C03 RFP 36C24823R0057_1.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ b.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24823R0057 X

12-21-2022

548-22-152

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Suite 525 Tampa FL 33637

Stacy Figlinski (813) 940-2788

Project Title: DB Improve Walking Path Project Location: West Palm Beach VAMC, 7305 N. Military Trail, West Palm Beach, FL, 33410 Magnitude of Construction: Between $1,000,000.00 and $5,000,000.00

This solicitation will be evaluated on a Trade-Off basis. As stated elsewhere in this solicitation, this procurement is a two (2) Phase Design/Build IAW FAR Part 36.3. One solicitation will be issued covering both phases. In Phase I proposals will be evaluated to determine which offerors will submit proposals in Phase II. Block 13 A refers to Phase 1 Proposals.

This requirement is 100% Set-Aside for Service-Disabled Veteran Owned Small Businesses (SDVOSB). At the time of proposal submission, for both Phase 1 and Phase 2, interested contractors MUST be actively registered in the following databases: System for Award Management: https://www.sam.gov AND Vet Biz: https://www.vetbiz.gov.

10 200

X X 52.211-10

X 10

2:00 PM EST

(hour) local time ________01-20-2023 _____________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing off er s shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

An offer guarantee X is, is not required.

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C248

Department of Veterans Affairs Network Contracting Office 8 (NCO 8)

8875 Hidden River Pkwy Tampa FL 33637

Department of Veterans Affairs Financial Services Center

P.O. Box 149971 Austin TX 78714-9971

Stacy Figlinski Contracting Officer

36C24823R0057

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair)

A.2 SF 1442 SOLICITATION, OFFER, AND AWARD (CONSTRUCTION,

ALTERATION, OR REPAIR)– BACK

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Scope of Work DB Improve Walking Path Project 548-22-152 21 October 2022 Rev. 4

REQUEST FOR PROPOSAL

PART I – GENERAL INFORMATION

PART II – PROPOSAL PREPARATION AND EVALUATION INFORMATION

PART III - AWARD

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

2.1 52.215-5 FACSIMILE PROPOSALS (OCT 1997)

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE

OF THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.225-10 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS (MAY 2014)

2.6 52.228-1 BID GUARANTEE (SEP 1996)

2.7 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE)

(FEB 2021)

2.8 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.9 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.10 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

2.11 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

2.13 PARTNERING

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (MAY 2022)

(JUL 2020) (DEVIATION)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.4 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.2 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE,

AND SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB AND OTHER

COVERED ENTITIES (NOV 2021)

4.3 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.4 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.5 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION

(OCT 2022)

4.6 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.7 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL

LABOR RELATIONS ACT (DEC 2010)

4.8 52.223-99 ENSURING ADEQUATE COVID-19 SAFETY PROTOCOLS FOR

FEDERAL CONTRACTORS (OCT 2021) (DEVIATION)

4.9 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.10 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.11 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.12 52.222-36 EQUAL OPPORTUNITY FOR WORKERS WITH DISABILITIES (JUN

2020)

4.13 VAAR 852.219-10 VA NOTICE OF TOTAL SERVICE-DISABLED VETERAN-

OWNED SMALL BUSINESS SET-ASIDE (JUL 2019) (DEVIATION)

4.14 VAAR 852.219-74 LIMITATIONS ON SUBCONTRACTING—MONITORING AND

COMPLIANCE (JUL 2018)

4.15 VAAR 852.219-77 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (SEP 2021)

(DEVIATION)

4.16 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.17 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION

(APR 2019)

4.18 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.19 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.20 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.21 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020) .. 75

4.22 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT

(SEP 2019)

4.23 VAAR 852.270-1 REPRESENTATIVES OF CONTRACTING OFFICERS (JAN

2008)

