C260548_RFP_Exhibit_B_Price_Summary_Sheet.pdf
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- Attached to
- Freeway Service Patrol Services
- Solicitation number
- 260548
- Issued by
- Orange County, California
About this file
This is a Price Summary Sheet for RFP 260548 issued by the Orange County Transportation Authority for Freeway Service Patrol (FSP) services across Orange County. The contract encompasses nine service areas covering five freeways (SR-91, SR-22, I-405, I-5, and SR-55) with a total of 23 tow trucks and 15 backup tow trucks operating under a firm-fixed pricing structure. Services are scheduled from October 3, 2027, through October 1, 2033, a six-year term. Proposals were due October 27, 2026, with a pre-proposal conference held on October 5, 2026, and a questions deadline of October 7, 2026. Site visits and interviews are scheduled for November 11-18, 2026, with the Board of Directors anticipated to make a final award decision on February 8, 2027. The total contract budget is $54,303,124 over the six-year period.
Compensation is structured as a firm-fixed Vehicle Service Hour (VSH) rate that remains constant for the contract's life with no modifications allowed. Monthly VSH rates are adjusted based on the monthly average price of California Diesel No. 2 Ultra Low Sulfur fuel as reported by the U.S. Energy Information Administration, with nine diesel price bands ($2.01-$3.00 through $9.01-$10.00 per gallon) corresponding to different rate tiers. Offerors must provide rates for each fiscal year across the contract term. The quoted VSH rates must comprehensively cover all direct and indirect costs, including vehicles, fuel, maintenance, equipment, labor, training, supervision, insurance, overhead, and profit. VSH is calculated as active service time within scheduled hours and beat areas, excluding deadhead time, meal breaks, vehicle breakdowns, and training. Offerors must acknowledge receipt of the RFP and any addenda, confirm understanding of service terms including potential beat redeployment within a three-mile radius and cancellation provisions with 30-day notice, and maintain offer firmness for a minimum of 120 days from proposal submission.
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RFP 260548
EXHIBIT B
PRICE SUMMARY SHEETS
REQUEST FOR PROPOSALS (RFP) 260548
FREEWAY SERVICE PATROL SERVICES
OCTOBER 3, 2027, THROUGH OCTOBER 1, 2033
Pricing Instructions:
The Offeror must submit this Exhibit B, Price Summary Sheet. No information regarding hourly rates shall be mentioned anywhere in the proposal content.
For each service area the firm is bidding on, the Offeror must provide the firm-fixed hourly rate that the Authority would be charged per approved Vehicle Service Hour (VSH) operated, for the services outlined in the Scope of Services presented in Exhibit A of this RFP. A VSH is calculated as the time within the scheduled service hours that the Freeway Service Patrol (FSP) vehicle is in service within its assigned beat area performing FSP work. VSH does not include deadhead time to or from the beat area, meal period breaks, vehicle breakdowns, training time, or any other time a vehicle is not actively patrolling its assigned beat area or providing service within the scheduled beat hours.
Annual VSH rates will be reviewed and adjusted at the beginning of each fiscal year (FY), based on the rates quoted within this document for the period. The monthly VSH rate will be determined by reviewing the monthly average price of diesel fuel, California No. 2, Ultra Low Sulfur (0-15 ppm) retail price per gallon, including tax, as reported by the United States Energy Information Administration (EIA). Additional information about the EIA is available at Homepage - U.S. Energy Information Administration (EIA). A sample of the monthly reporting information and format is included on the next page and may be found at https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_sca_m.htm. Additional EIA information and diesel fuel rate history is available at psw18vwall.xls, tab Data 6, California No 2 Diesel Retail Prices (Dollars per Gallon).
The completed Exhibit B, Price Summary Sheet, must be submitted as a separate electronic PDF file through the Authority’s OpenGov Procurement portal. The proposed firm-fixed hourly VSH rate is the only payment the Offeror will receive for all approved VSH, and must include all direct, indirect, capital, operating, profit, and any other cost and expenses related to providing FSP services. Prices quoted will be firm for the contract's life; no changes will be allowed to the VSH rate, and no other payment type will be approved for the duration of the agreement.
https://www.eia.gov/ https://www.eia.gov/dnav/pet/pet_pri_gnd_dcus_sca_m.htm https://view.officeapps.live.com/op/view.aspx?src=https%3A%2F%2Fwww.eia.gov%2Fpetroleum%2Fgasdiesel%2Fxls%2Fpsw18vwall.xls&wdOrigin=BROWSELINK
The following items illustrate an example of the costs that may be incurred during the ordinary course of providing FSP service. Offerors must determine appropriate pricing based on their own methods and calculations for recovering costs.
