C04_Attch 2 Performance Work Statement Bonners Ferry Grading.pdf

PERFORMANCE WORK STATEMENT ROAD GRADING/ ROAD

MAINTENANCE-REPAIR

Idaho Panhandle National Forests

Bonners Ferry Ranger District Boundary county, Idaho

1. General Information

1.1 Scope

Award of this solicitation will result in a Firm-Fixed-Price Purchase Order for road grading, road maintenance, and minor road repair services at specified locations within the Idaho Panhandle National Forests, Bonners Ferry Ranger District, Boundary County, Idaho.

The Contractor shall furnish all labor, supervision, equipment, transportation, operating supplies, tools, materials, safety equipment, and incidentals necessary to perform road maintenance services in accordance with this Performance Work Statement, the Purchase Order, applicable attachments, specifications, terms, and conditions.

The Government requires road maintenance services that result in:

1. Proper mixing of aggregates and fines to maintain aggregate on the roadway.

2. Elimination of ruts, potholes, washboards, and chuckholes.

3. Maintenance and functionality of ditch lines and water diversion structures.

4. Removal of rocks, limbs, small slides, and other debris from the road prism.

5. Maintenance of vegetation that prevents or moderates erosion from runoff.

6. Protection of soil, water, vegetation, structures, and other natural resources.

Work may include, but is not limited to:

1. Road grading and shaping.

2. Scarification of ruts, potholes, washboards, and chuckholes.

3. Restoration of crown, inslope, outslope, drainage dips, and road template.

4. Clearing debris from roadside ditches.

5. Cleaning culvert inlets, outlets, and catch basins.

6. Removal of rocks, limbs, small slides, and other incidental debris from the road prism.

7. Cleaning bridge decks and cattleguards.

8. Minor road surface repair.

9. Compaction, when required by the Purchase Order.

10. Hourly equipment work, only when included as a separately priced Purchase Order line item with an estimated/not-to-exceed quantity and authorized in writing by the Contracting Officer before performance.

Standard industry practice indicates use of a motor grader with a 12- to 14-foot moldboard blade and scarifier to effectively perform this type of work. Equipment used to perform this work shall meet applicable safety standards and shall be in good mechanical condition.

1.2 Contract Type and Purchase Order Structure

Award of this solicitation will result in a Firm-Fixed-Price Purchase Order for road grading, road maintenance, and minor road repair services on roads located within the Idaho Panhandle National Forests, Bonners Ferry Ranger District, Boundary County, Idaho.

The Purchase Order will identify the specific work to be performed, including, as applicable:

1. Road numbers and road names.

2. Beginning and ending mileposts or segment limits.

3. Estimated or required mileage.

4. Road surface type, maintenance level, and known road conditions.

5. Required work activities.

6. Period of performance.

7. Sequence of work, if required.

8. Maps and access information.

9. Environmental, fire, traffic, seasonal, or public-use restrictions.

10. Government-furnished items, if any.

11. Authorized water sources, if applicable.

12. Required deliverables, reports, inspections, and acceptance requirements.

13. Applicable fixed-price line items and quantities.

The Contractor shall perform only the work identified in the Purchase Order or otherwise authorized in writing by the Contracting Officer.

Only the Contracting Officer has authority to change the Purchase Order, including changes to scope, price, quantities, terms, or period of performance. The Contracting Officer’s Representative may provide technical direction within the existing scope of the Purchase Order but may not authorize changes that affect price, quantity, schedule, or contract terms.

If hourly equipment work is included, it shall be included as a separately priced Purchase Order line item with an estimated or not-to-exceed quantity. Hourly work shall be performed only when specifically authorized in writing by the Contracting Officer before performance.

1.3 Work Objective

Successful performance will result in roads that are graded, shaped, repaired, compacted when required, and drained in accordance with this Performance Work Statement, the Purchase Order, and all applicable attachments.

The objective of this work is to maintain roads in a condition that promotes safe travel, retains aggregate and fines on the roadway, eliminates ruts, potholes, washboards, and chuckholes, maintains functional drainage, minimizes erosion, and protects adjacent natural resources.

For planning purposes, the Government estimates typical production may range from 3 to 4 miles per day under normal conditions. Actual production may vary depending on road condition, road width, grade, surface material, soil moisture, weather, traffic, fire restrictions, drainage requirements, and the specific work required by the Purchase Order.

The Contractor shall maintain progress sufficient to complete all work within the period of performance stated in the Purchase Order.

1.4 Location

Work will be performed on roads located within the Idaho Panhandle National Forests, Bonners Ferry Ranger District, Boundary County, Idaho.

Specific road locations, road numbers, mileages, maps, and work requirements will be identified in the Purchase Order and its attachments.

Primary District contact:

Bonners Ferry Ranger District Kyle Lee Phone: 208-755-5950 Email: kyle.lee@usda.gov

1.5 Definitions

For purposes of this Performance Work Statement:

• Purchase Order means the contractual document issued by the Government identifying the required work, pricing, period of performance, attachments, and terms and conditions.