4.24 IT CONTRACT SECURITY

DESIGN BUILD SPECIFICATIONS

4.25 SCHEDULE OF PAYMENTS FOR DESIGN SERVICES

4.26 OWNERSHIP OF ORIGINAL DOCUMENTS

4.27 RETENTION OF REVIEW DOCUMENTS

4.28 CONTRACT DRAWINGS AND SPECIFICATIONS GOVERNMENT FURNISHED

PLANNING INFORMATION

4.29 COORDINATION WITH MEDICAL CENTER

4.30 RESPONSIBILITY OF THE DESIGN-BUILD CONTRACTOR

ATTACHMENTS

ATTACHMENT 1 - RELEASE OF CLAIMS

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVI

CES

QUANTI

TY

UNI

T UNIT PRICE AMOUNT

1.00 JB _______________

The contractor shall provide all labor, tools, and materials necessary for the following work: Design-Build project focusing on the improvement of the Walking Path within the West Palm Beach Site/Campus. Work Includes demolition and replacement of the existing walking path to meet all ADA and VA guidelines for accessibility, installation of lighting within the path and miscellaneous concrete repairs within the area or work. Project is located within the West Palm Beach VAMC, 7305 N. Military Trail, West Palm Beach, FL 33410.

Period of Performance is 200 days after receipt of NTP.

Contract Period: Base POP Begin: TBD POP End: TBD PRINCIPAL NAICS CODE: 236220 - Commercial and Institutional Building Construction PRODUCT/SERVICE CODE: Y1LZ - Construction of Parking Facilities

GRAND TOTAL _______________

Scope of Work

DB Improve Walking Path

Project 548-22-152

21 October 2022 Rev. 4

1.0 Overview

This Scope of Work document is intended to facilitate a DB Guaranteed Maximum Price contract that focuses on the upgrade, improvement, and replacement of the West Palm Beach (WPB) Veterans Affairs Medical Center (VAMC) campus walking path.

The contractor should reference the following Specification Sections in conjunction to this Scope of Work for a complete understanding of the requirements:

00 11 21 - REQUEST FOR PROPOSAL TO DESIGN-BUILD

01 00 00 - GENERAL REQUIREMENTS

01 42 19 - REFERENCE STANDARDS

01 32 16.16 NETWORK ANALYSIS SCHEDULES

01 33 23 - SHOP DRAWINGS, PRODUCT DATA, AND SAMPLES

2.0 Definitions and Acronyms

Design-Build (DB): as defined by the Department of Veterans Affairs (DVA) is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

Contracting Officer (CO): The services to be performed under this contract are subject to the general supervision, direction, control and approval of the CO.

Project Manager (PM)/COs Representative (COR): The CO's representative responsible for administering contracts under the immediate direction of the CO.

Design Build Contract: This term, as used herein, refers to the Contract(s) to perform the design and construction of the project.

Contractor: This term, as used herein, refers to the contractor under this contract.

AE: This term, as used herein, refers to the Architect Engineer firm(s) that are a part of the DB team, also referred to as DB AE.

Design-Build Team AE: This term, as used herein, to refer to the entire Design-Build

Team (Contractor, AE and any sub-contractors) all inclusive.

Pre-Construction Risk Assessment (PRCA): Used to identify potential risks associated with the renovation, construction, and some maintenance & repair activities and to develop risk mitigation strategies to minimize these risks. Prior to beginning work this assessment will be completed.

Interim Life Safety Measures (ILSM): Measures that are instituted to compensate for significant hazards posed by existing life safety (fire) code deficiencies or construction/renovation activities.

Request for Proposal (RFP): Is a solicitation made, often through a bidding process, by an agency or company interested in procurement of a commodity or service, to potential suppliers to submit proposals.

Certified Independent Third-Party Safety Professional (CITP): Certified Independent Third-Party Safety Professional for the review of the design documents for compliance with national and local codes, standards, federal and state regulations.

National Fire Protection Association (NFPA): The world's leading advocate of fire prevention and an authoritative source on public safety, NFPA develops, publishes, and disseminates codes and standards intended to minimize the possibility and effects of fire and other risks.

The Joint Commission (TJC): The Joint Commission provides evaluation, accreditation, and disease-specific certification programs for healthcare facilities.

Competent Person (CP): One who is capable of identifying existing and predictable hazards in the surroundings or working conditions which are unsanitary, hazardous, or dangerous to employees, and who has authorization to take prompt corrective measures to eliminate them.

3.0 Contractor Experience Requirements

3.1 Experience

3.1.1 The Offeror shall demonstrate the relevant experience of key project personnel.

3.2.2 The Offeror shall demonstrate prior related experience in the last five years.

3.2 Key Personnel

3.2.1 The contractor shall identify, by name, the key management and technical personnel who will work under this task order at the time the work is being negotiated.