Vehicle Cost
• Cost of FSP tow trucks, support vehicles, or other vehicles (finance charges if applicable, fuel, maintenance, insurance, etc.) over the contract term. Escalation in market fuel costs during the entire contract period of performance shall not be subject to any adjustments in the Offeror's hourly "base unit rate."
• FSP Equipment (requirements list), shop radio/communications, tablet data device
Labor Cost
• Operator/supervisor/manager/maintenance/dispatcher labor (regular wages, overtime, Pension/vacation/sick benefits, workers comp, social security)
• Travel/preparation costs (pre-op inspections, time to get to the staging area, return to the tow yard, etc.)
Facility / Business Cost
• Lot/Building (office equipment, insurance, computer, supplies, etc.)
• Permits, Licenses, Fees, Registrations,
• Workers' Comp/ Liability Insurance
• Profit/ Risk & Liability trend assumptions over the life of the contract.
FSP Program Cost
• Administration (form submittal, documentation maintenance, etc.)
• FSP supplies (rain gear, uniforms, safety boots, safety vests, etc.)
• Operator training fees (proficiency, background, initial operator) and attendance (refresher)
• Fuel to be used for stranded motorists, etc.
Please refer to Exhibit A, Scope of Services, to ensure all costs are covered in the proposed pricing. Proposed firm-fixed rates must also include profit margin, capital, and other costs associated with all service requirements. Also include all expenses related to having all trucks ready with communications equipment installation within the time frame described in Exhibit A, Scope of Services.
PRICE SUMMARY SHEET
FREEWAY SERVICE PATROL (FSP) SERVICES
SERVICE AREA: 1 PRIMARY AREA: SR-91
TOTAL # OF TRUCKS: 5 TOW TRUCKS & 3 BACK-UP TOW TRUCKS
Please provide the price per VSH for the Freeway Service Patrol services outlined below:
**Note: Evaluation will be based on Rate # 6 for all applicable fiscal years.
Beats 910, 911, 912, 501, 502, 913 (Per Attachment A)
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
8 $8.01 - $9.00 $ $ $ $ $ $
9 $9.01 - $10.00 $ $ $ $ $ $
Additional Requested Off-Peak or Weekend Service Using Existing Fleet Vehicles
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
The quoted VSH rates must include all costs associated with providing the required services, including, but not limited to, vehicles, facilities, fuel, maintenance, equipment, tools, supplies, labor, training, supervision, regulatory and contractual compliance, insurance, deadhead mileage and time, overhead, profit, expendable materials, incidentals, and all other direct and indirect costs.
Offerors are responsible for identifying and incorporating all anticipated operating expenses into their proposed VSH rates. No additional compensation will be provided for costs that are necessary to perform the required services but are not expressly identified in the Offeror’s proposal. Please refer to the Scope of Services to ensure you have covered all costs in your proposed rates, as rates will not be modified.
1. I acknowledge receipt of (RFP) 260548 and Addenda No. (s) _____
2. I understand that services performed under the terms of this agreement will be from October 3, 2027, through October 1, 2033.
3. I understand that service beats may be redeployed within a three-mile radius of their current service area and that midday, construction, and weekend service beats may be subject to modification or cancellation with 30-day notice.