• Road prism means the area consisting of the roadbed, shoulders, ditches, cut slopes, fill slopes, drainage dips, and associated road features.

• Roadbed means the portion of the road intended for vehicle travel, including traveled way and shoulders.

• Crown means the cross slope from the centerline of the road toward both shoulders.

• Inslope means the road surface slopes toward the cut bank or inside ditch.

• Outslope means the road surface slopes toward the outside shoulder or fill slope.

• Backslope means the cut slope above the ditch or roadbed.

mailto:kyle.lee@usda.gov

• Fillslope means the embankment slope below the outside edge of the road.

• Scarification means loosening or cutting the road surface to the bottom of ruts, potholes, washboards, or similar defects before reshaping.

• Chuckhole means a pothole or localized depression in the road surface.

• CO means Contracting Officer.

• COR means Contracting Officer’s Representative.

2. Contractor Requirements

2.1 General Contractor Responsibilities

The Contractor shall:

1. Furnish qualified operators and serviceable equipment capable of safely performing the work.

2. Perform all work in accordance with this Performance Work Statement, the Purchase Order, applicable laws, safety requirements, and environmental restrictions.

3. Protect Government property, public users, natural resources, drainage features, road structures, and existing road surfacing.

4. Coordinate work with the COR before beginning work.

5. Notify the COR of unsafe conditions, blocked culverts, large slides, damaged structures, resource concerns, or conditions beyond the scope of the Purchase Order.

6. Correct deficient work at no additional cost to the Government when the deficiency is caused by Contractor operations or failure to meet Purchase Order requirements.

2.2 Mobilization and Movement of Equipment

The movement of equipment, supplies, personnel, tools, and materials to the project area and between work sites shall be the Contractor’s responsibility and is incidental to the applicable Purchase Order line items unless otherwise stated in the Purchase Order.

No separate payment will be made for mobilization, demobilization, loading, unloading, or moving equipment between project work sites unless specifically included as a separate Purchase Order line item.

2.3 Equipment Requirements

The Contractor shall provide equipment that is safe, serviceable, mechanically sound, free of fluid leaks, and capable of performing the required work without damaging the road prism, drainage structures, vegetation, or adjacent resources.

Equipment shall comply with applicable OSHA, DOT, and other applicable safety requirements.

The Government may inspect equipment before use and may reject equipment that:

1. Is unsafe.

2. Is not mechanically sound.

3. Leaks fuel, oil, hydraulic fluid, coolant, or other fluids.

4. Does not have required safety or fire equipment.

5. Is not capable of performing the required work.

6. Presents an unacceptable risk to public safety or natural resources.

Repairs, maintenance, fuel, lubricants, and replacement equipment are the Contractor’s responsibility.

2.4 Motor Grader Minimum Requirements

Unless otherwise approved by the Contracting Officer, the Contractor shall provide a motor grader meeting or exceeding the following minimum requirements:

1. Minimum net horsepower: 120 horsepower.

2. Moldboard width: minimum 12 feet.

3. Scarifier or ripper attachment capable of cutting ruts, potholes, washboards, and similar defects when required.

4. Operator protection: cab meeting applicable ROPS/FOPS/OPS standards or equivalent rollover and falling-object protection.

5. Lighting: at least two forward-facing and two rear-facing lights.

6. Fire extinguisher: minimum 2A10BC rating with current inspection tag.

7. Spark arrester or approved exhaust system, when required by fire restrictions or applicable standards.

8. Equipment shall be in safe operating condition and free of fluid leaks.

Equipment model year shall not be the sole basis for acceptance or rejection. Equipment condition, safety, capability, and suitability for the work shall control.

2.5 Packer/Roller Requirements

A packer/roller shall be provided when compaction is required by the Purchase Order or when directed by the COR within the existing scope of the Purchase Order.

When required, the packer/roller shall meet or exceed the following:

1. Packer/roller attached directly to the grader ripper bar or other configuration approved by the

COR.

2. Minimum of 10 smooth roller tires mounted to independent walk beams.

3. Minimum packing width: 75 inches.

4. Minimum weight: 3,000 pounds.

5. Equipment shall be safe, serviceable, and capable of producing uniform compaction.

2.6 Weed-Free Equipment

To prevent the spread of noxious weeds, all equipment shall be cleaned before entering the project area.

Cleaning shall remove dirt, mud, seeds, plant parts, and other material that may transport noxious weeds.

Before initial move-in, and before each subsequent move-in from another project or location, the Contractor shall make equipment available for Government inspection at an agreed time and location.

The Contractor shall certify that equipment has been cleaned before entering the project area. Equipment that does not meet weed-free requirements may be rejected until cleaned and reinspected.

2.7 Safety Requirements

The Contractor shall comply with applicable OSHA requirements and shall provide employees a work environment that is safe, sanitary, and not hazardous.

