C04_Attachment 2 SOW.pdf

STATEMENT OF WORK

1.0 Contract Project:

Roof replacement, Wilmington North Carolina

1.2 Location:

USDA APHIS PPQ 1815 Gardner Dr. Wilmington NC 28405

1.3 Project Background:

The USDA APHIS PPQ roof needs replacement due to its age and level of deterioration.

There have been reported leaks that have worsened over the last several thunderstorms in the area. This SOW details the damage and need for replacement. The building is approximately 110’ in length and 25’ wide. It is sided with Vertical “Standing Seam” Galvanized panels and has a composite shingle roof. The gutters in the photos below show that the gutters are not working due to being full of pine needles, but this has since been remediated.

A Site Visit by all interested participants is advised prior to submittal of Proposal.

1.4 Project Description:

This Statement of Work (SOW) is for a roof replacement only. Work not included in this SOW will not be authorized.

1.5 Project Data:

If available, as built or record drawings e.g. site plan, aerial photo of site, etc. shall be provided to the contractor. The following information and design criteria are also available for the Contractor’s use and compliance:

• USDA Facilities Design Standards, ARS 242-01M http://www.afm.ars.usda.gov/ppweb/PDF/242-01M.pdf

• APHIS Environmental Protection Program:

http://inside.aphis.usda.gov/mrpbs/publications/ep_manual/downloads/environmental _protection_program.pdf

• Preferred Bio-based Products.

http://www.biopreferred.gov/ProductCategories.aspx

• Recommended Recycled-Content Construction Material.

http://www.epa.gov/epawaste/conserve/tools/cpg/products/index.htm#construct

• “Designated Green Products for Federal Procurement.”

www.doi.gov/greening/procurement/All%20Green%20Products.xls

• “USDA Green Purchasing Affirmative Procurement Program.”

http://greening.usda.gov/gpapp08.pdf

1.6 Attachments to SOW:

Attachments will be provided as applicable.

2.0 Project Contact Persons:

2.1 Contracting Officer (CO)

TBD

2.2 Program Manager:

2.3 APHIS Program Project Manager (PPM)/

Contracting Officer Representative (COR)

3.0 SCOPE OF CONTRACTOR SERVICES: Specific Contractor services to be provided under this task order are summarized below.

• Roof Preparation

• Remove all existing shingles and roof system down to the decking.

• Roof Decking

• Inspect decking and replace deteriorated wood at:

per linear foot (standard sheathing grade) per sheet of 7/16" OSB

• Contractor shall include replacement of three sheets of 7/16" OSB or three 1x6x12 sheathing boards at no additional charge.

• Roofing Materials

Product Type

Architectural Shingles, Impact Resistant Shingles

Listing Agency Standards

ASTM D3018, TYPE I, ASTM D3161, Class F Tested AT 110 MPH, ASTM D6381, Uplift Resistance, ASTM D3462 as Manufactured, MEETS AC438 CRITERIA CAN/CSA-A123.5- M90, ASTM D7158, Class H Wind Resistance, Passed at 150 MPH

Coverage Area

32.8 square foot

Overall Length

42 inches

Resistance Features

Class 3 Impact, E108 & UL790 Class A Fire Resistance, UL 2390 Class H Wind Resistance

Material Fiberglass, Asphalt

Product Type Hip & Ridge Shingles Listing Agency Standards ASTM D3018 TYPE I, ASTM D3462 as Manufactured, Matches Wind

Performance of Atlas Field Shingles Coverage Area 31.0 linear foot Overall Length 12 inches Resistance Features E108 & UL790 Class A Fire Resistance, UL 2218 Class 3 Impact

Resistance

Product Type Starter Shingles Listing Agency Standards ASTM D3018 TYPE I, ASTM D3161, Class F Tested AT 110 MPH, ASTM

D3462 as Manufactured Coverage Area 140 linear foot Overall Length 42 inches

Product Type Ice and Water Barrier Listing Agency Standards ASTM C1970, ATM C794, ASTM E96, FL 17322, ASTM D146, ASTM

D-1970 Coverage Area 195 linear foot Overall Length 65 foot

Product Type Synthetic Roofing Underlayment Listing Agency Standards ASTM D4869, AC 207, ASTM D6757, ASTM D226, ASTM E108/UL

790-Class A Coverage Area 1000 linear foot Overall Length 250 foot

• Standard Drip Edge installed along all roof perimeters

• Selected Shingle Color: Pinnacle Pristine Coastal Granite

• Cleanup

• Full debris cleanup and disposal

• Magnetic sweep for nails

3.1 General:

Prior to beginning roof replacement activities, the Contractor shall submit all required product data, material specifications, and manufacturer cut sheets for review and approval. Submittals must include detailed descriptions of all roofing materials, underlayments, fasteners, flashing components, and installation methods to ensure compliance with project requirements and applicable codes.

The Contractor shall verify existing roof conditions, measurements, and installation needs to ensure all materials and methods align with the building’s structural characteristics. All proposed roofing materials and installation practices shall comply with Section 6.0 “Project Submittals” and with applicable building code requirements outlined in paragraph 4.3 “Compliance with Building Codes.”

The Contractor is responsible for coordinating material delivery, site access, safety measures, and protection of government property throughout the roof replacement process. All work shall be completed in accordance with manufacturer requirements to maintain full warranty coverage.

