C04 - Attachment 4 - Vendor Check List Short Term Rental - 12FPC426Q0059 ID.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Short Term Office Rental in Mountain Home, ID
- Solicitation number
- 12FPC426Q0059
About this file
This is a vendor checklist and compliance document for a short-term office rental solicitation issued by the Department of Agriculture's Farm Service Agency and Natural Resources Conservation Service. Solicitation 12FPC426Q0059 seeks quotes for furnished office space in Mountain Home, Idaho, with a base contract period of 12 months and four optional 12-month renewal periods (not to exceed 3 years total). The desired occupancy date is September 1, 2026, with space requirements of 2,000 to 3,500 square feet that must be move-in ready by April 6, 2026. The monthly rental rate must include all utilities, janitorial services, and snow removal as firm fixed-price costs.
Vendors must submit quotes by 1:00 PM ET on July 30, 2026, with questions due by 1:00 PM ET on July 27, 2026. Bidders are required to be registered in SAM.gov with a valid UEI number and must be small business concerns (size standard 34 million dollars). The solicitation is set-aside for small businesses under NAICS code 531120 (office and administrative support services). Required space specifications include ADA compliance, sole access and control for USDA personnel, International Building Code compliance for office occupancies, and parking for 3-5 visitors, 6 employees, 5 government vehicles, and 3 customers with trailers. Desired features include a break room, conference room for 20 people, two private offices (14'x14' minimum), roof-mounted satellite receiver capability, and a fenced parking area. Vendors must provide office layout and photographs, verification of space availability through a letter of intent, pricing sheet (Attachment 2), and past performance documentation if available.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Check List for Short Term Rental Space |
| Location: |
| Vendor/Address: |
| Check Box | UEI Number: | ||
| 1 | Are you actively registered in www.sam.gov with a UEI number? Please provide that UEI Number : | ||
| 2 | The physical address for which the quote is based upon is provided. | ||
| 3 | Office space layout AND pictures of the space for the location of the short-term rental location to include the parking area. | ||
| 4 | Verification that the vendor can provide the space as quoted (if the space quoted is not owned or managed by specifically by the quoting vendor). If a third party is providing a quote, a letter of intent for the space must also be provided as part of the quote. | ||
| 5 | Within five (5) days of contract award the finalized letter of intent shall include the executed lease between the vendor and building owner and a copy of this letter shall be provided to the Government. | ||
| 6 | The space shall be move in ready by the anticipated date of April 6, 2026. The space shall not be rented to anyone else prior to this award being made. In addition, no renovations will be needed to meet the requirements as stated in the solicitation. | ||
| 7 | ATTACHMENT 2 - PRICING SHEET is included | ||
| 8 | PAST PERFORMANCE PROVIDED (if any exists for the vendor) |
| 9 | TECHNICAL ACCEPTABILITY - MINIMUM CHARACTERISTICS | Check Box |
| Office space requirement: Minimum of 2,000 square feet and a maximum of 3,500 square feet. | ||
| Located within Mountain Home, ID | ||
| The office space shall meet the minimum requirements identified in the International Building Code for office space occupancies (HVAC, flooring, wall, ceiling finishes, number of restrooms). | ||
| The office space shall provide for sole access and control by the USDA Farm Service Agency and Natural Resources Conservation Service. | ||
| The office space shall be ADA compliant and shall provide for easy access by the public. | ||
| Office space must have internet and telephone access for USDA to procure. | ||
| Parking required for 3-5 visitors, 6 employees, and 5 government vehicles (including utv, atvs and trailers). A parking area is also needed for 3 customers with trailers to be able to maneuver and park. This parking area can be onsite or within 1000 ft in the surrounding area. | ||
| Parking lot security must include overnight lighting. | ||
| Non-USDA tenants can be within the same facility, but the areas must be completely secure and separated by locking mechanisms and/or walls between USDA tenants and Non-USDA tenants, with only USDA personnel having access to the USDA portion of the facility. | ||
| Available for a base year of 12 months with four possible option year periods of 12 months each (Not to exceed 3 years). | ||
| Desired occupancy to begin on September 1, 2026. | ||
| Monthly rental rate shall include all utilities, janitorial and snow removal. |
10 Desired Characteristics but not required: Check if Applicable
| Quotes that include a Break Room. |
| Conference Room to accommodate 20 people at a minimum. |
| Two private offices that are at a minimum 14x14’ and ADA accessible. |
| Ability to mount a satellite receiver on the roof of the building. |
| Fenced in area for Government employees and vehicle parking. |
11 Additional information vendor would like to include regarding Technical Capability
File details come from the government source that posted it. Updated .