3.2.2 If a key person becomes unavailable to complete the contract, the proposed substitutions of key personnel shall be made only as approved directed by the CO and the COR. The government will not dictate specific experience and education requirements of the employees initially proposed to perform the work stated herein. The contractor shall submit a resume of qualifications and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, non-key personnel Contractor personnel are no longer available, the CO reserves the right to review the qualifications of the proposed replacement personnel and to reject individuals who do not meet the qualifications set forth.

3.2.3 The contractor must notify VHA in advance and we will approve or reject proposed contractor key personnel for the performance of this contract. The contractor shall submit a resume of qualifications to the COR for key personnel and all other direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty. If, at any time from date of award to the end of the contract, Contractor personnel are no longer available, the VHA will approve the qualifications of proposed replacement personnel and will reject individuals who do not meet qualifications set forth herein. The contractor must inform the VHA COR, and CO when personnel are removed from the contract for any reason.

The Contractor shall remove any employee from the performance of this contract within five (5) workdays of receiving notice from the CO that the employee's performance is unsatisfactory.

All Contractor employees are subject to immediate removal from performance of this contract when they are involved in a violation of the law, VA security, confidentiality requirements and/or other disciplinary reasons.

3.2.3.1 The contractor must inform the VHA COR and CO when personnel are removed from the contract for any reason.

3.2.3.2 If a key person becomes unavailable to complete the contract, proposed Substitutions of key personnel shall be made only if approved by the COR and PM.

3.2.3.3 The contractor shall submit a resume of qualifications to the COR for all direct employees proposed for the project. All Contractor employees will be approved by the COR prior to bringing on duty.

4.0 Scope of Work

The contractor will provide all labor, materials, tools, associated equipment, and DB services necessary for the design and construction or service of the areas of work of this project as listed below. All proposals should include all stages, both the design and construction services for this project. The respective areas of work are shown in the enclosed drawings/concept layouts, see Appendix A. They are, but may not be limited to the following:

4.1 Areas of Work

4.1.1 Walking Path: Design and build a new concrete walking path that is 6’ wide with flushed mounted lighting.

4.1.1.1 The DB AE is to design an Americans with Disabilities Act (ADA) compliant concrete walking path.

4.1.1.1.1 Walking path is to be six feet (6’) wide and minimum of four inches (4”) thick. Proper fill and compaction will be required in accordance with specifications. Proposed layout of new walking path shall be within the existing layout however, re-routing and additional segments are required at several locations in accordance with Appendix A.

4.1.1.1.2 Comply with all ADA guidelines and include all architectural details for blind, handicapped and wheelchair access.

4.1.1.1.3 The DB AE is to incorporate path lighting.

4.1.1.1.3.1 Lighting shall be flush mount in slab and suitable for exterior wet conditions.

4.1.1.1.3.2 Proposed fixture shall be Underwriters Laboratory (UL) rated and have LED lights.

4.1.1.1.3.3 Design shall include all associated underground conduits, chases and pull boxes to accommodate path lighting.

4.1.1.1.4 The DB AE is to incorporate pedestrian warning system to alert vehicle traffic at all road crossings.

4.1.1.1.5 Contractor shall design for striping/paint as required to meet full compliance with all regulatory codes.

4.1.1.1.6 The DB AE is to incorporate an extended walking path within Lot 17 and Lot 21. Extended path is to abut to a combination curb-wheel stop. New curb-wheel stops to begin at the existing wheel stop location.

4.1.1.1.7 The DB AE is to incorporate existing sheltered benches/bus stops into the walking path design. Sheltered benches/bus stops that are within the new walking path shall be removed and re-installed. Location should be as close as possible to it original location without impeding upon the new walking path.

4.1.1.2 The contractor is to demo existing walking path of approximately 6,828 LF and build the approved designed walking path. Demolition work also includes:

4.1.1.2.1 Removal of abandoned fence posts and gate operators in Lot 22.

4.1.1.2.2 Removal of wheel stop within Lot 17 and Lot 21.

4.1.1.2.3 Removal of abandoned gate operators in Lot 13 and Lot 21.

4.1.1.2.4 Contractor is responsible for removal and disposal of all generated waste.

4.1.1.2.5 Work shall be executed in phases as to maintain access and functionality, to the extent possible, during construction. A phase plan must be submitted for COR approval.

