C130 Acquisition Dept Brief 2023.pdf

Fleet Readiness Center Western Pacific (FRC WESTPAC) Presented By: Stephen Hakimipour

16 November 2023

Updated: 8-Dec-23

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C-130 Industry Day -Acquisition Dept. Brief-

Disclaimer

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• The remarks today of USG officials involved in the Maintenance, Repair and Overhaul (MRO) services procurement for the KC-130J/C-130J should in no way be construed as a guarantee of the USG course of action in proceeding with the acquisition.

• The formal solicitation, when issued, is the ONLY document that declares the USG requirements.

Industry Day Process

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• The USG will present information to Industry.

• All Contractors are encouraged to ask questions!

• Some USG parties may have questions, they will be vetted before communicating to the group via the USG Questionnaire Form.

FRC WESTPAC goals and intent

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Goal:

To acquire the capability to provide depot-level aircraft MRO products and services for forward-deployed KC-130J/C-130J Type/Model/Series (T/M/S) aircraft.

Intent:

To award contracts to a wider pool of highly qualified Contractors possessing required business practices and technical capabilities in order to increase responsiveness and flexibility in meeting customer needs.

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Requirements - Fleet to FRC WESTPAC

• Aircraft Maintenance, Repair & Overhaul (MRO)

• Integrated Maintenance Concept (IMC) Integrated Maintenance Plan (IMP)

• KC-130J/C-130J IMP Specification

• Planned Maintenance Interval (PMI)

• FRC WESTPAC Requirements

THE CONTRACTING PROCESS

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Fleet Readiness Center Western Pacific FRC WESTPAC serves as the requiring agency which includes the authority to write and interpret requirements based on stakeholder needs. FRC WESTPAC provides the Contracting Officer’s Representative, engineering and other technical expertise, all supplies and materials, and serves as the liaison for all other USG stakeholders.

Fleet Logistics Center Yokosuka FLCY serves as the contract agency which includes the authority to obligate the USG to pay for contracted services, and to manage and modify the contract. FLCY provides the Procuring Contracting Officer and the Contract Specialists. FLCY appoints the Contracting Officer’s Representative and the Administrative Contracting Officer.

Defense Contract Management Agency DCMA serves as the contract administrator which includes the authority to issue and administer task orders, provide surveillance of the contractor, and adjudicate invoices. DCMA provides the Administrative Contracting Officer, Quality Assurance specialists, Safety specialists, and other technical expertise.

PARTNERSHIP

Fleet Readiness Center Western Pacific

Fleet Logistics Center Yokosuka

Defense Contract Management Agency

• Multiple Award Contract

• IDIQ Contract for up to 5 Option Years

Planned Contract Overview

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Planned Contract Services – Section B

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• CLIN X001 – Scheduled Maintenance

• SLIN X001AA – KC-130J PMI

• CLIN X002 – Repetitive Maintenance

• SLIN X002AA – SLIN X002BY

o Restoration Aircraft Exterior; Scuff, Sand, Overspray; Weight & Balance; Corrosion Control; FHD NDI NXs

• CLIN X003 – Unscheduled Maintenance

• SLIN X003AA – Over & Above (O&A)

• SLIN X003AB – TD and Aircraft Mods

• SLIN X003AC – Customer Service Requests (CSR)

• SLIN X003AD – In-Service Repairs (ISR)

• CLIN X004 – Full Supply Support

• CLIN X005 – CDRL Deliverables

• CLIN X006 – Accelerated Delivery

• CLIN X007 – GFM Handling

• SLIN X007AA – Preserve & Pack

• SLIN X007AB – Ship & Transport

• CLIN X008 – Travel

• SLIN X008AA – Travel

• SLIN X008AB– Ferry Flight

• CLIN X009 – Post Award Conference – RESERVED (Minimum Guarantee)

The Performance Work Statement

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• The Performance Work Statement (PWS) defines the scope and provides the framework of requirements to be performed under the KC-130J/C-130J Integrated Maintenance Plan (IMP) Planned Maintenance Interval (PMI) Indefinite Delivery/Indefinite Quantity Contract (ID/IQC).

• Together with the Specification and other reference documents, it establishes the work the Contractor is required to perform.

US Government Functions and Roles

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• Establishes the requirement, provides the induction schedule, and funds the work

• Provides the aircraft for induction

• Revises and adjusts requirements, schedule, and funds (as required)

• Provides engineering support and guidance to the Contractor engineers to resolve engineering issues (as required)

• Receives the aircraft to perform Functional Check Flight (FCF)

• Receives the aircraft for Acceptance

• Responds to Contractor requests and recommendations for Over and Above work

• Performs contract oversight and surveillance

• Performs Quality Assurance on Safety of Flight and other highly critical items (as required)

• Determines whether to perform modifications , and provides modification kits as appropriate

• Determines level of maintenance action for aircraft repair: squadron level (O-Level), Intermediate (I-Level), or Depot Level

Repair (D-Level).

• Determines whether to task the Contractor to perform out-of-plant/off-site repairs with Contractor Field Teams (CFT)

The PWS also describes some of the Government’s functions and roles in relation to the KC-130J/C-130J IMP program in the FRC WESTPAC Area of Responsibility (AOR).

