C5_5__140R2025Q0047_Combined_Synopsis_Solicitation.pdf

COMBINED SYNOPSIS/SOLICITATION

140R2025Q0047

Northern California Area Office (NCAO) Elevator Maintenance and Servicing

Contracting Office:

Bureau of Reclamation Interior Region 10 • California-Great Basin

Acquisitions and Services Division Supply and Services Branch

Sacramento CA 95825

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with FAR Part 13.5 and additional information included in this notice. The Bureau of Reclamation intends to award a hybrid of Firm Fixed Price (FFP) and Time and Materials (T and M) Purchase Order for Elevator Maintenance and Servicing as represented in the attached Performance Work Statement. This announcement constitutes the only solicitation; quotes are being requested and a written solicitation will not be issued. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-04 as of June 11, 2025.

This requirement is being solicited as a total set aside for Small Businesses.

SECTION A - GENERAL INFORMATION

RFQ Number: 140R2025Q0047

Request for Quotation (RFQ) Request for Proposal

(RFP) Invitation for Bid

(IFB)

North American Industry Classification Code

(NAICS):

811310 Size Standard:

$12.5million

Quote Due Date: July 29, 2025, at 1:00 PM Pacific Standard Time

Quote Submission: By email to efuntanilla@usbr.gov

Contact Information: Erma Funtanilla

Please see further instructions for quote submission under Provision 52.212-1 Addendum and 52.212-2 on pages 57 to 58 of this document.

Documents necessary for quotation submission are as follows:

1. Completed and signed quote (pages 3-19).

2. Completed FAR Clause 52.212-3, Offeror’s Representations and Certifications NOTE: The offeror shall complete only paragraphs (b) of this provision if the Offeror has completed the annual representations and certification electronically via System for Award Management (SAM).

3. The quote must include a price breakout for price evaluation purposes to include at a minimum:

a. Monthly, quarterly, annual, and semi-annual preventative maintenance and inspections.

b. Hourly rates for standard and overtime hours related to corrective maintenance and service callouts.

4. Technical approach information (see evaluation criteria at 52.212-2).

a. Include proof of necessary certification(s) for staff

5. Prior experience information (see evaluation criteria at 52.212-2).

6. Evaluation Factors - Contractor must submit following: Technical Approach, Prior Experience, Past

Performance, and Price. The award will be made based on a comparative evaluation of quotes.

mailto:efuntanilla@usbr.gov

VENDOR INFORMATION

Vendor’s Business Information:

Business Name: _______________________________

Agency Point of Contact: _______________________________

Unique Entity ID (UEID)/Cage Code: ______________________

Business Size (select one): Small Large

Authorized Agent’s Signature/Date: ____________________________________

SECTION B – SUPPLIES OR SERVICES AND PRICE/COST SCHEDULE

See Attachment 1: FIST 2-10

See Attachment 2: Shasta Dam Job Manuals

See Attachment 3: Wage Determination

See Attachment 4: Pricing Schedule

PERFORMANCE WORK STATEMENT (PWS)

NCAO ELEVATOR MAINTENANCE AND SERVICING

1. OBJECTIVE

The objective of this contract is to acquire contractor services for maintenance and servicing of eight elevators for the Bureau of Reclamation’s (BOR) Northern California Area Office (NCAO).

2. BACKGROUND

The NCAO operates and maintains numerous dams and powerplants along with an office building and visitors’ center which also has office spaces. Many of these facilities have elevators requiring routine maintenance and service along with periodic inspection and testing.

The need is to have elevator mechanics available to perform preventative maintenance, corrective maintenance, service calls for elevator malfunctions and support third party elevator inspectors for inspections. The contract also requires that the mechanic be available on short notice to free anyone captured by the elevator should there be a malfunction.

3. REFERENCES

Compliance with the requirements contained in the following list of documents is required in the performance of this contract:

Number Title and Edition Date Source

1 Facilities, Instructions, Standards, and Techniques Volume 2-10:

Maintenance, Inspection, and Testing of Electric and Hydraulic Elevators

May 2024 United States Bureau of Reclamation

2 Installation, Operation and Maintenance

Imperial Electric

3 ASME A17.1 – Safety Code for Elevators and Escalators

Most current version

The American Society of Mechanical Engineers

4 ASME A17.2 – Guide for Inspection of Elevators, Escalators, and Moving Walks.

Most current version

The American Society of Mechanical Engineers

5 ASME A17.3 – Safety Code for Existing elevators and Escalators

Most current version

The American Society of Mechanical Engineers

6 ASME A17.4 – Guide for Evacuation of Passengers from Elevators

Most current version

The American Society of Mechanical Engineers

7 ASME A17.1 Handbook Most current version

The American Society of Mechanical Engineers

8 ASME A17.1

Interpretations

Most current version

The American Society of Mechanical Engineers

9 ASME QEI-1 Most current version

The American Society of Mechanical Engineers

4. CERTIFICATIONS, LICENSES, PERSONNEL AND CONTRACTOR WORK RECEPTION

4.1. Contractor Certificates, Licenses, and Experience

(1) The Contractor shall be in status for the duration of this contract as a Certified Qualified Conveyance Company as required by the State of California, Division of Occupational Safety and Health (DOSH).

