C05_PWS.pdf

Performance Work Statement

HVAC System Servicing & Repair

Parker & Davis Dam

Section I - Summary of Work

There is a requirement for HVAC system routine call out and emergency HVAC system repairs. These will be conducted in accordance with American Society of Heating, Refrigerating and Air-Conditioning

Engineers (ASHRAE), ANSI/ASHRAE/ACCA Standard 180: Standard Practice for Inspection and

Maintenance Of Commercial Building HVAC Systems as well as any Federal, State, and County codes and regulations for HVAC systems at Davis and Parker Dams. The contractor must furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to effectively and efficiently fulfill all requirements of this contract for the listed facilities. The term of this requirement will consist of a BPA with a 5-year ordering(call) period. Specific tasks shall be completed on an as-needed basis and will be defined at issuance of BPA calls. No work shall be performed prior to receiving a valid BPA Call.

Section II – Definitions

ANSI/ASHRAE/ACCA Standard 180 - Standard Practice for Inspection and Maintenance Of Commercial

Building HVAC Systems at the Parker and Davis Dams

Davis Field Division Business office hours – 7:00 A.M. through 4:30 P.M. PST, Monday through

Thursday, excluding weekends and holidays.

Parker Field Division Business office hours – 7:00 A.M. through 4:30 P.M. PST, Monday through

Thursday, excluding weekends and holidays.

Call – Document which contains a detailed description of the services, cost estimate, and schedule required for any work performed under supplemental services. These documents may be electronic or paper.

Clean – The absence of dirt, litter, debris, dust, surface marks, fingerprints, spills, oils, gum, grime, film, stains, streaks, spots, blemishes, chemical residue, or any chemical residue that cannot be removed without permanently damaging surface areas.

COR – Contracting Officer’s Representative.

Deficiency – Any condition that exists in appearance, function or condition which does not meet the requirements of the Original Equipment Manufacturer operating/maintenance guidelines.

Green Initiative – The green initiative covers many facets from generating inspection checklists electronically instead of paper, using environmentally safe cleaners, promote energy-efficiency, etc.

Job Site – The area within the Bureau of Reclamation property lines which are defined as: Parker Dam

Power Plant and Davis Dam Powerplant.

Litter – Debris, wastepaper, rags, dust, dirt, beverage containers, trash, etc.

OEM – Original Equipment Manufacturer

OSHA – U.S. Occupational Safety and Health Administration. The Federal Government agency responsible for providing the rules and regulations on safety and health requirements in the workplace.

Quality Control Program – A method used by the contractor to assure that quality services are provided to satisfy the contract requirements.

Quality Assurance – A means by which the Bureau of Reclamation is able to confirm that the quantity and quality of services received conforms to contract requirements. These methods / procedures are not intended to aid the contractor in the performance of the contract requirements and shall not be a substitute for contract quality control.

PWS – Performance Work Statement

Work Control Desk – Unit where the contractor shall check-in and checkout when arriving or departing the job site.

• Davis Dam Field Division Administrative Office 1 Davis Dam Road, Bullhead City, AZ. 86429

(928)754-3628

• Parker Dam Field Division Administrative Office Parker Dam Rd, Parker Dam, CA 92267

(760) 663-3712 ext. 3226

Section III – Base Services

3.1 Description of services

3.1.1 Davis and Parker Dam need a reliable contractor that can provide repairs to HVAC systems having issues beyond our capability to address.

3.1.2 The contractor shall furnish all labor, supervision, materials, equipment, tools, transportation, and incidentals necessary to perform HVAC system repairs and testing as described herein.

Contractor shall demonstrate Green techniques to promote Green Initiatives to reduce generated waste.

3.1.3 Upon leaving any work area, contractor shall ensure that all litter, as described under Section II

Definitions, is removed and properly disposed of.

3.1.4 All work shall be performed in accordance with current industry / manufacturer standards and shall be intended to maintain the HVAC system in safe and reliable operating condition.

3.2 Repair Services:

3.2.1 Individual tasks shall be specified at the Call level. All services and repairs shall be completed in accordance with manufacturer specification and American Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), ANSI/ASHRAE/ACCA Standard 180: Standard

Practice For Inspection And Maintenance Of Commercial Building HVAC Systems as well as any Federal, State, and County codes and regulations

3.2.2 The Contractor shall perform repairs after approval from contracting staff. All work shall be performed in accordance with commercial practices or manufacturer’s specifications, if available, and shall be intended to maintain the elevator equipment in safe and reliable operating condition.

