjacent 4-acre parcel

The Consultant shall demonstrate familiarity with and adherence to the following standards:

• International Association of Chiefs of Police (IACP) Facility Guidelines

• Commission on Accreditation for Law Enforcement Agencies (CALEA) Standards

• Crime Prevention Through Environmental Design (CPTED) Principles

• Americans with Disabilities Act (ADA) Accessibility Standards

• Essential Facility (Risk Category IV) Building Code Requirements

• U.S. Green Building Council LEED v4.1 BD+C Requirements

• Department of Justice Planning and Design Guidelines for Law Enforcement Facilities

• Consultant shall incorporate sustainable features into the design including:

o Solar Energy: Solar-covered parking to offset facility electrical usage; evaluate rooftop solar potential o Water Conservation: Low-flow fixtures, drought-tolerant landscaping, rainwater harvesting where feasible o Energy Efficiency: High-efficiency HVAC, LED lighting with occupancy sensors, building envelope optimization o Materials: Low-VOC paints and finishes, recycled content materials, locally sourced materials where possible

Page | 4 o Indoor Environmental Quality: Daylighting, thermal comfort, and air quality standards for 24/7 operations o Stormwater Management: Bioswales, retention basins, and sustainable drainage systems

The Consultant shall coordinate with the Phoenix Office of Arts and Culture to integrate artwork into the facility design. This may include:

• Artist participation with the Design Team

• Site-specific art commissions

• Integrating architectural art elements

• Community engagement opportunities for art selection

The Consultant shall assist the City in identifying and applying for applicable federal, state, and utility grants for sustainability features, including but not limited to energy efficiency incentives, solar rebates, and green building grants.

Design phase services by the firm may include, but are not limited to, the following:

• Develop a comprehensive set of contract documents including construction plans and specifications adhering to current City standards, regulatory guidelines, and requirements;

• Attend regular meetings with the project team to discuss, coordinate, and review the work progress and budget, resolve design issues, and document meeting minutes;

• Obtain all required permits for the construction and operation of the modifications;

• Provide all required services as necessary to implement alternative design reviews, constructability reviews, quality control reviews that may be performed by the Construction

Manager at Risk (CMAR);

• Provide design services including agency coordination, preparation of preliminary, pre-final and final plans and consultation regarding the CMAR models and final cost proposal, assistance in the bid evaluation and recommendation of contract award;

• Provide value-engineering recommendations to ensure the project will meet both the budget and schedule.

Construction Administration and Inspection services may include, but are not limited to, the following:

• Review of and recommendations regarding cost models / Guaranteed Maximum Price

(GMP's) provided by the CMAR;

• Perform project administration services during construction such as acting as a City representative, monitoring construction schedule, reviewing shop drawings and test results issuing interpretations and design clarifications;

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• Attend pre-construction conference and subsequent progress meetings with the project team;

• Attend on-site and off-site meetings as appropriate with Contractor, City staff, impacted third parties, utilities, and regulatory agencies as required;

• Provide special services, such as warranty inspections, reviewing training plans, and electronic operation and maintenance manuals, permitting services;

• Review and certification of progress payments and change orders;

• Provide training services and start-up assistance; and

• Conduct substantial and final completion inspections and provide close-out documentation.

Use of UNIFIER, an Application Service Provider (ASP) web-based project management database, may be required. The following information provides a guideline for utilization. Any questions related to the requirements of UNIFIER should be directed to the Project Manager.

• The Consultant will be required to maintain all project records in electronic format.

• The City provides an ASP web-based project management database which the

Consultant will be required to utilize in the fulfillment of the contract requirements.

• The Consultant shall provide a computerized networked office platform with broadband internet connectivity.

• UNIFIER training will be provided through the City of Phoenix to firms under contract.

Pre-Submittal Meeting

A pre-submittal meeting will be held at 11:30 am, Phoenix time on Thursday, March 5, 2026, at

200 W. Washington Street, Phoenix City Hall, 5th Floor - Room 5 West and via Teams. At this meeting, City staff will discuss the scope of work, general project requirements, and respond to questions from the attendees. It is strongly recommended that interested firms attend the pre-submittal meeting. Inquiries regarding the project scope outside of this pre-submittal meeting must be directed to the Contracts Specialist.