(2) The Contractor shall possess, in status for the duration of this contract, a California State Contractors Specialty License Classification, 11-Elevator Contractor.

4.2. Workforce

(1) The Contractor shall maintain sufficient personnel, possessing the skills, knowledge, and training, to complete all the scheduled and unscheduled work within the time and quality standards specified by the contract and the and the Contracting Officer. The Contractor’s organization shall include the necessary support and administrative personnel such as clerical support, buyers, file clerks, logistics specialists, etc.; to ensure that the maintenance and repair activities are carried out in a timely and efficient manner.

(2) A Certified Competent Conveyance Mechanic, certified by the state of California, DOSH and in status, shall perform, or personally supervise, the routing and periodic maintenance, repair, and shall respond to all “call back” requests. The conveyance mechanic shall be the Contractor’s primary point of contact with the Government for routine and periodic inspections and maintenance scheduling.

(3) The Contractor shall assign additional elevator personnel to the buildings as required by the work volume to accomplish all preventative maintenance, repairs, service calls and all other contract requirements within the COR approved time frames.

(4) Any change or addition in personnel after the start of the contract shall require the submittal of certification for any certified competent conveyance mechanic and shall be provided to the COR at least five (5) calendar days prior to them starting any work on any elevator. Contractor may assume that certification proof is acceptable unless the COR or other government official advises that the certificate is not acceptable.

(5) All contractor personnel employed on-site shall be able to read, write, speak and understand English.

4.3. Personnel Management

(1) The Contractor shall maintain satisfactory standards of employee competency conduct, and appearance; and promptly investigate complaints of poor performance.

(2) The Contractor shall remove immediately from the site any individual whose continued employment is deemed by the Contracting Officer to be contrary to the public interest or inconsistent with the best interests of safety and security.

(3) As a minimum, all Contractor/Sub-Contractor’s employees shall be clothed in a work shirt, pants, and steel toed shoes; and present a neat, clean, well-groomed appearance. Tank tops and shorts are unacceptable attire. A distinctive nameplate, emblem, or patch with company and individual name shall be attached to a prominent place on an outer garment. This identification is not a substitute for any government required passes or badges.

4.4. Work and Quality Control

The primary source of work input shall be the maintenance schedules. Work may also be generated by service calls during breakdown and emergency conditions and by Contractor generated repair requirements. The contractor shall implement all necessary work and quality control procedures to ensure timely and acceptable accomplishment of all work requirements, as well as to permit tracking of work in progress. The Contractor shall adequately plan and schedule work to assure material, labor, and equipment are available to complete work requirements within the specified response time limits and in conformance with the quality standards established in this contract. Written or verbal scheduling and reports on the status of any work item shall be provided when requested by the Government Representatives.

4.5. Least Interference with Government Business

The Contractor shall schedule and arrange work to cause the least interference with the normal Government business and mission. In those cases where some interference may be unavoidable, the Contractor shall be responsible to make every effort to minimize the impact of the interference. This includes but is not limited to excessively loud equipment and products with strong odors. In some cases, there can be no interference with the normal Government business and mission and work will have to be performed during the after-hours working hours.

4.6. Contractor Work Reception

(1) The Contractor shall, on the first day of work, provide and thereafter maintain telephone number(s) to enable the Government Representative to contact the Contractor 24 hours a day, 7 days a week, including holidays during the contract period

(2) The Contractor or the representative, having authority to speak and act for the Contractor, (Responsible Managing Employee (RME)) shall be available at that telephone number during and after regular working hours and be ready to provide the required services specified by the contract.

(3) The use of telephone voice mail, or text message are an acceptable means to satisfy this requirement, provided that the Contractor or the RME consistently checks the messages and returns the call within thirty (30) minutes of having been called by the Government representative.

4.7. Licenses and Permits

The Contractor shall obtain all necessary licenses and/or permits required to perform all work under the contract.

5. ACCESS TO BUILDINGS

5.1 Access to Buildings

It is the Contractor’s responsibility, through the COR, to obtain access to the buildings to be serviced under this contract.

5.2 Security of the Building

It shall be the Contractor’s responsibility that arrangements are made for security of the building(s) or room(s) at the end of each work session.

5.3 Escorts

It shall be the Contractor’s responsibility to assure that there is adequate communication with the COR to assure there will be an escort available any time the Contractor is performing work under this contract.

5.4 Security

The contractor shall comply with all NCAO security requirements per direction of the COR. This will include providing government issued identification documentation to the security forces charged with protecting the facilities. The Contractors workers will then be issued visitor’s badges to identify them as legitimate personnel to be on site. The Contractor’s employees shall return the badges to the appropriate security station prior to departing following completion of the work.

6. TASKS

6.1. Safety and Code Compliance

The Contractor shall ensure that the elevator and equipment is maintained in a safe and operative condition in compliance with the requirements of the latest edition of the Facilities, Instructions, Standards, and Techniques (FIST) Volume 2-10 and the American National Standards Institute (ANSI) Safety Code for Elevators and Escalators, A17.1, its appendix and associated documents and all other applicable laws, regulations, rules, ordinances, codes, etc.