The Contractor shall be responsible for risk management associated with:

1. Equipment operation.

2. Operator experience and qualifications.

3. Road and terrain conditions.

4. Public traffic and administrative traffic.

5. Access to and from the work site.

6. Weather and visibility.

7. Fire prevention.

8. Emergency response.

9. Spill prevention and cleanup.

10. Coordination with other road users.

The Contractor shall maintain a health and safety plan and an accident prevention program. Prior to beginning work, the Contractor shall submit or make available to the COR a safety plan addressing, at a minimum:

1. Equipment operation.

2. Personal protective equipment.

3. Traffic control.

4. Communication procedures.

5. Emergency response.

6. Fire prevention.

7. Spill prevention and response.

8. Public safety.

9. Procedures for working around steep terrain, narrow roads, or limited visibility.

2.8 Personal Protective Equipment

The Contractor shall provide and ensure proper use of personal protective equipment appropriate for the work and conditions, including as applicable:

1. Hard hats.

2. High-visibility clothing.

3. Gloves.

4. Eye protection.

5. Hearing protection.

6. Protective footwear.

7. Flame-resistant clothing when required by fire restrictions, the Purchase Order, or applicable fire plan.

8. Fire shelter when required by Forest Service fire requirements or the Purchase Order.

If fire shelters or wildland fire PPE are required, the Contractor shall ensure employees are trained in their proper use.

2.9 Traffic Control

The Contractor shall provide, erect, maintain, and remove all traffic control devices necessary to protect the work, employees, Government personnel, and the public.

Traffic control shall be provided wherever Contractor operations may interfere with road or trail traffic, including at intermediate points where work crosses or coincides with existing roads or trails.

All traffic control methods and devices shall conform to the current edition of the Manual on Uniform Traffic Control Devices for Streets and Highways, published by the Federal Highway Administration, and applicable safety requirements.

When operations may affect public or administrative traffic, the Contractor shall submit a traffic control plan before beginning work, unless waived by the COR. The plan shall be consistent with the Purchase Order and shall identify, as applicable:

1. Warning signs.

2. Flagging.

3. Temporary closures.

4. Pilot car use.

5. Work zone layout.

6. Communication procedures.

7. Procedures for maintaining safe passage.

8. Procedures for emergency vehicle access.

Roads shall remain open to public or administrative traffic unless closure is authorized by the Government.

2.10 Environmental Protection, Pollution Prevention, and Erosion Control

The Contractor shall conduct operations to prevent or minimize erosion, sedimentation, pollution, and damage to soil, water, vegetation, and other natural resources.

The Contractor shall:

1. Direct surface runoff to stabilized drainageways where practicable.

2. Keep drainage systems functioning effectively.

3. Avoid unnecessary disturbance of vegetation that helps prevent erosion.

4. Prevent sediment from entering streams, wetlands, lakes, ponds, or other waters.

5. Confine operations to the road prism, clearing limits, or other areas designated by the Government.

6. Avoid placing excavated material, rocks, stumps, or debris outside designated limits unless approved by the COR.

7. Retrieve or correct material that falls outside approved areas when directed by the COR.

8. Store and dispose of refuse, garbage, rubbish, and solid or liquid wastes in accordance with applicable Federal, State, and local requirements.

9. Remove waste oil, used lubricants, spilled fuel, excess fuel, hydraulic fluid, and other equipment waste from the work site and dispose of such materials lawfully.

10. Not discharge fuels, lubricants, bituminous materials, sewage, wash water, wastewater, or other harmful materials into or near streams, rivers, wetlands, lakes, reservoirs, or channels leading to such waters.

Mechanized equipment shall not be operated in live streams without written approval from the Contracting Officer.

2.11 Spill Prevention and Response

The Contractor shall maintain spill cleanup materials at each active work site.

The Contractor shall immediately contain and clean up spills of fuel, oil, hydraulic fluid, coolant, or other hazardous materials.

The Contractor shall immediately notify the COR of any spill, regardless of size, and shall comply with all applicable Federal, State, and local reporting, cleanup, and disposal requirements.

Equipment operating near streams, wetlands, lakes, or other water bodies shall be free of leaks and shall have seals, fittings, hoses, and hydraulic systems maintained to prevent discharge of fluids. Failure to comply may result in immediate rejection of equipment.

3. Technical Work Requirements

3.1 Road Grading and Shaping

Road grading and shaping shall include the roadbed, shoulders, turnouts, and approach road connections unless otherwise stated in the Purchase Order.

The Contractor shall remove ruts, potholes, washboards, washes, slough, and other irregularities that prevent normal runoff from the road surface.

The completed road surface shall restore and maintain the original cross section, grade, drainage, and road template unless otherwise directed by the COR within the scope of the Purchase Order.

Work shall be performed to retain aggregate, fines, and road base material on the roadway.

3.2 Aggregate and Surface Material Retention

On aggregate-surfaced roads, grading shall be performed so that the road base is not disturbed and aggregate surfacing is not lost into ditches or over road shoulders.

On unsurfaced roads, grading shall be performed so that road base material is not unnecessarily lost.

Surface material shall be bladed from one edge of the road to the other in a berm or windrow as needed to eliminate segregation before spreading. Sections with segregated material after spreading shall be reprocessed and spread.