See Schedule, Phasing and Working Hours section of this SOW.

4.1.2 Concrete pads along walking path.

4.1.2.1 Concrete Pads for Fitness Stations: Design and build five (5) concrete pads for the installation of VA furnished contractor installed exercise equipment.

4.1.2.1.1 The DB AE is to incorporate Fitness Stations along the walking path, relative location in accordance with Appendix A. Pad shall be a minimum four inches (4”) thick reinforced floating slab with a thickened edge. Each pad shall be sized in accordance to provided exercise equipment basis of design as shown on Appendix A. Proper fill and compaction will be required in accordance with specifications.

4.1.2.1.2 Contractor to install VA furnished exercise equipment. Equipment shall be anchored per the manufacturers recommendations and meet or exceed all South Florida Hurricane Code requirements.

4.1.2.2 Concrete Pads for Benches: Design and build ten (10) concrete pads for the installation of VA furnished benches.

4.1.2.2.1 The DB AE is to incorporate benches along the walking path, relative location in accordance with Appendix A. Pad shall be a minimum four inches (4”) thick reinforced floating slab with a thickened edge. Each pad shall be sized in accordance to provided bench basis of design as shown on Appendix A. Proper fill and compaction will be required in accordance with specifications.

4.1.2.2.2 Contractor to install VA furnished benches. Benches shall be anchored per the manufacturers recommendations and meet or exceed all South Florida Hurricane Code requirements.

4.1.3 Sidewalks (Non-Walking Path): Design and build all sidewalks that are not six feet (6’) wide, locations shown within Appendix A. Work shall include the following:

4.1.3.1 Demolish and replace all concrete sidewalks less than six feet (6’) in width with sidewalks that are six feet (6’) wide. This work encompasses approximately 2250 LF of sidewalk.

4.1.3.1.1 The DB AE is to incorporate existing sheltered benches/bus stops in the design. Sheltered benches/bus stops that are within the new sidewalks shall be removed and re-installed accordingly.

4.1.3.2 Install approximately 600 LF of new sidewalk in accordance with appendix A.

4.1.3.2.1 This includes approximately 400 LF of six feet (6’) wide sidewalk South of Parking Lot 11.

4.1.3.2.2 Approximately 200 LF of new sidewalk along the northern portion of Parking Lot 12. This will extend sidewalk to the current location of the wheel stops for a combination curb-wheel stop design. The sidewalk would be approximately seven feet and 6 inches wide (7’6”).

4.1.3.2.2.1 Design to take into account addition of ADA compliant ramps for access to the new sidewalk from the parking lot and access down to the existing sidewalk on both ends of the parking lot.

4.1.3.3 Approximately 500 LF, combination curb-wheel stop along the northern side of Parking Lot 10.

4.1.3.3.1 The sidewalk would be approximately five feet (5') wide divided in two sections allowing space for a crossing from the road.

4.1.3.3.2 DB AE is to Incorporate proper storm water drainage from adjacent road to Lot 10.

4.1.4 Restoration of Landscaping: The contractor shall include DB to restore all disturbed landscaping within all the areas of work.

4.2 General Requirements

4.2.1 All designs shall incorporate the necessary electrical, mechanical, structural, and architectural components required for the installation of complete systems that function as designed. Designs shall be in accordance with applicable codes as listed in NFPA, EPA, OSHA, National Electrical Code, National Safety Code, VA Master Specifications, VA Standard Details, VA Construction Standards, Applicable Design Guides, and municipal, state, and federal regulations.

4.2.2 Existing as-built drawings will be provided to the AE (as required); however, no guarantee is made as to the accuracy of these plans. All features and conditions indicated therein must be verified by the AE as inclusive of the scope of the design services they provide.

The AE shall perform all necessary site surveys to verify conditions in the field to confirm the accuracy of the as-built plans provided.

4.3 Protection of Existing Work

4.3.1 The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass on or adjacent to the work site and which do not interfere with the work required under this contract. If any limbs are branches are broken during the contract performance by careless operation of equipment or employees, the contractor shall clean cut and paint the cut with a tree-pruning compound approved by the COR.

