C04 - Attachment 4 - Vendor Check List Short Term Rental - 12FPC426Q0054 NM.xlsx

This is a vendor checklist and technical requirements document for a short-term office rental solicitation issued by the USDA Farm Service Agency for space in Valencia County, New Mexico under solicitation number 12FPC426Q0054. The acquisition is set-aside for small business concerns with a size standard of 34 million dollars and uses NAICS code 531120. Quotes are due by 1:00 PM ET on August 10, 2026, with questions due by August 3, 2026. The desired occupancy date is September 1, 2026, and the contract structure includes a base year of 12 months with four optional one-year renewal periods, not to exceed five years total.

The required office space must be between 1,250 and 1,600 square feet, located within Valencia County, and move-in ready by September 1, 2026 with no renovations needed. Minimum requirements include compliance with the International Building Code, ADA accessibility, HVAC systems, parking for 3-4 visitors and two employees with overnight lighting, one private office, two gender-specific restrooms, and a conference room accommodating seven people. The space must have sole access and control by USDA, with internet and telephone access available. The monthly rental rate must be firm fixed price and include all utilities, janitorial services, and snow removal. Vendors must be registered in SAM.gov with a UEI number, provide a physical address, office layout with photographs, and verification of space availability. If a third party is managing the space, a letter of intent from the building owner is required, with an executed lease due within five days of contract award. Desired but non-required features include furnished items and a third bathroom.