C05 - Attachment 4 - Vendor Check List Short Term Rental - 12FPC426Q0059 ID REV 7.28.26.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Short Term Office Rental in Mountain Home, ID
- Solicitation number
- 12FPC426Q0059
About this file
This is a vendor checklist for a short-term office rental solicitation (12FPC426Q0059) issued by the Department of Agriculture's Farm Service Agency and Natural Resources Conservation Service for space in Mountain Home, Idaho. The checklist establishes submission requirements and evaluation criteria for vendors responding to this small business set-aside acquisition.
Vendors must submit quotes by August 6, 2026 at 1:00 PM ET and are required to provide: active SAM.gov registration with a UEI number, physical address of the proposed space, office layout and photographs including parking areas, verification of space availability or a letter of intent from the property owner, and the completed pricing sheet. Within five days of contract award, vendors must provide an executed lease agreement between themselves and the building owner. The required office space must be a minimum of 2,000 square feet and maximum of 3,500 square feet, located in Mountain Home, Idaho, meeting International Building Code standards for office occupancies, fully ADA compliant, and move-in ready by September 1, 2026. The space must provide exclusive access and control to USDA personnel, accommodate parking for 14-16 vehicles plus space for 3 customer trailers, include overnight lighting in parking areas, and have internet and telephone access. The monthly rental rate must be firm fixed price and include all utilities, janitorial services, and snow removal. The contract structure includes a 12-month base year with three optional 12-month renewal periods (maximum four years total). Desired but not mandatory features include a break room, conference room for 20 people, two private offices of at least 14x14 feet each, roof capability for satellite receiver installation, and a fenced parking area for government vehicles.
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Text version
Sheet1
| Check List for Short Term Rental Space |
| Location: |
| Vendor/Address: |
| Check Box | UEI Number: | ||
| 1 | Are you actively registered in www.sam.gov with a UEI number? Please provide that UEI Number : | ||
| 2 | The physical address for which the quote is based upon is provided. | ||
| 3 | Office space layout AND pictures of the space for the location of the short-term rental location to include the parking area. | ||
| 4 | Verification that the vendor can provide the space as quoted (if the space quoted is not owned or managed by specifically by the quoting vendor). If a third party is providing a quote, a letter of intent for the space must also be provided as part of the quote. | ||
| 5 | Within five (5) days of contract award the finalized letter of intent shall include the executed lease between the vendor and building owner and a copy of this letter shall be provided to the Government. | ||
| 6 | The space shall be move in ready by the anticipated date of September 1, 2026. The space shall not be rented to anyone else prior to this award being made. In addition, no renovations will be needed to meet the requirements as stated in the solicitation. | ||
| 7 | ATTACHMENT 2 - PRICING SHEET is included | ||
| 8 | PAST PERFORMANCE PROVIDED (if any exists for the vendor) |
| 9 | TECHNICAL ACCEPTABILITY - MINIMUM CHARACTERISTICS | Check Box |
| Office space requirement: Minimum of 2,000 square feet and a maximum of 3,500 square feet. | ||
| Located within Mountain Home, ID | ||
| The office space shall meet the minimum requirements identified in the International Building Code for office space occupancies (HVAC, flooring, wall, ceiling finishes, number of restrooms). | ||
| The office space shall provide for sole access and control by the USDA Farm Service Agency and Natural Resources Conservation Service. | ||
| The office space shall be ADA compliant and shall provide for easy access by the public. | ||
| Office space must have internet and telephone access for USDA to procure. | ||
| Parking required for 3-5 visitors, 6 employees, and 5 government vehicles (including utv, atvs and trailers). A parking area is also needed for 3 customers with trailers to be able to maneuver and park. This parking area can be onsite or within 1000 ft in the surrounding area. | ||
| Parking lot security must include overnight lighting. | ||
| Non-USDA tenants can be within the same facility, but the areas must be completely secure and separated by locking mechanisms and/or walls between USDA tenants and Non-USDA tenants, with only USDA personnel having access to the USDA portion of the facility. | ||
| Available for a base year of 12 months with three possible option year periods of 12 months each (Not to exceed 4 years). | ||
| Desired occupancy to begin on September 1, 2026. | ||
| Monthly rental rate shall include all utilities, janitorial and snow removal. |
10 Desired Characteristics but not required: Check if Applicable
| Quotes that include a Break Room. |
| Conference Room to accommodate 20 people at a minimum. |
| Two private offices that are at a minimum 14x14’ and ADA accessible. |
| Ability to mount a satellite receiver on the roof of the building. |
| Fenced in area for Government employees and vehicle parking. |
11 Additional information vendor would like to include regarding Technical Capability
File details come from the government source that posted it. Updated .