6.2. Preventative Maintenance

Elevator Listings

P-1 Shasta Dam Main Tour Elevator Manufacturer: Westinghouse S/N 281896 Refurbish Installer: Armstrong New Elevator Hoist Manufacturer: Nibec Elevator Systems New Controls Manufacturer:

Motion Controls Type: Electric Location: Inside Shasta Dam, 16349 Shasta Dam Boulevard, Shasta Lake City, CA Year Installed: 1949, alterations in 1996, New Hoist, Cables, Controls 2020 Service: Passenger Stops: 12 Usage: Daily by employees to move tools and equipment; Also used by tourists during public tours of the Dam and Power Plant

P-2 Shasta Dam Power Plant Manufacturer: Westinghouse S/N 23615 Type: Electric Location: Inside Shasta Dam Power Plant, 16349 Shasta Dam Boulevard, Shasta Lake City, CA Year Installed: 1949, alterations in 1996 Service: Passenger Stops: 7 Usage: Used 7 days per week by employees to move tools and equipment.

P-3 Keswick Power Plant Manufacturer: Otis S/N 25818 Type: Electric Location: Inside Keswick Power Plant, 16515 Keswick Dam Road, Redding, CA Year Installed: 1948, alterations in 1983 and 2003 Service: Passenger Stops: 6 Usage: Used 7 days per week by employees to move tools and equipment.

SP-4 Spring Creek Dam Manufacturer: Dover S/N 42701 Type: Electric Location: Inside Spring Creek Dam, 11757 Iron Mountain Road, Redding, CA Year Installed: 1963 Service: Passenger Stops: 2

Usage: About 1 day/week during summer months; 3 days per week during winter months.

DW-5 Spring Creek Power Plant Manufacturer: DA Matot Elevator Company Serial Number: 18190 Type: Electric Location: Spring Creek Power Plant (SC PP), 11757 Iron Mountain Road, Redding, CA - 6 miles northwest of Redding, CA Capacity: 227 kg (500 pounds) or 0 passengers Year Installed: 1987 Speed: 15.2 m (50 feet) per minute Travel: 4.26 m (14’) Number of stops and openings: 2 stops, 2 openings Service: Freight, Dumbwaiter Usage: 2 days/week to move equipment & tools

P-6 Lower Vista House Manufacturer: Capitol S/N None Type: Hydraulic, Hole less Location: Lower exit from Shasta Dam, 16349 Shasta Dam Boulevard, Shasta Lake City, CA

Year Installed: 1998 Service: Passenger Stops: 2 Usage: This elevator moves disabled tourists once or twice a month. Two times a week to move equipment and tools

VL-7 Upper Vista House Manufacturer: Garaventa S/N 18133 Type: Electric, Hydraulic Chain, Handicapped Lift Location: Shasta Dam Visitor’s Center, 16349 Shasta Dam Boulevard, Shasta Lake City, CA

Year Installed: 2001 Service: Passenger, Handicapped Stops: 2 Usage: This elevator moves disabled tourists once a week.

VL- 8 Keswick Office Building Manufacturer: Garaventa S/N 47195 Type: Electric, Hydraulic Chain, Handicapped Lift Location: Inside Keswick Office Building, 16515 Keswick Dam Road, Redding, CA Year Installed: 2010 Service: Passenger, Handicapped Stops: 2 Usage: This elevator moves disabled persons once a month.

Maintenance Frequency and Description

ELEVATOR PM FREQUENCY

ELEVATOR LOCATION MONTHLY QUARTERLY

SEMI

ANNUAL ANNUAL

P-1 SH DAM X X

P-2 SH-PP X X

P-3 KE-PP X X

SP-4 SC-DAM X X

DW-5 SC-PP X X

P-6 SH-LVH X X

VL-7 UVH X X

VL-8 KOB X X

Contractor will provide all labor, spare parts and materials as needed to perform preventive maintenance per frequency schedule call out above. Each of these PM’s will be a firm fixed price called out in the CLIN associated with elevator.

Maintenance will be done per generic job plans stated below but will also require contractor perform necessary preventative maintenance called out in FIST Vol 2-10 See attachments

Contractor will also be required to following MPEG11663 Shasta Dam-Job Manuals for Elevator P-1 in addition to all applicable generic job plans called out below. See attachments

Traction Elevators: P-1, P-2, P-3, SP-4, DW-5

Monthly, Quarterly and Semi-Annual Maintenance per frequency chart:

During Each Maintenance visit observe and adjust/maintain as necessary:

• Clean and inspect machine room

• Stopping accuracy +/- .5”

• Door closing force < 30lbf

• Car door reopening devices

• car door, gate equipment and operator

• Car stops switches, emergency communications, signal buttons, alarms, emergency lighting and ventilation