No berm, ridge, or windrow of material shall be left along either shoulder unless directed by the Contracting Officer or COR within the scope of the Purchase Order.

If work operations produce excess material, the Contractor shall feather it out in stable locations or haul it away when directed. Excess material shall not be placed where erosion may carry it into streams, drainage channels, culverts, or other waterways.

3.3 Disposal and Side-Casting Restrictions

Oversized material exceeding 4 inches in greatest dimension that is removed by equipment may be side-cast over stable fill slopes unless prohibited by the restrictions below or otherwise directed by the COR.

Side-casting or disposal of material is prohibited in drainage channels, streambeds, streams, wetlands, or other waterways.

Minimum no-side-casting distances are as follows unless the Purchase Order, its attachments, or the COR within the scope of the Purchase Order imposes more restrictive requirements:

Resource or Feature Minimum No-Side-Casting Distance

Culverts and stream crossings 100 feet on each side Perennial stream inhabited by fish 300 feet Perennial stream not inhabited by fish 150 feet Intermittent stream 100 feet Drainage channels or waterways No placement allowed

The Government will identify known stream restrictions when practicable. If the Contractor is uncertain whether material may be side-cast in a location, the Contractor shall contact the COR before placing the material.

3.4 Ruts, Potholes, Washboards, and Washes

Ruts, potholes, washboards, chuckholes, and washes shall be repaired by scarifying or cutting to the bottom of the defect and reshaping the material to provide a uniform, stable surface.

High grading, surface filling, or any method that merely fills depressions with loose material without cutting to the bottom of the defect is not acceptable.

Large rock or organic material removed from drainage facilities shall not be used as fill in the road surface.

3.5 Settlement Areas

Settlement areas shall be repaired, where practicable, by cutting from the roadbed on each end of the settled area and filling into the settled area to provide smooth transitions to adjacent road grades.

If the settlement cannot be corrected using normal grading methods, the Contractor shall notify the COR before proceeding with additional work.

3.6 Backslopes and Roadside Slopes

Grading and shaping operations shall not undercut road backslopes.

Ditch cleaning and grading shall maintain stable slopes and shall not create unstable cutbanks, sloughing, or erosion hazards.

3.7 Roads Without Roadside Ditches

Sections of road constructed without roadside ditches shall be uniformly insloped or outsloped for the full width of the roadbed unless otherwise specified in the Purchase Order.

The inslope or outslope shall be a minimum of 2 percent and a maximum of 4 percent unless staked or directed otherwise by the COR within the scope of the Purchase Order.

3.8 Roads With Roadside Ditches

Sections of road constructed with roadside ditches shall be bladed and reshaped to maintain crown at the centerline of the roadbed or to maintain inslope as required by the Purchase Order.

The road cross section shall slope uniformly from the crown apex to the shoulders at a minimum slope of 2 percent and a maximum slope of 4 percent unless otherwise specified in the Purchase Order, shown on the ground, or directed by the COR within the scope of the Purchase Order.

On curves, crown may be omitted where existing road geometry requires a different template.

3.9 Drainage Dips

Existing drainage dips shall be cleaned and reshaped.

The outslope grade of the drainage dip shall be restored to equal or exceed the gradient of the road so water drains effectively off the road surface.

Drainage dips shall not be filled, flattened, blocked, or rendered ineffective by grading operations.

3.10 Final Road Surface

At the conclusion of grading and shaping, the roadbed shall be smooth, dressed, and uniform in grade and cross section.

The completed surface shall be free of unacceptable hollows, depressions, loose windrows, ridges, and projections above the adjacent roadbed surface.

No berm, ridge, or windrow of material shall be left along either shoulder unless directed by the COR within the scope of the Purchase Order.

3.11 Compaction

Compaction shall be performed when required by the Purchase Order or directed by the COR within the existing scope of the Purchase Order.

When compaction is required, the Contractor shall:

1. Compact each layer full width.

2. Roll from the sides toward the center, parallel to the road centerline, unless site conditions require another method approved by the COR.

3. Adjust moisture content, when water is available and authorized, to obtain a surface that does not visibly deflect under normal hauling and spreading equipment.

4. Operate compaction equipment over the full width of each layer until visible deformation ceases.

5. Make at least three complete passes over the full width of the treated area.

Compaction shall be considered acceptable when the surface is firm, stable, free of visible rutting or displacement under normal equipment operation, and meets the cross-section requirements of the Purchase Order.

3.12 Drainage Ditches

Wood, rocks, sediment, vegetation, and other debris shall be removed from roadside drainage ditches to provide unobstructed water flow.

Material removed from ditches shall be disposed of on site as directed by the COR and shall not be placed where it may reenter drainage structures, streams, streambeds, or waterways.

The backslope of the ditch shall not be undercut. The slope from the bottom of the ditch to the road shoulder shall be maintained at approximately 1 vertical to 2 horizontal, unless otherwise directed.

Roadside ditches shall not be excavated to a depth greater than 2 feet below roadbed grade. Typical depth of roadside drainage ditches is approximately 1 foot below roadbed grade.