* This is a general list and does not limit the Government’s functions and roles in any way.

The Contractor’s Role

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• Achieve required turn-around-time (outlined in contract)

• Request and monitor technical document/data sources (Authoritative Engineering Documents (AED))

• Implement quality control into all aspects that relate to the performance on this contract

• Preform inspection and repair as outlined in USG provided technical requirements

• Provide full supply support by forecasting, sourcing, and procuring the parts and materials used in performance of the contract (excludes Aviation Depot Level Repair (AVDLR) Supply Stock)

• Provide, use, and maintain Contractor owned support equipment

• Responsible for developing the Contractor workforce

• Responsible to monitor program for possible requirements changes

• Provide required data reporting

• Plan/execute for the phase-in/out transition period

• Prepared to achieve nominal to surge workload capability requirements

• Achieve the required performance standards

*This list is not all inclusive.

Turn-Around-Time

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• Turn-Around-Time (TAT) is the period of time from aircraft induction (when the aircraft is made available to the Contractor at a designated location in a designated configuration) until the US Government acceptance of the aircraft.

• TAT is a critical element for the US Government to ensure it has the aircraft resources required to perform its missions.

• TAT is a Key Performance Parameter (KPP) by which the Contractor’s performance is measured.

• TAT is measured in Calendar Days (includes weekends and holidays).

• TAT is the primary schedule metric used by the USG.

• The Contractor shall execute KC-130J Planned Maintenance Interval (PMI) requirements (in accordance with the most current specification*) within the threshold Turn-Around-Time (TAT).

Planned Major Requirement – PMI TAT

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Aircraft Event PMI Days FCF Days Threshold TAT KC-130J PMI 150 Calendar Days 10 Calendar Days 160 Calendar Days

Aircraft Event PMI Days FCF Days Objective TAT KC-130J PMI 125 Calendar Days 10 Calendar Days 135 Calendar Days

Threshold TAT:

Objective TAT:

• Minor Depot Inspections (MDI) consist of special calendar based inspections.

• MDI are executed on our contract under the CSR SLIN

• MDI may be added to the contract as a FFP task under CLIN x002

• If this occurs we may add a TAT requirement in the PWS

Possible Major Requirement – MDI TAT

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Aircraft Event Objective TAT KC-130J MDI 30 Calendar Days

Objective MDI TAT:

• Technical Document/Data Sources is a number of documents, drawings and associated documentation that define, specify, guide and control what work will be performed, how the work is performed, what cannot be done, materials and processes used, certifications required and other aspects that the Contractor must use to achieve the program goal for each inducted aircraft.

• The Contractor shall request Technical Document/Data Sources and most associated Government documents from FRC WESTPAC Technical Library POC. Technical Document/Data Sources are regularly revised and updated. FRC WESTPAC monitors updates for relevant changes.

• The Contractor is also responsible to monitor Technical Document/Data Sources changes and inform USG of relevant changes impacting the work.

* (limited to USG Authoritative Engineering (AED) Documents)

Technical Document/Data Sources

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Contractor Quality Control

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• The Contractor is responsible for implementing Quality Control Program into all aspects of its management, performance, workforce, processes, tools and tooling, material, supply chain, Sub-Contractors and any other aspects of its business that relates to the performance on this contract.

• The DCMA provides oversight, inspection approval, verification of safety of flight, critical safety items, and performs quality assurance surveillance of the Contractor. DCMA will also evaluate the Contractor’s Quality Control Program including an annual assessment of the effectiveness of Contractor’s Quality Control processes.

• A Contracting Officer’s Representative (COR) from FRC WESTPAC will also be assigned to provide overall contract surveillance and coordination functions.

Inspection and Repair

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• The PMI Specification is primarily inspection-based, seeking to determine whether corrective maintenance actions are required, performing preventive maintenance, and complying with technical directives. The Contractor performs all of the tasks within the Specification (including: disassembly, evaluation, repair, reassembly, and Functional-Flight- Check (FCF) support if required) within CLIN X001 at a Firm Fixed Price (FFP) per each inducted aircraft.

• When inspections determine a need for corrective maintenance and the US Government concurs, other CLINs may apply, such as CLIN X002 (Repetitive Maintenance) or CLIN X003 (Unscheduled Maintenance). The Contractor may be requested to provide work-hour estimates for performing corrective maintenance.

• The quantity of hours required to perform work under CLIN X003 (O&A, TDs, CSR, and ISR) will be negotiated, typically between the Contractor and DCMA.

• The Contractor shall be responsible for forecasting, sourcing, and procuring the parts and materials used in performance of this contract.

• Including but not limited to; part procurement, repair, fabrication, and cannibalization* as required.

*Cannibalization authorization may be granted by the USG only.

• The price for material, parts and equipment purchased or manufactured by the Contractor shall be negotiated as required by DCMA.

• Sometimes there are parts or materials that the Contractor cannot procure

(ex. Rolls-Royce filters). In these instances FRC WESTPAC will assist the Contractor in the procurement; this includes parts considered AVDLR).