• Top of car operating device, including stop switch and light

• Car top guide shoes/roller guides

• Counterweight guide shoes/roller guides

• Hoistway doors, tracks, and door locks

• Clean and inspect car top and devices

• CAR bottom guide shoes/roller guides

• Clean and inspect pit condition, pit lighting and stop switch

• Hoist machine and motor

• Brake operation

• Rope gripper operation

• Motor Generator Set or VFD drives o MG brushes

• Selector and Related components

• Governor, Car and counterweights

• Tachometer/Encoder

Annual Maintenance:

Annually inspect these items and observe and adjust/maintain as necessary

• Traveling cables

• Hitch plates and rope fastening

• Counterweight frame, sheave and safeties

• Overhead, car top, and hoisting sheaves

• Direction and final limits

• Rail mounted roller switches

• Derailment detector

• Clean and inspect Hoistway

• Car and counterweight buffers

• Compensation sheave/ropes/chains

• Governor tail sheave/clearances

• Car safeties and SOS

• PC cards

• Drive transformer/inverters

• Brake

• Inspect and lubricate hoist ropes

• Seismic devices

• Door close kinetic energy

• Rails and brackets

Hydraulic Elevators: P-6

Semi-Annual Maintenance:

During Each Maintenance visit observe and adjust/maintain as necessary:

• Clean and inspect machine room

• Stopping accuracy +/- .5”

• Door closing force < 30lbf

• Car door reopening devices

• car door, gate equipment and operator

• Car stop switches, emergency communications, signal buttons, alarms, emergency lighting and ventilation

• Clean and inspect car top and devices

• Top of car operating device including stop switch and light

• Car top guide shoes/rollers guides

• Leveling device/hardware

• Hoistway doors, track and door locks

• Pit Lighting, stop switch, clean and inspect pit

• Jack/Packing and oil recovery device

• Car bottom guide shoes/roller guides

• Power unit oil level/condition, oil leaks and belt tension

• Motor starter contacts/connections

Annual Maintenance:

Annually inspect these items and observe and adjust/maintain as necessary

• Traveling cables

• Car safety device

• Overhead, car top and hoisting sheaves

• Direction/final limits

• Clean and inspect Hoistway

• Oil line, supports and spring buffers

• Power supplies

• Valve strainers

• Door close kinetic energy

Handicap Vertical Lift Elevators: VL-7 and VL-8

Semi-Annual Maintenance:

During Each Maintenance visit observe and adjust/maintain as necessary:

• Per owner’s manual

Annual Maintenance:

Annually inspect these items and observe and adjust/maintain as necessary

• Per owner’s manual

6.3. Third Party Elevator Inspection Support

The contractor shall be available for assistance with the semi-annual, annual and 5-year third-party inspection of all elevators. Past inspection sequences have taken approximately one day Semi Annual, two days for Annual and three days for 5-year Annual with load testing. The annual and 5-year inspections require two elevator mechanics to support. The cost associated with this service shall be included CLIN pricing schedule during quoting process. Contractor will supply all test weights and personal need to support third party inspector. The inspections/tests will be scheduled by the COR to meet the required testing timetables. The COR shall notify the contractor at least 14 working days prior to the schedule testing. In conjunction with the five-year test inspection, the appropriate semi-annual or annual test inspection shall also be performed.

Semi Annual Inspection are done in November Annual Inspection are done in May 5-Year Inspection with Load Test Next time due is November 2027

6.4. Corrective Maintenance

All corrective maintenance identified during preventive maintenance, inspections and callouts will be identified by contractor and a quote will be submitted to CO with labor and spare parts estimates for approval. Once approved CO will delegate to COR to schedule with contractor corrective maintenance.

Corrective maintenance is defined as work that is above and beyond normal preventive maintenance and anything that requires spare parts not stocked for normal preventive maintenance and callouts in section 7.

6.5. Service Callouts

Service callout invoices will reflect total manhours spent on callout and spare parts costs. Emergency / Entrapment Callouts will be charge at over time rates for manhours.

Contractor shall have a back-up mechanic on stand-by 24-hours per day, 7 days per week to respond to emergency call backs or necessary after-hours repairs, in the minimum time frames as specified.

6.5.1. Standard Callouts

In the event an elevator is reported shut down without trapped passengers, Contractor’s service person shall arrive to the site within twenty-four hours of notification. Contractor will troubleshoot and repair issue on site, if possible, with the spare parts they have on hand per section 7. If Contractor is unable to fix the elevator, they will submit a follow up quote to CO for approval to be repaired under funding provide in Section 6.4 Corrective Maintenance. All work will be done in timely manner to return elevator to service as soon as possible.

6.5.1. Emergency / Entrapment Callout

When the on elevator is reported stuck and passengers are entrapped, between normal business hours of 7:00 a.m. to 7:00 p.m. Monday through Friday, except if the day lands on a Federal Holiday, the contractor service technician is required to arrive to the reported site within 2 (two) hours of the initial notification. For all other times, Contractor must be able to respond to emergencies by having a service person on-site within 3 (three) hours for a stuck and occupied elevator. Contractor will stay on site as long as needed to free entrapped passengers. Once passengers have exited the elevator then the Standard Callout protocols go into effect.

