C5. Solicitation_HQ0516-23-R-0112 - Cable Headend System Refresh.pdf

SEE A DDENDUM

(No Collect Call s)

HQ051623R0112 20-Sep-2023

b. TELEPHONE NUMBER

301-222-6197

8. OFF ER DUE DAT E/LOCAL T IME

04:00 PM 26 Sep 2023

5. SOLICIT ATION NUM BER 6. SOLICITAT ION ISSUE DAT E

A UTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STA NDARD FORM 1449 (REV . 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR P RINT)

(SIGNAT URE OF CONTRACTING OFFICER)

ADDENDA X ARE

26. TOTAL AWARD AMOUNT (For Gov t. Us e Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTA NCE IS DIFFERENT A ND PUT

BELOW IS CHECKED

TELEPHONE NO.

HQ05169. ISSUED BY

18b. SUBMIT INVOICES TO A DDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORM AT ION CALL:

a. NAME

WALTER EVA NS

2. CONTRACT NO. 3. AWARD/EFF ECTIVE DATE 4. ORDER NUM BER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNA TURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.X

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISIT ION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. Y OUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED OR X

SMALL BUSINESSX

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

HQ0516 DMA CONTRACTING

KETA PETERSON

6700 TAY LOR AVE

FORT MEADE MD 20755

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE HQ0516 16. ADMINISTERED BY

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

HQ0516 DEFENSE M EDIA ACTIVITY

JAM ES ST EGEM ANN

6700 T AYLOR AVENUE

F T M EADE M D 20755

T EL: FAX:

FAX:

TEL: 301-222-6755 SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

1,250

NAICS:

334220

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUA NTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOM EN-OWNED SM ALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SM ALL BUSINESS P ROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

PAGE 2 OF91

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAY MENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC' D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDA RD FORM 1449 (REV. 2/2012) BA CK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCA L REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUA NTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

HQ051623R0112

Section SF 1449 - CONTINUATION SHEET

PERFORMANCE WORK STATEMENT

PERFORMANCE WORK STATEMENT (PWS)

As of 01 September 2023

Contract Number: TBD Task Order Number: TBD Tracking Number: HQ0516323610 Follow-on to Previous Contract and Task Order Number:

N/A

1. Contracting Officer Representative (COR).

a. Primary COR.

Name: James Stegemann Organization:

Department of Defense Activity Address Code (DODAAC):

HQ0516

Address: 6700 Taylor Avenue, Fort Meade, MD 20755 Phone Number: 301-222-6684 Fax Number:

E-Mail Address: James.a.stegemann.civ@mail.mil

b. Alternate COR.

Name: Bill Dingman Organization:

DODAAC: HQ0516

Address: 6700 Taylor Avenue, Fort Meade, MD 20755 Phone Number: 301-222-6329 Fax Number:

E-Mail Address: bill.h.dingman.civ@mail.mil

2. Contract or Task Order Title. Scheduled Tech Refresh of Cable Head-End

3. Background. Defense Media Activity (DMA) is looking to perform a scheduled technical refresh upgrade of their cable head-end system and all associated equipment. Eleven years ago, DMA moved into its new facility at Fort Meade. The cable head-end system, off-air antennas, and fiber distribution system is well over 10 years old and beyond the life of the equipment.

The current state of the cable plant will not be able to continue to support the growing needs of

DMA.

4. Objectives: This is a new requirement to provide a technical upgrade to DMA’s cable head-end system and all associated equipment. This will include new DirecTV antennas and receivers, all new off-air antenna systems, and processing hardware. New video and audio encoders, video monitoring system, and fiber optic transmitters and receivers. Work to include installation of both DirecTV and off-air antennas as well as the removal of old antennas, remove old and install new fiber optic transmitters and receivers, install new IP video monitoring system, and remove old and install new video and audio encoders. Any rental equipment needed, and supplies provided by the contractor for a turnkey solution.

5. Scope. The Contractor shall be responsible for installation, testing, training, and commissioning of all hardware, software, and documentation to provide all the capabilities specified with this PWS for the Cable head system technical refresh at DMA Ft. Meade and ensure that the system performs all of the functions as described in this PWS.

6. Performance Requirements.

6.1. Install one (1ea) Direct TV satellite dish

6.1.1. The contractor shall install one (1ea) fully functional satellite dish system RX Ku/Ka-band Antenna System consisting of the following minimum characteristics:

1. Satellite Dish capable of receiving satellite signals on the Ku Band (101 Degree, 110 Degree, 119 Degree) and Ka band (99 Degree, 103 Degree)

2. One non penetrating roof mount with foam pad for roof mount to sit on.

3. Install new Direct TV antenna system according to manufacturer requirements. The DirecTV parts list including services needed listed on order.

6.1.2 The contractor shall test and document DirecTV signals prior to cut over.

Deliverables: one (1ea) fully functional satellite dish system RX Ku/Ka-band Antenna System

6.2 Install and configure new off air antenna system and processing hardware according to manufacturer requirements.

6.2.1. The contractor shall install two (2ea) fully functional turnkey VHF/UHF Antenna systems and processing hardware according to manufacture requirements. Both antennas need to be configured to receive local over the air signals from Baltimore and Washington DC.

6.2.2 The contractor shall test and document signals and settings prior to cut over

Deliverables: Two (2ea) fully functional VHF/UHF Antenna systems and processing hardware.