Planned Major Requirement – Full Supply Support

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• The USG may transition the Full Supply Support CLIN into a FFP CLIN or SLINs for each type of work (ex. PMI or MDI)

Possible Major Requirement – Full Supply Support FFP

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• The Contractor shall provide, use, and maintain its own SE in performance of

KC-130J PMI.

• The USG intends to provide no support equipment on this contract.

• However, the USG recognizes that there may be situations where the Contractor is unable to provide the SE and USG support will be required to meet the requirements of this Contract. Some examples include but are not limited to:

• P/N 81015-1 – In-Flight Re-Fueling (IFR) Test Set.

• P/N 34002441-1 - Gage Set

• P/N 14E29421-1 - Adapter Assy, Hydraulic Test

• P/N 14E29421-2 – Adapter Assy, Hydraulic Test

Planned Major Requirements - Support Equipment

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The Contractor Workforce

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• The Contractor is fully responsible for developing its workforce knowledge, skills, and abilities, providing appropriately qualified, certified and experienced personnel necessary, and in adequate quantity, to achieve all of the KC-130J PMI program requirements.

• The Contractor shall make every effort to independently acquire training on USG systems and unique KC-130J systems. The Contractor may request training on USG systems and unique KC-130J systems as required.

• Examples of Contractor qualifications:

* This list is not all inclusive and does not limit the required qualifications in any way.

The Contractor Workforce

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Basic task qualification include tasks such as welding, cold work, chemical conversion coating, locking devices, quality holes, basic corrosion control, sealant, etc.

Certified/qualified operator through the Solution Manufacturer’s (SIFCO) certification program or quality control department for performing cadmium plating Qualified NDI technician, level 2 Capable of eddy current, ultrasound, and florescent dye penetrant.

Certified composite repair technician includes metal to metal bonding, carbon fiber, and fiberglass.

Capability to apply copper coating to KC-130J composite panels requiring lightning guard.

Cold work processes, installation and removal of Force-Mate bushings and ForceTec nut plates.

Basic airframe repair to include sheet metal repair.

Plastic Media Blast (PMB).

Aircraft corrosion control and painting.

Aircraft weight and balance technician.

Flight control rigging.

Hydraulic system test.

Drive train alignment.

Precision laser alignment and inspection.

Monitor Program Requirements Changes

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• The Contractor will monitor for changes to documentation, processes, materials, tooling, required skills, training and certifications, and monitor the status of each inducted aircraft and aircraft logbook. Identified changes and trends that are relevant to TAT and quality will be reported to the US Government for investigation. The Contractor’s engineers will support and assist the FRC WESTPAC Engineering Department in assessing such changes and trends.

• The US Government encourages the Contractor to make recommendations that may improve program performance and reduce schedule.

Data Requirements

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• The PWS includes Contract Data Requirements List (CDRL) reporting items. Many of these reports are required for each inducted aircraft, with due dates at various points or phases of the work completed.

• It is recommended the Contractor enable efficient report generation and timely delivery by automating collection of most of the required data. Exceptions to the required reporting format as defined in the CDRLs must first be approved by the US Government.

• CDRLs are Not Separately Priced (NSP)

Phase-In/Out Transition Period

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• Transition requirements apply at the start of the ID/IQC to phase-in the workload into the Contractor’s facility and at the end of the ID/IQC to phase-out the workload from the Contractor’s facility.

• The Phase-In transition period shall be completed prior to the first KC-130J scheduled PMI induction at the Contractor’s facility.

• Phase-Out Transition begins 90 calendar days prior to the termination or completion of the contract and will continue as necessary for any task order(s) still in work.

• Phase-In/Phase-Out is included in CLIN X001 FFP

• The Contractor shall be capable of supporting a nominal workload of two (2) KC-130J PMI aircraft simultaneously in flow.

• The Contractor shall be capable of supporting surge capacity workload of three (3) to five (5) aircraft simultaneously in flow (nominal workload plus surge). Surge capacity includes all necessary docks, space, tools, equipment and workforce manning.

• The USG will provide the KC-130J induction plan on regular intervals to facilitate workload planning.

Planned Major Requirements - Capacity

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Performance Standards

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• The PWS provides the Performance Requirement Standards with minimum levels of acceptable performance for the following:

• Delivering aircraft within the prescribed TAT

• Meeting aircraft reporting custodian satisfaction

• Maintaining a Technical Publication Library

• Updating the Technical Publications Library

• Operating in compliance with Safety, Health, and Environmental requirements

• Providing complete, accurate, and timely reports

• Delivering a quality product

• Each MAC awardee will be provided a fair opportunity for consideration on all task orders exceeding the micropurchase threshold (FAR 16.505(b)(1)).

The Notice of Fair Opportunity, also referred to as task order competition, shall apply to all scheduled and unscheduled maintenance events. The task order competition evaluation criteria will be the Total Task Order Proposal Price, Quality Weighting Factor, and Schedule Weighting Factor. For each task order competition, the Evaluated Price will be calculated from the evaluation criteria as follows:

Evaluated Price = (Total Task Order Proposal Price) x (Quality Weighting Factor) x (Schedule Weighting Factor)

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MAC - Competition

Questions?