C04_CSS_1240BE27Q0006_Revised 01 Oct 26.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

40BE

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

USDA-FS CSA NORTHWEST 3

4571 CODE 16. ADMINISTERED BYCODE

X

X

X

561720

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR40BE

REQUEST FOR

PROPOSAL

(RFP)

INVITATION

FOR BID (IFB)

10. THIS ACQUISITION ISCODE

REQUEST FOR

QUOTE (RFQ)

14. METHOD OF SOLICITATION

13b. RATING

NORTH AMERICAN INDUSTRY

CLASSIFICATION STANDARD

(NAICS):

SMALL BUSINESS

10/15/2026

458-200-5265ANDREA POLLOCK

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIME

10/26/2026 1300 ET

b. TELEPHONE NUMBERa. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1240BE27Q0006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 631170494OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ASHEVILLE NC 28806

1577 BREVARD ROAD

BENT CREEK EXPERIMENTAL FOREST

USDA FS SOUTHERN RESEARCH STATION

15. DELIVER TO

PORTLAND OR 97204-2829

STE 310

1220 SW 3RD AVE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$22

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FREE ON BOARD

(FOB) DESTINATION UNLESS

BLOCK IS MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS THIS CONTRACT IS A RATED

ORDER UNDER THE DEFENSE

PRIORITIES AND ALLOCATIONS

SYSTEM - DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

(SDVOSB)

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA NORTHWEST 3

WOMEN-OWNED SMALL

BUSINESS (WOSB)

ECONOMICALLY DISADVANTAGED

WOMEN-OWNED SMALL

BUSINESS (EDWOSB)

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Southern Research Station ¿ Bent Creek Experimental Forest Janitorial Services Period of Performance: 11/15/2026 to 11/14/2031

0001 Weekly Janitorial Services: All Facilities 52 EA (Buildings 1, 2, 3, 4, 8, 9, and 12). Includes all weekly tasks from PWS Sections 3.1 & 3.2.

Product/Service Code: S201 Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

ANDREA J. POLLOCK

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE (FEDERAL ACQUISITION REGULATION) FAR 52.212-1, 52.212-4. FAR 52.212-3

AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Government Use Only)

OFFER

STANDARD FORM 1449 (REV. 11/2021)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT: REFERENCE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 11/2021) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Delivery: 11/14/2027

0002 Monthly Janitorial Services: Buildings 1, 2, 3, 12 EA

4, 8, and 9. Includes all monthly tasks from PWS

Section 3.3.

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2027

0003 Annual Window & Exterior Glass Cleaning: All 1 EA

Facilities (PWS Section 3.4).

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2027

0004 Deep Cleaning Services: All Facilities. Includes 1 EA carpet shampoo, hard floor refinishing, and interior/exterior glass deep cleaning up to 8 ft.

Ordered as needed per event.

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2027

Continued ...

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

3 63

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BE27Q0006

1001 Weekly Janitorial Services: All Facilities 52 EA

(Buildings 1, 2, 3, 4, 8, 9, and 12). Includes all weekly tasks from PWS Sections 3.1 & 3.2.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2028

Period of Performance: 11/15/2027 to 11/14/2028

1002 Monthly Janitorial Services: Buildings 1, 2, 3, 12 EA

4, 8, and 9. Includes all monthly tasks from PWS

Section 3.3.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2028

Period of Performance: 11/15/2027 to 11/14/2028

1003 Annual Window & Exterior Glass Cleaning: All 1 EA

Facilities (PWS Section 3.4).

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2028

Period of Performance: 11/15/2027 to 11/14/2028

1004 Deep Cleaning Services: All Facilities. Includes 1 EA carpet shampoo, hard floor refinishing, and interior/exterior glass deep cleaning up to 8 ft.

Ordered as needed per event.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2028

Period of Performance: 11/15/2027 to 11/14/2028

2001 Weekly Janitorial Services: All Facilities 52 EA

(Buildings 1, 2, 3, 4, 8, 9, and 12). Includes

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

4 63

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BE27Q0006

all weekly tasks from PWS Sections 3.1 & 3.2.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2029

Period of Performance: 11/15/2028 to 11/14/2029

2002 Monthly Janitorial Services: Buildings 1, 2, 3, 12 EA

4, 8, and 9. Includes all monthly tasks from PWS

Section 3.3.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2029

Period of Performance: 11/15/2028 to 11/14/2029

2003 Annual Window & Exterior Glass Cleaning: All 1 EA

Facilities (PWS Section 3.4).

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2029

Period of Performance: 11/15/2028 to 11/14/2029

2004 Deep Cleaning Services: All Facilities. Includes 1 EA carpet shampoo, hard floor refinishing, and interior/exterior glass deep cleaning up to 8 ft.