6.3 Install new cable headend system

6.3.1 The contractor shall install new video and audio encoders according to manufacture requirements. Video encoder chassis and cards to support various input formats including HD- SDI, 8-VSB, component A/V, and IP multicast/unicast video.

6.3.2 The contractor shall remove old headend components and rewire new equipment.

Additional input/output cables to be redressed or replaced when appropriate.

6.3.3 The contractor shall test and document all signals prior to cut over.

Deliverables: Fully functional turnkey cable head end system

6.4 Install new Fiber Distribution system for Cable Headend

6.4.1 Remove old and install new fiber optic transmitters and receivers according to manufacture requirements. Clean and inspect fiber connections at the Tx, Rx, and new couplers.

6.4.2 Test and document optical power levels at headed and distribution closets prior to cut over.

Deliverables: Fully functional Fiber distribution system for cable headend

6.5 Install new IP video monitoring system for Cable Headend

6.5.1 Install new IP video monitoring system. Configure IP services for monitoring, test, and document signals and settings prior to cut over.

6.5.2 Provide all hardware, software, training, and support on all IP video monitoring equipment.

Deliverable: Fully functional IP video monitoring system for cable headend

6.6 Documentation

6.6.1 Services include providing all technical and operational materials for the equipment contained in the system, configuration of the system, and operation procedures.

Provide IP addressing detail.

6.7 Other Direct Cost (ODC)

6.7.1 Other Direct Costs/Material. Other Direct Costs/Material. Provides the Government the ability to account for unforeseen costs associated with this project. All other direct costs (ODCs) shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). No profit will be authorized for ODCs. This ODC will be approximately 7% of Contract.

7. Performance Standards:

Performance Standard Acceptable Quality Level

(AQL)

Method of Surveillance

Subtask 6.1.1 - Install one (1) DirecTV Satellite Dish

Antenna System capable of receiving satellite signals on the Ku Band (101 Degree, Routine inspection of deliverable products and services.

110 Degree, 119 Degree) and Ka band (99 Degree, 103 Degree). Performance occurs with no required rework at least 90% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Subtask 6.1.2 – Test and document DirecTV signals prior to cut over

Document all DirecTV signal levels prior to cut over to ensure proper levels are maintained during switch over. Performance occurs with no required rework at least 90% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

Subtask 6.2.1 - Install two (2ea) fully functional turnkey VHF/UHF Antenna systems and processing hardware according to manufacture requirements.

VHF/UHF Antenna systems and processing hardware meets minimum specifications. Performance occurs with no required rework at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

Subtask 6.2.2 - Test and document signals and settings prior to cut over

Document all over the air signals prior to cut over to ensure proper levels are maintained during switch over. Performance occurs with no required rework at least 90% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Subtask 6.3.1 - Install new video and audio encoders

Install new video and audio encoders according to manufacture requirements.

Performance occurs with no required rework at least 90% of the time. Problems that occur are minor and are resolved in a timely manner

Subtask 6.3.2 – Remove old head end system and rewire new equipment

The contractor shall remove old headend components and rewire new equipment.

Additional input/output cables to be redressed or replaced when appropriate.

Performance occurs with no required rework at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Subtask 6.3.3- Test and document all signals prior to cut over

The contractor shall test and document all signals prior to cutover to ensure proper signal levels are maintained when new equipment is installed. Performance occurs with no required rework at least 90% of the time.

Problems that occur are minor and are resolved in a satisfactory manner.

Routine inspection of deliverable products and services.

Subtask 6.4.1- Remove old and install new fiber optic transmitters and receivers

Remove old and install new fiber optic transmitters and receivers according to manufacture requirements.

Clean and inspect fiber connections at the Tx, Rx, and new couplers.

Performance occurs with no required rework at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner.

Subtask 6.4.2- Test and Document optical power levels.

Test and document optical power levels at headend and distribution closets to ensure adequate optical signal distribution. Performance occurs with no required rework at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner

Routine inspection of deliverable products and services.

Subtask 6.5.1-Install IP video monitoring system

Install new IP video monitoring system.

Configure IP services for monitoring, test, and document signals and settings prior to cut over.

Performance occurs with no required rework at least 90% of the time. Problems that occur are minor and are resolved in a satisfactory manner

8. Incentives. N/A

9. Place of Performance. Work will be completed at DMA’s facility located at 6700 Taylor Avenue, Fort Meade, MD 20755.

Alternate Place of Performance - Contingency Only. As determined by the Contracting Officer’s Representative (COR), contractor employees may be required to work at an alternate place of performance (e.g., home, the contractor's facility, or another approved activity within the local travel area) in cases of unforeseen conditions or contingencies (e.g., pandemic conditions, exercises, government closure due to inclement weather, etc.). Non-emergency/non-essential contractors should not report to a closed government facility. Contractor shall prepare all deliverables and other contract documentation utilizing contractor resources. To the extent possible, the contractor shall use best efforts to provide the same level of support as stated in the

PWS. In the event the services are impacted, reduced, compromised, etc., the Contracting Officer or the contractor may request an equitable adjustment pursuant to the Changes clause of the contract.

10. Period of Performance. 180 days after contract award. As directed by the COR, the contractor shall continue performance in emergency or mission essential conditions.

Additionally, the contractor may be required to account for the whereabouts of their personnel should this information be requested by the COR.