Pre-Submittal Meeting Teams Information:

Microsoft Teams meeting

Join: https://teams.microsoft.com/meet/28587147767077?p=m4s8B5r04OOw9DXz0W

Meeting ID: 285 871 477 670 77

Statement of Qualifications Evaluation Criteria

A firm will be selected through a qualifications-based selection process based on the criteria below. Subcriteria are listed in order of importance in relation to project services. City of Phoenix project experience is not required.

https://teams.microsoft.com/meet/28587147767077?p=m4s8B5r04OOw9DXz0W

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No. Evaluation Criteria Scoring Method Weight (Points)

1. Design Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing design services for law enforcement / public safety facilities. Identify projects the submitting firm has completed. For each project listed, provide:

• Description of the project including scope and project owner

• Role of the firm and explain how this relates to the services being solicited

• Project’s original contract value, final contract value, and reason for variance

• Project’s start date and completion date

Points Based 60 (14.3% of Total)

2. Construction Administration and

Inspection Experience of the Prime Firm

Describe the experience and qualifications of the prime firm in providing construction administration and inspection (CA&I) services for similar projects. Identify projects the submitting firm has completed. Include assigned CA&I personnel if different from personnel performing design services. For each project listed, provide:

• Description of the project including scope and project owner

• Role of the firm and explain how this relates to the services being solicited

• Project’s original contract value, final contract value, and reason for variance

• Project’s start date and completion date

Points Based 40 (9.5% of Total)

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3. Design Experience of the Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing design services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, provide just the project name and the role of the key person. For each project listed, provide:

• Description of the project including scope and project owner

• Role of the team or team member and explain how this relates to the services being solicited

• Project’s original contract value, final contract value, and reason for variance

• Project’s start date and completion date

Provide Resumes: up to 1 page each for key roles as shown in org chart (if person is at least 50% available) up to 8 pages maximum

Points Based 75 (17.8% of Total)

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4. Construction Administration and

Inspection Experience of Key Personnel and Subconsultants

Describe the experience and qualifications of the specific project team expected to be assigned to this project in providing construction administration and inspection services for similar projects. For each key person identified, list their length of time with the firm. List each key person’s role in the projects provided. If a project selected for a key person is the same as one selected for the firm, just the project name and the role of the key person. For each project listed, provide:

• Description of the project including scope and project owner

• Role of the team or team member and explain how this relates to the services being solicited

• Project’s original contract value, final contract value, and reason for variance

• Project’s start date and completion date

Points Based 75 (17.8% of Total)

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5. Technical Understanding and Approach

Describe your firm’s technical understanding of the City’s need for this project, including important considerations such as technical issues and challenges.

Describe the team’s approach based on clarity, innovation, and alignment with the project

• Knowledge of Requirements:

project specifications and objectives

• Innovative Solutions: application of best practices and advanced treatment technologies

• Technical Feasibility: Realistic approach to execution with defined methodologies

• Integration & Compatibility: Ability to ensure seamless functionality across systems

Points Based 100 (23.8% of Total)

6. Staffing Information for Key Personnel

Provide the following:

• Team’s availability and commitment to the project, including subconsultants

• Team’s plan to maintain continuity of the proposed services

• Organization chart showing key personnel, current professional licenses or certifications examples below:

• Identify the location of the lead firm’s principal office and the home office location of key staff on this project

Points Based 50 (11.9% of Total)

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7. Reference Checks

Use the form provided in the Attachments section to obtain at least three references.

It is preferred no more than one be a City of Phoenix project. If your firm has not completed prior projects with other agencies, you will not be penalized. It is recommended there be references outside the City of Phoenix.

*These points are in addition to the 400 points for the SOQ.

Interviews are an additional 600 points.

Scores from the SOQ evaluations carry over to Interviews.

Points Based 21 (5% of Total)

Submittal Requirements

Electronic Submittal Process: Firms interested in this project must submit a Statement of

Qualifications (SOQ) electronically through the City's Procurement Portal at https://procurement.opengov.com/portal/phoenix.

