C24935002_Septic_Pumping___Toilet_Rental_Services_SOW.pdf

EXHIBIT A

SCOPE OF WORK

1. PROJECT SUMMARY

A. Contractor shall provide all labor, equipment, and materials required to provide chemical toilet rentals and septic pumping services (See Exhibit A, Attachment I) in accordance with the work specifications.

Services include:

1. ADA portable chemical toilet units

2. Standard portable chemical toilet units

3. Portable handwash station units

4. Septic pumping services

5. Emergency pumping services

6. Service repair calls

B. The services will be performed at the following locations:

Sector/State Park: San Diego Coast District, South Carlsbad State Beach (Ponto) Address: 7201 Carlsbad Blvd.

City, State Zip: Carlsbad, CA 92009

Sector/State Park: San Diego Coast District, Torrey Pines State Beach Address: 12000 N. Torrey Pines Road City, State Zip: San Diego, CA 92037

Sector/State Park: San Diego Coast District, Torrey Pines State Beach South Lot Address: 12000 N. Torrey Pines Road City, State Zip: La Jolla, CA 92037

Sector/State Park: San Diego Coast District, Torrey Pines State Beach North Lot Address: 1800 McGonigle Rd.

City, State Zip: Del Mar

Sector/State Park: San Diego Coast District, Torrey Pines NSR Upper Lot Address: 12000 N. Torrey Pines Road City, State Zip: La Jolla, CA 92037

Sector/State Park: San Diego Coast District, Torrey Pines State Beach (West Lot) Address: 12000 N. Torrey Pines Road City, State Zip: San Diego, CA 92037

Sector/State Park: San Diego Coast District, San Elijo State Beach Campground Address: 2050 Highway 101 City, State Zip: Cardiff by the Sea, CA 92007

Sector/State Park: San Diego Coast District, Border Field State Park Address: 1500 Monument Rd.

City, State Zip: San Diego, CA 92173

Sector/State Park: San Diego Coast District, Silver Strand State Beach Address: 5000 Highway 75 City, State Zip: Coronado, CA 92118

Sector/State Park: San Diego Coast District, Cardiff Reef State Beach

Contractor Name:

Agreement No.: C24935002

Address: 715 N. 101 St.

City, State Zip: Cardiff by the Sea, CA 92007

Sector/State Park: San Diego Coast District, San Pasqual State Historic Park Address: 15808 San Pasqual Valley Rd.

City, State Zip: Escondido, CA 92027

Sector/State Park: San Diego Coast District, Old Town San Diego State Historic Park Address: 4002 Wallace St.

City, State Zip: San Diego, CA 92110

C. The rates specified in Exhibit B, Attachment 1 - Cost Sheet, shall stay in effect for the entire contract term.

D. The State reserves the right to amend the contract for two (2) additional option years at the same rates.

2. PROJECT REPRESENTATIVES

A. The Contract Representatives during the term of this Agreement will be:

Representatives DPR Contract Administrator Contractor’s Contract Administrator

Agency San Diego Coast District Name and Title: Jodi Whelchel

Address: 4477 Pacific Highway City, State, Zip: San Diego, CA 92110

Phone Number: (619) 688-3264 E-mail Address (619) 688-3229

B. The State reserves the right to identify a DPR Designated Representative in the absence of the DPR Contract Administrator.

C. Any changes in Contractor’s Contract Administrator must be immediately reported in writing no later than 5 business days to the DPR Contract Administrator or DPR Designated Representative.

3. QUALIFICATION REQUIREMENTS

A. Contractor must possess and maintain at all times during the term of this contract a valid Hazardous Substance Removal Certification license issued by the California Department of Consumer Affairs, Contractors State License Board.

B. Services on equipment shall be performed by Trained and Certified Service Technicians. Contractor shall provide copies of Certifications upon request.

4. PERFORMANCE DETAILS

A. Contractor is responsible for supplying miscellaneous materials incidental to service, including safety materials needed or required to perform service at no additional charge to the State.

B. Any damage to existing facilities or structures resulting from this work shall be reported immediately or within 24 hours of discovered damage to the DPR Contract Administrator or DPR Designated

Contractor Name:

Representative and be repaired immediately by the Contractor to the satisfaction of the DPR Contract Administrator or DPR Designated Representative at no cost to the State. Such repairs shall comply with all applicable provisions of this Agreement.