Ordered as needed per event.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2029

Period of Performance: 11/15/2028 to 11/14/2029

3001 Weekly Janitorial Services: All Facilities 52 EA

(Buildings 1, 2, 3, 4, 8, 9, and 12). Includes all weekly tasks from PWS Sections 3.1 & 3.2.

(Option Line Item)

Product/Service Code: S201

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

5 63

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BE27Q0006

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2030

Period of Performance: 11/15/2029 to 11/14/2030

3002 Monthly Janitorial Services: Buildings 1, 2, 3, 12 EA

4, 8, and 9. Includes all monthly tasks from PWS

Section 3.3.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2030

Period of Performance: 11/15/2029 to 11/14/2030

3003 Annual Window & Exterior Glass Cleaning: All 1 EA

Facilities (PWS Section 3.4).

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2030

Period of Performance: 11/15/2029 to 11/14/2030

3004 Deep Cleaning Services: All Facilities. Includes 1 EA carpet shampoo, hard floor refinishing, and interior/exterior glass deep cleaning up to 8 ft.

Ordered as needed per event.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2030

Period of Performance: 11/15/2029 to 11/14/2030

4001 Weekly Janitorial Services: All Facilities 52 EA

(Buildings 1, 2, 3, 4, 8, 9, and 12). Includes all weekly tasks from PWS Sections 3.1 & 3.2.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Continued ...

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

6 63

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

1240BE27Q0006

Delivery: 11/14/2031

Period of Performance: 11/15/2030 to 11/14/2031

4002 Monthly Janitorial Services: Buildings 1, 2, 3, 12 EA

4, 8, and 9. Includes all monthly tasks from PWS

Section 3.3.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2031

Period of Performance: 11/15/2030 to 11/14/2031

4003 Annual Window & Exterior Glass Cleaning: All 1 EA

Facilities (PWS Section 3.4).

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2031

Period of Performance: 11/15/2030 to 11/14/2031

4004 Deep Cleaning Services: All Facilities. Includes 1 EA carpet shampoo, hard floor refinishing, and interior/exterior glass deep cleaning up to 8 ft.

Ordered as needed per event.

(Option Line Item)

Product/Service Code: S201

Product/Service Description: HOUSEKEEPING-

CUSTODIAL JANITORIAL

Delivery: 11/14/2031

Period of Performance: 11/15/2030 to 11/14/2031

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Southern Research Station – Bent Creek Experimental Forest Janitorial Services

1240BE27Q0006

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Part 12. This announcement constitutes the only solicitation. Quotations are being requested and a separate written solicitation will not be issued.

Solicitation number 1240BE27Q0006 is issued as a Request for Quotation (RFQ) for janitorial services for the Forest Service, Bent Creek Experimental Forest located at 1577 Brevard Road, Asheville NC 28806.

This acquisition is set-aside for small business concerns. The applicable North American Industry Classification Standard Code is 561720. The small business size standard is $22.0 million. This acquisition is a Total Small Business Set-Aside. All responsible sources may submit a quotation which will be considered by the agency.

Statement of Requirement The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and all other items and nonpersonal services necessary to provide janitorial services for Bent Creek Experimental Forest. Custodial service applies to all designated spaces including but not limited to, office and administrative spaces, halls, restrooms, labs, work areas, entrance ways, lobbies, storage areas, basements and stairways. Services include, but are not limited to, dusting, cleaning, disinfecting, interior and exterior window cleaning, hard floor cleaning, carpeted floor cleaning, and spot-cleaning of surfaces to ensure all facilities remain safe, clean, and fully operational.

All services shall be performed in accordance with (IAW) the attached Performance Work Statement (PWS), and all applicable local, state, and federal standards, laws, and regulations.

Schedule of Items See Attachment 1 - Schedule of Items.

Solicitation Attachments The following documents are included as attachments to this solicitation and can be accessed via the “Attachments/Links” section of the posting.

• Attachment 1 – Schedule of Items

• Attachment 2 - Performance Work Statement

• Attachment 3 – Frequency of Items Chart

• Attachment 4 - Quality Assurance Surveillance Plan

• Attachment 5 – Building Diagrams

• Attachment 6 – Wage Determination No. 2015-4369, Rev. No. 32, Dated 08/20/2026

Federal Acquisition Regulation (FAR) and United States Department of Agriculture Acquisition Regulation (AGAR) Clauses and Provisions The clauses and provisions contained herein are applicable to any order awarded as a result of this solicitation. The terms and conditions set forth herein supersede all other terms and conditions.

Acceptance of the order in accordance with (IAW) FAR 12.201-1(b)(2) constitutes acceptance of all terms and conditions contained herein.