Submittal requirements are as follows:

Vendor Information: All firms must be registered in the City’s Vendor Management System prior to submitting a proposal. The vendor number should be included on the cover of the

SOQ. Information on how to register with the City is available at:

https://www.phoenix.gov/financesite/Pages/EProc-help.aspx

If your firm is already registered with the City of Phoenix’s Procurement system, please visit https://procurement.opengov.com/portal/phoenix to login and access the electronic solicitation.

Submittals:

• Submit only one SOQ electronically, in .PDF format only, addressing all evaluation criteria. No hard copies will be accepted.

• Clearly display the firms legal name, vendor number, project title, and project number on the cover of the SOQ.

• A maximum of 30 pages is permitted to address all content in the SOQ submittal plus up to 8 resumes maximum (Provide resumes: up to 1 page each for key roles as shown in organizational chart only if person is at least 50% available. Total page count maximum page count 38 pages) (Maximum page limit includes evaluation criteria and all additional content. It does not include the information sheet.)

• Submit electronically the Statement of Qualifications by 12:00 pm, Phoenix time, on

Friday, March 20, 2026.

https://procurement.opengov.com/portal/phoenix https://www.phoenix.gov/financesite/Pages/EProc-help.aspx https://procurement.opengov.com/portal/phoenix

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• Page size must meet requirements of 8½” x 11” (11"x17" permitted for graphics and will count as 2 pages).

• Font size must not be less than 10 point.

• Content count:

o Each side of a page containing evaluation criteria and additional content will be counted toward the maximum page limit noted above.

o Pages that have project photos, charts and/or graphs will be counted towards the maximum page limit noted above.

o Front and back covers, information sheet, Table of Contents pages, and divider (tab) pages will NOT be counted toward the maximum page limit noted above, unless they include evaluation criteria and additional content that could be considered by the selection panel.

Information Sheet: Provide an information sheet that includes project title, OpenGov ID number, legal firm name (not a trade name), address, phone number, vendor number, and the name, title, email address and signature of your contact person for the project. Do not include any additional information.

Evaluation Criteria: Address the SOQ evaluation criteria.

Note: All pages exceeding the specified maximum page limit will be removed from the submittal and not considered in evaluating a submitted SOQ.

Grounds for Disqualification

Please be advised that the following will be grounds for disqualification, and will be strictly enforced:

• Submitting a SOQ for a different project.

• Violating the “Contact with City Employees” policy contained in this RFQ.

Selection Process and Schedule

Interested teams will submit a SOQ. The team will be selected through a qualifications-based selection process. A Selection Panel will evaluate each SOQ per the criteria set forth in the above.

Finalists from the SOQ evaluation will be invited to participate in detailed interviews. An invitation letter to each finalist will provide the evaluation criteria to be used during the interview presentation. Interview evaluations to select the highest qualified team are final and do not include scores from the SOQ evaluation process. The City may conduct a due diligence review of the teams receiving the highest evaluation.

The City expects to create a final list of at least three, but not more than five teams for this project.

The City will enter into negotiations with the selected team and execute a contract upon completion of negotiation of fees and contract terms for City Council approval.

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The following tentative schedule has been prepared for this project. Teams interested in this project must be available on the dates as specified below.

Pre-submittal Meeting 11:30 am on Thursday, March 5, SOQs Due 12:00 pm on Friday, March 20, Firms Notified for Interview April 9, 2026

Interview April 28, 2026

Selection Notification May 2026

Scope Meeting Mid-May

If the City is unsuccessful in negotiating a contract with the best-qualified team, the City may then negotiate with the next most qualified team until a contract is executed, or the City may decide to terminate the selection process. Once a contract is executed with the successful firm, the procurement is complete.

Firms on the short list for interviews for this project will be notified directly by the City. Notification to all other firms on the status of a short list for this project will be posted on the City of Phoenix’s

Procurement Portal:

https://procurement.opengov.com/portal/phoenix

General Information

Citywide Capital Improvement Projects. Consulting and contractor services supporting the

City’s Capital Improvement Projects are procured under the authority of the City Engineer, currently located within the Street Transportation Department. Design and Construction

Procurement coordinates the citywide consulting and construction contracting procurement processes.