4. This offer shall remain firm for ____________ days from the date of the proposal.
(Minimum 120)
COMPANY NAME
ADDRESS
TELEPHONE
EMAIL ADDRESS
SIGNATURE OF PERSON
AUTHORIZED TO BIND OFFEROR
SIGNATOR'S NAME AND TITLE
DATE SIGNED
BUSINESS LICENSE #: ___________ LICENSE CLASSIFICATION
FREEWAY SERVICE PATROL (FSP) SERVICES
SERVICE AREA: 3 PRIMARY AREA: SR-22
TOTAL # OF TRUCKS: 3 TOW TRUCKS & 2 BACK-UP TOW TRUCKS
Please provide the price per VSH for the Freeway Service Patrol services outlined below:
**Note: Evaluation will be based on Rate # 6 for all applicable fiscal years.
Beats 220, 221, 222, 225 (Per Attachment A)
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
Additional Requested Off-Peak or Weekend Service Using Existing Fleet Vehicles
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
The quoted VSH rates must include all costs associated with providing the required services, including, but not limited to, vehicles, facilities, fuel, maintenance, equipment, tools, supplies, labor, training, supervision, regulatory and contractual compliance, insurance, deadhead mileage and time, overhead, profit, expendable materials, incidentals, and all other direct and indirect costs.
Offerors are responsible for identifying and incorporating all anticipated operating expenses into their proposed VSH rates. No additional compensation will be provided for costs that are necessary to perform the required services but are not expressly identified in the Offeror’s proposal. Please refer to the Scope of Services to ensure you have covered all costs in your proposed rates, as rates will not be modified.
1. I acknowledge receipt of (RFP) 260548 and Addenda No. (s) _____
2. I understand that services performed under the terms of this agreement will be from October 3, 2027, through October 1, 2033.
3. I understand that service beats may be redeployed within a three-mile radius of their current service area and that midday, construction, and weekend service beats may be subject to modification or cancellation with 30-day notice.
4. This offer shall remain firm for ____________ days from the date of the proposal (Minimum 120)
COMPANY NAME
ADDRESS
TELEPHONE
EMAIL ADDRESS
SIGNATURE OF PERSON
AUTHORIZED TO BIND OFFEROR
SIGNATOR'S NAME AND TITLE
REQUEST FOR PROPOSALS (RFP) 260548
FREEWAY SERVICE PATROL (FSP) SERVICES
OCTOBER 3, 2027, THROUGH OCTOBER 1, 2033
SERVICE AREA: 5 PRIMARY AREA: I-405
TOTAL # OF TRUCKS: 3 TOW TRUCKS & 2 BACK-UP TOW TRUCKS
Please provide the price per VSH for the Freeway Service Patrol services outlined below:
**Note: Evaluation will be based on Rate # 6 for all applicable fiscal years.
Beats 408, 409, 410, 413 (Per Attachment A)
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
Additional Requested Off-Peak or Weekend Service Using Existing Fleet Vehicles
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
The quoted VSH rates must include all costs associated with providing the required services, including, but not limited to, vehicles, facilities, fuel, maintenance, equipment, tools, supplies, labor, training, supervision, regulatory and contractual compliance, insurance, deadhead mileage and time, overhead, profit, expendable materials, incidentals, and all other direct and indirect costs.
Offerors are responsible for identifying and incorporating all anticipated operating expenses into their proposed VSH rates. No additional compensation will be provided for costs that are necessary to perform the required services but are not expressly identified in the Offeror’s proposal. Please refer to the Scope of Services to ensure you have covered all costs in your proposed rates, as rates will not be modified.
1. I acknowledge receipt of (RFP) 260548 and Addenda No. (s) _____
2. I understand that services performed under the terms of this agreement will be from October 3, 2027, through October 1, 2033.
3. I understand that service beats may be redeployed within a three-mile radius of their current service area and that midday, construction, and weekend service beats may be subject to modification or cancellation with 30-day notice.
4. This offer shall remain firm for ____________ days from the date of the proposal (Minimum 120)
COMPANY NAME
ADDRESS
TELEPHONE
EMAIL ADDRESS
SIGNATURE OF PERSON
AUTHORIZED TO BIND OFFEROR
SIGNATOR'S NAME AND TITLE
REQUEST FOR PROPOSALS (RFP) 260548
FREEWAY SERVICE PATROL (FSP) SERVICES
OCTOBER 3, 2027, THROUGH OCTOBER 1, 2033
SERVICE AREA: 7 PRIMARY AREA: I-5
TOTAL # OF TRUCKS: 3 TOW TRUCKS & 2 BACK-UP TOW TRUCKS
Please provide the price per VSH for the Freeway Service Patrol services outlined below:
**Note: Evaluation will be based on Rate # 6 for all applicable fiscal years.
Beats 506, 507, 508, 511, 512 (Per Attachment A)
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
Additional Requested Off-Peak or Weekend Service Using Existing Fleet Vehicles
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
The quoted VSH rates must include all costs associated with providing the required services, including, but not limited to, vehicles, facilities, fuel, maintenance, equipment, tools, supplies, labor, training, supervision, regulatory and contractual compliance, insurance, deadhead mileage and time, overhead, profit, expendable materials, incidentals, and all other direct and indirect costs.