5. SERVICE DETAILS

A. Work Days, Hours and State Holidays - Pumping services to be performed according to the work schedule, Exhibit A, Attachment 1.

B. Scheduling of Work - After the Agreement has been approved, Contractor shall confer with the DPR Contract Administrator or DPR Designated Representative.

C. During the term of this Agreement, and notwithstanding the described hours and calendar schedule, the DPR Contract Administrator or DPR Designated Representative and Contractor shall mutually agree in writing to modify workdays or hours to reasonably accommodate the completion of work.

6. WORK SPECIFICATIONS

A. Chemical Toilet Rentals

1. Toilet Building: The building shall be a patented chemical-type toilet mounted on suitable skids.

Minimum wall thickness shall be consistent with industry standard. Interior and exterior colors will be selected by the State, which reserves the right to choose two different exterior colors and one interior color. Colors shall be Gray or Blue.

2. Quantity and Placement of Chemical Toilet Units and/or Handwash Station Units: The initial quantity of chemical toilet units to be furnished will be ordered in writing by the District Superintendent or State representative. Increases or decreases from this quantity will be made only on written order by the District Superintendent or State representative. DPR may reject any unit which is determined not to be in conformance with these specifications. The contractor will be responsible for placing the toilet units. Specific location will be designated by the District Superintendent or State representative per Exhibit A, Attachment 1. Because of necessity, DPR may move units and will communicate with the Contractor, as needed. The units will be moved in a manner designated by the contractor. DPR shall not be held liable for any damage incurred through such movement.

3. Interior Dimensions: Interior dimensions shall be a minimum of three feet three inches by three feet three inches (3'3" x 3'3") measured horizontally at one foot (1'0") above seat height. The average unobstructed height above the floor shall be six feet six inches (6'6"). Handicapped accessible units (if requested) shall meet the Americans with Disabilities Act (ADA) Compliance standards for such units.

4. Entrance Door: Entrance doors shall close automatically by means of a spring or other self-closing device. The approved inside locking device or hook and eye shall be installed five feet (5'0") above the interior floor. The minimum size of the door opening shall be six feet by two feet (6'0" x 2'0"). Handicapped accessible units (if requested) shall meet the ADA Compliance standards for such units. If outside steps are used, they should be of ample size, firmly fastened, and preferably of one-piece construction.

5. Cross Ventilation: Each toilet shall contain wall, roof, or door openings for ventilation. All such openings shall be fly-proofed by enclosing with metal mosquito screening.

Contractor Name:

6. Toilet Facilities: Toilet facilities shall include one (1) individual urinal and one (1) commode having a hinged water closet seat, manufactured type, with a nonporous surface, in good condition. The urinal shall be set entirely separate from the seat and chemical chamber. The depth of the urinal shall be a minimum of eight inches (8"). Toilet seats shall have a drop take beneath the seat with a minimum length of eight inches (8"). Handicapped accessible units, if requested, shall meet the ADA Compliance standards for such units.

7. Numbering of Toilet Units: Each toilet-building unit shall be numbered neatly with the minimum size of numbers to be one and one half inches (1-1/2") high.

8. Signs: Signs on the units will display the universal logo for unisex - no advertisements.

9. Overall Appearance of Toilet Units: Units shall be maintained in top condition during the term of this contract. Units not maintained, and under the terms of this contract found to be substandard, will be removed at the contractor's expense and replaced with units in a proper state of repair.

The District Superintendent or State representative shall determine and designate which units are substandard and shall give written notice of this fact to the contractor by registered mail, return receipt. A copy of said notice will be retained by the District Superintendent or State representative.

Seven (7) calendar days after the date of written notification, payments on units designated as substandard will cease and such nonpayment will become retroactive to the date of the original notification. Deductions from monthly payments will be made as in the Instructions to Bidders for Chemical Toilet Rental and/or Service.

10. Chemical Solution: Carrier solutions in chemical toilets shall be of a Bio-Formation type and odor controlling. The products shall be approved for use in this state and shall be biodegradable. The products shall be non-corrosive and non-pathogenic. The products shall be used as described by the manufacturer of the product. D-Scent meets the requirements of this application. Other products with similar characteristics can be utilized.

11. Janitorial Service: Janitorial services to be performed each trip shall consist of (a) pumping the toilets and putting in fresh chemicals, (b) thoroughly washing and cleaning the interior and exterior of the units, including the walls and floor, (c) replenishing paper supplies, and (d) repair of any damaged facility. Toilets shall be cleaned and pumped in such a manner as to prevent spillage of any chemical, water or waste onto the ground surrounding the unit(s). The interior and exterior of toilet units shall be kept free of obscene or profane writings and drawings.

