C04_ Attachment 1 - PWS Electrical Services FSA MN.pdf

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PERFORMANCE WORK STATEMENT

FOR

USDA-FSA

Minnesota – Brown Office

Revision 0

05/29/2026

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Table of Contents

1 INTRODUCTION

1.1 BACKGROUND

1.2 SAFETY STANDARDS

1.3 SCOPE OF WORK FOR CONTRACTOR

1.4 USDA-FSA RESPONSIBILITY

1.5 GOVERNMENT PERSONNEL

1.7 DISASSEMBLING, REASSEMBLING, AND SPECIAL HANDLING OF PROPERTY

1.8 REMOVAL OF PACKING MATERIAL

1.9 MOVEMENT OF FILE CABINETS

1.10 POST ELECTRICAL SERVICES

2 GENERAL REQUIREMENTS

2.1 INVOICING

2.2 IDENTIFICTION OF CONTRACTOR PERSONNEL

3. QUALITY ASSURANCE

3.1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

3.2 PERFORMANCE ASSESSMENT

4. SPECIAL REQUIREMENTS

4.1 INSURANCE

4.2 GENERAL LIABILITY

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1 INTRODUCTION

The USDA-FSA Minnesota requires electrical services at location USDA-FSA, 1229 Cedar St NE, Sleepy Eye, MN 56085.

1.1 BACKGROUND

The USDA Office requires the current electrical & data outlets which come out of the floor be converted into 4 poles through the ceiling or outlets put on the outer walls of the building. This will remove employee and customer tripping hazards and make the flow of the office smoother. This is a performance-based contract to provide electrical in ground electrical services inside the USDA Farm Service Agency Service (FSA) service center located in Sleepy Eye MN. The contractor shall provide the electrical services that consist of full-time professional electrical personnel who are experienced with large offices. USDA-FSA will provide the Contractor with floor plans for the electrical site. The final work date is December 31, 2026.

Contractor agrees to commit sufficient resources to perform all services and additional services required under this task order within the mutually agreed upon time schedules.

Contractor to consult and plan with Contracting Officer Representative (COR) for the electrical furnishings, equipment and supplies from existing facility within two (2) working days of request. Contractor will coordinate scheduled walk-through of spaces with the Contracting Officer Representative (COR) and deliver an estimate within three (3) business days. Actual work dates will be scheduled at a minimum of one week from date of work starts approval. USDA-FSA will have its personnel available during the electrical work at the existing facility site for supervisory assistance.

Services to be performed by Contractor are as described below. Hours to conduct the move will be from 8:00 am to 4:30 pm Monday through Friday, except on U.S. Federal Holidays.

Brown County (Sleepy Eye) FSA needs approximately 4 in ground electrical & data outlets converted into poles to the ceiling or moved to the outer walls of the office building to provide a clear and safe working area for employees and customers.

1.2 SAFETY STANDARDS

Contractor agrees and warrants that it and its workforce shall comply with applicable OSHA and EPA regulations.

Contractor agrees that compliance with the standards and rules and regulations identified above shall be at the Contractor’s cost. Proof of compliance with the above shall be submitted at the USDA-FSA request.

1.3 SCOPE OF WORK FOR CONTRACTOR

Contractor shall provide material, labor, equipment, and transportation required to perform electrical services in accordance with the terms and conditions in this document.

Note 1: This is a Firm-Fixed Price contract.

Note 2: Type Set Aside: 100% Small Business Note 3: The actual dates may change after award. Contractor will verify actual date.

Note 4: Floor plan will be provided at a later date.

Note 5: Quotes received at or above $2,500.00 are subject to the Service Contract Act Wage Determination.

Furniture to be moved Brown office:

Computer systems and phones will be moved by USDA OCIO representatives.

CONTRACTOR’S GENERAL REQUIREMENTS AND PERFORMANCE

1. Once awarded the contract, Contractor will assign a project manager to act as a single point of contact for the entire project. Contractor will work with USDA Local POC to develop a schedule that will minimize downtime and maximize efficiency. USDA-FSA reserves the right to approve/or reject the Project Manager designated to work with USDA-FSA. USDA-FSA also reserves the right to require the removal of any member of the Contractor’s move team from the site.

2. Pre-Electrical Meeting(s) and Inspections:

2.5 The Contractor, and POC shall participate in an initial walk through to inspect the property serviced and facilities at the present and new locations in order to become acquainted with conditions existing at all locations. The Contractor is required to perform a well-documented walk through of existing conditions prior to the work. These conditions may include, but not be limited to, loading dock access, building Owner/Landowner Rules and Regulations, elevator access and coordination, and truck staging. This will ensure that the necessary equipment and labor can be furnished to provide the orderly, timely, and efficient work to be completed.

