C130 Industry Day Q and A 2023.pdf

C-130 Industry Day 16 November 2023 Questions and USG Responses

Question 01: How is the Contractor expected to contact the FRC WESTPAC Technical Library POC?

Answer: The process to contact the FRC WESTPAC Technical Library POC is defined within the contract documentation, which will be provided upon solicitation release.

Question 02: In regards to the Evaluated Price calculation used for task order Fair Opportunity Notice (FON) competitions, what is the quality weighted factor, and schedule weighting factor for a Contractor that has not yet delivered a Planned Maintenance Interval (PMI)?

Answer: If a Contractor has not completed a PMI in the previous 180 calendar days, then the quality weighted factor will be 1.00, and the schedule weighted factor, used in FON task order (TO) competitions will be 1.00.

Question 03: Will the USG be increasing the contract ceiling(s) on the existing Multiple Award Contracts (MACs) with the addition of a new Contractor(s)?

Answer: Pending internal US Government decision.

Question 04: Will the USG provide the slides that were presented at the KC-130J Industry Day?

Answer: Yes, redacted slides will be uploaded to SAM.GOV under notice ID N6264923R0074.

Question 05: Will the solicitation for Rolling Admissions be structured that same as in 2019, under N62649-19-R-0167?

Answer: Yes. This solicitation (when released) is for the Rolling Admission of a new Contractor(s) into the existing FRC WESTPAC Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ), which was awarded in 2019 under N62649-19-R-0167.

Question 06: How much notice are the Contractors provided for each Fair Opportunity Notice (FON) task order (TO) competition?

Answer: The USG intends to provide the Multiple Award Contract (MAC) awardees with one (1) quarter (3-months) notice before aircraft induction, via the release of a FON TO competition. This intended timeline can be much shorter depending on many factors.

Question 07: What will be the currency on the CLIN and SLINs on the awarded contract?

Answer: The awarded contract CLINs and SLINs will be in USD.

Question 08: Are the contract option periods year to year?

Answer: Yes the Option Periods have a period of performance of one (1) year. The contract will include FAR 52.217-9, which states, “The Government may extend the term of this contract by written notice to the Contractor within 7 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.”

Question 09: When could the first induction at a newly admitted Contractor facility occur?

Answer: This is dependent on the contract award and the new Contractor facilities. The earliest induction could be around Fall 2024.

Question 10: Is CLIN X004 Not To Exceed (NTE)?

Answer: CLIN X004 is Estimated (EST).

Question 11: Will the USG conduct a pre-award survey of Contractor facilities?

Answer: It is unknown at this time due to USG travel funding constraints. However, DCMA is required to perform a site survey and certify the Contractor facilities prior to induction of the first aircraft.

Question 12: What is the age of the USN KC-130J Fleet?

Answer: The newest USN KC-130J was delivered in early November 2023, and the oldest KC-130J has been with the USN for almost 30 years.

Question 13: Can you explain CLIN X004?

Answer: CLIN X004 is currently pre-funded on the awarded task orders (TOs) in an amount determined by the USG. Through DCMA, the pre-funded amount is then definitized to actuals, used for parts and materials. When the pre-funded amount on the TO has approximately 75% utilization, the USG is notified and will add additional funding as required.

Once each Contractor has completed at least two (2) PMIs, the USG will release a Request for Proposal to all Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) Contractors to modify the CLIN X004 to FFP CLIN.

Question 14: Why is the USG looking to initiate Rolling Admissions on the existing Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ)?

Answer: The USG is looking for additional Contractors on the existing Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) because there is an anticipated increase in workload coming in the upcoming years.

Question 15: What is the typical process up to task order (TO) award?

Answer: The USG will release a Fair Opportunity Notice (FON) to all Multiple Award Contract (MAC) Awardees for a TO competition. This will state the requirements of an upcoming induction with the details for a Contractor to provide a proposal. The Contractor proposals will be evaluated using Section H-1.0: Ordering Procedures, of the contract. The winner of the competition will then get a TO awarded for the defined work at the proposed price.

Question 16: Will there be any classified systems installed on inducted aircraft?

Answer: All classified systems will be removed by the USG prior to induction at a Contractor Facility.

Question 17: Are the anticipated aircraft inducted on this contract block 8, block 7, or a mix of software standards?

Answer: Most of the KC-130J aircraft that the USN plan to induct are software standard 6.5. USN KC- 130J aircraft with block 8.1 are starting to be delivered to the USG.

Question 18: Can the USG share the average TAT from the existing Multiple Award Contract (MAC) Awardees?