As part of the Revolutionary FAR Overhaul (RFO), system updates may lag policy updates. The System for Award Management (SAM) may continue to require entities to complete representations based on provisions that are not included in this solicitation. Contracting officers will rely on representations from offers based on provisions in the solicitation. Entities are not required to, nor are they able to, update their entity registration to remove these representations in SAM.

52.252-2 Clauses Incorporated by Reference Feb 1998 This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also the full text of the clause may be accessed electronically at Internet address https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-4 Terms and Conditions—Commercial Products and Commercial Services (Nov 2025) ☐ Alternate I (Nov 2025) of 52.212-4 52.203-17 Contractor Employee Whistleblower Rights (Nov 2023) 52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) 52.222-50 Combating Trafficking in Persons (Nov 2025)

☐ Alternate I (Nov 2025) of 52.222-50 52.226-8 Encouraging Contractor Policies to Ban Text Messaging While Driving (May 2024) 52.232-39 Unenforceability of Unauthorized Obligations (Jun 2013) 52.232-40 Providing Accelerated Payments to Small Business Subcontractors (Mar 2023) 52.233-3 Protest After Award (Sep 2025) 52.233-4 Applicable Law for Breach of Contract Claim (Sep 2025) 52.240-91 Security Prohibitions and Exclusions (Nov 2025)

☐ Alternate I (Nov 2025) of 52.240-91 52.244-6 Subcontracts for Commercial Products and Commercial Services (Nov 2025)

The following clauses are applicable if checked:

☒ 52.204-9 Personal Identity Verification of Contractor Personnel Jan 2011 ☒ 52.204-13 System for Award Management—Maintenance (Nov 2025) ☒ 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (Sep 2025) ☒ 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (Sep 2025) ☒ 52.219-6 Notice of Total Small Business Aside (Nov 2025)

☐ Alternate I (Mar 2020).

☒ 52.222-3 Convict Labor (June 2003) ☒ 52.222-19 Child Labor—Cooperation with Authorities and Remedies (Nov 2025) ☒ 52.222-36 Equal Opportunity for Workers with Disabilities (Nov 2025)

☐ Alternate I (Jul 2014) of 52.222-36 ☒ 52.222-41 Service Contract Labor Standards (Aug 2018) ☒ 52.222-42 Statement of Equivalent Rates for Federal Hires (May 2014) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage -- Fringe Benefits WG-2 Custodial Worker $23.63/hr

☒ 52.222-90 Addressing DEI Discrimination by Federal Contractors (Apr 2026) ☒ 52.224-3 Privacy Training (Jan 2017)

☐ Alternate I (Jan 2017) of 52.224-3 ☒ 52.232-33 Payment by Electronic Funds Transfer— System for Award Management (Oct 2018) ☒ 52.237-2 Protection of Government Buildings, Equipment, and Vegetation (Apr 1984)

Other Applicable Clauses

52.217-8 Option to Extend Service. (NOV 1999) The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 10 days.

(End of clause)

52.217-9 Option to Extend the Term of the Contract. (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within _30_ provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _60__ (months).

(End of clause)

AGAR Clauses This solicitation incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

AGAR 452.203-70 Unenforceable Supplier Terms (MAY 2026)

AGAR 452.204–70 Modification for Contract Closeout (Apr 2026)

AGAR 452.236-70 Electronic Submission of Payment Requests (Sep 2026)

Solicitation Information https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

Award Type

It is anticipated that a firm-fixed price commercial services contract consisting of one (1) one-year base period and four (4) one-year option periods shall be awarded as a result of this synopsis/solicitation.

The Government intends to make one award from this solicitation. Therefore, to be considered responsive, contractors must submit pricing for all items.

Evaluation and Basis for Award

The provision at FAR 52.212-2, Evaluation—Commercial Products and Commercial Services is not applicable to this solicitation. In lieu of this provision, quotes will be evaluated in accordance with FAR 12.203 based on the criteria listed below. Award will be made to the offeror representing the best value to the Government.

Technical Approach:

The technical approach will evaluate the offeror’s ability to provide a sound, compliant, and effective approach to performing all janitorial tasks required in the Bent Creek Janitorial Services Performance Work Statement (PWS). The quotation must demonstrate a clear understanding of the work to be performed across all facilities, including the Training Center (Building 12) and Buildings 1, 2, 3, 4, 8, and 9. Offerors must address how they will meet weekly, monthly, and annual service requirements, deliverables, safety and security requirements, and all performance standards identified in the PWS.

All offerors must provide the following minimum information and documentation with their quotations to be considered responsive and have their offers evaluated:

• Ability of the offeror to meet the schedule requirements listed in the PWS, including weekly, monthly, and annual service frequencies.