Offerors are responsible for identifying and incorporating all anticipated operating expenses into their proposed VSH rates. No additional compensation will be provided for costs that are necessary to perform the required services but are not expressly identified in the Offeror’s proposal. Please refer to the Scope of Services to ensure you have covered all costs in your proposed rates, as rates will not be modified.
1. I acknowledge receipt of (RFP) 260548 and Addenda No. (s) _____
2. I understand that services performed under the terms of this agreement will be from October 3, 2027, through October 1, 2033.
3. I understand that service beats may be redeployed within a three-mile radius of their current service area and that midday, construction, and weekend service beats may be subject to modification or cancellation with 30-day notice.
4. This offer shall remain firm for ____________ days from the date of the proposal (Minimum 120)
COMPANY NAME
ADDRESS
TELEPHONE
EMAIL ADDRESS
SIGNATURE OF PERSON
AUTHORIZED TO BIND OFFEROR
SIGNATOR'S NAME AND TITLE
REQUEST FOR PROPOSALS (RFP) 260548
FREEWAY SERVICE PATROL (FSP) SERVICES
OCTOBER 3, 2027, THROUGH OCTOBER 1, 2033
SERVICE AREA: 9 PRIMARY AREA: SR-55
TOTAL # OF TRUCKS: 3 TOW TRUCKS & 2 BACK-UP TOW TRUCKS
Please provide the price per VSH for the Freeway Service Patrol services outlined below:
**Note: Evaluation will be based on Rate # 6 for all applicable fiscal years.
Beats 550, 551, 552, 553 (Per Attachment A)
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
Additional Requested Off-Peak or Weekend Service Using Existing Fleet Vehicles
Rate
Monthly Average Price California Diesel No. 2 Ultra Low Sulfur
Per Gallon)
(10/3/2027 - 6/30/2028)
Rate Per VSH
(7/1/2028 - 6/30/2029)
Rate Per VSH
(7/1/2029 - 6/30/2030)
Rate Per VSH
(7/1/2030 – 6/30/2031)
Rate Per VSH
(7/1/2031 – 6/30/2032)
Rate Per VSH
(7/1/2032 – 10/1/2033)
Rate Per VSH
2 $2.01 - $3.00 $ $ $ $ $ $
3 $3.01 - $4.00 $ $ $ $ $ $
4 $4.01 - $5.00 $ $ $ $ $ $
5 $5.01 - $6.00 $ $ $ $ $ $
6 $6.01 - $7.00 $ $ $ $ $ $
7 $7.01 - $8.00 $ $ $ $ $ $
The quoted VSH rates must include all costs associated with providing the required services, including, but not limited to, vehicles, facilities, fuel, maintenance, equipment, tools, supplies, labor, training, supervision, regulatory and contractual compliance, insurance, deadhead mileage and time, overhead, profit, expendable materials, incidentals, and all other direct and indirect costs.
Offerors are responsible for identifying and incorporating all anticipated operating expenses into their proposed VSH rates. No additional compensation will be provided for costs that are necessary to perform the required services but are not expressly identified in the Offeror’s proposal. Please refer to the Scope of Services to ensure you have covered all costs in your proposed rates, as rates will not be modified.
1. I acknowledge receipt of (RFP) 260548 and Addenda No. (s) _____
2. I understand that services performed under the terms of this agreement will be from October 3, 2027, through October 1, 2033.
3. I understand that service beats may be redeployed within a three-mile radius of their current service area and that midday, construction, and weekend service beats may be subject to modification or cancellation with 30-day notice.
4. This offer shall remain firm for ____________ days from the date of the proposal (Minimum 120)
COMPANY NAME
ADDRESS
TELEPHONE
EMAIL ADDRESS
SIGNATURE OF PERSON
AUTHORIZED TO BIND OFFEROR
SIGNATOR'S NAME AND TITLE
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