16. Servicing Days: Services shall be performed in accordance with the schedule on the Bid Form or as ordered in writing by the District Superintendent or his/her representative. When any regular service day falls on a legal holiday, service on that holiday will be required under the terms of this agreement.

Additional service may be requested by the State's Representatives

12. Deodorants, Disinfectants and Paper Supplies: Each unit shall have a deodorant block at all times. Additional deodorants, cleaners, and disinfectants shall be supplied by the contractor for maintaining all toilet units. On each service trip the contractor shall supply and replenish the following items to full stock:

a. Toilet tissue, folding sheet type with 2 dispenser(s) in each unit.

Contractor Name:

b. Seat covers with 1 dispenser(s) in each unit.

c. Paper towels with 1 dispenser on each handwashing station.

13. Servicing Days: Services shall be performed in accordance with the schedule on the Bid Form or as ordered in writing by the District Superintendent or his/her representative. When any regular service day falls on a legal holiday, service on that holiday will be required under the terms of this agreement. Additional service may be requested by the State's Representatives

Payment for such emergency unit services shall be in accordance with the bid price listed as such in the Bid Form.

14. Health & Safety: The toilet unit(s) and service equipment shall meet all requirements of the Health & Safety Code of the State of California and of the San Diego County Codes as well as the Cities in which the parks are located.

15. Septic Tanks: The term "septic tank" as used herein refers to a tank, typically underground, in which sewage is collected and allowed to decompose through bacterial activity before draining by means of a leaching field. In general, tanks range in size from 1,000 to 5,000 gallons. Please reference the service request for each site for actual volume information.

16. Record of Service - Chemical Toilets and/or Portable Handwashing Stations: At completion of each service, the services person will leave a signed statement verifying the date(s) and time(s) service was completed at the designated office. The service person may, at their option, make this statement in duplicate and obtain the signature of a park employee to verify the preparation and submission of the statement to the park unit. At the discretion of the District Superintendent or his/her representative, deductions in payments may be made for any service listed on invoice but not on the signed statement.

B. Pumping Services

1. Pumping service is to be performed for each of the tanks listed in Exhibit A, Attachment 1 – Schedule of

Services according to the specified schedule. Each service shall consist of pumping the tank and appropriately discharging the sewage at the designated site specified in this Exhibit A – Scope of Work.

Pumping discharge shall be done in such a manner to prevent spillage of any waste onto the ground surrounding the units and shall meet all requirements of the Health and Safety Code of the State of California.

2. All objects, garbage and debris must be removed from holding tanks each time the tanks are pumped.

Contractor is responsible for filtering and removal/disposal of all non-waste items from inside tanks, pit tanks and chemical toilets on or upon pumping and cleaning unrelated to sewage, such as rocks, hazardous waste items such as syringes, etc.

3. Water must be available for servicing tanks. Tanks must be washed down with a high-pressure stream of water so compacted waste and toilet paper are broken up, and holding tanks cleaned out to prevent buildup of solids, scum, or sand/soil concentrations.

4. Servicing Days shall be in accordance with Exhibit A, Attachment 1 or as ordered in writing by the District Superintendent or DPR representative. When any regular service day falls on a legal holiday, service on that holiday will be required under the terms of this contract. The service shall be completed by (time) on the scheduled days.

Contractor Name:

5. Additional service may be requested by the District Superintendent or State representative. Payment for such emergency unit service will be in accordance with Exhibit B, Attachment 1 – Cost Sheet.

6. The pumping of the holding tanks serviced will be transported to their designated discharge site at the following location(s):

Pumping and Disposal Process:

On Site Wet Well at North Torrey Pines Beach

The pumping of the holding tanks will be transported to the North Torrey Pines Beach parking lot and disposed of at the pump station located there. The holding tank shall be evacuated/pumped by progressively advancing the suction hose to the floor of the tank.

The discharge system consists of a wet well and an overflow tank. The service provider shall first discharge a minimum of 150 gallons of clear water into the wet well discharge port and may then discharge sewage into the wet well port at a rate of up to 600 gallons per minute (gpm). The discharge port is a ten-inch diameter receiving orifice with a threaded cap centered in a 24-inch diameter sand-filled encased ring extending 12”-18” above ground. The port is located within a fenced enclosure with a locked access gate, adjacent to the discharge port for ease of service.