3.2.3 The contractor shall clean equipment spaces and perform daily cleanup of job sites in conjunction with tests and repairs.

3.2.4 The Government reserves the right to perform inspections of the HVAC Systems after repairs have been completed for purposes of capital asset management and quality assurance. If discrepancies are discovered during these inspections, the Contractor will be notified in writing of any determination and may be responsible for the corrective actions.

3.2.5 After services have been rendered the contractor shall supply the CO/COR with the date of the work, name of worker(s) completing tasks, and overall condition of the HVAC system equipment.

3.2.6 All contractor personnel must be qualified and have all the necessary certifications for servicing and repairing all makes and models of HVAC Systems.

3.2.7 HVAC system information chart, see below.

Davis HVAC Unit Location Manufacturer Model Ser. No.

Administrative Building Roof of FWG Oil Tank Room Trane 2WCD180E400BB 120610682D

Control Room

Air Handler Control Room

Condenser Unit Outside

Cable Spreading Room

Trane TWE240E400BB 13153KAFWA

Elevator Machine Room

Air Handler Elevator Machine Room

Condenser Unit Elevator

Lobby Roof

Mitsubishi MUZ-GL15NA 75C09889

Machine Shop Breakroom Air Handler Machine Shop

Break Room Condenser Unit

Outside East Wall Apex yard

York AVC60CX22A W1C9697099

Communications Room

Air Handler Communications

Room . Condenser Unit Outside Cable Spreading

Room

Trane TWE120B300CA N0632E55H

Conference Room

Air Handler Conference

Room. Condenser Unit Mechanical Supply Room

Mitsubishi MUZ-GL15NA 75C09359

O&M Office

6 Air Handler O&M Office

Condenser Unit Next to

O&M Entry Door

LG LMU36CHV 905KCBD0CL37

Brake Air Compressor Air Dyer Great Lakes Air GFR-100W-116 25263-2

Station Service Air Compressor Air Dryer Pneumatech ACWS-600 0010TR1345788 020000

Parker HVAC Location Location Manufacturer Model

Control Room Electricians Storage Area Carrier 50XCW16AAPG6BE-0BY 1914U66502

Administrative Offices Admin. Supply Room Carrier 50XCW16AAPG6BE-0BY 1714U15741

North Elevator Mechanical Room North Elevator Mechanical

Room 1st Floor Mitsubishi MXZ-2B20NA 4012595T

South Elevator Mechanical Room South Elevator Mechanical

Room Power Plant Roof Mitsubishi PUY-A18NHA6 43U02207B

RTU/ TPC Rooms Outside west Power Plant

Wall Mitsubishi MXZ-3C30NAZ 86U22418C

Electrician Break Room Electricians Break Room Mammoth G062HHN-F 03D297878

Power Plant Machine Shop Power Plant Machine Shop Mammoth G062HHN-F 03D297877

Mechanics Break Room Mechanics Break Room Carrier 50PCH036SCN3ACC1 4417V69784

UPS Battery Charger Room UPS Battery Charger Room Coldwave 5WK26BGA1AAA0 C1602001798000014

Phone/ Comm Room Phone/ Comm Room Carrier 50BT-004-650-1 3493F62816

Station Service Air Dryer Air Compressor Room Sullair RN-325-460-3-60-A 3614SA 01276

Section IV – Supplemental Services

4.0 Contract services call order

4.0.1: If it is determined while a repair is taking place additional repairs are required, the contractor must provide the Government with a new quote for the additional work and gain approval from the CO before the repairs are started.

4.0. Additional repairs other than those specified above will be assessed individually by issuing a

BPA Call to cover the repairs.

4.1 Repair Service Calls:

Repair services shall be completed after issuance of BPA Calls for individual tasks. Contractor shall provide service calls (routine and emergency) under the repair service agreement at pre-negotiated rate.

All repair work shall be done in accordance with standard commercial practices, while meeting American

Society of Heating, Refrigerating and Air-Conditioning Engineers (ASHRAE), ANSI/ASHRAE/ACCA

Standard 180: Standard Practice For Inspection And Maintenance Of Commercial Building HVAC

Systems as well as any Federal, State, and County codes and regulations.

