Cabinet_&_Controller_Upgrades_RFP.docx

January 2026 Subject: 2026 Traffic Signal Cabinet & Controller Upgrades – Final Design Request for Proposal

The Village of Schaumburg Transportation Department (hereinafter village) is seeking a qualified Consulting Engineer to complete final design of traffic signal cabinet and controller upgrades at various intersections throughout the village. The village maintains and operates traffic signals at 25 intersections, utilizing 4 separate types of signal systems that are coordinated village-wide. To align with current best practices in signal operations, the village has modernized its traffic signal system with industry-standard technology, including video detection at 13 intersections, with the remaining intersections operating on inductive loop detection. While these enhancements have improved traffic flow, the village continues to pursue further improvements to the overall performance of the village’s traffic signal operations.

The Consulting Engineer shall perform and carry out, in a professional and satisfactory manner, the necessary services required to advance the project. The village shall provide a qualified project manager to assist the Consulting Engineer in village interpretations. The project will be managed through the village’s Transportation Department, in coordination with the Engineering and Public Works Department, the village’s on-call traffic signal consultant, and the village’s on-call electrical maintenance contractor. The services to be provided related to this Request for Proposals (RFP) are described in the Minimum Scope of Services section of this RFP. The Consulting Engineer shall be prequalified with IDOT for Special Plans: Traffic Signals. The Consulting Engineer shall have successfully completed a minimum of three similar projects that are comparable in type and size and have been completed within the past five (5) years. Final Design is planned to be funded locally; however, the village may be considering grant opportunities for the proposed improvements.

Project Description In 2022, the village completed a Traffic Signal Inventory Study, which identified recommended upgrades at 13 village-owned intersections. The Consulting Engineer will be responsible for completing final design of identified improvements intersections in Schaumburg. The type of improvements vary by intersection, but include installation or replacement of the following equipment:

· Battery Backup Systems

· Pedestrian Signal Countdown Timers

· Accessible Pedestrian Signals (APS), including necessary ramp upgrades for ADA compliance.

· Replacement of TS1 Cabinets

· Replacement of Incandescent Signal Heads with LED The work will consist of completing final design engineering services for signal improvements at each intersection. Topographic survey of the ramps will be needed for proper ADA design. A summary of the needed improvements per intersection is attached to this RFP. The Consulting Engineer will be responsible for developing detailed plan sets, specifications, and bid documents for the identified upgrades. Itemized cost estimates of the improvements for each intersection, organized by work item type, will also be needed to assist the village with budgeting for future capital planning.

Minimum Scope of Services

· The selected Consulting Engineer must be familiar with the submittal requirements as set forth by any applicable agencies, including Northwest Municipal Conference and IDOT. The Consulting Engineer shall coordinate the project on behalf of the village, with any jurisdictions/agencies as necessary. The selected Consulting Engineer shall attend with village staff all appropriate meetings with other agencies involved to ensure appropriate project coordination;

· Obtain updated development plans, maps, traffic data, and utility atlases;

· Prepare a project progress schedule;

· Perform any topographical or survey of the project area as needed;

· Coordinate with private utilities to obtain current utility information;

· Conduct project kick-off and coordination meetings with the village;

· Determine any needed signal equipment and/or equipment upgrades as required for the proposed improvements;

· Identify any needed right-of-way, temporary, and/or permanent easements required for the proposed improvements;

· Prepare all necessary permits, design reports, studies, contract plans, and specifications as required for project processing;

· Submittal of final design plans to village for review;

· Prepare an Engineer’s Estimate of Probable Construction Cost to be provided to the village with final design plans.

· Identify potential grant opportunities for the construction of these improvements and assist the village with preparation of related grant applications, as needed.

Deliverables Submittals shall include:

· Statement of Project Understanding: A brief description of the scope of the project and items that may require special attention or detail. Not to exceed two (2) pages.

· Statement of Qualifications: A brief summary that shall contain a list of the names and roles of each of the personnel assigned to the project, including subconsultants. Not to exceed two (2) pages.

· Project Team: Resumes for three key personnel on the project. Not to exceed one (1) page each.

· Project References: Up to three (3) project summaries for similar signal/intersection projects completed by the proposed project team, not to exceed three (3) pages total. Project references should include:

· Project Name

· Brief Summary

· Project Manager

· Local Agency Contact Information

· Project Schedule: Not to exceed one (1) page total, a schedule demonstrating how the work is planned to be implemented. The schedule shall include the following activities and milestones and any other activities or milestones deemed relevant to the successful completion of the project:

· Assume a project start date of March 18, 2026

· Kick-off Meeting with the village

· Submittal of final design plans to village for review

· Village review of final design plans (one month duration)

· Response to the village’s review and comments (Consulting Engineer to estimate duration) Selection Procedure

· The village reserves the right to reject any or all Proposals, to waive any and all technicalities, or to accept the proposal deemed most advantageous to the village. The winning selection will be based on professional qualifications, personnel, project approach, and previous municipal experience.

· Responses will be reviewed by the village evaluation team for the purpose of identifying and recommending the firm offering the highest qualifications and experience with this scope of work. If desired, the village may interview a short-list of applicants in order to better evaluate and compare. Interviews may be waived if determined unnecessary in order to reduce the amount of effort requested by unsuccessful applicants.

Due Date

· The village is requesting that responses be submitted no later than Monday, February 2, 2026, at 4:00 PM CDT. Proposals must be submitted via the village’s OpenGov portal.

Proposal Evaluation

· Proposals will be evaluated based on the following criteria:

· Proposals will be scored for each criterion. Criterion totals are then summed, and the firm with the highest total is selected.

Transportation 101 Schaumburg Court • Schaumburg, IL 60193-1899 • (847) 895-4500 • www.schaumburg.com image1.emf