• Detailed explanation of any requirement listed in the PWS that cannot be successfully accomplished by the offeror.

• Identification and qualifications of key personnel as required in the PWS, including the Contract Manager and Quality Control Representative, demonstrating relevant experience and capability to oversee janitorial operations and quality control.

• Description of the offeror’s approach for complying with all biobased product requirements in Section 15.0 of the PWS, including the use of USDA BioPreferred products and procedures for ensuring all cleaning chemicals, floor care products, and disinfectants meet the PWS and regulatory requirements.

• Description of the offeror’s quality control procedures, including methods for ensuring acceptable cleaning standards, inspection readiness of facilities, and compliance with reporting and deliverable requirements (QCP, Schedule of Services, SDS submissions, and Activity Reports).

Price:

The offeror shall provide pricing as requested in the Schedule of Items that is Attachment 1 of this Request for Quote. Failure to propose pricing for all individual line items may result in a quotation being excluded from further consideration. The offeror’s quotation will be evaluated in accordance with FAR 12.204, to determine if it is fair and reasonable.

Past Performance:

The Government will evaluate the offeror’s demonstrated record of performance on recent and relevant contracts for janitorial or similar facility maintenance services. Offerors shall submit a minimum of three (3) years of relevant past performance information, including points of contact, contract numbers, period of performance, description of work performed, and dollar value.

The Government may also utilize information available from past contracts/orders with the USDA and any information found using Federal sources such as CPARS, FAPIIS, or other past performance databases to determine whether the Offeror has acceptable or neutral past performance.

Past Performance will be evaluated using the following rating system:

• Acceptable: The contractor shows a demonstrated ability to meet contract requirements in prior or current contracts, including quality of work, timeliness, cost control, business relations, and adherence to contract terms.

• Neutral: Offeror does not have a past performance record.

• Unacceptable: The contractor has a documented history of failing to meet contract requirements, including poor quality, missed deadlines, cost overruns, lack of responsiveness, or unethical behavior.

Evaluation Method:

All quotations will be evaluated to identify the offeror presenting the most advantageous quote based on the stated evaluation criteria. Once the highest rated offeror is identified, their price will be evaluated to determine whether it is fair and reasonable. Past performance will also be assessed to ensure it is acceptable or neutral.

Award will be made to the offeror whose proposal is determined to be the highest rated, provided that:

• The proposed price is fair and reasonable, and

• Past performance is assessed as acceptable or neutral.

Award will not necessarily be made to the lowest-priced offeror. Tradeoffs will not be conducted.

(b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

(c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

Other Information

52.252-1 Solicitation Provisions Incorporated by Reference Feb 1998 This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es): https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52

52.212-1 Instructions to Offerors - Commercial Products and Commercial Services (Nov 2025)

FAR 52.212-1 is amended as follows:

Submission Method and Address for Quotations Quotes shall be submitted via email to: Andrea Pollock, Contracting Officer Email:

andrea.pollock@usda.gov.

The solicitation provides no alternate delivery method.

The quote due date is 10/26/2026 at 1:00 PM MT.

Period for acceptance of offers.

The Offeror agrees to hold the prices in its offer firm for 90 calendar days from the date specified for receipt of offers.

Questions Questions shall be submitted via email to andrea.pollock@usda.gov and are due no later than October 20, 2025, at 12:00 PM Pacific Time. This will ensure enough time to respond before the solicitation period ends. Please include the solicitation name and number as the subject line of the email.

52.203-18 Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017) https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 https://www.acquisition.gov/far-overhaul/far-part-deviation-guide/far-overhaul-part-52 mailto:andrea.pollock@usda.gov

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations - Representation (Sep 2025) 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law (Sep 2025) 52.240-90 Security Prohibitions and Exclusions Representations and Certifications (Nov 2025)

The following provisions are applicable if checked:

☒ 52.204-7 System for Award Management—Registration (Nov 2025)

☐ Alternate I (Nov 2025) to 52.204-7

Other Applicable FAR Provisions

52.217-5 Evaluation of Options (Nov 2025)

AGAR Provisions This solicitation incorporates one or more provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clause may be accessed electronically at Internet address https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf.

NOTICE FOR FILING AGENCY PROTESTS

United States Department of Agriculture (USDA) Protest Procedures

The United States Department of Agriculture (USDA) is committed to fair, transparent, and efficient acquisitions. Interested parties with concerns about this solicitation are encouraged to seek resolution through the following USDA procedures.

Tier 1: Contracting Officer Concern Resolution

Submission: Interested parties with concerns about either the solicitation or subsequent award should first submit their concern directly to the Contracting Officer, providing sufficient detail to allow the Contracting Officer to understand and assess the issue.

Process: The Contracting Officer will review the concern, seek clarification as needed, and engage with the interested party to attempt prompt resolution.