7. SPARE PARTS FOR PM AND CM MAINTENANCE

7.1. Replacement Parts at Site: the following replacements are to be stocked on each job or be available in-service van or truck for each type of elevator covered by these specifications.

A. Relays, minimum of one for each type of relay or contactor used.

B. Contacts, minimum of three of each type used.

C. Motor brushes, minimum of one set of each type used.

D. Supply of lubricants for each requirement.

E. Supply of fuses.

F. Interlock rollers and contracts; minimum of two of each type.

G. Car door hanger rollers; minimum of two of each type.

H. Car and hoist way door gibs; minimum of one set of each type.

I. Door operator belts, chains, brushes, bushings and bearings.

J. Landing switches; minimum of one of each type.

K. Signal fixture lamps; minimum of five of each type.

L. Brake contact; minimum of one of each type.

M. All computer processor boards, i.e. selector, door operator etc.

N. Normal renewal parts peculiar to equipment covered by this specification such as selector tape guides, key switch and push button assemblies, power supplies and controller fans.

7.2. Replacement Parts – 48 Hour Availability. The following parts shall be available within 48 hours:

A. Guide shoe gibs for car and counterweight.

B. Complete car door detector assemblies.

C. Transformers and rectifiers for all controller power supplies.

D. Door operator motor.

E. Door operator gear reduction units of each type used.

F. Gearless machine brake shoes, brake coil, brake switches and emergency brake.

8. PERIOD OF PEFORMANCE

8.1. Period of Performance

The period of performance shall be for one (1) Base Year of 12 months and four (4) 12- month option years. The period of performance (PoP) is as follows:

Base Year 09/01/2025 to 08/31/2026 Option Year One 09/01/2026 to 08/31/2027 Option Year Two 09/01/2027 to 08/31/2028 Option Year Three 09/01/2028 to 08/31/2029 Option Year Four 09/01/2029 to 08/31/2030

9. HOURS OF OPERATION

9.2. Normal Operations

For normal operation that needs to occur on-site the contractor is responsible for conducting business, between the hours of 7:00 am to 4:00pm Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closings, or similar Government directed facility closings. The Contractor must maintain an adequate workforce for the uninterrupted performance of all tasks defined within this PWS when the Government facility is not closed for the above reasons. When hiring personnel, the Contractor shall keep in mind that the stability and continuity of the workforce are essential.

9.3. Recognized Holidays

New Year’s Day Labor Day Martin Luther King Jr.’s Birthday Columbus Day President’s Day Veteran’s Day Memorial Day Juneteenth Thanksgiving Day Independence Day Christmas Day

10. PEFORMANCE ASSESSMENT PLAN

10.2. Performance Assessment Plan

Monitoring Performance. During the evaluation period, the COR will track Contractor performance. Interim (mid-term) evaluations may be provided to identify strengths and weaknesses in the Contractor's performance during the period being evaluated. At the end of the period, the COR will assess the Contractor's performance in accordance with the Quality Assurance Surveillance Plan (QASP) and report to the Contracting Officer.

10.3. Contractor Self-Assessment.

Following each evaluation period, the Contractor may provide a written self-assessment of its performance to the COR to be considered in its report to the Contracting Officer. The self-assessment shall be submitted not later than 5 working days after the end of each evaluation period. The self-evaluation shall not exceed 1 page per PRS element. The self-assessment shall address both the strengths and weaknesses of the Contractor's performance during the evaluation period. Where deficiencies in performance are noted, the Contractor shall describe the actions planned or taken to correct such deficiencies and avoid their recurrence. The self-assessment itself will NOT be the basis for the Disincentives determination.

10.4. COR Recommendation.

The COR will consider all evaluations and any other pertinent information, including Contractor self-assessment, and will prepare a report to the Contracting Officer with findings and recommendations. The Contractor will be provided a copy of the draft findings and recommendations of the COR and will be afforded the opportunity to identify factual errors. The COR's draft recommendation is not subject to negotiation and the COR will not engage in discussions with the Contractor. Any errors identified by the Contractor will be addressed by the COR in its final report. The Contractor will be provided a copy of the final COR report at the same time the report is submitted to the Contracting Officer.

10.5. Payment Determination.

The Contracting Officer may meet with the COR to discuss the COR's report. The Contracting Officer will make a final determination in writing as to the percentage of work successfully completed, and the resulting payment to be made. A copy of the determination will be provided to the Contractor no later than 45 calendar days after the end of the period being evaluated. All Contracting Officer decisions regarding Disincentives are unilateral decisions made solely at the discretion of the Government.

10.6. Deduction.

Notwithstanding any other clause of this contract, payment deduction will be made within the later of 60 days after the end of the evaluation period or 30 days after receipt of an approved invoice.

10.7. The Quality Assurance Surveillance Plan (QASP).

One evaluation method the government uses to perform surveillance to determine whether the Contractor meets the standards of performance as defined in the PWS. The absence of a QASP for any contract requirement, however, shall not detract from its enforceability or limit the rights or remedies of the government under any other provision of the contract in determining the quality of the Contractor performance.

