C8 N4523A26R1302_Combined Synopsis RFP.pdf

Request for Proposal -N4523A26R1302

Calibration of Metallographs, Binocular Stereo Microscopes and Micro Hardness Testers

DEADLINE FOR PROPOSAL SUBMISSION

Friday, August 21th at 9:00 AM Pacific Time (PDT)

1. This is a combined synopsis/solicitation for commercial products or commercial services prepared in accordance with part 12. This announcement constitutes the only solicitation. Offers are being requested and a separate written solicitation will not be issued.

2. PSNS & IMF, located in Bremerton, WA, is requesting a proposal for a service contract for Puget Sound

Naval Shipyard and Intermediate Maintenance Facility (PSNS & IMF), to provide calibration and preventative maintenance services. Equipment to be serviced includes LECO AMH-55/ LM248AT Micro

Hardness Tester Serial Number: XMS8223 (AID 4523A16871), and LECO AMH-55/ LM248AT Micro

Hardness Tester Serial Number: XMS8039 (AID 4523A12455). Details of the requirement are listed in the attached Performance Work Statement (PWS).

3. Solicitation number N4523A26R1302 is a Request for Proposal (RFP).

4. The Solicitation document and incorporated provisions and clauses are those in effect through Federal

Acquisition Circular 2026-01 dated 16 March 2026, and Defense FAR Supplement (DFARS) Publication

Notice 7 May 2026

5. This requirement is being competed full and open.

6. The associated North American Industry Classification (NAICS) code is 811210, Electronic and Precision

Equipment Repair and Maintenance with a Small business size standard of $34,000,000. The Product Service

Code (PSC) is J052, Maintenance/Repair/Rebuild Of Equipment- Measuring Tools

7. This is a non-personal services requirement. The Government intends to award a firm-fixed price contract for the equipment calibration services.

CLIN Structure: The Contract Line-Item Numbers (CLIN) consist of:

CLIN 0001 Equipment Calibration Services LECO AMH-55/ LM248AT Micro Hardness Tester

LECO AMH-55/ LM248AT Micro Hardness Tester Serial Number: XMS8223 (AID 4523A16871) calibration service. Equipment Calibration Services as detailed in the PWS.

Quantity: 1

Unit of Measure: Job

Unit Price: _____________

Total Price: __________________

Location: Puget Sound Naval Shipyard

FOB: Destination

Fixed Price

CLIN 0002 Equipment Calibration Services LECO AMH-55/ LM248AT Micro Hardness Tester

LECO AMH-55/ LM248AT Micro Hardness Tester Serial Number: XMS8039 (AID 4523A12455) calibration service. Equipment Calibration Services as detailed in the PWS.

Quantity: 1

Unit of Measure: Job

Unit Price: _____________

Total Price: __________________

Location: Puget Sound Naval Shipyard

FOB: Destination

Fixed Price

The Vendor shall complete this pricing structure, section in its entirety and return with any other documentation, attachments or data as required by this solicitation. The contractor shall provide documentation, such as a previous invoice, proposal on company letterhead, contract or similar to substantiate proposed pricing.

9. A full description of the requirement associated with this contract action is provided in detail within

PWS (Attachment 1).

10. Delivery shall be FOB Destination. The delivery location information is provided in the PWS.

11. Unless otherwise specified in the order, the supplier is responsible for the performance of all inspection requirements and quality control. The contractor shall include delivery schedule information in their proposal.

12. Place of Performance: The work to be performed under this contract will be performed at or near Puget

Sound Naval Shipyard and Intermediate Maintenance Facility.

13. The period of performance will be: 09/18/2026 – 9/17/2027

14. Please submit your proposal, along with the rest of the solicitation requirements in the current solicitation, no later than 21 August 2026 by 9:00 AM Pacific Daylight Time via email to Kenny Vilayvong at kenny.vilayvong.civ@us.navy.mil, & Jacqueline Edgerton at jacqueline.f.edgerton.civ@us.navy.mil

Proposals submitted after solicitation closing will not be considered.

15. Solicitation questions shall be submitted electronically via email to Kenny Vilayvong at kenny.vilayvong.civ@us.navy.mil, & Jacqueline Edgerton at jacqueline.f.edgerton.civ@us.navy.mil, no later than 17 August 2025, 9:00 AM Pacific Daylight Standard Time.

NOTE: Late offers will be handled in accordance with FAR Clause 52.212-1 Instructions to Offerors -

Commercial Items. No facsimile submissions will be accepted. Proposals are due by 21 August 2026 by

9:00 AM Pacific Daylight Time.

16. Point of Contact for small business questions or assistance is the Puget Sound Naval Shipyard and

Intermediate Facility is Ashley Jackson, ashley.n.jackson115.civ@us.navy.mil.

