C04_Attachment 1 SOW 1232SA26Q0801.docx

US Department of Agriculture (USDA)

Performance Work Statement

Indoor Air Quality Remediation – Administration and Laboratory Buildings ARS/Sugarcane Field Station

12990 US HWY 441 NORTH

Canal Point, FL 33438

Contents

Project Indoor Air Quality Remediation – Administration and Laboratory Buildings at Sugarcane Field Station, Canal Point, Florida.

General Information

1.0 Scope of Work

The Contractor shall provide all labor, supervision, materials, equipment, containment systems, engineering controls, tools, and transportation necessary to perform indoor air quality (IAQ) remediation within the Administration and Laboratory Buildings at the USDA Agricultural Research Service (ARS) Sugarcane Field Station located at 12990 US Highway 441 North, Canal Point, FL 33438.

Contractor must be able to provide service to Canal Point, Florida location which is located in a rural area.

Work tasks include, but are not limited to:

· Installation of containment systems and barriers to prevent cross‑contamination.

· Protection of all interior contents, office equipment, research materials, and furnishings using plastic sheeting of no less than 4‑mil thickness.

· HEPA vacuuming of walls, ceilings, floors, vents, registers, and all accessible surfaces to remove dust, mold spores, and particulate matter.

· Application of EPA‑registered antimicrobial agents to hard surfaces including walls, ceilings, floors, desks, shelves, and HVAC grilles.

· Building disinfection using approved fogging or spray systems appropriate to building size.

· Hot thermal fog deodorization following disinfection to eliminate persistent microbial odors.

HVAC Remediation Tasks (Performance‑Based) The Contractor shall perform HVAC remediation cleaning and sanitation necessary to restore indoor environmental quality.

Tasks include:

· Cleaning and decontaminating supply and return ductwork.

· Accessing interior duct surfaces to perform cleaning and antimicrobial treatment (minimal access cuts permitted where required).

· HEPA vacuuming and sanitizing duct interiors to remove dust, microbial residue, and contaminants.

· Cleaning air handler components including evaporator coils, blower motor assemblies, drip pans, wires, and interior air handler cabinets.

· Application of EPA‑registered antimicrobial agents following cleaning.

· Resealing all HVAC access points to original or better condition.

· Performance Standard: HVAC systems shall be restored to a clean, sanitary, and properly functioning state in accordance with NADCA ACR and IICRC S520 performance criteria.

General Requirements:

All work shall be conducted in accordance with federal, state, and industry IAQ standards, while facilities remain occupied unless otherwise coordinated.

The submitted project bid shall be turnkey, and all bids will be evaluated on best-overall value for the USDA Agricultural Research Service.

2.0 Background

The Administration and Laboratory Buildings have exhibited mold and mildew presence within the HVAC system and on interior surfaces. To ensure a safe and healthy indoor environment, USDA-ARS requires professional IAQ remediation services that can be performed while the facilities remain occupied, except when specific tasks must be scheduled during non-duty hours or weekends.

Contractor Requirements

3.0 Technical Requirements / Tasks

The Contractor shall:

3.1 Protect building contents

· All interior contents, equipment, and research materials shall be covered with plastic sheeting of no less than 4-mil thickness.

· Ensure that protective coverings do not obstruct critical equipment or violate safety protocols.

Performance Standard: No damage to contents; all surfaces covered prior to remediation.

3.2 HEPA Vacuuming of Walls and Surfaces

The Contractor shall:

Perform HEPA vacuuming of all accessible walls, ceilings, floors, vents, registers, and horizontal surfaces.

Use commercial HEPA filtration equipment designed for IAQ remediation.

Performance Standard: Removal of dust, mold spores, and visible particulate matter; no residual debris.

3.3 Application of Antimicrobial Agent

The Contractor shall:

· Apply EPA‑registered antimicrobial agents to all hard surfaces, including walls, ceilings, floors, desks, shelving, and HVAC grills.

· Follow all manufacturer instructions and safety requirements.

Performance Standard: Even application across treated surfaces; no damage or staining.

3.4 Building Disinfection (Fog/Spray Application)

The Contractor shall:

· Disinfect buildings using an approved fogging or spray system appropriate to building square footage.

· Coordinate timing with USDA to minimize disruption to occupied areas.

Performance Standard: Even dispersal throughout the designated spaces; no adverse effects on occupants or equipment.

3.5 Deodorization via Hot Thermal Fog

The Contractor shall:

· Conduct hot thermal fog deodorization after disinfection to eliminate residual odors.

· Ensure proper ventilation and re‑entry times per product specifications.

Performance Standard: Persistent musty odors are eliminated; building safe for re-entry within prescribed time.

3.6 HVAC Remediation

· Perform full HVAC cleaning and sanitation as described in the Scope.

Performance Standard: Meets NADCA/IICRC performance requirements.

3.7 Occupancy Considerations

· Remediation shall occur while buildings are occupied unless specific activities require temporary relocation or weekend work.

· The Contractor shall coordinate schedules with the COR.

Normative References:

· Policies and Procedures 242.1M-ARS ARS Facilities and Design Standards

· NADCA ACR Standard (Assessment, Cleaning, and Restoration)

· IICRC S520 Standard for Professional Mold Remediation

· State of Florida Mold Remediator Licensing Requirements

Submittals:

· Safety Data Sheets

· Before and After photos

· Final Remediation Report

Safety Requirements:

1. The Contractor will be responsible for ensuring that the requirements of Department of Labor, Occupational Safety and Health Administration (OSHA) Standard 29 CFR 1910 will be followed.

2. The Contractor will inform the SFS Safety Officer of the following:

a. Any injury incurred by Contractor employee or subcontractor on-site that requires more than basic first aid.

b. Any medical care received for such injury.

4.0 Government Furnished

Service shall be performed by the Contractor during regular weekday, daylight working hours (excluding holidays) 07:00 am to 4:00 pm. During period of work, Contractor will be given site access and issued a temporary contractors key badge.

5.0 Deliverables / Schedule

The period of performance shall be ________ to ________. The Contractor must submit a work schedule for approval at least five calendar days prior to mobilization.

Key Deliverables

6.0 Travel

Any travel expenses incurred by Contractor must be a line-item in the service proposal or included in the final pricing prior to contract award.

7.0 Contractor’s Key Personnel

Contractor shall supply a project manager responsible for managing resources, deliverables, staying on schedule, and communicating with SFS POC’s.

8.0 Security Requirements

The Sugarcane Field Station is a controlled-access federal facility with restricted entry. Contractor shall abide by all security measures. Contractor shall return any key badges assigned to them upon completion of work.

9.0 Data Rights

No data rights assigned to this contract.

10.0 Section 508 – Electronic and Information Technology Standards No IT resources assigned to this contract.

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