11. Delivery Schedule.

PWS

Task

Deliverable Title Format Due Date Distribution/Copies

6.1.1 One (1ea) fully

functional DirecTV Antenna Systems

Contractor-determined format

180 Days after Contract Award

Standard Distribution*

6.2.1 Two (2ea) fully

functional turnkey

VHF/UHF

Antenna systems and processing hardware

Contractor-determined format

180 Days after Contract Award

Standard Distribution*

6.3.1 Install fully

functional turnkey cable head end system

Contractor-determined format

180 Days after Contract Award

Standard Distribution*

6.4.1 Install fully

functional Fiber distribution system for cable headend

Contractor-determined format

180 Days after Contract Award

Standard Distribution*

6.5.1 Fully functional

IP video monitoring

Contractor-determined format

180 Days after Contract Award

Standard Distribution* system for cable headend

12. Security Requirements. The work performed in accordance with this performance work statement is UNCLASSIFIED for personnel assigned to complete tasks at the DMA-HQ located at 6700 Taylor Avenue, Fort Meade, MD 20755.

The following security requirements shall apply to this effort.

The Defense Media Activity (DMA) retains the right to request removal of contractor employees, regardless of prior clearance or adjudication status, whose actions, while assigned to this contract, clearly conflict with the interest of the Government.

References:

a. DoDM 5200.02, DOD Personnel Security Program, 3 April 2017, Incorporating Change 1, October 29, 2020.

b. DoD Manual 5220.32, Volume 1, “National Industrial Security Program: Industrial Security Procedures for Government Activities,” August 1, 2018, as amended.

c. DoD Instruction 5025.01, “DoD Issuances Program,” August 1, 2016, as amended.

d. Part 117 of Title 32, Code of Federal Regulations.

e. Subpart 4.4 of the Federal Acquisition Regulation, “Safeguarding Classified Information within Industry,” current edition.

f. Office of the Under Secretary of Defense for Intelligence and Security Memorandum, “Approval to Cancel Department of Defense 5220.22-M, "National Industrial Security Program Operating Manual," and Summary of Changes,” November 30, 2021.

g. DoDI 5220.22, National Industrial Security Program (NISP), March 18, 2011, Incorporating Change 3, December 10, 2021.

h. DoDM 5200.01, Information Security Program, Vols. 1-3, 24 February 2012, Incorporating Change 2, December 10, 2021.

i. DoD 5400.7, DoD Freedom of Information Act Program, April 5, 2019.

j. Homeland Security Presidential Directive 12 (HSPD-12): Policy for a Common

Identification Standard for Federal Employees and Contractors, 27 August 2004.

k. DoDI 8500.01, Cybersecurity, March 14, 2014, Incorporating Change 1, October 7, 2019.

l. DoD 8570.01-M Information Assurance Workforce Improvement Program, 19 December

2005, Incorporating Change 4, November 10, 2015.

m. DoDD 5205.02E, DoD Operations Security (OPSEC) Program, 20 June 2012, Incorporating Change 2, August 20, 2020.

n. DoDI 2000.12, DoD Antiterrorism (AT) Program, 01 March 2012, Incorporating Change

3, May 8, 2017.

o. DoDI 5015.02, DoD Records Management Program, 24 February 2015, Incorporating Change 1, August 17, 2017.

p. DoDI 8170.01, Online Information Management and Electronic Messaging, January 2, 2019, Incorporating Change 1, August 24, 2021.

q. DoDI 5200.46, DoD Investigative and Adjudicative Guidance for Issuing CACs, 9 September 2014, Incorporating Change 2, November 2, 2020.

r. DoDI 5200.48, Controlled Unclassified Information (CUI), March 6, 2020.

12.1 Personnel Locator. The Contractor shall provide the Contracting Officer’s Representative (COR) with a list of all personnel assigned to the contract at time of award.

The Contractor shall provide the COR with an updated list when personnel changes occur. The COR will forward all contractor personnel lists and the changes made thereto to the DMA Security Directorate. All personnel performing on this contract will be U.S. citizens.

12.2 Computer and Network Access Requirements. Contractor personnel will not operate Government-furnished computer workstations or systems that have access to e-mail systems or government-restricted sites. The Contractor will not be granted privileged access to Government networks.

12.3 Personnel Vetting. Since Contractor personnel associated with this contract will not access established Government Information Systems and their physical access to DMA facilities and task completion will be subjected to escort and surveillance by DMA personnel, background investigations and Common Access Card (CAC) processing will not be initiated. However, as applicable, any individual or team, who will be working at DMA-HQ for two (2) consecutive days or more, will be vetted by the Fort Meade Visitor Control Center (FGGM-VCC) in order to acquire an installation pass/passes. They must complete a Form 191-001-R-E, FGGM Installation Access Request, and present two primary forms of acceptable identification. An additional identification may be requested if the individual’s driver’s license is not a RealID.

Contractor personnel requiring access for more than two days, but not exceeding 30 days must fill out a Form 191-001-R-E at the FGGM-VCC with an authorized sponsor and present two forms of acceptable identification. Sponsor must present identification.

For contractor personnel requiring longer than 30 days, they must fill out a Form 191- 001-R-E and sponsor must submit the form a minimum of 10 business days prior to visit.

Individual can pick up their pass from the FGGM-VCC without the sponsor.

Operations during officially designated pandemics or similarly significant events may require contractor personnel, mandated to work on-site at DMA or other Government facilities, to show or provide proofs of vaccination, regular negative tests, completed official forms, etc. to continue to perform on the contract.