17. Each vendor shall ensure the provision at FAR 52.212-3 including its Alternate I, Vendors

Representations and Certifications--Commercial Items (Apr 2016), are updated at www.sam.gov.

mailto:kenny.vilayvong.civ@us.navy.mil mailto:jacqueline.f.edgerton.civ@us.navy.mil mailto:kenny.vilayvong.civ@us.navy.mil mailto:jacqueline.f.edgerton.civ@us.navy.mil mailto:ashley.n.jackson115.civ@us.navy.mil http://www.sam.gov/

Failure to obtain SAM registration will result in submissions not being considered for award. To be eligible for award, registration with the System for Award Management (SAM) must be current at the time of submitting proposals. This requirement is not waived. To register or apply please visit the SAM website at http://www.sam.gov. If you are not registered, you may request an application at (866) 606-8220 between the hours of 6 am – 8 pm (Eastern Time). The Contracting Officer will verify the Entity’s CAGE code prior to award, so please ensure you include it in your proposal submission.

Please provide the following information, with a copy of the provisions in accordance with FAR 52.212-3 including its Alternate I, Offeror Representation and Certifications-Commercial Items.

Name of Business

Entity:

Primary Address:

DUNS No.:

CAGE Code:

Federal Tax ID:

Name of Contact:

Phone #:

Email Address:

18. Offerors are notified that initial proposals, which are incomplete, may be eliminated from further consideration for award. The contractor must meet all requirements of this Request for Proposal. Award will be made to the proposal that is most advantageous to the Government in terms of meeting its requested delivery date and specifications, in accordance with 52.212-2, Evaluation – Commercial Items

19. In accordance with 52.212-1 Instructions to Offerors – Commercial Products and Commercial

Services Addendum Instructions and Submittal Requirements for Each Factor, Offerors shall provide the following information with the proposal:

A. An official proposal with the RFP number, Company Name and Address, point of contact, and CAGE Code on company letterhead must be submitted.

B. The CLIN pricing must be completed, and all attachments must be completed and submitted.

C. Include a statement specifying the extent of agreement with all terms, conditions and provisions included in the RFP. Proposals that take exception to the terms and conditions of the RFP may not be excluded from consideration. Ensure this is not in your email, but a part of your official proposal document.

20. The Following Checked FAR and DFARS Clauses Are Applicable to This Purchase by Reference and By Full Text. The Full Text of The Clauses/Provisions from The FAR and DFARS Can Be

Accessed Via the Internet Using the Following Web -Site Addresses:

FAR - https://acquisition.gov/far/index.html

DFARS - www.acq.osd.mil/dpap/dars/dfarspgi/current/

21. Method of Payment: DFARS Clause 252.232-7006, Wide Area Workflow Payment Instructions, and incorporating DFARS Clause 252.232-7003, Electronic Submission of Payment Requests and

Receiving Reports.

22. Clauses Incorporated by Reference:

FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023)

FAR 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

(JAN 2017)

http://www.sam.gov/ https://acquisition.gov/far/index.html http://www.acq.osd.mil/dpap/dars/dfarspgi/current/

FAR 52.204-9 Personal Identity Verification of Contractor Personnel (Jan 2011)

FAR 52.204-13 System for Award Management Maintenance (Oct 2018)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (Dec 2014)

FAR 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (Nov 2023)

FAR 52.219-28 Post Award Small Business Program Representation

FAR 52.222-3 Convict Labor (June 2003)

FAR 52.222-36 Equal Opportunity for Workers with Disabilities (Jun 2020)

FAR 52.222-50 Combating Trafficking in Persons (Oct 2025)

FAR 52.222-55 Minimum Wages for Contractor Workers Under Executive Order 14026 (JAN 2022)

FAR 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022)

FAR 52.222-90 Addressing DEI Discrimination by Federal Contractors. (Deviation 2026-O0040, Revision

1)

FAR 52.223-23 Sustainable Products and Services (May 2024)

FAR 52.226-7 Drug-Free Workplace (May 2024)

FAR 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (MAY 2024)

FAR 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013)

FAR 52.232-33 Payment by Electronic Funds Transfer-System for Award Management (OCT 2018)

FAR 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

FAR 52.233-3 Protest after Award (Aug 1996)

FAR 52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004)

FAR 52.240-90 Security Prohibitions and Exclusions Representations and Certifications. (Deviation 2026-

O0038)

FAR 52.240-91 Security Prohibitions and Exclusions. (Deviation 2026-O0038)

FAR 52.244-6 Subcontracts for Commercial Products and Commercial Services (Oct 2025)

FAR 52.247-34 F.o.b. Destination (Nov 1991)