4.3.2 The Contractor shall protect from all damage of improvements and utilities at or near the work site and on adjacent property including those that are the property of a third party from failure to comply with the requirements and reasonable care while performing the work.

4.3.3 The contractor shall under regulations prescribed by the CO to use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed loading capacity recommended by manufacturer and local or state laws to include the load limit on the upper parking garage deck. When it is necessary for the contractor to cross curbs or sidewalks the contractor shall protect them from damage.

4.3.4 It is the responsibility of the contractor to repair suitably or replace all damaged property due to contractors' negligence.

4.4 Changes to the Statement of Work

4.4.1 Any changes to this SOW shall be authorized and approved only through written correspondence from the CO. A copy of each change will be kept in a project folder along with all other products of the project. Costs incurred by the contractor through the actions of parties other than the CO shall be borne by the contractor.

5.0 Scheduling, Phasing, and Working Hours

5.1 Schedule of Contract

5.1.1 Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the CO for review and approval before the Notice to Proceed (NTP) is issued.

5.1.2 The contractor will be required to provide the CO with a comprehensive phasing plan to perform this contract. The contractor will be required to update this plan on a weekly basis to provide the VAMC management team with an accurate status of the work. A two-week notice to the CO will be needed for approval prior to acceptance and authorization of all changes to the project schedule.

5.2 Performance Period

5.2.1 The contractor shall complete the work required under this scope in 200 calendar days or less from date of the NTP. Extensions may be granted as directed by project VAMC management team. If the contractor proposes an earlier completion date, and the Government accepts the contractor's proposal, the contractors proposed completion date shall prevail.

5.2.2 Work at the Government site shall not take place on Federal holidays or weekends unless authorized by the VAMC project management team.

5.2.3 The contractor shall not commence performance of the tasks in this scope until the VAMC has conducted a kickoff meeting or has advised the contractor that such a meeting has been waived.

5.3 Design Schedule

5.3.1 Design schedules shall be submitted to the VA as a Microsoft Projects file at the beginning of the NTP, with each invoice for payment, and shall never be more than four (4) weeks old. Time frames below are calendar days. Any requested adjustment to timeline shall be submitted to the CO in writing:

Design Development (DD) 65%: NTP + 21 days DD Review Meeting: NTP + 35 days Construction Documents (CD1) 95%: NTP + 46 days CD Review Meeting: NTP + 60 days Construction Documents (CD2) 100%: NTP + 74 days

5.3.2 DB Team AE will schedule a Pre-Construction Meeting with all pertinent VA personnel for final drawing approval before start of construction, within fourteen (14) calendar days of receiving Government acceptance of 100% drawings.

5.4 Phasing of Construction

5.4.1 Project construction phase will begin ONLY AFTER Design completion and Government acceptance.

5.4.2 The contractor will be required to provide the CO a comprehensive schedule to perform this project. A two week notice to the CO will need to be approved prior to any changes affecting the schedule.

5.4.3 Seventeen (17) days' notice is also required for any closures, disruptions, installation, etc. that will impact normal daily operations such as blocking off areas, utility outages, and including disruption of fire alarms, must be requested by the Contractor at least seventeen (17) calendar days in advance.

5.4.4 During the construction phase the Contractor shall perform the work at the site from Monday through Friday during normal business hours, which are 7:00 AM EST to 3:30 PM EST. The contractor shall have access to the site for performance of the work beyond these hours with prior approval by the COR. Work performed outside normal business hours shall not interfere with normal hospital functions.

5.4.5 All submittals will be returned to the Contractor within two (2) weeks of submission.

Disapproved submittals are not reason for additional time or delay claim for the Contract.

6.0 Infection Control and Safety Measures

6.1 Infection Control Risk Assessment

6.1.1 The AE Firm will be responsible for working with the VA COR / Safety Department / and Infection Prevention to develop the "Construction Safety, Infection Prevention and Control Risk Assessment", as required by Veterans Health Affairs (VHA) Directive 7715 "SAFETY AND

HEALTH DURING CONSTRUCTION". The AE will be given blank Risk Assessment forms to be completed and will allow for review and discussion at each design phase of the project. If the design has multiple phases, or work performed in multiple areas, a separate Assessment needs to be completed for each phase or area. These forms will be included in the specifications and are a part of the design submission requirements.