Existing ditch dikes shall be restored, reshaped, and compacted as needed for effective drainage through culverts.

3.13 Culvert Inlets, Outlets, and Catch Basins

Culvert inlets, outlets, and catch basins shall be cleaned when required by the Purchase Order or directed by the COR within the existing scope of the Purchase Order.

Cleaning shall remove sediment, rock, wood, vegetation, and other debris to allow unobstructed flow.

Material removed from culverts shall be placed in stable locations where it will not reenter drainage channels, culverts, streams, wetlands, or other waterways.

Culverts shall not be damaged by cleaning operations.

If a culvert is damaged, crushed, blocked beyond the capability of normal maintenance equipment, or otherwise unable to function, the Contractor shall notify the COR.

3.14 Blading Material Across the Road

On aggregate-surfaced roads, material may be bladed across the road provided it is not deposited in ruts, washes, potholes, or chuckholes in a manner that merely fills defects without scarification.

Such material shall be side-cast only on stable fill slopes or natural ground outside streambeds, streams, drainage channels, wetlands, and other waterways.

No side-casting will be permitted on roads paralleling streams where the ground slope from the outside road shoulder to the stream edge is steeper than 1 vertical to 2 horizontal.

On roads without aggregate surfacing, surface soil with rocks less than 3 inches in greatest dimension may be spread evenly over the adjacent roadbed.

3.15 Bridge Decks and Cattleguards

The Contractor shall remove from bridge decks all rock, soil, vegetation, and other material that creates a traffic hazard or is detrimental to the traveled surface.

Cattleguards shall be left clean between the bottom of the rails and the ground beneath. No additional material shall be deposited within cattleguards.

3.16 Removal of Obstructions

Fallen limbs, brush, rocks, minor slide material, and other incidental debris in the travel way or ditch line shall be removed and scattered outside the travel way and ditch line in stable locations approved by the

COR.

Incidental obstruction removal includes material that can be safely removed using the equipment required for road grading.

Large slides, large trees, hazard trees, or obstructions requiring specialized equipment, cutting, hauling, or additional labor shall be reported to the COR and shall be removed only when separately priced in the Purchase Order or otherwise authorized in writing by the Contracting Officer.

3.17 Damage to Structures and Government Property

The Contractor is responsible for damage caused by Contractor personnel, equipment, or operations to existing structures and improvements, including but not limited to:

1. Traffic counters or traffic loops.

2. Cattleguards.

3. Culverts.

4. Signs.

5. Gates.

6. Fences.

7. Bridges.

8. Riprap protecting culvert inlets, outlets, or fill slopes.

9. Drainage structures.

10. Road surfacing and aggregate.

Contractor-caused damage shall be reported immediately to the COR and repaired at the Contractor’s expense as directed by the Contracting Officer.

Known traffic loops will be marked on the ground with lath and fluorescent pink ribbon when practicable.

3.18 Soil Moisture and Retention of Fines

The Contractor shall perform work in a manner that retains fines in the road surface and does not degrade the roadbed.

Operations may be suspended when soil moisture conditions are not favorable for obtaining satisfactory results.

Suitable moisture conditions are generally greater than 5 percent and less than 25 percent by weight unless otherwise authorized by the COR.

The COR may suspend or restrict work when road conditions are too dry, too wet, frozen, unstable, or otherwise unsuitable for effective grading.

4. Government-Furnished Items and Water

4.1 Government-Furnished Water

The Purchase Order will state whether water is required and whether water will be Government-furnished or Contractor-furnished.

If Government-furnished water is provided, the Purchase Order or COR will identify the source, access restrictions, and any limitations on use.

The Contractor shall not obtain water from streams, lakes, ponds, reservoirs, wells, hydrants, or other sources unless specifically authorized in writing.

4.2 Non-Operating Damages When Government Provides Water

When the Government provides water for road grading operations, the Contractor shall notify the COR or inspector if the grader is inoperative or the operator is unavailable.

Notification shall be provided at least 12 hours before commencement of the subsequent grading operation whenever practicable.

Failure to provide required notification may result in the Contractor being assessed actual damages incurred by the Government, including but not limited to costs associated with preparation of the road surface, water support, COR or inspector time, per diem, and vehicle use.

5. Work Hours and Performance

5.1 Period of Performance

The Purchase Order will identify the period of performance. The Contractor shall maintain progress sufficient to complete all work within the specified period of performance.

5.2 Work Hours

Work may be accomplished during daylight hours, defined as one-half hour before sunrise to one-half hour after sunset, unless otherwise authorized.

The Government may restrict operations during weekends, federal holidays, periods of high public use, fire restrictions, adverse weather, unsafe conditions, or environmental protection periods.

5.3 Sequence of Work

The Government reserves the right to specify the sequence in which work shall be performed.

The Contractor shall not begin work on roads or segments not identified in the Purchase Order or otherwise authorized by the Contracting Officer.

5.4 Pre-Work Meeting

Before beginning work, the Contractor shall attend a pre-work meeting with the COR, unless waived.