DFARS 252.201-7000 Contracting Officer’s Representative (Dec 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (Sept 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

DFARS 252.204-7003 Control of Government Personnel Work Product (Apr 1992)

DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber

Incident Information (Jan 2023)

DFARS 252.204-7012 Safeguarding Covered Defense Information & Cyber Incident Reporting (May 2024)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (Jan 2023)

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (Jan 2023)

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements (Nov 2023)

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 202

DFARS 252.223-7008 Prohibition Of Hexavalent Chromium (JAN 2023)

DFARS 252.225-7048 – Export –Controlled Items (Jun 2013)

DFARS 252.225-7060 Prohibition On Certain Procurements From The Xinjiang Uyghur Autonomous

Region (JUN 2023)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

DFARS 252.232-7010 Levies on Contract Payments (Dec 2006)

DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (May 2013)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (Jan 2023)

DFARS 252.243-7001 Pricing of Contract Modifications. (Dec 1991)

DFARS 252.244-7000 – Subcontracts for Commercial Products or commercial services (Nov 2023)

Clauses incorporated by full text:

(End of Text)

22. Clauses Incorporated by Reference:

FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions (Jun 2020)

FAR 52.204-13 System for Award Management Maintenance (OCT 2018)

FAR 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020)

FAR 52.204-19 Incorporation by Reference of Representations and Certifications (DEC 2014)

FAR 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

FAR 52.212-4 Contract Terms and Conditions – Commercial Items (NOV2023)

FAR 52.219-14 Limitations on Subcontracting (Oct 2022)

FAR 52.226-7 Drug-Free Workplace (MAY 2024)

FAR 52.232-39 Unenforceability of Unauthorized Obligations (JUN 2013)

FAR 52.247-34 F.O.B. Destination (NOV 1991)

DFARS 252.201-7000 Contracting Officer’s Representative (DEC 1991)

DFARS 252.203-7000 Requirements Relating to Compensation of Former DoD Officials (SEP 2011)

DFARS 252.203-7002 Requirement to Inform Employees of Whistleblower Rights (DEC 2022)

DFARS 252.203-7003 Agency Office of the Inspector General (AUG 2019)

DFARS 252.204-7003 Control of Government Personnel Work Product (APR 1992)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls. (OCT 2016)

DFARS 252.204-7009 Limitations on the Use or Disclosure of Third-Party Contractor Reported Cyber Incident

Information (JAN 2023)

DFARS 252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting (MAY 2024)

DFARS 252.204-7015 Notice of Authorized Disclosure of Information for Litigation Support (JAN 2023)

DFARS 252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services (JAN 2023)

DFARS 252.204-7020 NIST SP 800-171 DoD Assessment Requirements. (NOV 2023)

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (MAR 2023)

DFARS 252.225-7048 – Export –Controlled Items (Jun 2013)

DFARS 252.223-7008 Prohibition of Hexavalent Chromium (JAN 2023)

DFARS 252.225-7048 Export Controlled Items (JUN 2013)

DFARS 252.232-7003 Electronic Submission of Payment Requests and Receiving Reports (DEC 2018)

DFARS 252.232-7010 Levies on Contract Payments (DEC 2006)

DFARS 252.232-7011 Payments in Support of Emergencies and Contingency Operations (MAY 2013)

DFARS 252.237-7010 Prohibition on Interrogation of Detainees by Contractor Personnel (JAN 2023)

DFARS 252.243-7001 Pricing of Contract Modifications (DEC 1991)

DFARS 252.243-7002 Requests for Equitable Adjustment (DEC 2022)

DFARS 252.244-7000 Subcontracts for Commercial Items (NOV 2023)

Clauses Incorporated by Full Text:

FAR 52.222-41 Service Contract Labor Standards (AUG 2018)

ADDENDUM to 52.222-41 Department of Labor Wage Determination 2015-5417 Rev 32 Dated 13 May

2026, incorporated into this award is available at http://sam.gov

FAR 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014)

In compliance with the Service Contract Labor Standards statue and the regulations of the Secretary of Labor

(29CFR Part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C.5341 OR 5 332

This statement is for Information Only: It is not a Wage Determination.

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

FAR - https://acquisition.gov/far/index.html and

DFARS -www.acq.osd.mil/dpap/dars/dfarspgi/current/

(End of clause)

DFARS 252.232-7006 Wide Area Workflow Payment Instructions (Jan 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six-position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area

Workflow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of

Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS)

252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training

Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data

Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1) Document type. The Contractor shall submit payment requests using the following document type(s):

https://wawf.eb.mil/

2in1

(i) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance-based payments, submit a performance-based payment request.