DMA facilities that may be visited as part of this effort outside of FGGM will have similar physical access requirements that must be followed. FGGM VCC access requirements occasionally change. The COR will convey these changes to the Contractor, as applicable.

12.4 Security Contacts. DMA Security Personnel can be contacted for security-related questions as follows:

Primary: Lawrence F. Awalt, III, phone: (301) 222-6091 Alternate: Humberto Gonzalez, phone: (301) 222-6718

DMA Security Directorate Address:

Defense Media Activity ATTN: Industrial Security 6700 Taylor Ave Fort Meade MD 20755

12.5 Information Security.

12.5.1 Sensitive Information Protection and Storage – In the event that Controlled Unclassified Information (CUI) or sensitive information becomes a part of this effort, even inadvertently, the following must be taken into account: Controlled Unclassified Information (CUI) in its many forms, personally identifiable information (PII) of any type, as well as any otherwise sensitive data, and/or equipment will only be disclosed, as it may be applicable to this contract, to authorized personnel on a need-to-know basis. The contractor shall ensure that appropriate administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, and/or equipment is properly protected. When no longer required, this information, data, and/or equipment will be returned to Government control, destroyed, or held until otherwise directed. The disposition of all data will be at the written direction of the COR. This may include documents returned to Government control; destroyed;

or held as specified until otherwise directed. Items returned to the Government shall be hand-carried or sent by certified mail to the COR. It is anticipated that this information will be gathered, created, and stored within the primary work location. If contractor personnel must remove any information from the primary work area they should protect it to the same extent they would their proprietary data and/or company trade secrets. The use of any information that is subject to the Privacy Act will be utilized in full accordance with all rules of conduct as applicable to Privacy Act Information. The government will retain unrestricted rights to government data. The ordering activity retains ownership of any user created/loaded data and applications hosted on vendor’s infrastructure, as well as maintains the right to request full copies of these at any time. The data that is processed and stored by the various applications within the network infrastructure contains personally identifiable information (PII). This data and PII shall be protected against unauthorized access, disclosure or modification, theft, or destruction. The contractor shall ensure that the facilities that house the network infrastructure are physically secure. No data shall be released by the contractor without the consent of the Government in writing. All requests for release must be submitted in writing to the COR/ Contracting Officer (CO). At the direction of the COR or authorized representative, in consultation with the DMA Security Directorate, if necessary, some Contractor deliverables or communications, where applicable, may need to be marked Controlled Unclassified Information or CUI (see Reference r). The Contractor (and any sub-contractor) is required to abide by government and DMA guidance for protecting sensitive and proprietary information.

12.5.2 The contractor is required to obtain DMA Contracting Office approval prior to engaging in any contractual relationship (e.g., a sub-contractor) in support of this contract which would require the disclosure of information, documentary material, and/or records generated under, or relating to this contract.

12.5.3 The contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974, or that is generally protected by the Freedom of Information Act.

12.5.4 As applicable, contractor employees will be required to comply with all Government security regulations and requirements listed in the references section. If it is found to be necessary for this particular contract, initial and periodic security training and briefings will be provided by Government security personnel. Failure to comply with security requirements will be cause for removal, and the contractor will not be able to provide service on this contract.

12.5.5 The contractor shall not divulge any information about DoD or DMA files, data processing activities or functions, user identifications, passwords, or any other knowledge that may be gained, to anyone who is not authorized to have access to such information.

12.5.6 The contractor shall afford the Government access to the contractor’s facilities, installations, operations, documentation, databases, and personnel used in performance of the contract. Access shall be provided to the extent required to carry out a program of IT inspection (to include vulnerability testing), investigation, and audit to safeguard against threats and hazards to the integrity, availability and confidentiality of data, or to the function of IT systems operated on behalf of DMA or DoD, and to preserve evidence of computer crime.

12.6 Miscellaneous Security Requirements.

12.6.1 Physical Security. Contractor personnel must comply with local security requirements for entry and exit control for personnel and property at the installation and DMA facilities.

The contractor shall observe and comply with the security provisions in effect at all DoD facilities. Visitor badges shall be worn and prominently displayed at all times.

12.6.2 Potential Operational Constraints. Force Protection Conditions (FPCONs) and Health Protection Conditions (HPCONs) may affect access to the host installation. FPCONs and HPCONs are established by the host installation or higher national command authorities. The Installation Executive Director is responsible for implementing the proper response to progressive levels of terrorist and health threats. FPCONs and HPCONs are normally displayed at entrance gates, building entrances, and office entrances. The contractor shall adhere to and operate in accordance with any restrictions imposed as a result of a FPCON or HPCON.

Measures implemented under the various levels of threat may impact the contractor’s normal operational approach to services. The contractor shall ensure that services are sustained during heightened security measures.

12.6.3 Reporting Requirements. The contractor shall report to the Security Directorate and/or COR any information or circumstances, of which they are aware, that may pose a threat to the security and/or safety of DoD personnel, contractor personnel, resources, and classified or unclassified defense information. Additionally, the contractor shall report any incident of sexual assault or sexual harassment involving any contractor personnel.

12.6.4 Authorized Visitor Control. Contractor representatives on official business related to the contract shall have the visit coordinated by the COR to gain access to the installation access control. All planned visits shall be scheduled at least three (3) business days in advance. Once on-site, the representative shall obtain a visitor security badge from the Security Directorate and the appropriate escort will be provided to destination.