The meeting may address:

1. Road segments and priorities.

2. Maps and access.

3. Safety requirements.

4. Traffic control.

5. Fire restrictions.

6. Environmental restrictions.

7. Weed-free equipment inspection.

8. Communication procedures.

9. Water sources, if applicable.

10. Inspection and acceptance standards.

11. Daily reporting requirements.

12. Fixed-price line items and measurement procedures.

5.5 Communication

The Contractor shall maintain reliable communication with the COR while working in the project area.

The Purchase Order or pre-work meeting will identify check-in/check-out procedures, emergency contacts, and preferred communication methods.

6. Fire Prevention and Control

6.1 Contractor-Caused Fires

The Contractor shall immediately suppress, without expense to the Government, all fires on or near the project area caused directly or indirectly by Contractor employees, equipment, or operations.

The Contractor may be held liable for damages and costs resulting from fires caused by Contractor operations, including costs for labor, subsistence, equipment, supplies, and transportation.

6.2 Other Fires

For fires on or near the project area not caused by the Contractor, the Contracting Officer may request temporary use of Contractor employees and equipment for firefighting support.

Payment for such services will be made in accordance with applicable Forest Service rates or other authorized payment method.

An equitable adjustment in the Purchase Order period of performance may be made for periods when Contractor operations are delayed due to such firefighting support.

6.3 Fire Protection Requirements

During closed fire season or other periods specified by State law, Forest Service direction, the Purchase Order, or the COR within the scope of the Purchase Order, the Contractor shall comply with applicable fire prevention requirements.

Fire requirements may include, but are not limited to:

1. Fire tools.

2. Fire extinguishers.

3. Spark arresters.

4. Smoking restrictions.

5. Fuel storage restrictions.

6. Welding and cutting restrictions.

7. Fire prevention and suppression plan.

8. Hoot Owl restrictions.

9. Fire patrol.

10. Water tank, pump, trailer, or truck during Stage II or other fire restrictions.

6.4 Fire Tools and Extinguishers

Each unit of powered equipment used in connection with this Purchase Order shall be equipped with serviceable fire tools and extinguishers as required by the Purchase Order, fire plan, or applicable fire restrictions.

At a minimum, powered equipment shall carry:

1. One fire extinguisher rated at least 2A10BC with a current inspection tag.

2. One round-point shovel or equivalent.

3. One axe or Pulaski when required by fire restrictions or the Purchase Order.

4. One water container of at least 1-gallon capacity when required.

6.5 Spark Arresters

Each internal combustion engine shall be equipped with a spark arrester or spark-arresting device approved for the operation, unless an approved equivalent exhaust system is allowed.

Internal combustion engine exhaust systems, spark arresters, and related devices shall be properly installed and maintained.

6.6 Smoking

Smoking shall not be permitted within the work area except on surfaced or dirt roads, within closed vehicles, at camps, or at other posted or designated locations.

Smoking shall not be allowed while working or traveling on foot.

6.7 Storage of Petroleum and Flammable Products

Gasoline, oil, grease, and other flammable materials shall be stored in a safe manner and in locations where combustible debris and vegetation have been cleared within a radius of at least 25 feet, unless otherwise approved.

Additional extinguishers or sand barrels may be required when hazardous conditions exist.

6.8 Welding and Cutting

Welding or use of cutting torches shall be permitted only in areas cleared of flammable material.

Flammable debris and vegetation shall be removed within a minimum 10-foot radius of welding or cutting operations.

A shovel and a filled 5-gallon backpack water container with hand pump, or other approved firefighting equipment, shall be immediately available during welding or cutting.

6.9 Fire Plan

During closed fire season, a fire prevention and suppression plan may be required before work begins.

When required, the Contractor and Forest Service will jointly prepare or review the plan. The plan may include:

1. Contractor personnel and equipment available for fire response.

2. Fire tools and equipment locations.

3. Communication procedures.

4. Emergency contacts.

5. Water sources.

6. Hoot Owl restrictions.

7. Fire patrol requirements.

8. Additional measures required during critical fire weather.

When Hoot Owl restrictions are invoked, the Government may curtail or shut down all or portions of the Contractor’s operations.

6.10 Stage II Fire Restrictions

During Stage II fire restrictions, the Contractor may be required to provide a serviceable truck or trailer equipped with a firefighting tanker unit at a location approved by the COR.

When required, the unit shall include:

1. Tank capacity of at least 100 gallons.

2. Live hose reel with at least 100 feet of non-collapsible booster hose, minimum 3/4-inch inside diameter.

3. Combination nozzle.

4. Pump capable of at least 10 gallons per minute at 100 psi.

5. Discharge pressure gauge.

6. Bypass or pressure relief valve if using a positive displacement pump.

7. Capability to draft water from a source 10 vertical feet below the pump through required suction hose.

8. Fire extinguisher rated at least 2A10BC, mounted and accessible, with current inspection tag.

9. Tools, adapters, accessories, and fuel necessary to operate the unit.

Fill sites shall be identified before use, and equipment shall be field tested when required by the COR.