(v) For commercial item financing, submit a commercial item financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table*

Field Name in WAWF Data to be entered in WAWF

Pay Official DoDAAC N50082

Issue By DoDAAC N4523A

Admin DoDAAC** N4523A

Inspect By DoDAAC N4523A

Ship To Code N4523A

Ship From Code ____

Mark For Code ____

Service Approver (DoDAAC) N4523A

Service Acceptor (DoDAAC) N4523A

Accept at Other DoDAAC ____

LPO DoDAAC N4523A

DCAA Auditor DoDAAC ____

Other DoDAAC(s) ____

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal

Acquisition Regulation 52.216- 7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS

Appendix F.

(g) WAWF point of contact.

The Contracting Officer’s Representative (COR) is the designated invoice inspector/acceptor.

WAWF email notifications. The Contractor shall enter the email address identified below in the “Send Additional

Email Notifications” field of WAWF once a document is submitted in the system.

Contract Officer Representative: TBD

Contract Specialist: Kenny Vilayvong

Email: kenny.r.vilayvong.civ@us.navy.mil

Contract Officer: Jacqueline Edgerton jacqueline.f.edgerton.civ@us.navy.mil

Command Services Inbox

C440.commandserv.fct@navy.mil

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

PSNSASKAccountsPayable@navy.mil;

PSNS_C610.22CERT.FCT2@navy.mil;

To ensure prompt payment and accountability the Contractor shall input the following Agency

Accounting ID I (AAI) in the Line-Item Information section on all WAWF Receiving Reports and

Invoices: AAI - 056521

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

ADDITIONAL WAWF INSTRUCTIONS To ensure prompt payment and accountability the Contractor shall input the following Agency Accounting ID (AAI) in the Line-Item Information section on all WAWF Receiving

Reports and Invoices:

AAI – 050120

Also, in the SDN box please include the PR/MIPR number, found int section G - Contract Administration Data.

Ensure the routing table contained in Clause 252.232-7006 is followed exactly when submitting invoices.

Specifically, the WAWF System will allow the submittal of invoices without mandatory completion of the

“Inspect By” DODAAC. Failure to follow the routing table and insert the correct “Inspect By” DODAAC may result in immediate rejection of invoice and require resubmittal without any accrual of interest.

(End of clause).

C-202-H001 Additional Definitions--Basic (NAVSEA) (OCT 2018)

(a) Department ‑ means the Department of the Navy.

(b) Commander, Naval Sea Systems Command ‑ means the Commander of the Naval Sea Systems Command of the Department of the Navy or his duly appointed successor.

(c) References to The Federal Acquisition Regulation (FAR) ‑ All references to the FAR in this contract shall be deemed to also reference the appropriate sections of the Defense FAR Supplement (DFARS), unless clearly indicated otherwise.

(d) National Stock Numbers ‑ Whenever the term Federal Item Identification Number and its acronym FIIN or the term Federal Stock Number and its acronym FSN appear in the contract, order or their cited specifications and standards, the terms and acronyms shall be interpreted as National Item Identification Number (NIIN) and

National Stock Number (NSN) respectively which shall be defined as follows:

(1) National Item Identification Number (NIIN). The number assigned to each approved Item Identification under mailto:kenny.r.vilayvong.civ@us.navy.mil mailto:jacqueline.f.edgerton.civ@us.navy.mil mailto:C440.commandserv.fct@navy.mil mailto:PSNSASKAccountsPayable@navy.mil mailto:PSNS_C610.22CERT.FCT2@navy.mil the Federal Cataloging Program. It consists of nine numeric characters, the first two of which are the National

Codification Bureau (NCB) Code. The remaining positions consist of a seven digit non‑significant number.

(2) National Stock Number (NSN). The National Stock Number (NSN) for an item of supply consists of the applicable four-position Federal Supply Class (FSC) plus the applicable nine-position NIIN assigned to the item of supply.

C-204-H001 Use of Navy Support Contractors for Official Contract Files (NAVSEA) (OCT 2018)

(a) NAVSEA may use a file room management support contractor, hereinafter referred to as "the support contractor", to manage its file room, in which all official contract files, including the official file supporting this procurement, are retained. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as

“protected information”. File room management services consist of any of the following: secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file room management services are acquired will contain a requirement that:

(1) The support contractor not disclose any information;

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files;

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the contractor may have, it is a third-party beneficiary who has the right of direct action against the support contractor, or any person to whom the support contractor has released or disclosed protected information, for the unauthorized duplication, release, or disclosure of such protected information.

(c) Execution of this contract by the contractor is considered consent to NAVSEA's permitting access to any information, irrespective of restrictive markings or the nature of the information submitted, by its file room management support contractor for the limited purpose of executing its file room support contract responsibilities.