Review Timeline: The Contracting Officer will make every effort to provide a response or resolution within 10 business days of receiving the concern.

Effect on Award or Performance: Tier 1 engagement is not considered an official notification of filing an agency protest and does not pause solicitation deadlines, delay award decisions, or suspend contract performance.

Next Steps: If the matter cannot be resolved at Tier 1, the interested party may file a written agency protest under Tier 2.

https://www.usda.gov/guidance-documents/acquisition-policy/ocp/usda-agar30-sept-26pdf

USDA encourages all parties to seek resolution with the Contracting Officer before filing an agency protest.

Tier 2: Agency Protest If concerns cannot be resolved at Tier 1, an interested party may file a written agency protest with either the Contracting Officer or the USDA Independent Review Authority. The decision by the USDA Independent Review Authority is an alternative to a decision by the Contracting Officer. The USDA Independent Review Authority will not consider an appeal of the Contracting Officer’s decision on an agency protest.

The protest must state whether the protester elects review by the Contracting Officer, by the UDSA Independent Review Authority. If no election is stated, the Contracting Officer will decide the protest.

Required Information: Protests shall include the information set forth in FAR 33.104-4 (a)(3).

Failure to submit the required information may result in a delay or dismissal of the protest.

Submission: Agency protests should be submitted electronically to SPE.inquiry@usda.gov and the Contracting Officer.

Timeliness: Protests must be filed within the timeframes specified in FAR 33.104.

Effect on Award or Performance: Contract awards or performance will be suspended during the protest period unless justified in writing for urgent and compelling reasons or determined to be in the best interest of the Government.

Review Timeline: USDA strives to resolve agency-level protests within 35 business days of receipt.

Election of Forum: By filing a protest with USDA, the protesters agree not to file a protest on the same matter with the Government Accountability Office (GAO) or any other external forum while the agency protest is pending. If such a protest is filed externally, the USDA agency protest will be dismissed.

Questions: Questions regarding this notice or protest procedures should be directed to the Contracting Officer identified in this solicitation.

mailto:SPE.inquiry@usda.gov

PWS for Bent Creek Janitorial Services (Version APR 2026)

Performance Work Statement Bent Creek Janitorial Services

General Requirements

This is a non-personal services contract for janitorial services for the Forest Service, Bent Creek Experimental Forest located at 1577 Brevard Road, Asheville NC 28806. The Government (GOV) shall not exercise any supervision or control over the contract service providers performing the services herein. Such contract service providers shall be accountable solely to the contractor who, in turn, is responsible to the government.

1.0 Purpose

The purpose of this contract is to ensure a clean, safe, and visually appealing workplace environment that promotes staff morale and presents each facility in its best condition, thereby enhancing public perception and overall attractiveness. The contract will be awarded for a Base Period and four (4) twelve-month Option Periods by means of a Fixed-Price Performance Based Service Contract.

2.0 Description of Services

The contractor shall furnish all labor, supervision, management, tools, materials, equipment, facilities, transportation, and all other items and nonpersonal services necessary to provide janitorial services for Bent Creek Experimental Forest.

Custodial service applies to all designated spaces including but not limited to, office and administrative spaces, halls, restrooms, labs, work areas, entrance ways, lobbies, storage areas, basements and stairways. Services include, but are not limited to, dusting, cleaning, disinfecting, interior and exterior window cleaning, hard floor cleaning, carpeted floor cleaning, and spot-cleaning of surfaces to ensure all facilities remain safe, clean, and fully operational.

All services shall be performed in accordance with (IAW) this Performance Work Statement (PWS), and all applicable local, state, and federal standards, laws, and regulations.

FREQUENCY OF SERVICE.

Monthly (M). Services performed 12 times during each 12-month period of the contract at intervals of 28 to 31 calendar days.

Weekly (W). Services performed 52 times during each 12-month period of the contract at intervals of six to eight calendar days.

Annually (A). Service performed 1 time during each 12-month period of the contract at intervals of 50-54 calendar weeks.

3.0 Place of Performance

The work shall be performed at USDA Forest Service Bent Creek Experimental Forest in Buncombe County, NC at 1577 Brevard Road, Asheville NC 28806.