12.6.5 Drug Screening. The contractor shall have a random employee drug-screening program.

All drug testing shall be performed and documented by a certified, third-party, medical laboratory. The contractor is responsible for all associated costs of drug screening for contract employees. Contractor is responsible to conduct initial drug tests for all employees. Drug testing will meet all state and local requirements. Drug testing will also be conducted anytime a contract employee is involved in a serious accident/incident while on duty. Any positive drug test disqualifies the individual from employment under this contract. Contract personnel are subject to random drug screening at all times. The contractor shall conduct, at a minimum, quarterly random drug screening on 25% of their contract workforce, resulting in a 100% test completed within a one-year period or within the term of this contract, whichever is shorter (e.g., 25 employees under contract shall complete minimum 25 drug test samples within one-year or less).

Drug screening will be completed at no cost to the government.

12.6.6 Temporary Removal of Personnel Posing an Imminent Threat. The DMA-HQ Chief, Security or designated representative, in consultation with the Program Manager, may remove any individual from duty who poses an imminent threat to himself, other personnel, or Government resources. The contractor will be notified as soon as possible of the action taken.

The temporary removal will last until the incident prompting removal has been resolved to the satisfaction of the Government. Once the incident has been resolved, the individual will either be allowed to return to work on the contract or prohibited from performance on the contract, as the government deems appropriate. Temporary removal of personnel does not relieve the contractor of any performance requirements.

12.6.7 Derogatory Information. If the Government notifies the contractor that the employment or the continued employment of any contractor personnel is prejudicial to the interests of or endangers the security of the United States, that employee shall be removed and barred from the worksite. This includes security deviations/incidents and credible derogatory information concerning contractor personnel during the course of the contract's period of performance. The contractor shall provide qualified, substitute personnel for any permanently or temporarily removed personnel.

12.6.8 Exclusion of Performance. The Government reserves the right to permanently exclude any individual from working under this contract when performance does not meet standards or fails to pass a security parameter as stipulated in this PWS. Such failure includes, but is not limited to, falsifying reports or statements; loss, destruction, or irresponsible use of government equipment; or other criteria identified in this PWS. When so instructed, the contractor shall immediately remove such individual in accordance with the CO’s instructions. Permanent removal of personnel does not relieve the contractor of any performance requirements or create an entitlement to an equitable adjustment. The contractor shall not, without the CO’s consent, re-instate on this contract any employee who has been permanently removed.

12.6.9 Contractor Personnel Out-Processing Requirements. As might be applicable, Contractor shall notify the CO immediately in writing whenever a contractor employee working on this contract resigns, is reassigned, is terminated, or no longer requires admittance to the Federally controlled facility, regardless of the duration of the task period. When the contractor employee departs, the contractor will relay departure information to the cognizant DMA Industrial Security Program Manager.

12.6.10 Security Deliverable.

PWS

Task #

Deliverable Title

Format Due Date Distribution/ Copies Frequency and Remarks

1 Personnel Roster

PDF Contract Award Date

DMA A & P; DMA

Security; Contract’s DMA COR/ Alt

COR

Any time there are personnel changes or quarterly, even if there are no changes

13. Government-Furnished Equipment (GFE)/Government-Furnished Information (GFI). N/A

14. Other Pertinent Information or Special Considerations.

The qualifications/standards of the Contractor shall be included in the proposal. Proposal must clearly demonstrate the current or potential employees secured for these tasks possess the knowledge, skills, and abilities as required to successfully complete the Performance Requirements above (i.e., resumes).

a. Identification of Possible Follow-on Work. N/A

b. Identification of Potential Conflicts of Interest (COI). Expected to be N/A. However, the Contractor shall identify, report, and mitigate actual and potential conflicts of interest for itself, its employees, subcontractors and consultants. The existence of such programs and the disclosure of known actual or potential conflicts are material performance requirements of this contract. In the event the Contracting Officer determines that a conflict of interest exists, based on disclosure from the Contractor or from other sources, the Contracting Officer shall take action which may include, but is not limited to, requesting a mitigation plan from the Contractor, terminating part or all of the contract, modifying the contract or obtaining a waiver in accordance with applicable law, including FAR 9.503 as applicable. If the Government determines that an organizational conflict of interest (OCI) exists, that cannot be satisfactorily avoided, neutralized or mitigated or waived, the Contracting Officer may determine that the offeror will not be eligible for award. The Government reserves the right to only consider mitigation plans proposed by the apparent successful offeror.

c. Identification of Non-Disclosure Requirements. N/A

d. Packaging, Packing and Shipping Instructions. Shipped items must be sent to the

COR.

e. Inspection and Acceptance Criteria. The COR will provide an acceptance or feedback to the Contractor on submitted deliverables (expected within 10 days). If the Contractor receives corrective feedback, then the Contractor has 10 days to provide the COR an updated plan based on comments provided by the Government.

f. Property Accountability. The contractor shall submit the attached Electronic Product List (see below) in addition to complying with all requirements of DFARS 252.211-7003. See DARS 252.211-9000, Requirement to Submit an Electronic Product List for additional information.

EPL

Worksheet_v1.1_03June2011.xls

g. Department of Defense (DoD) Enterprise Service Management Framework (DESMF) Compliance. All IT service requirements contained within this PWS shall be conducted in accordance with the DESMF which can be accessed at https://community.apan.org/esmf_consortium_working_groups/m/desmf_ed_ii/default.aspx.