(d) NAVSEA may, without further notice, enter into contracts with other contractors for these services. Contractors should enter into separate non-disclosure agreements with the file room contractor. Contact the Procuring Contracting Officer for contractor specifics. However, any such agreement will not be considered a prerequisite before information submitted is stored in the file room or otherwise encumber the government.

C-211-H018 Approval by The Government (NAVSEA) (JAN 2019)

Approval by the Government as required under this contract and applicable specifications shall not relieve the

Contractor of its obligation to comply with the specifications and with all other requirements of the contract, nor shall it impose upon the Government any liability it would not have had in the absence of such approval.

C-223-W002 On-Site Safety Requirements (NAVSEA) (OCT 2018)

(a) The contractor shall ensure that each contractor employee reads any necessary safety documents within 30 days of commencing performance at any Government facility. Required safety documents can be obtained from the respective safety office. Contractors shall notify the Safety office points of contact below to report completion of the required training via email. The email shall include the contractor employee’s name, work site, and contract number.

(b) It is expected that contractor employees will have received training from their employer on hazards associated with the areas in which they will be working and know what to do in order to protect themselves. Contractors are required to adhere to the requirements of 29 CFR 1910, 29 CFR 1926 and applicable state and local requirements while in Government spaces. The contractor shall ensure that all on-site contractor work at the Government facility is in accordance with any local safety instructions as provided via the COR. The contractor shall report all work-related injuries/illnesses that occurred while working at the Government site to the COR.

(c) Contractors whose employees perform work within Government spaces in excess of 1000 hours per calendar quarter during a calendar year shall submit the data elements on OSHA Form 300A, Summary of Work-Related

Injuries and Illnesses, for those employees to the safety office, via the COR by 15 January for the previous calendar year, even if no work-related injuries or illnesses occurred. If a contractor’s injury/illness rates are above the Bureau of Labor Statistics industry standards, a safety assessment may be performed by the Safety Office to determine if any administrative or engineering controls can be utilized to prevent further injuries/illnesses, or if any additional Personal Protective Equipment or training will be required.

(d) Any contractor employee exhibiting unsafe behavior may be removed from the Government site. Such removal shall not relieve the contractor from meeting its contractual obligations and shall not be considered an excusable delay as defined in FAR 52.249-14.

(e) The Safety Office points of contacts are as follows: TBD at Award

C-242-H002 Post Award Meeting (NAVSEA) (Oct 2018)

(a) A post-award meeting with the successful offeror will be conducted within [3] days after award of the

[contract / task order]. The meeting will be held at the address below:

Location/Address: via conference call

(b) The contractor will be given [2] working days’ notice prior to the date of the meeting by the Contracting

Officer.

(c) The requirement for a post-award meeting shall in no event constitute grounds for excusable delay by the contractor in performance of any provisions in the contract.

(d) The post-award meeting will include, but is not limited to, the establishment of work level points of contact, determining the administration strategy, roles and responsibilities, and ensure prompt payment and close out.

Specific topics shall be mutually agreed to prior to the meeting.

To be specified at contract award.

C-247-H001 Permits and Responsibilities (NAVSEA) (DEC 2018)

The Contractor shall, without additional expense to the Government, be responsible for obtaining any necessary licenses and permits for complying with any applicable Federal, State, and Municipal laws, codes, and regulations for shipping and transportation including, but not limited to, any movement over public highways of overweight/over dimensional materials.

D-211-H002 Marking of Reports (NAVSEA) (Oct 2018)

All reports delivered by the Contractor to the Government under this contract shall prominently show on the cover of the report:

(1) name and business address of the Contractor

(2) contract number

(3) sponsor:

(Name of Individual Sponsor)

(Name of Requiring Activity)

(City and State)

G-232-H002 Payment Instructions (NAVSEA) (FEB 2024)

Payment office allocation methods can be found in the table at DFARS PGI 204.7108(b)(2)

(https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions).

G-232-H005 Supplemental Instructions Regarding Invoicing (NAVSEA) (JAN 2019)

(a) For other than firm fixed priced contract line-item numbers (CLINs), the Contractor agrees to segregate costs incurred under this contract/task order (TO), as applicable, at the lowest level of performance, either at the sub line-item number (SLIN) or CLIN level, rather than at the total contract/TO level, and to submit invoices reflecting costs incurred at that level. Supporting documentation in Wide Area Workflow (WAWF) for invoices shall include summaries of work charged during the period covered as well as overall cumulative summaries by individual labor categories, rates, and hours (both straight time and overtime) invoiced; as well as, a cost breakdown of other direct costs (ODCs), materials, and travel, by technical instruction (TI), SLIN, or CLIN level. For other than firm fixed price subcontracts, subcontractors are also required to provide labor categories, rates, and hours (both straight time and overtime) invoiced; as well as a cost breakdown of ODCs, materials, and travel invoiced. Supporting documentation may be encrypted before submission to the prime contractor for

WAWF invoice submittal. Subcontractors may email encryption code information directly to the Contracting

Officer and Contracting Officer Representative (COR). Should the subcontractor lack encryption capability, the subcontractor may also email detailed supporting cost information directly to the Contracting Officer and COR; or other method as agreed to by the Contracting Officer.