QUALITY ASSURANCE SURVEILLANCE PLAN

Performance Requirement Summary

Acceptable Quality Levels Method of Surveillance

Perform Preventive Maintenance Task 6.2

Quality - All work is performed to standard 100% of the time.

Direct Surveillance

Random quality assurance checks by COR or other authorized staff.

Perform Inspection Support Task 6.3

Quality - All work is performed to standard 100% of the time.

Direct Surveillance

Random quality assurance checks by COR or other authorized staff.

Perform Corrective Maintenance Task 6.4

Quality - All work is performed to standard 100% of the time.

Direct Surveillance

Random quality assurance checks by COR or other authorized staff.

Perform Service Callout Task 6.5

Timeliness – respond within timeframe listed in PWS 95% of the time.

Direct Surveillance

Random quality assurance checks by COR or other authorized staff.

END OF PWS

SECTION C - COMMERCIAL CLAUSES

System updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in agency solicitations, including 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals—Representation, and paragraph (t) of 52.212-3, Offeror Representations and Certifications—Commercial Products and Commercial Services. Agencies will not consider or use these representations. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

FAR 52.252-2 Clauses Incorporated by Reference February 1998

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

http://www.acquisition.gov/far/

The clauses in the table below are incorporated by reference.

(End of clause)

FAR 52.212-4

Alternate I

Contract Terms and Conditions—Commercial Products and Commercial Services

Nov 2021

Alternate I (NOV 2021). When a time-and-materials or labor-hour contract is contemplated, substitute the following paragraphs (a), (e), (i), (l), and (m) for those in the basic clause.

(a) Inspection/Acceptance. (1) The Government has the right to inspect and test all materials furnished and services performed under this contract, to the extent practicable at all places and times, including the period of performance, and in any event before acceptance. The Government may also inspect the plant or plants of the

Clauses Title Date FAR 52.203-12 Limitation on Payments to Influence Certain Federal Transactions Jun 2020 FAR 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 FAR 52.204-13 System for Award Management Maintenance Oct 2018 FAR 52.204-18 Commercial and Government Entity Code Maintenance Aug 2020 FAR 52.223-5 Pollution Prevention and Right-to-Know Information May 2024 FAR 52.232-39 Unenforceability of Unauthorized Obligations Jun 2013 FAR 52.233-1 Disputes May 2014 FAR 52.237-2 Protection of Government Buildings, Equipment, and Vegetation April 1984 FAR 52.242-15 Stop Work Order Aug 1989 FAR 52.242-13 Bankruptcy Jul 1995 http://www.acquisition.gov/far/

Contractor or any subcontractor engaged in contract performance. The Government will perform inspections and tests in a manner that will not unduly delay the work.

(2) If the Government performs inspection or tests on the premises of the Contractor or a subcontractor, the Contractor shall furnish and shall require subcontractors to furnish all reasonable facilities and assistance for the safe and convenient performance of these duties.

(3) Unless otherwise specified in the contract, the Government will accept or reject services and materials at the place of delivery as promptly as practicable after delivery, and they will be presumed accepted 60 days after the date of delivery, unless accepted earlier.

(4) At any time during contract performance, but not later than 6 months (or such other time as may be specified in the contract) after acceptance of the services or materials last delivered under this contract, the Government may require the Contractor to replace or correct services or materials that at time of delivery failed to meet contract requirements. Except as otherwise specified in paragraph (a)(6) of this clause, the cost of replacement or correction shall be determined under paragraph (i) of this clause, but the "hourly rate" for labor hours incurred in the replacement or correction shall be reduced to exclude that portion of the rate attributable to profit. Unless otherwise specified below, the portion of the "hourly rate" attributable to profit shall be 10 percent. The Contractor shall not tender for acceptance materials and services required to be replaced or corrected without disclosing the former requirement for replacement or correction, and, when required, shall disclose the corrective action taken. [Insert portion of labor rate attributable to profit.]

(5)(i) If the Contractor fails to proceed with reasonable promptness to perform required replacement or correction, and if the replacement or correction can be performed within the ceiling price (or the ceiling price as increased by the Government), the Government may-

(A) By contract or otherwise, perform the replacement or correction, charge to the Contractor any increased cost, or deduct such increased cost from any amounts paid or due under this contract; or

(B) Terminate this contract for cause.

(ii) Failure to agree to the amount of increased cost to be charged to the Contractor shall be a dispute under the Disputes clause of the contract.

(6) Notwithstanding paragraphs (a)(4) and (5) above, the Government may at any time require the Contractor to remedy by correction or replacement, without cost to the Government, any failure by the Contractor to comply with the requirements of this contract, if the failure is due to-

(i) Fraud, lack of good faith, or willful misconduct on the part of the Contractor's managerial personnel; or

(ii) The conduct of one or more of the Contractor’s employees selected or retained by the Contractor after any of the Contractor’s managerial personnel has reasonable grounds to believe that the employee is habitually careless or unqualified.

(7) This clause applies in the same manner and to the same extent to corrected or replacement materials or services as to materials and services originally delivered under this contract.