6.11 Burning

Open burning is not authorized unless specifically approved in writing.

Before any open burning, the Contractor shall:

1. Submit a burning plan for approval.

2. Obtain required permits.

3. Schedule burning to minimize smoke and air quality impacts.

4. Ensure fuel is reasonably free of dirt and piled to promote rapid and complete combustion.

5. Patrol piles as required.

6. Comply with fire restrictions and Forest Service direction.

7. Inspection, Acceptance, and Quality Assurance

7.1 Contractor Quality Control

The Contractor shall inspect its own work and ensure that performance meets Purchase Order requirements before requesting Government inspection and acceptance.

7.2 Government Inspection

Upon completion of a road or completed road segment not less than 5 miles in length, the Contractor shall notify the COR in writing and request inspection.

For roads shorter than 5 miles, the entire road shall be completed before requesting inspection unless otherwise authorized by the COR.

The Government will inspect completed road sections within 3 business days, Monday through Friday excluding federal holidays, after receiving the Contractor’s notice of completion, unless otherwise agreed.

The Contractor shall not invoice for completed work until the work has been inspected and accepted by the Government, unless otherwise authorized by the Contracting Officer.

7.3 Acceptance Criteria

Work will be accepted when the COR determines that the completed road or segment satisfactorily complies with the Purchase Order, this Performance Work Statement, and all applicable attachments.

A road segment is acceptable when:

1. Ruts, potholes, washboards, chuckholes, and washes have been eliminated by cutting or scarification rather than surface filling.

2. The road surface is smooth, stable, and uniform.

3. Crown, inslope, or outslope meets the Purchase Order requirement.

4. Aggregate and fines have been retained on the roadway to the maximum extent practicable.

5. Ditches, drainage dips, and required culvert inlets/outlets are functional and unobstructed.

6. No unauthorized berms, ridges, or windrows remain along road shoulders.

7. Oversized rock and debris are disposed of in approved stable locations.

8. No side-cast material is placed in prohibited areas.

9. Bridge decks and cattleguards are clean where required.

10. Road backslopes are not undercut.

11. Existing structures are not damaged.

12. Contractor-caused damage has been repaired or otherwise addressed as directed by the Contracting Officer.

13. Environmental, weed-free, fire, safety, and traffic control requirements have been met.

Acceptance will not be made for segments interrupted by unacceptable portions of work.

7.4 Rework and Reinspection

If inspection shows that performance requirements have not been met, the work will be deemed unacceptable.

Payment will not be made for unacceptable work until the Contractor corrects the deficiencies and the Government accepts the work.

Reinspection after rework will be conducted in the same manner as the original inspection.

The Contractor may be charged actual Government costs incurred for inspection of rework when permitted by the Purchase Order.

7.5 Quality Assurance Surveillance

The Government may use the following surveillance methods:

1. Visual inspection.

2. Measurement of completed mileage.

3. Spot checks of crown, inslope, or outslope.

4. Review of daily activity reports.

5. Review of shift tickets for hourly work, if applicable.

6. Equipment inspection.

7. Environmental compliance inspection.

8. Traffic control inspection.

9. Fire prevention inspection.

The following matrix may be used for surveillance:

Requirement Standard Inspection Method Remedy

Road grading Smooth, uniform surface;

defects removed

Visual inspection, spot checks Rework

Drainage Ditches, dips, culverts functional Visual inspection Rework

Aggregate retention No unnecessary loss of aggregate or fines Visual inspection

Reprocess or repair

Environmental protection

No unauthorized side-casting, spills, or sediment discharge Field observation

Stop work, cleanup, corrective action

Traffic control

MUTCD-compliant controls in place when needed Field observation

Immediate correction

Fire prevention

Required tools, extinguishers, spark arresters, and restrictions followed Inspection

Correct before continuing work

8. Measurement and Payment

8.1 General

The Purchase Order will identify the applicable fixed-price line items, units of measure, quantities, and prices.

Payment will be made only for work that is completed, inspected, and accepted by the Government.

Accepted quantities will be paid at the fixed unit prices stated in the Purchase Order.

Payment shall constitute full compensation for all labor, equipment, supervision, transportation, operating supplies, materials, tools, safety measures, traffic control, environmental protection, reporting, and incidentals required to complete and accept the work, unless otherwise stated in the Purchase Order.

8.2 Measurement by Road Mile

Accepted road grading and maintenance work paid by the mile will be measured along the centerline of the roadway to the nearest one-tenth mile.

Measurement will include only roads or road portions identified in the Purchase Order and completed to the satisfaction of the Government.

Measurement will be made using a distance measuring instrument mounted in a Forest Service vehicle or other method approved by the Government. The measuring device will be checked for accuracy and calibrated as necessary.

Parking areas, turnouts, and approach road connections are incidental to the main road and will not be measured separately unless specifically identified as separate line items in the Purchase Order.

Mileage measurement includes all required work on both sides of the road, regardless of the number of passes needed to accomplish the work.