(b) Contractors submitting payment requests and receiving reports to WAWF using either Electronic Data

Interchange (EDI) or Secure File Transfer Protocol (SFTP) shall separately send an email notification to the COR https://www.acq.osd.mil/dpap/dars/pgi/pgi_htm/current/PGI204_71.htm#payment_instructions and Contracting Officer on the same date they submit the invoice in WAWF. No payments shall be due if the contractor does not provide the COR and Contracting Officer email notification as required herein.

G-242-H001 Government Contract Administration Points-Of-Contact and Responsibilities (NAVSEA) (OCT

2023)

(a) The Government reserves the right to administratively substitute any of the points of contact listed below at any time.

(b) The contracting officer is the only person authorized to change this contract, or orders issued thereunder. The

Contractor shall not comply with any order, direction or request of Government personnel - that would constitute a change - unless it is issued in writing and signed by the Contracting Officer or is pursuant to specific authority otherwise included as part of this contract. If, in the opinion of the contractor, an effort outside the existing scope of this contract is requested, the contractor shall promptly comply with the Notification of Changes clause of this contract.

(c) The points of contact are as follows:

(i) The Procuring Contracting Officer (PCO) is:

Name: Jacqueline Edgerton

Address: 1400 Farragut Avenue, Mail Stop 2026

Bremerton, WA 98314-2026

Phone: (360) 265-2893

E-mail: jacqueline.f.edgerton.civ@us.navy.mil

(ii) The Contract Specialist is:

Name: Kenny Vilayvong

Bremerton, WA 98314-2026

Phone: (360) 988-1500

E-mail: kenny.r.vilayvong.civ@us.navy.mil

(iii) The Administrative Contracting Officer (ACO) is:

Name: Jacqueline Edgerton

Bremerton, WA 98314-2026

Phone: (360) 265-2893

E-mail: jacqueline.f.edgerton.civ@us.navy.mil

(d) The Contracting Officer’s Representative (COR) is the contracting officer’s appointed representative for technical matters. The COR is not a contracting officer and does not have the authority to direct the accomplishment of effort which is beyond the scope of the contract or to otherwise change any contract requirements. An informational copy of the COR appointment letter, which provides a delineation of COR authority and responsibilities, will be provided upon award of this contract.

The Contracting Officer’s Representative (COR) is:

mailto:jacqueline.f.edgerton.civ@us.navy.mil mailto:kenny.r.vilayvong.civ@us.navy.mil mailto:jacqueline.f.edgerton.civ@us.navy.mil

TBD at Award

G-242-H002 Hours of Operation and Holiday Schedule (NAVSEA) (JUL 2021)

(a) The policy of this activity is to schedule periods of reduced operations or shutdown during holiday periods. Deliveries will not be accepted on Saturdays, Sundays or Holidays except as specifically requested by the Puget Sound Naval Shipyard and Intermediate Maintenance Facility. All goods or services attempted to be delivered on a Saturday, Sunday or Holiday without specific instructions from the Contracting Officer or his duly appointed representative will be returned to the contractor at the contractor’s expense with no cost or liability to the U.S. Government.

(b) The federal Government observes public Holidays that have been established under 5 U.S.C. 6103. The actual date of observance for each of the holidays, for a specific calendar year, may be obtained from the OPM website at OPM.GOV or by using the following direct link: https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/.

(c) Delayed Opening, Early Dismissal and Closure of Government Facilities. When a Government facility has a delayed opening, is closed or Federal employees are dismissed early (due to severe weather, security threat, security exercise, or a facility related problem) that prevents personnel from working, onsite contractor personnel regularly assigned to work at that facility shall follow the same reporting and/or departure directions given to

Government personnel. The contractor shall not direct charge to the contract for such time off, but shall follow parent company policies regarding taking leave (administrative or other). Non-essential contractor personnel, who are not required to remain at or report to the facility, shall follow their parent company policy regarding whether they should go/stay home or report to another company facility. Subsequent to an early dismissal, delayed opening, or during periods of inclement weather, onsite contractors should monitor the OPM website as well as radio and television announcements before departing for work to determine if the facility is closed or operating on a delayed arrival basis.