6.2 Interim Life Safety Measures Evaluations

6.2.1 The AE firm will be responsible to identify areas in their design that will require ILSM in accordance with the latest of TJC Hospital Standard LS.01.02.01. The AE will clearly define areas requiring ILSM and the necessary precautions needed. Along with the requirement for ILSM, the AE will work with the COR and Safety Department to identify the needs, as well as identify the responsibilities of the ILSM. These will be clearly defined in both the Specifications and on the Drawings.

7.0 Design Requirements

7.1 Codes and Standards

7.1.1 Project design shall be in compliance with applicable standards and codes described in VA Program Guides and design materials included or referenced in the solicitation materials. See Resources.

7.1.2 In the design of new building and alteration work under this contract, the Design- Build Team AE shall consider all requirements (other than procedural requirements) of:

7.1.2.1 Zoning laws

7.1.2.2 Environmental and erosion control regulations

7.1.2.3 Laws relating to landscaping, open space, minimum distance of a building from the property line, maximum height of a building, historic preservation, and esthetic qualities of a building. Also similar laws, of the State and local political division, which would apply to the building if it, were not to be constructed or altered by the U.S. Government.

7.1.3 The DB team AE shall provide prompt, written notification to the CO concerning conflicts with, or recommended deviations from codes, laws, regulations, standards, and opinions of review officials. No work altering or increasing the scope of this contract shall be undertaken prior to receipt of written approval from the CO

7.1.4 The DB Team AE shall advise the CO of any variances with the applicable Department of Labor, Occupational Safety and Health Standards, for occupancy requirements.

7.15 The DB Team AE shall consult with appropriate officials of the Federal, state, and political subdivision, and submit plans under the rules prescribed by those reviewing authorities. The AE and VA shall give due consideration to the recommendations of the referenced building officials. VA will also permit inspection by the officials described above during the construction period in accordance with the customary schedule of inspections in the locality of the building construction. Such officials shall provide VA with a copy of the schedule before construction begins or give reasonable notice of their intention to inspect before conducting an inspection.

7.1.6 No action may be brought against the DB Team AE or VA and no fine or penalty may be imposed for failure to carry out any of the previously described recommendations of Federal, state, or local officials. The VA, and its contractors, shall not be required to pay any amount for any action taken by a state or political division of a state in carrying out functions described in this article, including reviewing plans, carrying out functions described in this article, including reviewing plans, carrying out on-site inspections, issuing permits and making recommendations.

7.2 Certified Independent Third-Party Safety Professional (CITP):

7.2.1 The DB Contractor is responsible to obtain a CITP to review drawings in refence to NFPA Life Safety and Fire Protection Compliance per VHA Directive 7712.

7.2.1.1 In each submission, the DB Contractor shall incorporate all material specified and all revisions according to comments made by the Department of Veterans Affairs, as well as the CITP.

7.2.1.2 For the final construction documents, the DB Contractor will be required to submit written documentation, signed by the CITP that the design has been reviewed to be compliant with the SOW.

7.3 Professional Licensing

7.3.1 The DB Team AE who prepares the construction documents shall be a professional architect or engineer licensed in the State of Florida.

7.3.2 The professional seal indicating such license by the state shall appear on the final construction documents. The architect whose seal is shown will be known as the Architect of Record. The DB Team AE shall certify compliance with the VA RFP and all applicable codes.

7.4 Review Meetings

7.4.1 A review meeting to resolve design issues will be held for each design review package submitted. The meeting will include discussion of VA comments on functional relationships and technical peer review comments (by others).

7.4.2 Participants will include VAH Staff and DB Team AE members as appropriate for the specific package to be reviewed and others. The DB Team AE members will each allow for one (1) full day for each package design review meeting.

7.4.3 The DB team shall allow a minimum of fourteen (14) calendar days for each review cycle. A cycle includes:

7.4.3.1 The VA’s receipt of the design review submission package.

7.4.3.2 The review meeting.

7.4.3.3 DB teams receipt of comments from the VA, either electronically, by fax, or by hard copy delivery.

7.4.4 Coordination of the review meeting schedules will be the responsibility of the VAH PM/COR (for the VA) and the DB Team AE Project Manager (for the DB Team AE). See Quality Assurance/Quality Control.