15. Section 508 Accessibility Standards. The following Section 508 Accessibility Standard(s) (Technical Standards and Functional Performance Criteria) are applicable (if box is checked) to this acquisition.

Technical Standards

1194.21 - Software Applications and Operating Systems

1194.22 - Web Based Intranet and Internet Information and Applications

1194.23 - Telecommunications Products

1194.24 - Video and Multimedia Products

1194.25 - Self-Contained, Closed Products

1194.26 - Desktop and Portable Computers

1194.41 - Information, Documentation and Support

The Technical Standards above facilitate the assurance that the maximum technical standards are provided to the Offerors. Functional Performance Criteria is the minimally acceptable standards to ensure Section 508 compliance. This block is checked to ensure that the minimally acceptable electronic and information technology (E&IT) products are proposed.

Functional Performance Criteria

1194.31 - Functional Performance Criteria

SALIENT CHARACTERISTICS

Salient Characteristics

CLIN 0001: Cable-Headend System Refresh-New

Satellite and off Air Antenna site Upgrade consisting of (1 ea) Directv satellite dish or equivalent to and (2ea) VHF-L&H/UHF Antenna System: The contractor shall provide one (1ea) full functional satellite dish system RX Ku/Ka-band Antenna System and two (2 ea) full functional VHF-L&H/UHF Antenna System consisting of the following minimum characteristics or equivalent to:

Satellite Dish capable of receiving satellite signals on the Ku Band (101 Degree, 110 Degree, 119 Degree) and Ka band (99 Degree, 103 Degree) (1 ea)

Non penetrating roof mounts. ( 3 ea)

Foam padding for roof mounts to be set on. ( 3 ea)

VHF/UHF long range antenna that automatically adapts its gain in real time to optimize the reception of television signals, ensuring the optimum level of signals is delivered. Filtering any interfering 5G signals above 608MHz and providing independent amplification for the VHF and UHF bands. ( 2 ea)

LTE Filters for removing cell phone signals above 608. (2 ea)

UHF Preamplifier with 54 MHz to 608 MHz LTE filter that can be used to filter cellular interference. ( 2ea)

Power inserter and polarity locked Ku/Ka band/powers dish with strong DC levels and polarity locks the four dish outputs relieving the receivers from powering the LNB. (2 ea)

29-volt power inserter is compatible with the SWM-8, SWM-16, and SWM-30 systems. (2 ea)

Any Miscellaneous parts and screws needed for installation. (1 ea)

Labor: Site survey and layout, Installation labor, including all materials and expenses. ( 5 ea)

CLIN 0002 Off Air Head-end System Upgrade: The contractor shall provide and install all off-air head-end system upgrades consisting of the following minimum characteristics or equivalent to:

1 RU rack 6 inch deep slotted shelf. (2 ea)

8 way 1220 MHz Vertical splitter that utilizes the 5-85 MHz spectrum for upstream, and the 105 to 1220 MHz spectrum for downstream. (2 ea)

Transcoder 8VSB or QAM to IP with 8 inputs with EAS. Allows user to create a custom IP and QAM output from off-air and/or QAM input sources. Unit accepts 8VSB off-air or QAM sources and simultaneously outputs these SPTS and/or MPTS programs in IP and/or QAM. Has 2:1 Mux Mode feature which allows you to multiplex two off-air sources to one MPTS for QAM distribution. Supports up to eight QAM-256 outputs that are agile from 54-1002 MHZ as long as eight outputs are kept within a 768 MHz span. Also features an Emergency Alert System. (3 ea)

8 way combiner/splitter full bandwidth 5 MHz to 1 GHz. (1 ea)

Any Miscellaneous parts and screws needed for installation. (1 ea)

Labor: Install Hardware to receive Off-Air Broadcast channels, including all materials and expenses. (4 ea)

MPEG-2 and H.264 decoder that is capable of receiving content from off-air, clear QAM, and IP sources. Capable of simultaneously outputting video content in SDI, HDMI and competent formats. (9 ea)

Rack mount panel for 2 ND-24 IP decoders or equivalent to. (4 ea)

CLIN 0003: Cable Head-end Upgrade

Mainframe (4 each): Similar to BTL11909035 NXG-MFG NEXGEN Main Frame 6RU

12 Module Slots 30 Gb Backplane; 2.5 Gb Bi-directional to each module Easily Replaceable fans for heat dissipation Front to back airflow; Cleanable/Replaceable Air Filters

Master Controller Module (5 each): similar to BTL18900740 NXG Master Controller

One (1) 10 GigE SFP+ Four (4) 1 GigE Connections via RJ45 System Configuration and Traffic Management EAS Support via Program Substitution Alarm Summary and Event Logs System Status of all modules Import, Export, and Edit Configuration files Full Management of Layer 2 and Layer 3 Forwarding Supports IPv4 and IPv6 LED Indicators for power, temperature, fans, and all network connections

Power Supply (9 each): similar to BTL43900010 NexGen Power Supply Module

Input power 100-240VAC, 50/60 Hz, 9.0 A Output 12VDC, 54.2 A, 650 Watts Redundant power Hot swappable power supplies

IP Module (5 each): similar to BTL18900760

Each port can be configured as an input and/or output port Each port supports up to 256 SPTS Supports up to 1024 SPTS full-duplex per module Supports both MPEG-2 and H.264 content VBR or CBR IGMPv2 and IGMPv3 (primary and secondary source IP addresses

