C04 - Attachment 4 - Vendor Check List Short Term Rental - 12FPC426Q0057 NC.xlsx
XLSX spreadsheet 21 KB Posted
- Attached to
- Short Term Office Rental for Forsyth County, NC
- Solicitation number
- 12FPC426Q0057
About this file
This is a vendor checklist for a short-term office rental solicitation (12FPC426Q0057) issued by the USDA Farm Service Agency (FSA) and Natural Resources Conservation Service (NRCS) for space in Forsyth County, North Carolina. The checklist outlines mandatory and desired requirements vendors must meet when submitting quotes due by 1:00 PM ET on August 10, 2026. Vendors must be registered in SAM.gov with a valid UEI number, provide office layout and photographs, verify space availability, and submit a letter of intent if using third-party space. Within five days of award, vendors must provide an executed lease to the government.
The required office space must be 1,000 to 1,500 square feet, move-in ready by September 1, 2026, and located in Rural Hall or Tobaccoville within Forsyth County. The space must accommodate three people (one FSA and two NRCS staff) with two private offices and one workstation, two gender-separated restrooms, ADA compliance, and parking for a minimum of two visitors, three employees, and one government vehicle, including one handicap-accessible space with GSA lighting. The solicitation is set-aside for small business concerns with a 34M size standard under NAICS code 531120, and vendors must submit pricing, past performance documentation if available, and confirm inclusion of janitorial services, utilities, and snow removal in the monthly rental rate. The contract base period is 12 months with four optional one-year renewal periods, not to exceed five years total. The space cannot be shared with other tenants and must provide secure exterior locks and overnight parking lot lighting.
View the file
Other files
On GovTribe
Work with this file
- Download the original file
- Contacts named in this file
- Similar government files
- Ask GovTribe AI about this file
Text version
Sheet1
| Check List for Short Term Rental Space |
| Location: |
| Vendor/Address: |
| Check Box | UEI Number: | ||
| 1 | Are you actively registered in www.sam.gov with a UEI number? Please provide that UEI Number : | ||
| 2 | The physical address for which the quote is based upon is provided. | ||
| 3 | Office space layout AND pictures of the space for the location of the short-term rental location to include the parking area. | ||
| 4 | Verification that the vendor can provide the space as quoted (if the space quoted is not owned or managed by specifically by the quoting vendor). If a third party is providing a quote, a letter of intent for the space must also be provided as part of the quote. | ||
| 5 | Within five (5) days of contract award the finalized letter of intent shall include the executed lease between the vendor and building owner and a copy of this letter shall be provided to the Government. | ||
| 6 | The space shall be move in ready by the anticipated date of September 1, 2026. The space shall not be rented to anyone else prior to this award being made. In addition, no renovations will be needed to meet the requirements as stated in the solicitation. | ||
| 7 | ATTACHMENT 2 - PRICING SHEET is included | ||
| 8 | PAST PERFORMANCE PROVIDED (if any exists for the vendor) |
| 9 | TECHNICAL ACCEPTABILITY - MINIMUM CHARACTERISTICS | Check Box |
| Minimum of 1,000 to a maximum of 1,500 square feet to be utilized on Tuesdays and Wednesdays. | ||
| Space for 3 people (1 FSA and 2 NRCS) to include 2 private offices (1 FSA and 1 NRCS) and 1 workstation. Space to accommodate the workstations and 2-5 file cabinets. The space must be move-in ready with no tenant improvements required prior to occupancy. | ||
| Minimum of 2 separate restrooms providing at least one restroom dedicated to each gender. | ||
| Located within Forsyth County (Rural Hall or Tobaccoville), NC. | ||
| The office space shall be ADA compliant and shall provide for easy access by the public. | ||
| The office space shall have access to telephone and internet service (the Government will provide these services separately.) | ||
| Parking required for 3-4 visitors, and two employees. | ||
| Exterior door locks must be functional and provide adequate security. | ||
| Parking lot security must include overnight lighting. | ||
| Available for a base year of 12 months with four possible option year periods of 12 months each (Not to exceed 5 years). | ||
| Two restrooms, one for each gender. | ||
| USDA Farm Service Agency and Natural Resources Conservation Service must have sole access to the space. It cannot be shared with other tenants. | ||
| Total Parking for minimum of 2 visitors (with capacity for pull through full size pick-up truck and trailer), 3 employees, and 1 government vehicle with required GSA lighting requirements. | ||
| At least one handicap accessible parking space. | ||
| Desired occupancy to begin on September 1, 2026. | ||
| Janitorial services required on Wednesdays, all utilities, and snow removal included in the monthly rental rate. |
10 Desired Characteristics but not required: Check if Applicable
| Space that includes a breakroom. |
| Office furniture provided in the space. |
11 Additional information vendor would like to include regarding Technical Capability
File details come from the government source that posted it. Updated .