The service provider shall be given a key to the gate and will be responsible for locking and unlocking the gate and securing the port with the threaded cap (site sewer cap) on each visit.

The State may direct the service provider in writing to first discharge into the overflow tank, with no flow rate restriction and no clear water requirement. The provider may then complete the discharge process by relocating the hose approximately 12 feet and emptying the pumper truck into the wet well port access mentioned above, without the clear water requirement, instead of solely discharging into the wet well discharge port. The discharge orifice for the overflow tank is a 24-inch diameter iron manhole cover located outside the fenced enclosure.

Holding Tank Capacities and Pumping Schedule:

South Lot, Torrey Pines: The holding tank has a capacity of 15,000 gallons, with service pumping to be 5,000 gallons per occurrence, as per schedules marked Exhibit B, Attachment 1.

South Carlsbad (North Ponto) State Beach: After each pump, 80 gallons of water shall be added to the 1,250-gallon tank.

Torrey Pines (W. Lot): On-demand emergency services are for a 4,000-gallon tank capacity.

All septic tanks located in Torrey Pines State Natural Reserve will be emptied on call for Torrey Pines Lodge, Guy Fleming Residence, Flintkote Residences, and Maintenance Shop, as per the schedule marked Exhibit B, Attachment I.

Off-Site Municipal Sanitation Facility:

In the event that the pumping of the holding tanks cannot be transported to the North Torrey Pines Beach parking lot and disposed of at the pump station located there, an alternative area has been designated on the Torrey Pines schedule for outside pumping at a municipal sanitation facility.

Contractor Name:

7. Record of Service - Septic Tanks: Septic tanks shall be pumped as indicated on the Bid Form.

Services performed by the Contractor shall consist of:

(a) Establish exact dates of service with the State’s Representatives.

(b) Notify the State’s Representatives immediately if unable to complete work on agreed upon service dates.

(c) Reschedule new service dates with the State’s Representatives.

(d) Pump the septic tank(s) in a manner to prevent spillage of any water and/or waste upon the ground surrounding the units. Should spillage occur, it shall be cleaned up immediately at Contractor's expense.

(e) Record all pumping data on each individual septic tank at the time of service in a format as supplied by the State. Pumping data will include, but not be limited to, the following details:

1. Date of Service.

2. Tank Location.

3. Tank Size.

4. Gallons Pumped.

5. Water Level - ok, high or low.

6. First Compartment Sludge Depth.

7. First Compartment Scum Thickness.

8. Distance between top of sludge layer and bottom of outlet device.

9. Distance between bottom of scum layer and bottom of outlet device.

7. EMERGENCY SERVICE CALLS

A. When contacted by the State’s Representative, the Contractor shall respond as soon as possible to the service site with all necessary labor, tools, and equipment to perform pumping when the service is identified as an emergency. An emergency is defined as a tank that is full or when there is an imminent threat of raw sewage exposure.

B. The Contractor will furnish the State’s Representative with telephone numbers for 24 hour contact.

C. The Contractor must respond to emergencies within (two) hours of the initial State’s Representative’s call.

D. Emergency services will be paid at the rates specified on Exhibit B, Attachment 1 – Cost Sheet Table 2.

8. ADDITIONAL SPECIFICATIONS

A. Any spillage must be cleaned up and disinfected prior to leaving the job site by the Contractor. The Contractor shall be responsible for all damage caused by the actions of the Contractor and/or his Employees or Agents. The Contractor shall also be responsible for any damage to recreational facilities, buildings or other structures/foundations/property resulting from any work performed under this contract.

Contractor Name:

B. The Contractor will conduct their operations in a safe and responsible manner so as not to jeopardize the health and safety of themselves, their employees, park visitors or State’s employees. The Contractor will follow OSHA regulations as they apply to accomplishing the services of this contract.

9. INSPECTIONS BY STATE AND RECORD OF SERVICE

A. At completion of each service, the service person will leave at the designated office a signed statement verifying the date and time services were completed. The service person may at his/her option make this statement in duplicate and obtain the signature of a park employee to verify the preparation and submission of statement to park unit.

B. A log showing the date and time of service shall be maintained in each toilet unit. This log shall be date stamped after each service.

C. The toilet units and service equipment shall meet all requirements of the Health and Safety Code of the State of California and of the county code in which the location resides.

Contractor Name: