C04_CSS_Commerical Products and Services_Revised 01 Oct 26.pdf

Eleven Point Janitorial Project, Mark Twain N.F.

Solicitation Number: 12444527Q0007

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 12444527Q0007 is issued as a Request for Quotation (RFQ) for routine janitorial and custodial services for the Eleven Point Ranger District office on the Mark Twain National Forest.

This acquisition is a Total Small Business Set-Aside. The applicable North American Industry Classification Standard Code is 561730. The small business size standard is $9.5 Million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement

The U.S. Department of Agriculture (USDA), Forest Service, requires a services contract to provide routine janitorial and custodial services. Performance shall take place at the Eleven Point Ranger Station, 66 Confederate Ridge Road, Doniphan, Missouri 63935. The facility consists of two floors (a main floor and a basement level) combining for a total area of approximately 10,000 square feet. See Attachment A - Performance Work Statement (PWS) for a complete list of requirements.

Division of Property, Equipment, and Supplies

A. Government-Furnished Property (GFP):

In accordance with Section 3.0 of the Performance Work Statement (PWS), the Government will provide only the following consumable commodities for use under this contract:

1. Toilet paper

2. Paper towels

3. Plastic trash bags

4. Liquid hand soap

B. Contractor-Furnished Property, Equipment, and Supplies:

In accordance with Sections 1.2 and 4.0 of the PWS, the Contractor shall furnish all labor, tools, commercial-grade equipment (including vacuums, mops, and buckets), and cleaning chemicals necessary to perform all required services.

Anticipated Periods of Performance:

Base Year: November 15, 2026 – November 14, 2027 Option Year 1: November 15, 2027 – November 14, 2028 Option Year 2: November 15, 2028 – November 14, 2029 Option Year 3: November 15, 2029 – November 14, 2030 Option Year 4: November 15, 2030 – November 14, 2031 https://www.fs.usda.gov/r09/marktwain/offices/eleven-pointdoniphan-ranger-district https://www.fs.usda.gov/r09/marktwain https://www.census.gov/naics/ https://www.census.gov/naics/

USDA Biobased Product Mandate and Preferential Procurement Policy:

In accordance with Section 9002 of the Farm Security and Rural Investment Act and USDA environmental stewardship directives, the contractor shall maximize the utilization of biobased products made from domestic agricultural materials or forestry feedstocks.

All custodial cleaning products, solvents, and non-chemical supplies deployed under this contract must conform to the minimum biobased content standards established by the USDA Designated Biobased Products List (DBPL). Offerors are required to review the BioPreferred program guidelines (available at https://biopreferred.gov) and must submit a complete, compliant product list organized by manufacturer and brand name to the Contracting Officer’s Representative (COR) for official review and approval prior to the commencement of work.

Schedule of Items

CLIN Description Estimated Quantity Unit of Issue Unit Cost Total Price

0001 Base Year Janitorial Services (11/15/2026 - 11/14/2027) 12 Months

1001 Option Year 1 Janitorial Services (11/15/2027 - 11/14/2028) 12 Months

2001 Option Year 2 Janitorial Services (11/15/2028 - 11/14/2029) 12 Months

3001 Option Year 3 Janitorial Services (11/15/2029 - 11/14/2030) 12 Months

4001 Option Year 4 Janitorial Services (11/15/2030 - 11/14/2031) 12 Months

TOTAL AGGREGATE EVALUATED PRICE (All Years)

Technical Data & Reference Material

Technical data, facility specifications, and supporting documentation associated with this solicitation are available through the following attachments:

• Attachment A – Performance Work Statement (PWS)

• Attachment B – Quality Assurance Surveillance Plan (QASP)

• Attachment C – Office Map (Upper Floor and Bottom Floor layout plan)

• Attachment D – Department of Labor Wage Determination No. 2015-5101 (Rev. 31)

• Attachment E – Experience Questionnaire Form FS-6300-27 (Optional Submission)

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions https://www.congress.gov/107/plaws/publ171/PLAW-107publ171.pdf https://www.ams.usda.gov/rules-regulations/be/bioengineered-foods-list https://www.ams.usda.gov/rules-regulations/be/bioengineered-foods-list https://www.biopreferred.gov/BioPreferred/ https://biopreferred.gov/

The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☐ 52.203-6 Restrictions on Subcontractor Sales to the Government (Jun 2020) with Alternate I (Nov 2021) of 52.203-6 ☐ 52.203-13 Contractor Code of Business Ethics and Conduct (Nov 2021) ☐ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☐ 52.204-91 Contractor identification (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☐ 52.209-9 Updates of Publicly Available Information Regarding Responsibility Matters (Sep 2025) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☐ 52.219-4 Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Nov 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☐ 52.219-8 Utilization of Small Business Concerns (Nov 2025) ☐ 52.219-9 Small Business Subcontracting Plan (Nov 2025)

☐ Alternate III (Nov 2025) of 52.219-9.