BUILDINGS SUMMARY

Building Number Building Name Total Square Feet

1 Management Laboratory 1,132 SF 2 Entomology Laboratory (Breakrooms) 1,098 SF 3 Pathology Laboratory 1,256 SF 4 Entomology Office 1,132 SF 8 Bunkhouse (Administrative Office) 1,234 SF 9 Superintendent’s Office (Tech Building) 1,132 SF 12 Training Center 6,587 SF

BUILDING SIZE, FLOORING TYPES, FIXTURES TOTALS (ADD)

Total Square footage ..........................................................................12,337 SF Total Concrete (C) ............................................................................. 2,999 SF Total Carpet (CA................................................................................ 6,515 SF Total Ceramic Tile (CT)........................................................................ 336 SF Total Resilient Tile (RT)........................................................................ 868 SF Total Wood (W) ................................................................................. 2,853 SF

Number of fixtures Paper Towel Dispensers Toilet Paper Dispensers Soap Dispensers Screen / Deodorizer Trash Receptacles Recycling Receptacles Walk-off Mats Entrance & Storm Doors with Glass

The following requirements shall be performed in accordance with commercial cleaning standards. Services are broken down into weekly, monthly and annually. Acceptance will be based on the performance standards listed.

3.1 Weekly Tasks, Training Center

The following tasks shall be completed weekly, throughout the Training Center, Building 12.

3.1.1 Empty, then re-line all waste containers with clear bags every scheduled service. Clean/disinfect container so as to leave with no sticky residue. Leave clean spare bags in bottom on container. Place all collected trash in trash dumpster.

3.1.2 Empty, then re-line all recycling containers with clear blue bags every scheduled service. Clean/disinfect container so as to leave with no sticky residue. Leave clean spare blue bags in bottom of container. Place all collected recycling in recycling dumpster.

3.1.3 Replace and replenish all paper products and soap/disinfectant dispensers.

3.1.4 Vacuum, sweep, mop, and disinfect all floors and carpets which includes hallways every scheduled service.

3.1.5 Clean and disinfect all toilets, urinals, partitions, clean mirrors, sinks, and bathroom fixtures so as to leave no streaks, stains, or residue. This includes the outside areas of the toilet or urinals in addition to the handle, seat, tank, and lid. Polish stainless steel paper towel/trash dispensers.

3.1.6 Clean and disinfect all counters and work surfaces, inclusive of all items and areas that are routinely touched such as door handles, door plates, light switches, etc.

3.1.7 Kitchen area. All counters’ surfaces shall be wiped clean with a disinfecting cleaner. All tables and chairs shall be wiped cleaned. The floors shall be sweep and mopped. Floors shall be mopped with an approved cleaning solution to remove dirt, streaks, smears, and stains. Walls shall be wiped clean. The outside and inside surface areas of the microwave, stove and oven shall be wiped clean. The outside surface areas of the refrigerators, countertops, sink and sink areas shall be wiped clean utilizing a disinfectant. Replenish the soap, dish soap, dishwasher (single pack) detergent and paper towel dispensers.

3.1.8 Dust all horizontal surfaces of accessible furniture, windowsills, and partitions in offices and lobby areas and remove cobwebs in offices and hallways 7’ – 0” above floor level.

3.1.9 Clean all glass interior and exterior on all entrance doors.

3.1.10 Clean and disinfect all drinking fountains.

3.1.11 Sweep exterior and interior doorway entrances, removing cobwebs, trash, dirt, or any other objects.

3.1.12 Training room tables and chairs shall be cleaned so they are free of all loose soil, hair, stains, and other debris.

Tables shall be wiped clean with a disinfecting cleaner and left free of spots, debris and other residue.

3.2 Weekly Tasks, Buildings 1, 2, 3, 4, 8 & 9

The following tasks shall be completed weekly, throughout the six historic office buildings.

3.2.1 Empty, then re-line all waste containers with clear bags every scheduled service. Clean/disinfect container so as to leave with no sticky residue. Leave clean spare bags in bottom on container.

3.2.2 Empty, then re-line all recycling containers with clear blue bags every scheduled service. Clean/disinfect container so as to leave with no sticky residue. Leave clean spare blue bags in bottom of container. Place all collected recycling in recycling dumpster.

3.2.3 Replace and replenish all paper products and soap/disinfectant dispensers.

3.2.4 Clean and disinfect all toilets, urinals, partitions, clean mirrors, sinks, and bathroom fixtures. This includes the outside areas of the toilet in addition to the handle, seat, tank, and lid.

3.2.5 Sweep outside doorway entrances, removing cobwebs, trash, dirt, or any other objects.

3.3 Monthly Tasks, Buildings 1, 2, 3, 4, 8 & 9

3.3.1 Kitchen Area-Building 2 only: The outside surface areas of the refrigerators, countertops, sink and sink areas shall be wiped clean utilizing a disinfectant. The Contractor shall replenish the soap, dish soap.

3.3.2 Clean and disinfect all counters and work surfaces, inclusive of all items and areas that are routinely touched such as door handles, door plates, light switches, etc.