Changes to Request for Qualifications. Any changes to this Request for Qualifications

(RFQ) will be in the form of a Notification. The City of Phoenix shall not be held responsible for any oral instructions. Notifications are available on both the Current Opportunities and City's eProcurement Portal at https://procurement.opengov.com/portal/phoenix.

It shall be the responsibility of the registered RFQ holder to determine, prior to the submittal of the Statement of Qualifications, if a Notification has been issued. Registered

RFQ holders may refer to the web page or call the Contracts Specialist (listed below) to ascertain if a Notification has been issued for this project.

Alternate Format. For more information or a copy of this publication in an alternate format, contact the Contracts Specialist (listed below) - Voice or TTY 711. Requests will only be honored if made within the first week of the advertising period.

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Release of Project Information/Public Records Request. The City shall provide the release of all public information concerning the project, including selection announcements and contract awards. Those desiring to release information to the public must receive prior written approval from the City. To submit a Public Records Request, visit phoenix.gov/prr.

City Rights. The City of Phoenix reserves the right to reject any or all Statements of

Qualifications, to waive any informality or irregularity in any Statement of Qualifications received, and to be the sole judge of the merits of the respective Statements of Qualifications received.

Contact with City Employees. This policy is intended to create a level playing field for all

Proposers, assure that contracts are awarded in public, and protect the integrity of the selection process. OFFERORS THAT VIOLATE THIS POLICY WILL BE DISQUALIFIED.

Beginning on the date the RFQ is issued and until the date the contract is awarded or the RFQ withdrawn, all persons or entities that respond to the RFQ, including their authorized employees, agents, representatives, proposed partner(s), subcontractor(s), joint venture(s), member(s), or any of their lobbyists or attorneys (collectively the Proposer), will refrain from any direct or indirect contact with any person (other than the designated Contract Specialist) who may play a part in the selection process, including members of the evaluation panel, the City Manager, Assistant

City Manager, Deputy City Managers, Department heads, the Mayor and other members of the

Phoenix City Council. As long as the RFQ solicitation is not discussed, Proposers may continue to conduct business with the City and discuss business that is unrelated to this RFQ solicitation with City staff.

Commencing on the date and time a solicitation is published, potential or actual proposers

(including their representatives) will only discuss matters associated with the solicitation with the

Mayor, any members of City Council, the City Manager, any Deputy City Manager, or any department director directly associated with the solicitation (including in each case their assigned staff, except for the designated procurement officer) at a public meeting, posted under the Arizona

Revised Statutes, until the resulting contract(s) are awarded or all offers or responses are rejected and the solicitation is cancelled without any announcement by the procurement officer of the City’s intent to reissue the same or a similar solicitation.

Proposers may discuss their proposal or the RFQ solicitation with the Mayor or one or more members of the Phoenix City Council, provided such meetings are scheduled through the

Contract Specialist (listed below), conducted in person at 200 W. Washington, Phoenix, Arizona

85003, and are posted as open meetings with the City Clerk at least twenty-four (24) hours prior to the scheduled meetings. The City Clerk will be responsible for posting the meetings. The posted notice shall identify the participants and the subject matter, as well as invite the public to participate.

Conflict of Interest. The City reserves the right to disqualify any Proposer on the basis of any real or apparent conflict of interest that is disclosed by the proposal submitted or any other data available to the City. This disqualification is at the sole discretion of the City. Any Proposer submitting a proposal herein waves any right to object now or at any future time, before any body or agency, including but not limited to, the City Council of the City of Phoenix or any court.

Protest Procedures. Firms responding to disqualification or a procurement outcome are referred to the Code of the City of Phoenix Chapter 2, Article XII, Section 2-187 to 2-190.4, which governs https://phoenix.gov/prr

Page | 14 protest procedures utilized throughout the selection process. The procedures may be reviewed through the City of Phoenix website at:

http://www.codepublishing.com/az/phoenix/

A copy of the Protest Policy is also available online at:

https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html

Questions - Questions pertaining to this selection process or contract issues should be submitted via the Procurement Portal.

Vendor Questionnaire

*Response required http://www.codepublishing.com/az/phoenix/ https://www.phoenix.gov/administration/departments/streets/careers/business-opportunities.html