Answer: No, the USG cannot share specific Contractor performance metrics with other Contractors.

Question 19: What would a Minor Depot Inspection (MDI) look like if included in the contract?

Answer: Pending internal US Government decision. This is dependent on the MDI requirement being added to the KC-130J specification.

Question 20: Is this contract intended to be FFP?

Answer: Yes.

Question 21: How is engineering clearance handled? Is it through the Original Equipment Manufacturer

(OEM)?

Answer: FRC WESTPAC will be the engineering authority for review, change request, and sign offs on engineering documentation.

Question 22: If Minor Depot Inspections (MDI) are added to the contract as a FFP service, will MDI TAT be added to the evaluated criteria in Section H-1.0 of the contract?

Question 23: Will DCMA have a permanent presence at the Contractor facility?

Question 24: Does CLIN X004 include Repairable Items (RIs)?

Answer: CLIN X004 does not typically include Repairable Items. However, when the authority to perform parts repairs is granted by the FRC WESTPAC Engineering Department, the Contractor may be required to perform corrosion control, repair of external corrosion defects/ discrepancies, repair of mild surface corrosion, and bushing or bearing replacement.

Question 25: Why is the USG KC-130J workload increasing?

Answer: The USG’s organic depot operations are geographically shifting, thus increasing the KC-130Js available for maintenance work on the FRC WESTPAC KC-130J Multiple Award Contract (MAC).

Question 26: Will the USG be providing the list of the required Support Equipment?

Answer: Yes. The list can be found in Attachment 11, which will be provided in the Source Solicitation documentation, when released.

Question 27: What is the expected timeline for the upcoming Solicitation?

Answer: The USG intends to have the solicitation posted on SAM.GOV in early 2024.

Question 28: How is the Contractor expected to maintain and monitor technical data?

Answer: The Contractor will need to follow the requirements outlined in the contract PWS to contact the FRC WESTPAC Technical Library POC for technical data.

Question 29: What will be the format of the USG provided technical data?

Answer: The format will vary depending on the type of technical data. The format could be .pdf files for drawings, USG-provided Integrated Electronic Technical Manual (IETM) software, or other media sources depending on the required technical data.

Question 30: Are there limits to the weighting evaluation factors?

Answer: Yes. There are upper and lower bounds for both Schedule and Quality weighting factors used in the evaluation calculation. The details of this calculation are provided in Section H-1.0 of the contract and will also be provided in the Rolling Admissions solicitation.

Question 31: Will the Period of Performance (PoP) on the existing contracts change with Rolling Admission of new Contractor(s)?

Answer: No.

Question 32: How are the Contractor requirements documents monitored from Contractor to Contractor in the Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) environment?

Answer: The FRC WESTPAC Acquisition Requirements Department control the requirements documents for all MAC awardees, and will ensure that the requirements are the same for each Contractor.

Question 33: How does the USG control a uniform interpretation of the Technical Requirements in a Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) environment?

Answer: The USG Contracting Officers Representative (COR) and Integrated Product Team (IPT) will ensure that the Contractors are performing the contract requirements uniformly across all Multiple Award Contract (MAC) Indefinite Delivery Indefinite Quantity (IDIQ) awardees.

Question 34: Is the Hercules Service Center (HSC) certificate from the Original Equipment Manufacturer (OEM) a requirement of this contract?

Answer: No, having a HSC certificate from the OEM is not a requirement of this contract.

Question 35: Is CLIN X003 hourly based?

Question 36: How is the aircraft induction configuration shown to the Contractor?

Answer: The PMI specification has strict guidelines how the aircraft will be configured upon induction at a Contractor facility. For MDI aircraft, the aircraft configuration will be stated in the Depot Work Request.

Question 37: Are the USN KC-130J inspections calendar based?

Answer: Yes. The USN KC-130J inspections are calendar based.

Question 38: Will dedicated work packages be sent to the Contractor before the arrival of the aircraft?

Answer: The aircraft configuration and USG requirements will be defined in the Depot Work Request sent to all Multiple Award Contract (MAC) awardees, following the Fair Opportunity Notice (FON) process.

Question 39: Will the Contractors who came to the industry day event be notified of the RFP release?

Question 40: How is the Contractor required to verify technician qualifications that originate from the Contractors country and not from the US?

Answer: The Contractor will be responsible for ensuring required training/qualifications meet the USG requirements. The Contractor will be required to develop a Training Plan for USG approval, which ensures the Contractor workforce qualifications are met, and current, including initial and refresher qualification standards for all tasks required on the contract.