4 Channel HD-SDI Video Encoder Input Card (24 each.): similar to BTL18900820

Encode SD-/HD-/3G-SDI sources for custom IP and RF distribution 4 channels of locally sourced content via 4 SDI inputs Encoding to H.265 (HEVC), H.264 (AVC), or MPEG-2 Dolby Digital Audio (AC3), AAC, and MP3 support High video encoding quality levels at low bit rates Video resolution 1080p (29.97, 30, 59.94, 60 FPS); 1080i (59.94, 60 FPS); 720p (29.97, 30, 59.94, 60 FPS); 480i (29.97, 30, 59.94, 60 FPS)

Audio/Video Transcode Module (17 each): Similar to BTL18900800

Transcodes up to 8 individual MPEG-2, MPEG-4/H.264, or H.265/HEVC video streams into MPEG-2, MPEG-4, or H.265 video

Input and output resolutions are fully flexible from 480i SD to 1080p20 HD Transrate from 2 Mbps to 19 Mbps Advanced lip-sync audio processing features for all modes of audio transcoding and pass-through Transcode primary and secondary audio from AC3, AAC, MPED1-Layer2, MP2 to AC3, AAC, MP3, as well as allow audio pass-through.

Rack Mount (4 each): similar to BTL17600150

• 1 RU chassis rack mount

• Holds 3 encoder modules

High Definition MPEG-2 Encoder Module (13 each.): Similar to BTL18900260

Accepts one program from any of the following inputs: 1xComponent, 1xHD-SDI, 1xHDMI (unencrypted), 1xVGA, and 1xComposite

Simultaneously delivers 1xQAM, 1xIP, and 1xASI Provides +40 dBmv QAM RF output level Provides full QAM output coverage from 5 to 1002 MHz Supports custom video and transport stream bit rate settings Supports user-defined PSIP configuration Supports Real-time Dolby Digital audio encoding Supports closed captioning EIA-608 and EIA-708 Provides comprehensive GUI-based monitoring and control via standard web browsers Compact design permits installation of up to 3 Encoder modules in 1RU

Rack Mount (2 each): similar to AJA17600020

2RU rack mount shelf

Recorder/Player flexible (4 each): similar to AJA51500210

4K/UltraHD/2K/HD Recorder and Player Supports single-channel 4K/Ultra HD/HD recording to ProRes or DNx files Supports multi-channel HD recording to ProRes Records and plays back up to Apple ProRes 4444 XQ or Avid DNxHR HQX Genlock-free multi-channel HD recording up to 1080 60p Single channel recording up to 4K 60p HDR recording and playback 1x 12G-SDI I/O 3x 3G- SDI I/O (4x when also using the 12G-SDI capable port) Compact 2 RU, half-rack width design Multi-channel embedded SDI and HDMI audio

Satellite Receiver (25 each): similar to HNS22900090 Fully compatible with ALL DirecTV Dishes Access Card HD and SD outputs; 480i, 480p, 720p and 1080i picture output Output: HDMI, component, composite Input: coaxial, ethernet, phone

Multi unit satellite receiver shelf (3 each): similar to CT-8PK-H24 Modular 2020 Write.

(XXX17600030)

8 receiver adjustable rack shelf

Satellite Multiswitch (2 each): similar to DIR6140080 (DSWM30-PI29Z)

Supports two banks of 13 tuners Replacement for SWM-8, SWM-16, and SWM-32 multiswitches Compatible with previous generation Slimline dishes Compatible with Genie and Genie 2 For use with 4K installations, use SL5RB or SL3RBAH LNB (6 coax cable to the SWM) Output level -25dBm Powers any coax-powered device up to 13V, 500mA Outputs: 1 IRD and 1 SWM

Power Inserter for SWM8 & SWM16 (3 each): similar to (PI29R1-03) Power supply for

SWM.

Input: 100~120Vac/60 Hz~1.0 A Output: 29V/1.3A max/37.7 W max Outputs: 1 IRD and 1 SWM Insertion loss: 1.5 dB typ.

Frequency Range: 2-2150 Mhz

2 Way splitter (4 each): similar to SWS-2WBMC-Horz Wideband (DIR61100080).

Used in SWM systems High isolation between outputs Diode steered protection 500mA DC passing from one port only

8- Way Splitter (8 each): similar to SWS-8WBMC-VERT WIDEBAND (DIR61100050).

Used in SWM systems High isolation between outputs Diode steered protection 500mA DC passing from one port only

12” Rack Shelf deep (3 each): similar toTCE17600180

19” wide rack shelf 1RU, 12” Deep With ventilation and mounting slots 16 gauge cold rolled steel Black powder coated finish

MISC parts and screws (3 each):

Any Miscellaneous parts and screws needed for installation.

Labor to install new Head-end (25 each):

Labor to install new Head-end gear and decommissioning of the old Head-end gear.

18 days includes expenses.