☐ Alternate IV (Nov 2025) of 52.219-9

☐ 52.219-14 Limitations on Subcontracting (Nov 2025) ☐ 52.219-16 Liquidated Damages—Subcontracting Plan (Nov 2025) ☐ 52.219-33 Nonmanufacturer Rule (Nov 2025) ☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☐ 52.222-35 Equal Opportunity for Veterans (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-35 ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☐ 52.222-37 Employment Reports on Veterans (Nov 2025) ☐ 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (Dec 2010 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014)

This Statement is for Information Only:

It is not a Wage Determination Employee Class Monetary Wage -- Fringe Benefits 11150 Janitor $15.90/hr.

☒ 52.222-43 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (Multiple Year and Option Contracts) (Aug 2018) ☐ 52.222-44 Fair Labor Standards Act and Service Contract Labor Standards -- Price Adjustment (May 2014) ☐ 52.222-51 Exemption from Application of the Service Contract Labor Standards to Contracts for Maintenance, Calibration, or Repair of Certain Equipment-Requirements (May 2014) ☐ 52.222-53 Exemption from Application of the Service Contract Labor Standards to Contracts for Certain Services-Requirements (Nov 2025) ☐ 52.222-54 Employment Eligibility Verification (Nov 2025) ☒ 52.222-62 Paid Sick Leave Under Executive Order 13706 (Jan 2022) ☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026)

☒ 52.223-2 Reporting of Biobased Products Under Service and Construction Contracts (Nov 2025) ☐ 52.223-9 Estimate of Percentage of Recovered Material Content for EPA-Designated Items (May 2008)

☐ Alternate I (May 2008) of 52.223-9 ☐ 52.223-11 Ozone-Depleting Substances and High Global Warming Potential Hydrofluorocarbons (Nov 2025) ☐ 52.223-12 Maintenance, Service, Repair, or Disposal of Refrigeration Equipment and Air Conditioners (Nov 2025) ☐ 52.223-23 Sustainable Products and Services (Nov 2025) ☐ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☐ 52.225-1 Buy American-Supplies (Nov 2025)

☐ Alternate I (Oct 2022) of 52.225-1 ☐ 52.225-3 Buy American--Free Trade Agreements--Israeli Trade Act (Nov 2025)

☐ Alternate II (Nov 2025) of 52.225-3.

☐ Alternate III (Nov 2025) of 52.225-3.

☐ Alternate IV (Oct 2022) of 52.225-3

☐ 52.225-5 Trade Agreements (Nov 2023) ☐ 52.225-19 Contractor Personnel in a Designated Operational Area or Supporting a Diplomatic or Consular Mission outside the United States (May 2020) ☐ 52.225-26 Contractors Performing Private Security Functions Outside the United States (Oct 2016) ☐ 52.226-4 Notice of Disaster or Emergency Area Set-Aside (Nov 2007) ☐ 52.226-5 Restrictions on Subcontracting Outside Disaster or Emergency Area (Aug 2025) ☐ 52.229-12 Tax on Certain Foreign Procurements ☐ 52.232-29 Terms for Financing of Purchases of Commercial Products and Commercial Services (Nov 2021) ☐ 52.232-30 Installment Payments for Commercial Products and Commercial Services (Nov 2021) ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☐ 52.232-34 Payment by Electronic Funds Transfer—Other Than System for Award Management (Jul 2013) ☐ 52.232-36 Payment by Third Party (Nov 2025) ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984) ☐ 52.237-3 Continuity of Services (Jan 1991) ☐ 52.240-92 Security Requirements (Nov 2025) ☐ 52.240-93 Basic Safeguarding of Covered Contractor Information Systems (No 2025) ☐ 52.247-64 Preference for Privately Owned U.S.-Flag Commercial Vessels (Nov 2025)

☐ Alternate I (Apr 2023) of 52.247-64.

☐ Alternate II (Nov 2021) of 52.247-64

Other Applicable Clauses

52.217-8 Option to Extend Services (Nov 1999) 30 calendar days prior to contract expiration 52.217-9 Option to Extend the Term of the Contract (Mar 2000)

(a) 30 Calendar days prior to contract expiration and 60 days

(c) five years.

52.247-34 F.O.B. Destination (Jan 1991)

AGAR Clauses This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

AGAR 452.203-70 Unenforceable Supplier Terms (MAY 2026)

AGAR 452.204–70 Modification for Contract Closeout (Apr 2026)

AGAR 452.204‑71 Personal Identity Verification and Workforce Integrity of Contractor Employees (Apr 2026)

AGAR 452.236-70 Electronic Submission of Payment Requests (Sep 2026)

Award Type

It is anticipated that a firm-fixed price Purchase Order consisting of one (1) one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation. The total duration of this order shall not exceed five (5) years and six (6) months.

The Government intends to make one award from this solicitation; contractors must submit pricing for all items to be responsive.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the lowest-priced, technically acceptable quoter whose quote conforms to all solicitation requirements.

Award Method: Lowest Price, Technically Acceptable (LPTA) on a pass/fail basis. FAR 52.212-2 is not applicable.