(8) The Contractor has no obligation or liability under this contract to correct or replace materials and services that at time of delivery do not meet contract requirements, except as provided in this clause or as may be otherwise specified in the contract.

(9) Unless otherwise specified in the contract, the Contractor's obligation to correct or replace Government-furnished property shall be governed by the clause pertaining to Government property.

(e) Definitions. (1) The clause at FAR 52.202-1, Definitions, is incorporated herein by reference. As used in this clause-

(i) "Direct materials" means those materials that enter directly into the end product, or that are used or consumed directly in connection with the furnishing of the end product or service.

(ii) "Hourly rate" means the rate(s) prescribed in the contract for payment for labor that meets the labor category qualifications of a labor category specified in the contract that are-

(A) Performed by the contractor;

(B) Performed by the subcontractors; or

(C) Transferred between divisions, subsidiaries, or affiliates of the contractor under a common control.

(iii) "Materials" means-

(A) Direct materials, including supplies transferred between divisions, subsidiaries, or affiliates of the contractor under a common control;

(B) Subcontracts for supplies and incidental services for which there is not a labor category specified in the contract;

(C) Other direct costs (e.g., incidental services for which there is not a labor category specified in the contract, travel, computer usage charges, etc.);

(D) The following subcontracts for services which are specifically excluded from the hourly rate:

[Insert any subcontracts for services to be excluded from the hourly rates prescribed in the schedule.]; and

(E) Indirect costs specifically provided for in this clause.

(iv) "Subcontract" means any contract, as defined in FAR subpart 2.1, entered into with a subcontractor to furnish supplies or services for performance of the prime contract or a subcontract including https://www.acquisition.gov/far/52.202-1#FAR_52_202_1 https://www.acquisition.gov/far/subpart-2.1#FAR_Subpart_2_1 transfers between divisions, subsidiaries, or affiliates of a contractor or subcontractor. It includes, but is not limited to, purchase orders, and changes and modifications to purchase orders.

(i) Payments. (1) Work performed. The Government will pay the Contractor as follows upon the submission of commercial invoices approved by the Contracting Officer:

(i) Hourly rate.

(A) The amounts shall be computed by multiplying the appropriate hourly rates prescribed in the contract by the number of direct labor hours performed. Fractional parts of an hour shall be payable on a prorated basis.

(B) The rates shall be paid for all labor performed on the contract that meets the labor qualifications specified in the contract. Labor hours incurred to perform tasks for which labor qualifications were specified in the contract will not be paid to the extent the work is performed by individuals that do not meet the qualifications specified in the contract, unless specifically authorized by the Contracting Officer.

(C) Invoices may be submitted once each month (or at more frequent intervals, if approved by the Contracting Officer) to the Contracting Officer or the authorized representative.

(D) When requested by the Contracting Officer or the authorized representative, the Contractor shall substantiate invoices (including any subcontractor hours reimbursed at the hourly rate in the schedule) by evidence of actual payment, individual daily job timecards, records that verify the employees meet the qualifications for the labor categories specified in the contract, or other substantiation specified in the contract.

(E) Unless the Schedule prescribes otherwise, the hourly rates in the Schedule shall not be varied by virtue of the Contractor having performed work on an overtime basis.

(1) If no overtime rates are provided in the Schedule and the Contracting Officer approves overtime work in advance, overtime rates shall be negotiated.

(2) Failure to agree upon these overtime rates shall be treated as a dispute under the Disputes clause of this contract.

(3) If the Schedule provides rates for overtime, the premium portion of those rates will be reimbursable only to the extent the overtime is approved by the Contracting Officer.

(ii) Materials.

(A) If the Contractor furnishes materials that meet the definition of a commercial product at FAR 2.101, the price to be paid for such materials shall not exceed the Contractor’s established catalog or market price, adjusted to reflect the-

(1) Quantities being acquired; and https://www.acquisition.gov/far/2.101#FAR_2_101

(2) Any modifications necessary because of contract requirements.

(B) Except as provided for in paragraph (i)(1)(ii)(A) and (D)(2) of this clause, the Government will reimburse the Contractor the actual cost of materials (less any rebates, refunds, or discounts received by the contractor that are identifiable to the contract) provided the Contractor-

(1) Has made payments for materials in accordance with the terms and conditions of the agreement or invoice; or

(2) Makes these payments within 30 days of the submission of the Contractor’s payment request to the Government and such payment is in accordance with the terms and conditions of the agreement or invoice.

(C) To the extent able, the Contractor shall-

(1) Obtain materials at the most advantageous prices available with due regard to securing prompt delivery of satisfactory materials; and

(2) Give credit to the Government for cash and trade discounts, rebates, scrap, commissions, and other amounts that are identifiable to the contract.

(D) Other Costs. Unless listed below, other direct and indirect costs will not be reimbursed.

(1) Other Direct Costs. The Government will reimburse the Contractor on the basis of actual cost for the following, provided such costs comply with the requirements in paragraph (i)(1)(ii)(B) of this clause:

None.

(2) Indirect Costs (Material Handling, Subcontract Administration, etc.). The Government will reimburse the Contractor for indirect costs on a pro-rata basis over the period of contract performance at the following fixed price: $0.00.