3. Failure or neglect in becoming familiar with these conditions shall not relieve the Contractor from performing the services specified herein. Any damage shall be noted by the participants of the walk through. It shall be necessary to mark existing damage to the origin and destination building(s) with colored tape, or some other method, to make it easier to identify existing damage. The Contractor shall be responsible for damage of anything not previously noted.

4. The Contractor shall also be required to participate in the exit inspection and walk-through. The same participants of the initial inspection and walk-through will complete the exit inspection and walk-through.

5. Upon award, the Contractor will deliver out all necessary materials and equipment; said equipment shall include, but not limited to bins, boxes, dollies, Electrical labels, bubble wrap, tape, markers, peanuts, pads, corrugated paper, shrink wrap, computer carts and bags for computer related accessories, libraries carts, etc.

6. Contractor will provide all necessary materials tools and equipment necessary for the safe and secure transportation of the goods. This includes preparation and protection of common areas, entry ways and interior office surfaces.

7. The Contractor will furnish the dumpster or trash compactor if required. The Contractor shall, at all times, keep the premises free from excessive accumulation of waste material or rubbish caused by its employees or work.

8. Contractor shall arrive at the move site promptly with all necessary equipment to complete the job.

9. FSA must maintain at least one employee on site for the duration of the electrical work. This employee must be authorized to make decisions regarding moving logistics, placement of items etc.

10. Any equipment, furniture or supplies damaged or lost during the electrical work will be the responsibility of the Contractor, who will promptly replace all damaged goods or will be responsible for the cost of repair during the contract period, and at the time of final acceptance of work, the Contractor will afford the COR access for inspecting the work. Inspections will take place prior to approval of invoices.

11. Contractor’s workforce will be identifiable by uniform, name tags, badges or other safeguards for security purposes required by USDA FSA.

12. Contractor may not sub-contract any part of the move without prior approval of the Contracting Officer.

13. Work begins upon the Contractor reporting in with the POC office and work ceases when the

Contractor checks out with the POC. Start and finish times will be computed to the nearest quarter hour. Lunch periods for Contractor personnel is considered unpaid time.

14. Additional work required after the initial electrical work shall be authorized by Contracting Officer prior to work being done.

1.4 USDA-FSA RESPONSIBILITY

1. FSA Local POC will coordinate the electrical work between the tenant and the designated Contractor’s Project Manager.

2. Agency personnel will be responsible for packing the contents of their own personal items. They will be responsible for unpacking all of the aforementioned contents. They will not be responsible for packing general office areas. Whatever they choose to pack, they will be responsible for unpacking.

3. Agency personnel will be responsible for labeling with the Electrical Contractor’s system of labeling/coding with the proper information.

4. FSA State POC will provide floor plans showing the workstation layout/reconfiguration before or at the time of the electrical work to the Contractor, if applicable.

5. The final electrical schedules will be determined by the USDA FSA. USDA FSA will advise the

Contractor of changes as far in advance as possible. USDA FSA and the Contractor will jointly establish a detailed flexible work schedule.

6. Return all equipment to Contractor at the completion of the electrical work.

1.5 GOVERNMENT PERSONNEL

1. Contracting Officer (CO): The Contracting Officer (CO) has the overall responsibility for the administration of the contract. The CO alone, without delegation, is authorized to amend, modify, or deviate from the contract. Other responsibilities may be delegated to authorize representatives.

2. USDA FSA Local POC: Jennifer Norton, County Executive Director jennifer.norton@usda.gov, 507-794-7997 Ext. 7021 mailto:jennifer.norton@usda.gov

3. USDA FSA State Office POC: Marie Rognstad, Administrative Specialist, marie.rognstad@usda.gov, 651-602-7748.

1.7 DISASSEMBLING, REASSEMBLING, AND SPECIAL HANDLING OF

PROPERTY

The disassembling of property with basic hand tools such as hammer, screwdriver, drill, or wrenches, etc. (not requiring mechanical, electrical, plumbing, or specialized technical skills), when necessary for the safe and efficient transportation of the property, shall be performed by the Electrical Contractor. When it is necessary to disassemble property for work, such property shall be reassembled by the Electrical Contractor, upon completion of the electrical work. Typical items that require disassembling include display boards, blackboards, shelving units, storage racks, large tables which are built to be disassembled during a move, etc.