(d) When Federal employees are excused from work due to a holiday or a special event (that is unrelated to severe weather, a security threat, or a facility related problem), on site contractors shall continue working established work hours or take leave in accordance with parent company policy. Those contractor employees who take leave shall not direct charge the non-working hours to the contract. Contractors are responsible for predetermining and disclosing their charging practices for early dismissal, delayed openings, or closings in accordance with the FAR, applicable cost accounting standards, and the company’s established policy and procedures. Contractors shall follow their disclosed charging practices during the contract period of performance and shall not follow any verbal directions to the contrary. The Contracting Officer will make the determination of cost allowability for time lost due to facility closure in accordance with FAR, applicable Cost Accounting Standards, and the

Contractor's established accounting policy and procedures.

(e) If you intend to visit the Contracts Office, it is advised that you call for an appointment at least 24 hours in advance.

(f) The hours of operation are as follows:

AREA FROM TO

CODE 400- Contracting Office 0700 1630

H-209-H003 Required Disclosure of Organizational Conflict of Interest (NAVSEA) (NOV 2022) https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/ https://www.opm.gov/policy-data-oversight/pay-leave/federal-holidays/

(a) "Organizational Conflict of Interest" means that because of other activities or relationships with other persons, a person is unable or potentially unable to render impartial assistance or advice to the

Government, or the person's objectivity in performing the contract work is or might be otherwise impaired, or a person has an unfair competitive advantage. "Person" as used herein includes

Corporations, Partnerships, Joint Ventures, and other business enterprises.

(b) The Contractor warrants that to the best of its knowledge and belief, and except as otherwise set forth in the contract, at the time of execution of this contract the Contractor does not have any organizational conflict of interest(s) as defined in paragraph (a).

(c) The Contractor agrees that, if after award, it discovers an actual or potential organizational conflict of interest, it shall make immediate and full disclosure in writing to the Contracting Officer. The notification shall include a description of the actual or potential organizational conflict of interest, a description of the action which the Contractor has taken or proposes to take to avoid, mitigate, or neutralize the conflict, and any other relevant information that would assist the Contracting Officer in making a determination on this matter. Notwithstanding this notification, the Government may terminate the contract for the convenience of the Government if determined to be in the best interest of the Government.

(d) Notwithstanding paragraph (c) above, if the Contractor was aware, or should have been aware, of an organizational conflict of interest prior to the award of this contract or becomes, or should become, aware of an organizational conflict of interest after award of this contract and does not make an immediate and full disclosure in writing to the Contracting Officer, the Government may terminate this contract for default.

(e) If the Contractor fails to take action required by this requirement or required by the Contracting

Officer upon receipt of the Contractor’s disclosure required by paragraph (c), the Government may terminate this contract for default.

(f) The Contracting Officer's decision as to the existence or nonexistence of an actual or potential organizational conflict of interest shall be final.

(g) The Contractor shall promptly notify the Contracting Officer, in writing, if it has been tasked to evaluate or advise the Government concerning its own products or activities, those of its subcontractors, those of one of its prime contractors (to which the contractor is a subcontractor), or those of a competitor in order to ensure proper safeguards exist to guarantee objectivity and to protect the Government's interest.

(h) The Contractor shall include this requirement in subcontracts of any tier which involve access to information, or situations/conditions covered by the preceding paragraphs, substituting "subcontractor" for "contractor" where appropriate.

(i) The rights and remedies described herein shall not be exclusive and are in addition to other rights and remedies provided by law or elsewhere included in this contract.

(j) Compliance with this requirement is a material requirement of this contract.

23. Provisions Incorporated by Reference:

FAR 52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (JAN 2017)

FAR 52.204-7 System for Award Management (Nov 2024)

FAR 52.212-1 Instructions to Offerors-Commercial Items (Sept 2023)

FAR 52.225-25 Prohibition on Contracting with Entities Engaging in Certain Activities or Transactions Relating to

Iran— Representation and Certifications (Jun 2020)

DFARS 252.203-7005 Representation Relating to Compensation of Former Dod Officials (SEP 2022)

DFARS 252.204-7008 Compliance with Safeguarding Covered Defense Information Controls (Oct 2016)

DFARS 252.204-7016 Covered Defense Telecommunications Equipment or Services—Representation (Dec 2019)

DFARS 252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services—Representation (May 2021)

DFARS 252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements. (Nov 2023)

DFARS 252.204-7024 Notice on the Use of the Supplier Performance Risk System (Mar 2023)

DFARS 252.225-7055 Representation Regarding Business Operations with The Maduro Regime

(MAY 2022)

DFARS 252.225-7056 Prohibition Regarding Business Operations with The Maduro Regime (JAN 2023)

DFARS 252.225-7059 Prohibition on Certain Procurements from The Xinjiang Uyghur Autonomous Region–

Representation (JUN 2023)

Provisions by full text:

252.204-7016 Covered Defense Telecommunications Equipment or Services-Representation. (Dec 2019)

COVERED DEFENSE TELECOMMUNICATIONS EQUIPMENT OR SERVICES-REPRESENTATION (DEC

2019)

(a) Definitions. As used in this provision, "covered defense telecommunications equipment or services" has the meaning provided in the clause 252.204-7018, Prohibition on the Acquisition of Covered Defense

Telecommunications Equipment or Services.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM)

(https://www.sam.gov) for entities excluded from receiving federal awards for "covered defense telecommunications equipment or services".