(2) Total cost. It is estimated that the total cost to the Government for the performance of this contract shall not exceed the ceiling price set forth in the Schedule and the Contractor agrees to use its best efforts to perform the work specified in the Schedule and all obligations under this contract within such ceiling price. If at any time the Contractor has reason to believe that the hourly rate payments and material costs that will accrue in performing this contract in the next succeeding 30 days, if added to all other payments and costs previously accrued, will exceed 85 percent of the ceiling price in the Schedule, the Contractor shall notify the Contracting Officer giving a revised estimate of the total price to the Government for performing this contract with supporting reasons and documentation. If at any time during the performance of this contract, the Contractor has reason to believe that the total price to the Government for performing this contract will be substantially greater or less than the then stated ceiling price, the Contractor shall so notify the Contracting Officer, giving a revised estimate of the total price for performing this contract, with supporting reasons and documentation. If at any time during performance of this contract, the Government has reason to believe that the work to be required in performing this contract will be substantially greater or less than the stated ceiling price, the Contracting Officer will so advise the Contractor, giving the then revised estimate of the total amount of effort to be required under the contract.

(3) Ceiling price. The Government will not be obligated to pay the Contractor any amount in excess of the ceiling price in the Schedule, and the Contractor shall not be obligated to continue performance if to do so would exceed the ceiling price set forth in the Schedule, unless and until the Contracting Officer notifies the Contractor in writing that the ceiling price has been increased and specifies in the notice a revised ceiling that shall constitute the ceiling price for performance under this contract. When and to the extent that the ceiling price set forth in the Schedule has been increased, any hours expended and material costs incurred by the Contractor in excess of the ceiling price before the increase shall be allowable to the same extent as if the hours expended and material costs had been incurred after the increase in the ceiling price.

(4) Access to records. At any time before final payment under this contract, the Contracting Officer (or authorized representative) will have access to the following (access shall be limited to the listing below unless otherwise agreed to by the Contractor and the Contracting Officer):

(i) Records that verify that the employees whose time has been included in any invoice meet the qualifications for the labor categories specified in the contract;

(ii) For labor hours (including any subcontractor hours reimbursed at the hourly rate in the schedule), when timecards are required as substantiation for payment-

(A) The original timecards (paper-based or electronic);

(B) The Contractor’s timekeeping procedures;

(C) Contractor records that show the distribution of labor between jobs or contracts; and

(D) Employees whose time has been included in any invoice for the purpose of verifying that these employees have worked the hours shown on the invoices.

(iii) For material and subcontract costs that are reimbursed on the basis of actual cost-

(A) Any invoices or subcontract agreements substantiating material costs; and

(B) Any documents supporting payment of those invoices.

(5) Overpayments/Underpayments. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices, that are found by the Contracting Officer not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. The Contractor shall promptly pay any such reduction within 30 days unless the parties agree otherwise. The Government within 30 days will pay any such increases, unless the parties agree otherwise. The Contractor’s payment will be made by check. If the Contractor becomes aware of a duplicate invoice payment or that the Government has otherwise overpaid on an invoice payment, the Contractor shall-

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the-

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6)(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury, as provided in 41 U.S.C. 7109, which is applicable to the period in which the amount becomes due, and then at the rate applicable for each six month period as established by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final Decisions. The Contracting Officer will issue a final decision as required by 33.211 if-

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt in a timely manner;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the Contracting Officer (see FAR 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

https://www.acquisition.gov/far/33.211#FAR_33_211 https://www.acquisition.gov/far/32.607-2#FAR_32_607_2

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on-

(A) The date on which the designated office receives payment from the Contractor;

(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in FAR 32.608-2 in effect on the date of this contract.

(viii) Upon receipt and approval of the invoice designated by the Contractor as the "completion invoice" and supporting documentation, and upon compliance by the Contractor with all terms of this contract, any outstanding balances will be paid within 30 days unless the parties agree otherwise. The completion invoice, and supporting documentation, shall be submitted by the Contractor as promptly as practicable following completion of the work under this contract, but in no event later than 1 year (or such longer period as the Contracting Officer may approve in writing) from the date of completion.

(7) Release of claims. The Contractor, and each assignee under an assignment entered into under this contract and in effect at the time of final payment under this contract, shall execute and deliver, at the time of and as a condition precedent to final payment under this contract, a release discharging the Government, its officers, agents, and employees of and from all liabilities, obligations, and claims arising out of or under this contract, subject only to the following exceptions.

(i) Specified claims in stated amounts, or in estimated amounts if the amounts are not susceptible to exact statement by the Contractor.

(ii) Claims, together with reasonable incidental expenses, based upon the liabilities of the Contractor to third parties arising out of performing this contract, that are not known to the Contractor on the date of the execution of the release, and of which the Contractor gives notice in writing to the Contracting Officer not more than 6 years after the date of the release or the date of any notice to the Contractor that the Government is prepared to make final payment, whichever is earlier.

(iii) Claims for reimbursement of costs (other than expenses of the…