3.3.3 Vacuum, sweep, mop, and disinfect all floors and carpets which includes hallways, stairs, and basements.

3.3.4 Dust all horizontal surfaces of accessible furniture, windowsills, and partitions in offices and lobby areas and remove cobwebs in offices and hallways 7’ – 0” above floor level.

3.3.5 Clean all glass interior and exterior on all entrance storm doors of each building.

3.4 Annual Task, Buildings 1, 2, 3, 4, 8, 9 & Training Center

Clean all interior and exterior windows yearly ridding them of debris, dust, streaks, or smudges.

Thoroughly clean all exterior glass surfaces, window frames, sills, and sashes, from the ground line up to and including the second floor. All glass surfaces shall be cleaned and left free of streaks and stains and shall be wiped dry. All paint, putty, film, and foreign matter found on glass surfaces shall be removed. Where storm windows exist, exterior window cleaning shall include both sides of the storm window and the outside of the inner glass and shall be counted as three separate surfaces for reimbursement purposes.

4.0 Period of Performance

The period of performance (POP) shall be for 1 Base Period of 12-months and 4 Option Periods of 12-months each.

Below is the estimated POP.

Period POP Start Date POP End Date Base Period (12-Month Base Period) 15 November 2026 14 November 2027 Option Period 1 (12-Month Option Period) 15 November 2027 14 November 2028 Option Period 2 (12-Month Option Period) 15 November 2028 14 November 2029 Option Period 3 (12-Month Option Period) 15 November 2029 14 November 2030 Option Period 4 (12-Month Option Period) 15 November 2030 14 November 2031

5.0 Contract Type

The Government will award a Firm-Fixed Price (FFP), Service Contract with one Base year and 4 Option years.

6.0 Working Hours

The Government's regular working hours are Monday through Friday from 0800 to 1630, except federal holidays or when the government installation is closed due to local or national emergencies, administrative closings, or similar government directed closings. Contractor is to pre-arrange their schedule with the Contracting Officers Representative (COR) or Government Technical Representative (GTR) following all the guidelines set forth in this Contract. The COR will notify contractor of any known scheduling conflicts.

The contractor is responsible for conducting business during government regular working hours, and to maintain at all times an adequate workforce for the uninterrupted performance of all tasks defined within this PWS. The Contractor's initial work schedule shall indicate the hours of the day services will be performed. The schedule shall list the type of work to be performed and the areas to be worked. When scheduled services performed fall on a holiday, alternate dates shall be specified. The initial work schedule shall be submitted to the COR for approval within 5 days after award. Once approved, all work shall be performed in strict compliance with the work schedule to facilitate the Government's inspection of the work. Changes to the work schedule shall be submitted for the COR's approval at least three working days prior to performance. In preparing the work schedule, the Contractor shall comply with the following general requirements in section 7.0 Federal Observed Holidays.

7.0 Federal Observed Holidays

When a federal holiday occurs on a Saturday, federal employees are normally granted the previous Friday as the holiday observance. When a federal holiday occurs on a Sunday, federal employees are normally granted the following Monday as the holiday observance. Below is the list of recognized federal holidays:

Federal Holidays New Year’s Day (January) Juneteenth Day (June) Veteran’s Day (November) Martin Luther King Jr’s Birthday (January) Independence Day (July) Thanksgiving Day (November) President’s Day (February) Labor Day (September) Christmas Day (December) Memorial Day (May) Columbus Day (October)

8.0 Government Key Personnel

Contracting Officer (CO): The CO is the only person with the authority to enter into, administer, and/or terminate contracts;

make related determinations and findings on behalf of the government; and legally bind the government. The CO shall ensure that the contractor receives impartial, fair, and equitable treatment under this contract. The CO shall determine and document the final assessment of the contractor's performance in the government’s past performance tracking system.

Contracting Officer’s Representative (COR): A COR may be assigned to this contract to monitor all technical aspects and assist in contract administration. The COR may be authorized to perform the following functions: assure that the contractor performs the technical requirements of the contract; perform inspections necessary in connection with contract performance; maintain written and oral communication with the contractor concerning technical aspects of the contract;

issue written interpretations of technical requirements (without increasing or decreasing contract scope), including Government drawings designs, and specifications; monitor contractor's performance and notify both the CO and contractor of deficiencies; and provide site entry of contractor personnel. The COR is not authorized to change any of the terms and conditions of the contract or any resulting task orders.

9.0 Contractor Key Personnel

Contract Manager: The contractor shall provide a Contract Manager and designated alternate, as applicable, who has full authority to act for the contractor on all contract matters relating to this contract. The Contract Manager or alternate shall be available during the Government's regular working hours.