CLIN 0004 Fiber Distribution Upgrade: The contractor shall provide and install all fiber distribution upgrades consisting of the following minimum characteristics or equivalent to:

1. Rack mount kit for OT transmitters and receivers. (1 each)

2. Optical transmitter, available enhanced RF bandwidth of 48-1,220 MHz supports most analog and QAM digital broadcast transport applications including New DOCSIS 3.1 bandwidths. Wide range of 2 mW to 31 mW DFB laser options for Tx launch powers from 3 dBm to 15dBm. External RF and optical test points facilitate optical circuit set-up and maintenance. Field-configurable front or rear panel SC/APC optical out connector(FC/APC optional). Lower power consumption, runs cool, integrated 90- 240VAC power supply. (2 each)

3. FC/RM/1 x 16/Even/SCA/SCA 1 x 16 Fiber optic Coupler. 1 RU. Rack mountable.

SC/APC connectors. 13.6 dB optical loss. (2 each)

4. H/L Customer premises HFC/PON Node/Receiver with optional Return transmitter. Unit is ideally suited for direct fiber transmission of CATV RF signals in FTTH, FTTX, MDU, industrial, corporate, government and educational. Rugged stand-alone optical receiver with wide ranging and exceptional optical sensitivity; excellent CNR/CSO/CTB performance. Choice of 2 RF output levels, and external RF and optical connections, test points (optical and RF/ and LED status indicators. Full CATV forward path Bandwidth to 1,220MHz (analog and QAM). +12VDC local direct or remote Drop (Coax powering via optional power inserter). (18 each)

5. Labor: Install all fiber gear in Head-end and throughout the building including all materials and expenses. (4 each)

Installation and Integration of Video Bridge (1 each):

Install all and integrate all video bridge gear throughout the building including all materials and expenses.

Hotel and travel expenses Onsite training

32-Channel QM QAM output module: similar to BTL18900780

Can contain up to 3 audio streams and up to 11 extra PIDs for each video program Can be configured with both HD and SD programming in the same QAM channel Ability to change the PID, program number, short name, major/minor channel (PSIP) information Provides fully independent QAM channels (no QAM channel blocks) Supports MPEG-2 and H.264 video Multiplexes SPTS programs to MPTS for QAM distribution; Continuous Wave mode easily aligns headend level

CLIN 0005: Premium 2 year Service Level Agreement (1 ea): similar to BTL1899901050 Premium SLA

24/7 support 5 year advance replacement 5 year extended warranty on all NXG products

CLIN 0006:Video Bridge Chassis with 2 Year Extended service agreement and repair

(1 each): similar to VB200 1 RU Video Bridge. (SEN17600160).

Distribution monitoring blade offers a cost-effective and powerful monitoring solution, covering the most commonly available signal formats.

Up to 3 blades can be installed in the chassis.

Built in100-240V AC or 48V DC power supply Controls RF and ASI Video Bridge Blades Dual 1GbE monitoring on 50 video services simultaneously 2 year Extended service agreement and repair

CLIN 0007: 1 Gig Core IP Processing Blade with 2 Year Extended service agreement and repair (1 each): similar to VB220D 1G Core IP Processing blade (SEN18900130)

Capable of monitoring IP unicasts and multicasts, OTT/ABR streams, SRT streams, L2TP/DEPI streams, as well as a whole range of RF formats.

Onboard 1 Gbps RJ-45 and SFP ports and the ASI in/out ports, can be paired with a full set of interface blades to cover RF signal formats such as DVB-T/T2, DVB-S/S2, DVB- C/C2, QAM-B. 8VSB, and ISDB-T.

Real-time monitoring of up to 50 multicast/unicast/SRT streams Thumbnail decoding of MPEG-2, H.264, HEVC and JPEG-2000 streams up to 4k Packet jitter and media loss measurements Configurable alarm handling including severity level definitions Built-in web based management with access control SNMP multi-destination trapping Advanced real-time IP protocol breakdown and analysis with individual bandwidth and frame size displaying Time loss distance measurements

CLIN 0008: Video Bridge Blade with 2 Year Extended service agreement and repair and ETR license (1 each): similar toVB262 Video Bridge (SEN99900150) and VM-Bulk-ETR-D

Up to 4 terrestrial/cable RF inputs in 1 RU Full ETR 101-290 and RF quality monitoring on terrestrial signals Input blade offers monitoring of QAM signals Each blade has two independent tuners.

QAM modes: 16, 32, 64, 128, 256 Wide symbol rate range of.87 to 7 Mbaud Inputs support round-robin operation 25 additional ETR engines to the VB probes which will all to monitor entire channel line up every 2 minutes.

CLIN 0009: Other Direct Costs/Material (ODC): Other Direct Costs/Material. Provides the Government the ability to account for unforeseen costs associated with this project. All other direct costs (ODCs) shall annotate the specific detail (e.g., quantity, part number, manufacturer, etc.) to include supporting documentation to justify the costs (i.e., price quotes, price history, etc.). No profit will be authorized for ODCs. This ODC will be approximately 7% of Contract.

INSTRUCTIONS TO OFFERORS

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (MAR 2023) (Addendum)

In addition to the instructions in FAR 52.212-1 – for the quotation preparation instructions, the following addendum is applicable:

INSTRUCTIONS TO OFFERORS

General Information:

This RFQ is a total small-business set aside with applicable NAICS Code 334220, Radio and Television Broadcasting and Wireless Communications Equipment Manufacturing, with a corresponding Small Business Size Standard of 1250 employees.

Quotes are due by 4:00 PM EST on Sep 26, 2023. Quotes shall be uploaded to SAM. All quotes received in response to this RFQ shall remain valid for 90 calendar days from the quote due date.

Questions are due by 4:00 PM EST on Sep 21, 2023 Offerors shall submit questions and quote via SAM.

Verbal questions will NOT be accepted. Any questions received, and subsequent answers, will be…