4.2 Routine Services:

4.2.1: The CO will notify the contractor of repairs to be made from the inspection report or service call. The Contractor shall report to the work location within two (2) business days of notification to survey the repair.

4.2.2: The Contractor shall report to the work location, survey the repair, and provide the CO an estimate of time and cost of repairs not covered by warranties, but necessary to bring the HVAC

System back to operation. The Contractor shall notify the customer of all projected downtime and estimated time for repair.

4.2.3: The Contractor shall commence repair work after notification of the acceptance of the quote has been received from the CO and a BPA Call has been issued. All repair work shall be in accordance with normal commercial practices using parts specified by the HVAC System manufacturer or items of equal or better quality. Downtime of the HVAC system shall be kept to an absolute minimum.

4.3 Emergency Call Outs:

4.3.1: The Contractor shall respond via email or phone to emergency repair service calls within 24 hours after notification during normal business hours.

4.3.2: The Contractor shall report to the work location, survey the repair, and provide the CO an estimate of time to repair and cost of repairs. The Contractor shall commence repair work after notification from the CO.

Section V – Standards and Conditions of Performance

5.1.: Any safety violation(s) by the Contractor identified by the Bureau of Reclamation will be documented by the Bureau of Reclamation and corrected at the Contractor’s expense to correct the violation. After safety violation(s) has been corrected; Bureau of Reclamation will review the safety violation(s) and may terminate the BPA if corrections are not done properly.

5.2.: As outlined in this contract for services provided; the Bureau of Reclamation will monitor the performance of the Contractor and document any discrepancies. Bi-annually; from the start of the contract, if at least 3 discrepancies are identified, the Bureau of Reclamation will evaluate and review each documented discrepancy and determine if there are grounds for termination of BPA

5.3.: The COR and alternate COR will be designated in writing at the time of contract award. The COR will inspect work quality and bring any deficiencies to the Contractor’s attention. The Contractor shall remedy such deficiencies.

5.4.: The Contractor shall accomplish the specific HVAC inspection, service, and repair tasks for all the equipment listed in this PWS in accordance with the Section VIII PRS table below. The

Contractor shall provide all management, planning, supervision, administration, equipment, supplies and personnel necessary to ensure the tasks outlined below are performed in a manner that will maintain the full functionality of all BOR HVAC systems. All HVAC inspection, service, repair tasks shall be accomplished to meet the requirements of this PWS.

Section VI – Security

6.1.: The Manager, Operations & Maintenance Supervisor II (O&M) or Contracting Officer’s

Representative (COR) will assist with the Contractor’s entry into secure areas and inform the

Contractor of security procedures. The Contractor shall comply with all security procedures and will be escorted while on site.

6.2.: Reclamation has identified specific security sensitivity designations for information related to

Government facilities.

6.3.: All Contractor produced, and Government furnished information related to this BPA is designated Public Information (Non-Official-Use-Only), except for the Government furnished work products which are designated Controlled Unclassified Information – SENSITIVE

(CUI/SENSITIVE).

6.4.: The Contractor shall be required to supply Reclamation with the legal names and other personal information of employees who will be working under this contract.

Section VII – Contract Phase Out

All records and documentation, including, but not limited to: Databases, Drawings, O&M Manuals, Equipment History Data, etc. must remain the sole property of the Bureau of Reclamation.

Section VIII – Performance Requirement Summary (PRS)

Required Service Performance

Standard (PS)

Acceptable

Quality Level

(AQL)

Surveillance

Method

Positive/Negative

Performance

Incentives

Repair Service Call

Routine – Response

Time.

Response time is specified in 4.2.1

On-site within 2 business day to identify and start repairs.

Personnel must be on site within

2 days of notice for routine repairs.

The time when the call for repairs is made compared to when the personnel arrive on site.

Positive/negative past performance

Repair Service Call

Emergency – Response

Time.

Response time is specified in 4.3

On-site within 1 day to identify and start repairs.

Personnel must be on site within

1 day of notice for routine repairs.

The time when the call for repairs is made compared to when the personnel arrive on site.

Positive/negative past performance

Service Call Repairs –

Repair Quality. Repairs are of high quality resulting in reduced call backs.

Only two call backs of the same problem (same instance) every 6 months.

Two or less call backs for the same problem in every 6 months.

Record of what has been fixed and the date of which the repair occurred.

Positive/negative past performance