8.3 Hourly Work, If Included

Hourly work shall be performed only if a fixed-price hourly line item is included in the Purchase Order and the work is specifically authorized in writing by the Contracting Officer before performance.

Hourly work is intended only for equipment work that is not otherwise included in the road-mile unit price or other fixed-price line items.

Hourly work shall be limited to the estimated or not-to-exceed quantity stated in the Purchase Order unless increased by written modification issued by the Contracting Officer.

An hour consists of 60 minutes of actual operation of equipment on authorized Government work.

Moving equipment under its own power will constitute authorized work only when specifically approved in writing by the Contracting Officer.

Nonproductive time shall not be measured or paid. Nonproductive time includes, but is not limited to:

1. Lack of operating supplies.

2. Equipment breakdown.

3. Equipment stuck due to Contractor operations.

4. Loading or unloading equipment.

5. Moving equipment between project work sites, unless specifically authorized in writing by the Contracting Officer.

6. Waiting time not authorized by the Government.

7. Time associated with non-operable equipment or equipment dependent upon another non-operable piece of equipment.

The Government may provide an activity/inactivity vehicle motion recorder or inspector to document operational time.

8.4 Daily Records and Shift Tickets for Hourly Work

For hourly work, the Government will maintain or verify a daily written record for each piece of equipment showing:

1. Purchase Order number.

2. Line item number.

3. Contractor name.

4. Operator name.

5. Equipment type.

6. Hours of authorized operation to the nearest quarter hour.

7. Actual hours of operation.

8. Authorized hours lost and reason.

9. Work location and description of work performed.

The operator or Contractor’s designated representative and the COR or inspector shall sign the daily record or shift ticket each day.

Signed daily records or shift tickets will be used to verify the Contractor’s invoice for payment.

8.5 Daily Activity Reports

The Contractor shall submit a daily activity report to the COR at the end of each workday or as otherwise directed.

The activity report shall include:

1. Date.

2. Road number.

3. Beginning and ending mileposts.

4. Work performed.

5. Equipment used.

6. Operator name.

7. Hours worked.

8. Weather and road moisture conditions.

9. Obstructions, slides, damaged structures, or unusual conditions encountered.

10. Traffic control used.

11. Environmental or safety incidents.

12. Quantity completed.

8.6 Invoicing

The Contractor shall invoice only for completed and accepted work.

Invoices shall identify:

1. Purchase Order number.

2. Applicable line item number.

3. Road number or work location.

4. Accepted quantity.

5. Unit of measure.

6. Unit price.

7. Total amount invoiced.

8. Supporting daily activity reports and signed shift tickets, if applicable.

Only quantities accepted by the Government will be paid.

9. Work Suspension

The Government may suspend or restrict work for reasons including, but not limited to:

1. Unsuitable soil moisture.

2. Excessively dry conditions causing loss of fines.

3. Excessively wet or unstable road conditions.

4. Fire restrictions.

5. Unsafe operations.

6. Inadequate traffic control.

7. Equipment leaks or unsafe equipment.

8. Environmental risk.

9. Resource damage.

10. Public safety concerns.

11. Weather or visibility conditions.

12. Failure to comply with Purchase Order requirements.

The Contractor shall resume work when conditions are acceptable and the COR authorizes work to continue.

10. Loss, Damage, or Destruction of Contractor Equipment

The Government shall not be liable for loss, damage, or destruction of Contractor equipment except for loss, damage, or destruction resulting from negligent or wrongful acts of Government employees acting within the scope of their employment.

Claims shall be submitted to the Contracting Officer.

11. Contractor Performance Assessment

This Purchase Order may be subject to applicable Federal Acquisition Regulation, Agriculture Acquisition Regulation, Forest Service Acquisition Regulation, and agency requirements for contractor performance evaluation, including entry into the Contractor Performance Assessment Reporting System, if applicable.

The Contractor shall provide the name and email address of the Contractor representative responsible for receiving performance evaluation notifications.

Upon completion of the Purchase Order, the Contracting Officer may initiate a performance evaluation.

The Contractor representative may receive system-generated instructions for reviewing and responding to the evaluation.

The Contracting Officer should verify current CPARS applicability, thresholds, and required clause language before solicitation issuance.

12. Idaho Workers’ Compensation Requirement

Prior to award of any Purchase Order subject to Idaho Workers’ Compensation laws, the Contractor shall provide either:

1. Evidence of required workers’ compensation coverage; or

2. Documentation from the State of Idaho exempting the Contractor from such coverage.

Contractors should obtain and complete a State of Idaho Certificate of Verification of Workers’ Compensation Insurance as documentation of insurance coverage or exemption.

Certificates may be obtained from and returned to the Employee Compliance Division of the Idaho Industrial Commission.

Important: The State of Idaho may not accept certificates of insurance, including those issued by the Idaho State Insurance Fund, in place of the required Certificate of Verification of Workers’ Compensation Insurance. Contractors should verify current State of Idaho requirements before award.

13. Attachments

The following attachments should be included with the solicitation or Purchase Order, as applicable:

1. Schedule of Items / Price Schedule.

2. Maps.