Streamlined Evaluation Procedures (Price-First):

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf https://www.acquisition.gov/far/52.212-2 https://www.law.cornell.edu/cfr/text/48/12.203

1. Initial Ranking by Price: All quotations received will initially be ranked from lowest to highest based on the total aggregate price offered for all periods (the 12-month base period plus all four 12-month option periods).

2. Technical & Past Performance Review: The Government will evaluate only the lowest-priced quotation for technical acceptability and past performance. If the lowest-priced quote is evaluated as Technically Acceptable and receives a "Pass" for past performance, award will be made to that quoter without further evaluation of the remaining quotes. If the lowest-priced quote is found unacceptable or fails past performance, the Government will eliminate it from consideration and proceed to evaluate the next lowest-priced quote. This iterative process will continue until a quotation is determined to be technically acceptable with acceptable past performance.

Required Evaluation Deliverables:

Pricing for All Years: Quoters must provide separate, explicit pricing for the base year and all four option years. Any quote that does not provide pricing for all years will be deemed unresponsive and will be excluded from evaluation.

Technical Capability Information: Quoters must submit a concise narrative demonstrating their operational capability to fulfill the Performance Work Statement (PWS). This documentation must specifically detail the offeror's equipment inventory and identify key personnel (including supervisors) responsible for managing the Eleven Point Ranger Station facility.

Past Performance Information: Quoters must provide past performance data (such as references, contract numbers, and points of contact) for similar janitorial or custodial services executed within the past three years. Past performance will be evaluated on a Pass (Acceptable), Fail (Unacceptable), or Neutral basis (a quoter without a record of relevant past performance will receive a Neutral rating, which satisfies the past performance requirement).

Delivery Information

F.O.B Point: F.O.B. Destination. Services shall take place directly at the physical location:

Eleven Point Ranger District Mark Twain National Forest 66 Confederate Ridge Road Doniphan, Missouri 63935

Core Schedule Requirements: Janitorial services must be performed twice weekly on Tuesdays and Fridays with a strict start time after 4:30 PM. Normal office duty hours are 8:00 AM to 4:30 PM Monday through Friday. If a scheduled day lands on a federal holiday or emergency closure, makeup services must be performed either the first duty day before or the first duty day after the closure.

Cleaning sessions shall never be cancelled.

Service Contract Labor Standards

This contract is subject to the Service Contract Act. The place of performance is determined as Ripley County, Missouri (and surrounding areas under Wage Determination No. 2015-5101).

Employee Class Monetary Wage Fringe Benefits

Janitor (Occupation Code 11150) $15.90 per hour $5.92 per hour (or $5.42 if EO 13706 applies)

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)

Period for acceptance of offers.

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Submission & Invoicing Instructions.

Questions Deadline: Submitted via email to Michael.Wheelock@usda.gov no later than November 4, 2026, at 4:00 PM EST.

Submission Deadline: Complete quotes must be received electronically via GSA eBuy or emailed directly to Michael.Wheelock@usda.gov no later than November 9, 2026, at 10:00 AM EST. Late submissions will be rejected IAW FAR 52.212-1(f).

SAM Registration: All quoters must possess an Active registration on SAM.gov with an active Unique Entity Identifier (UEI) at the time of submission, evaluation, and throughout performance.

Electronic Invoicing: Mandatory enrollment and submission through the Department of the Treasury's Invoice Processing Platform (IPP) via IPP.gov. Invoices shall be submitted monthly in arrears; hard copies or standard email invoices are un-executable and will be returned unpaid.

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) https://www.dol.gov/agencies/whd/government-contracts/prevailing-wage-resource-book/coverage-sca-pca-flsa https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.ebuy.gsa.gov/ebuy/?returnUrl=%2Fbuyer%3FisIE%3Dfalse https://www.acquisition.gov/far/52.212-1 http://sam.gov/

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations - Representation (Sep 2025) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Sep 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked:

☒ 52.204-7 System for Award Management—Registration (Nov 2025)

☐ Alternate I (Nov 2025) to 52.204-7

Other Applicable FAR Provisions

52.217-5 Evaluation of Options (Nov 2025) 52.233-2 Service of Protest (Sep 2025)

AGAR Provisions

This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

AGAR 452.211-70 Brand Name or Equal (May 2026)

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Protest Procedures The United States Department of Agriculture (USDA) is committed to fair, transparent, and efficient acquisitions. Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission: Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process: The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

Review Timeline: The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

Effect on Award or Performance: Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps: If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.

USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority. The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer. The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.

The protest must state whether the protester elects review by the Contracting Officer, by the UDSA Independent Review Authority. If no election is stated, the Contracting Officer will decide the protest.

Required Information: Protests shall include the information set forth in FAR 33.104-4 (a)(3).

Failure to submit the required information may result in a delay or dismissal of the protest.

Submission: Agency protests should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

Effect on Award or Performance: Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline: USDA strives to resolve agency-level protests within 35 business days of receipt.

Election of Forum: By filing a protest with USDA, the protesters agree not to file a protest on the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions: Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.

mailto:SPE.inquiry@usda.gov

Statement of Requirement