C24803005_Addendum_1.pdf
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- Attached to
- C24803005 Transcription Services
- Solicitation number
- 0000032630
- Issued by
- Sacramento County, San Francisco City, California
About this file
This document is an Addendum to an Invitation for Bids (IFB) issued by the California Department of Parks and Recreation for Transcription Services for the Law Enforcement and Emergency Services Division. The IFB seeks vendors to provide transcription services on an as-needed basis over a 3-year contract term. The services can be performed remotely, with no requirement for local transcribers. The bid due date is September 17, 2024. The Addendum provides answers to questions received, including clarifying that vendors do not need to be registered as a California Small Business or Disabled Veteran Business Enterprise to bid. It also revises the Exhibit B - Attachment 2 Cost Worksheet, updating the annual page quantities and rates for various turnaround times.
The Addendum indicates that the Department does not have a current contractor for these services, but on a past contract the rates were $3.50 per page for same-day, $3.25 for next-day, and lower rates for longer turnaround times. The previous contract was for $12,000 per year. The DVBE participation requirement has been waived for this solicitation, but the DVBE incentive still applies.
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Text version
State of California Natural Resources Agency Gavin Newsom, Governor
DEPARTMENT OF PARKS AND RECREATION Armando Quintero, Director P.O. Box 942896 Sacramento, CA 94296-0001
ADDENDUM NO. 1
Issue Date: September 6, 2024
INVITATION FOR BIDS
BID NUMBER C24803005
TRANSCRIPTION SERVICES FOR LAW ENFORCEMENT AND EMERGENCY SERVICES
DIVISION
Bid Due Date: Tuesday, September 17, 2024, 5 PM
This Addendum #1 addresses all questions received to date and corrects/revises the Invitation for Bids (IFB) for Transcription Services. The changes in this addendum shall be included in the bid submitted in response to this IFB. All conditions not affected by this addendum shall remain unchanged.
Questions (Q) and Answers (A):
1. Q: Respectfully, we ask that you please provide information regarding the unit price currently being paid for these services.
A: We do not have a current contract for these services. On a past service contract, the unit price for a similar contract was as follows (all rates are per page): $3.50 Same Day, $3.25 Next Day, $3.00 3-5 Days, $2.75 6-10 Days, $2.60 11-15 Days.
2. Q: My question is focused on the proposal documentation. There were several documents reflecting the CA Certification program, that we don’t qualify for. But I was wondering if we still needed to be registered to do business in California prior to the bid closing. I ask because there seemed to be several spots for a vendor number. Please advise.
A: There are several documents that may or may not be applicable to all vendors.
These include all documents related to being a California Small Business (SB) and/or Disabled Veteran Business Enterprise (DVBE). The vendor number is your supplier record number with the State of CA. If you are not already a vendor with the State of California, you will need to fill out the DPR 88, STD 204 and STD 205 (if applicable) forms and submit them with your bid package. You would also need to be registered with the California Secretary of State website (Forms | California Secretary of State).
3. Q: We also wanted to confirm that 100% of services can be completed remotely.
Are you looking to have local transcribers available as well?
A: 100% of the services can be completed remotely.
4. Q: Is there an incumbent on this opportunity? If so, please provide the value of the contract, and the previous length of the contract.
A: We do not have a current contractor for these services. On a past service contract, the length was three years at a rate of $12,000/year for “as-needed” transcription services.
5. Q: We currently do not have a fax number established. Is that requirement needed at the time of the submission – or will we have time to establish it before the launch of the contract?
A: We do not need a fax number.
Event Bid Package:
DELETE and REPLACE Event Bid Package C24803005 with Event Bid Package C24803005 Version 2 (Attachment, 43 Pages). The modifications are:
1) Revised the dates on the Exhibit B – Attachment 2 Cost Worksheet.
09/01/2024 or Upon DPR Approval – 08/31/2027 or 3 Years After Approval
10/17/2024 or Upon DPR Approval – 10/16/2027 or 3 Years After Approval
Same Day Turn Around Rate $ Up to 200 Pages Per Month x 12 Months X 2,400 pages Annual Total $
3-5 Day Turn Around Rate $ Up to 400 Pages Per Month x 12 Months X 4,800 pages Annual Total $
6-10 Day Turn Around Rate $ Up to 700 Pages Per Month X 12 Months X 8,400 pages Annual Total $
Annual Totals X 3 Years $
END OF ADDENDUM #1
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