3.1.1 Contractor shall pull all applicable permits prior to the start of construction. The contractor shall adhere to the latest editions of National Codes and regulations, and federal, state, and local laws including, but not limited to, the following:

• International Building, Plumbing and Mechanical Codes

• National Fire Protection Code (NFPA)

• National Standard Plumbing Code

• National Electrical Code (NEC)

• National Life Safety Code

• OSHA Regulations

• Americans with Disabilities Act (ADA)

• Uniform Federal Accessibility Standards

• Environmental Protection Agency (EPA)

• National Earthquake Hazardous Reduction Program (NEHRP) provisions for seismic requirements in new buildings

• USDA Facilities Design Standards - ARS 242-01

3.2 Pre-design Phase/Contractor Services: The Contractor shall provide all services necessary to execute the SOW including but not limited to the following tasks marked by an “X”.

[] Pre-Fee meeting to determine Contractor resources required

[] Interview meetings with end-users and record meeting minutes

[X] Field investigate site conditions

[X] Identify potential environmental issues

[] Space programming and conceptual floor plans

[] Structural seismic evaluation

[] NEPA documentation

[] Operating cost model - of the projected energy (i.e. gas, water, electricity, etc.)

maintenance (including anticipated staffing needs), and other applicable operating costs associated with the proposed facility. Analyses shall be based on projects in the surrounding area of similar construction, square footage and operations, etc.

[] Order or magnitude project cost estimate including construction costs and all soft costs -design, environmental assessment, permitting, inspection services/contract administration and designer of record services during construction. An estimated total project cost shall be prepared for each option.

4.0 PROJECT REQUIREMENTS:

4.1 Field Investigation and Site Survey: The Contractor shall coordinate with the PM and PPM, and inform the CO and EPM of all scheduled site investigations. Contractor shall investigate proposed construction site to ascertain project boundaries and site conditions prior to construction. Contractor shall evaluate capacity of site utility systems to support the proposed construction and any equipment installations.

4.2 Compliance with Building Codes: In accordance with Public Law 100-678, Federal Agencies must comply with National Building Codes, Local Building Codes, and Zoning Ordinances. The Contractor shall comply with the appropriate statutes governing the signing and sealing of engineering reports and drawings. Project design shall comply with USDA Facilities Design Standards provided in paragraph 1.4 “Project Data.”

4.3 Coordination with Local Building Officials: Public Law 100-678 requires Federal Agencies to offer Local Building Officials the opportunity to review projects for code conformance. The design effort must include coordination efforts with the Local Building Officials including Officials at the Airport, Military Base, etc. The federal Government will not pay for reviews but is amendable on a case-by-case basis. If the code authority declines to review the project without payment, the Contractor shall document the effort that was made to coordinate with the code authority, but they declined the offer. If the code authority chooses to review the design without payment, the Contractor shall coordinate all project submissions with the local code authorities.

4.4 Code Analysis: The Contractor shall submit a code analysis indicating compliance with applicable codes including environmental regulations and permitting requirements.

4.5 Electronic Files: Drawings related to this effort will be prepared using computer aided design and drafting (CADD), AutoCAD for Windows, and will be in .DWG files. Electronic and hard copy formats of the drawings and specifications will be provided to USDA.

4.6 Construction Submittal Register: The Contractor will provide an electronic copy of the submittal register to the Government. The submittal register shall list all submittals required, including construction drawings/specifications, product data, samples, test results, certificates, operation and maintenance (O&M) manuals, warranties, start of warranties, and length of warranties.

4.7 Cost Estimates: The cost estimates shall include all associated parts of the repair such as subcontractor overhead and profit, contingencies, general requirements, etc.

4.8 Meeting Minutes: The Contractor shall document and distribute all project meeting minutes.

Include a copy of all meeting minutes in each progress submission. The meeting minutes need only record the date, time, location, attendees, major issues discussed, and conclusions reached.

5.0 PROJECT SUBMITTAL SCHEDULE:

5.1 The project submittal schedule: The Contractor shall provide the CO/COR with a proposed schedule for all tasks.

a) Any request for time extensions or other deviations from this schedule must be submitted to the CO in writing. Each request must include specific and detailed reasons in support of the scheduled alterations. Only the CO can approve time extensions or other changes to the contract/task order provisions. Approvals for deviations will be at the discretion of the CO.

b) Within 15 calendar days after the award of the task order, the Contractor will provide the CO with a proposed schedule (subject to negotiation) of actual dates in bar chart format for individual submittals and Government review time. The schedule provided must indicate project requirements for each submission and review stage.

Schedule shall establish contract time requirements for meeting contract submissions and construction deadlines. The number of days indicates the time duration to complete a task upon completion of the preceding task. The Government requires a minimum of 14 calendar days to review

c) Contractor shall submit design progress drawings and specifications in accordance with the submittal schedule for each design discipline. Each submission shall include drawings, specifications, and itemized construction costs that represent the design stage. All details, elevations, sections, diagrams, etc. shall be included as required to fully develop the proposed work. Drawings shall be completely noted and fully dimensioned. Specifications shall be typed in final format with all provisions included. It is expected that the Contractor will use professional judgment in determining that a sufficient amount of information is included in each submittal to enable the Government to perform a thorough review.

Proposed Schedule for Construction Services

• Field Investigation: 1 day

• Submittals (Product Data / Material Specifications): Negotiated

• Government Review: 14 days

• Roof Replacement Work: 1–2 days

• Final Document Turnover (Closeout Documents / Warranties): 5 days

Total Estimated Duration: Approximately 21 (administrative review + construction + closeout)

6.0 FINAL DOCUMENT TURNOVER:

6.1 All warranties, product data sheets, manufacturer installation requirements, and any applicable calculations or certifications related to the roof replacement shall be submitted within ten (10) days of project completion. The Contractor shall coordinate with the Government regarding the required format and organization of all project closeout documentation.