The Electrical Contractor shall not be required to hang anything by nail.

1.8 REMOVAL OF PACKING MATERIAL

The Electrical Contractor shall remove empty packing containers and related rubbish from the premises on a daily basis. The Electrical Contractor should always allocate resources in such a way that rubbish and boxes are picked up by the end of a phase. A complete cleanup will be provided within two days after the electrical work is complete. The Electrical Contractor shall transport used boxes/packing materials, etc. from phase to phase. The Electrical Contractor will not be allowed to use the trash dumpsters on site to remove unusable boxes, packing materials, etc. The Electrical Contractor is to provide own means of electrical material from the site.

1.9 MOVEMENT OF FILE CABINETS

If contractors need to get behind file cabinets to perform work the contractors shall move all vertical & horizontal files and the content may be left in cabinets.

1.10 POST ELECTRICAL SERVICES

Prior to building tenants reporting for official duty, all protective material within the facilities shall be removed from the area/ building and present no evidence of activity. The Project Manager shall ensure that throughout the days following the relocation, all packing boxes and materials are removed from the facility periodically throughout each day of the first week. A designated location will be agreed upon between the Contractor, and the POC for the deposit of materials.

The Electrical Contractor shall have two (2) staff available on site for two (2) days in order to make any alterations, corrections, or adjustments to furnishing as client agency deems necessary and to remove boxes, carts, dollies, and other equipment in an expedient manner.

If, as determined by the Contracting Officer, any materials, equipment, supplies, or work performed are not adequately protected or provided by the Electrical Contractor, such property may be protected or the services provided by the Government, and the cost thereof charged against the Electrical Contractor and/or deducted from any payment otherwise due him. Any work stoppage which may be incurred by failure of the Electrical Contractor in this respect shall not be chargeable against the Government.

2 GENERAL REQUIREMENTS

This section describes the general requirements for this effort.

2.1 INVOICING

mailto:marie.rognstad@usda.gov, Invoices must be submitted electronically through the Invoice Processing Platform (IPP) system and in accordance with the payment clause(s) in the contract. At the end of the move, the Contractor’s invoice will show a separate line item for credit of the returned reusable Electrical boxes

2.2 IDENTIFICTION OF CONTRACTOR PERSONNEL

Contractor’s workforce will be identifiable by uniform, name tags, badges or other safeguards for security purposes required by USDA FSA.

3. QUALITY ASSURANCE

The government shall evaluate the Contractor’s performance under this contract in accordance with the Quality Assurance Surveillance Plan. This plan is primarily focused on what the Government must do to ensure that the contractor has performed in accordance with the performance standards.

3.1 QUALITY ASSURANCE SURVEILLANCE PLAN (QASP)

The USDA FSA State POC will monitor the Contractor’s compliance with the Performance Work Statement (PWS) by:

1. All work completed within the scheduled time.

2. The Local POC will conduct onsite observation to monitor Contractor’s performance.

3.2 PERFORMANCE ASSESSMENT

1. The Government will monitor the Contractor’s compliance with the Performance Work Statement (PWS) as indicated in the Quality Assurance Surveillance Plan.

2. The following standards of performance will be monitored:

Requirement Standards Acceptable Quality Level

Timeliness

Completion of all work within approved schedule

90%

Performance

Onsite monitor

90%

1. If Contractor does not meet the Acceptable Quality Level, the POC shall notify the Contracting

Officer, and the Contracting Officer may require corrective actions for the deficiencies at no additional cost to the Government.

2. The Government will reject any invoice received if Contractor fail to perform at an acceptable level of service. In addition, the Contractor will be required to correct the deficiencies at no additional cost to the Government.

4. SPECIAL REQUIREMENTS

This section describes the special requirements that apply to this contract. The following sub-sections provide additional detail for each requirement.

4.1 INSURANCE

Workmen’s Compensation: The Contractor before commencing performance under this contract shall provide and thereafter maintain for the duration of the contract, Workmen’s Compensation and Employer’s Liability insurance in conformance with applicable Federal and State requirements.

4.2 GENERAL LIABILITY

Bodily injury and property damage liability insurance coverage written on the comprehensive form of policy of at least $500,000.00 per occurrence.

Before commencing work under the contract, the Contractor shall furnish to the Contracting Officer a certificate of insurance indicating the coverage outlined above paragraph (Insurance) and containing an endorsement to the effect that cancellation of, or any material change in the policies which adversely affect the interests of the Government in such insurance shall not be effective unless a 30-day advanced written notice of cancellation or change is furnished to the Contracting Officer.