Quality Control Representative: The contractor shall provide a Quality Control Representative who shall be responsible for the contractor’s Quality Control Plan (QCP) to ensure services are performed IAW the PWS. The Quality Control Representative shall implement and maintain full compliance of the QCP throughout the contract period. The contractor shall develop and implement procedures to identify, prevent, and ensure non-recurrence of defective services. The contractor’s quality control program is how he/she assures himself that his work complies with the requirement of the contract.

The contractor must inform in writing to the CO and COR any personnel change of the Contract Manager or Contractor Authorized Representative positions. Contractor personnel shall consistently present a neat appearance and be easily recognized by either a uniform or identification badge. Employees shall be fully attired and wear appropriate footwear (i.e., open-toed shoes are not permitted). The Contractor will notify the COR of any changes to Contractor personnel assigned to the Contract. Additionally, Contractor personnel will not allow anyone besides Bent Creek staff and other Contractor personnel in the building.

The Contractor must train any new or temporary staff to adhere to the same level of quality of services, and completeness for this contract. All new or temporary staff names must be presented in writing to the COR prior to entering the facilities.

At no time will anyone visiting the janitorial staff be permitted in the building unless they are providing contractual services and the COR is notified.

10.0 Contractor Special Qualifications

The contractor shall, at no additional cost to the government, obtain all licenses and permits required for performance of work and for complying with all applicable local, state, and federal laws and regulations.

The Contractor shall ensure bio-hazard cleaning and disposal of bio-hazard materials are performed by qualified and certified personnel, as per the Occupational Safety and Health Administration (OSHA) Code of Federal Regulations, 29 CFR 1910.1030 (A thru I and Appendix A).

11.0 Post-Award Conference and Periodic Progress Meetings

The contractor agrees to attend any post award conference convened by the contracting activity or contract administration office IAW Federal Acquisition Regulation Companion (FAR) Section 36.3.

12.0 Changes

Changes from the government will only be authorized by a warranted CO, see FAR 52.212-4(d).

13.0 Travel

The contractor is responsible for all travel to and from the designated work site locations.

14.0 Inspection and Acceptance

See FAR 52.212-4(b)

15.0 Invoicing and Payment

All contractor invoices shall be submitted via the Invoice Processing Platform (IPP), www.ipp.gov, using contract line item numbers (CLINs). The contractor shall be required to establish account(s), access method(s), log-in(s), and necessary training in order to submit invoices through IPP. Invoices not submitted via IPP shall not be accepted or paid.

http://www.ipp.gov/

Note: The contractor shall only invoice for work performed and authorized under the contract and any resulting task orders issued IAW the Ordering Clause, as applicable. Payment will be made solely for items listed on the Schedule of Items. All other work is considered incidental to those pay items.

16.0 Service Interruptions

If any services must be interrupted (even temporarily) due to maintenance of contract work, the contractor shall notify the CO and COR at least 5 business days in advance. If the service is due to an emergency breakdown, the contractor shall notify the CO and COR as soon as practicable.

17.0 Biobased Materials

The contractor shall utilize products made from bio-based materials (e.g., Janitorial cleaning supplies such as bio-based cleaners, degreasers, and toilet bowl cleaners) to the maximum extent practical without jeopardizing the intended use or detracting from the overall quality delivered to the end user or potential harm to surfaces. See http://www.biopreferred.gov/ for acceptable products. The contractor shall submit a list indicating the name of the manufacturer, brand name, intended use of each of the products and the Safety Data Sheets used in the performance of requirements of the PWS, IAW 29 CFR 1910.1200.

18.0 Security

Security:

The Contractor will turn off all interior facility lights when finished servicing the area. Doors and windows shall be properly closed and locked.

The Contractor shall be responsible for safeguarding all Government property provided for Contractor use. At the close of each work period, the government facilities, equipment, and materials shall be secured in a manner designated by the government.

Upon entering a locked area, the contractor will ensure it is returned to a locked condition once services are completed.

Protection of Government Property. During execution of the work, the Contractor shall take special care to protect Government property including furniture, walls, baseboards, and other surfaces from materials/cleaners not intended to be used on that surface. Accidental splashes shall be removed immediately. The Contractor shall repair and return areas damaged, as a result of work under this contract, to their original condition, to include painting, refinishing, or replacement, if necessary, at no cost to the Government. The Contractor is prohibited from using Government telephones, facilities, or office equipment provided for official Government use. Smoking is not permitted in the building at any time; and cigarette butts shall not be tossed on the ground.

Occupied and/or locked offices.

Unoccupied office. If an office is unoccupied, the Contractor shall clean the office.

Locked office. The Contractor shall unlock the office and clean and relock when completed.

Occupied Office. The Contractor shall let their presence be known to the office’s occupant and the occupant should relinquish the office for cleaning.

If the occupant tells the Contractor the office doesn’t need cleaning or to skip the office, then the Contractor…