(c) Representation. The Offeror represents that it does[ ], does not[ ] provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

(End of provision)

252.204-7017 PROHIBITION ON THE ACQUISITION OF COVERED DEFENSE TELECOMMUNICATIONS

EQUIPMENT OR SERVICES—REPRESENTATION (MAY 2021)

The Offeror is not required to complete the representation in this provision if the Offeror has represented in the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—Representation, that it

“does not provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.”

(a) Definitions. “Covered defense telecommunications equipment or services,” “covered mission,” “critical technology,” and “substantial or essential component,” as used in this provision, have the meanings given in the

252.204-7018 clause, Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or

Services, of this solicitation.

(b) Prohibition. Section 1656 of the National Defense Authorization Act for Fiscal Year 2018 (Pub. L. 115-91) prohibits agencies from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) at https://www.sam.gov for entities that are excluded when providing any equipment, system, or service to carry out covered missions that uses covered defense telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system, unless a waiver is granted.

(d) Representation. If in its annual representations and certifications in SAM the Offeror has represented in paragraph (c) of the provision at 252.204-7016 , Covered Defense Telecommunications Equipment or Services—

Representation, that it “does” provide covered defense telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument, then the Offeror shall complete the following additional representation:

The Offeror represents that it [ ] will [ ] will not provide covered defense telecommunications equipment or services as a part of its offered products or services to DoD in the performance of any award resulting from this solicitation.

(e) Disclosures. If the Offeror has represented in paragraph (d) of this provision that it “will provide covered defense telecommunications equipment or services,” the Offeror shall provide the following information as part of the offer:

(1) A description of all covered defense telecommunications equipment and services offered (include brand or manufacturer; product, such as model number, original equipment manufacturer (OEM) number, manufacturer part number, or wholesaler number; and item description, as applicable).

(2) An explanation of the proposed use of covered defense telecommunications equipment and services and any factors relevant to determining if such use would be permissible under the prohibition referenced in paragraph (b) of this provision.

(3) For services, the entity providing the covered defense telecommunications services (include entity name, unique entity identifier, and Commercial and Government Entity (CAGE) code, if known).

(4) For equipment, the entity that produced or provided the covered defense telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known)

52.212-2 Evaluation--Commercial Products and Commercial Services (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i) Price; and

(ii) Technical Acceptability

Acceptable: An acceptable proposal conforms to the requirements stated in the combined synopsis/solicitation and

PWS; and provides all the required documentation, in its entirety. See #19 for submission requirements

Unacceptable: The proposal does not conform to the requirements stated in the combined synopsis/solicitation and

PWS and does not include all the items required or incomplete documentation. Offerors receiving an unacceptable rating for its technical factor will not receive further consideration

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR Clauses: https://www.acquisition.gov/browse/index/far

DFAR Clauses: https://www.acquisition.gov/dfars

L-204-H003 NOTIFICATION OF USE OF NAVY SUPPORT CONTRACTORS FOR OFFICIAL CONTRACT

FILE (NAVSEA) (Apr 2019)

(a) NAVSEA may use a contractor to manage official contract files hereinafter referred to as "the support contractor", including the official file supporting this procurement. These official files may contain information that is considered a trade secret, proprietary, business sensitive or otherwise protected pursuant to law or regulation, hereinafter referred to as “protected information”. File management services consist of any of the following:

secretarial or clerical support; data entry; document reproduction, scanning, imaging, or destruction; operation, management, or maintenance of paper-based or electronic mail rooms, file rooms, or libraries; and supervision in connection with functions listed herein.

(b) The cognizant Contracting Officer will ensure that any NAVSEA contract under which these file management services are acquired will contain a requirement that

(1) The support contractor not disclose any information.

(2) Individual employees are to be instructed by the support contractor regarding the sensitivity of the official contract files.

(3) The support contractor performing these services be barred from providing any other supplies and/or services, or competing to do so, to NAVSEA for the period of performance of its contract and for an additional three years thereafter unless otherwise provided by law or regulation; and,

(4) In addition to any other rights the offeror may have, it is a third-party beneficiary who has the right of direct action against the support contractor, or any person to…