7.5 Review Submissions

7.5.1 Reference Program Guide, PG-18-15, Volume C for minimal submission requirements for contract documents specified in the DB AE contract. See Appendix B.

7.5.1.1 Design Development (DD) 65%

7.5.1.2 Design Development (DD) 65% submission package shall meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, of both Schematic and Design Development.

7.5.1.3 Submission package shall include Basis of Design description for each area of work.

7.5.1.4 Submission package shall include proposed phasing of construction work for each area of work.

7.5.1.5 Submission package shall include Specifications Index and each specification proposed to be used. Specifications shall be edited to the proper level of development.

7.5.1.6 Drawings

7.5.1.7 Estimate

7.5.2 Construction Documents (CD1) 95%

7.5.2.1 Final approved Design Development documents shall be the basis for the development of the Construction Documents phase.

7.5.2.2 Submission package shall meet the minimum requirements set forth in Program Guide, PG-18-15, Volume C, for Construction Documents.

7.5.2.3 Specifications Index and each specification proposed to be used shall be fully edited. See Construction Specifications.

7.5.2.4 Drawings

7.5.2.5 Estimate

7.5.3 Construction Documents (CD2) 100%

7.5.3.1 The final construction document submission package will be submitted by the DB Team AE for approval by the VA after completion of the 95% review cycle. The VA will have fourteen (14) calendar days to take approval action.

7.5.3.2 The final construction documents submission package will include a full set of construction documents including all disciplines/packages.

7.5.3.3 The final construction documents submission package will incorporate all VA supplied comments from the earlier 65%, and 95% submission package reviews and will comply with the VA requirements.

7.5.3.4 If the final construction documents submission package is not complete a post submittal may be required, the cost of which will be borne by the DB Team AE.

7.5.3.5 The approved final construction documents include such details that the project can be constructed and will be used for construction of the project.

7.5.3.6 The (100%) set of drawings will be the final set of drawings that will be used for construction and stamped by engineer and architect of record, licensed in the State of Florida.

7.6 Construction Drawings Preparation

7.6.1 The DB Team AE shall prepare and submit complete construction documents for review and approval by the VA in accordance with standard professional practice and prevailing codes.

7.6.2 The documents may be divided into multiple review submission packages. The VA will review as many as six (6) package submissions (examples: demolition, civil, architectural, structural, mechanical, Electrical, plumbing etc.) To facilitate the start of construction.

7.6.3 All submission packages will be reviewed at Design Development (65%), Construction Documents (95%) and Final Documents (100%) completion stages. The (100%) review submission packages will incorporate the final review comments from the (95%) review.

If any package is not complete for the required stage a post review may be required, the cost of which will be borne by the DB Team.

7.6.4 Each review submission package shall include 3 hard copy sets (1 Full Size & 2 Half Size) and 1 PDF set on CD-ROM. The package will include an index of drawings (by sheet number and title) and specifications (by section number and title) submitted. The packages will be distributed to the VA Project’s COR, the VA CO. And others as determined to be appropriate by the VA.

7.6.5 Particular attention is called to CD4, Symbol Identification of Contract Drawings.

Equipment symbols shall be in accordance with PG-18-6, Equipment Reference Manual (previously List of Equipment Symbols, H-08-6).

7.6.6 Standard Drawing Details, in accordance with PG-18-4, shall be utilized to the greatest extent practicable.

7.6.7 Drawings General Requirements: Mandatory material and equipment schedules and details may be indicated either on the drawings or in the specifications, at the option of the DB Team AE. The construction drawings shall include a coordinated set of the following.

(Reference Program Guide, PG-18-15, Volume C).

7.6.7.1 Structural drawings: including foundation plans, framing plans, schedules, and details, including general notes and all calculations.

7.6.7.2 Architectural drawings: including floor plans, building sections, wall sections, reflected ceiling plans, and other details.

7.6.7.3 Fire protection drawings: including floor and roof plans, riser diagrams, equipment schedules, and details, including general notes calculations and all related calculations.

7.6.7.4 Plumbing drawings: including floor and roof plans, riser diagrams equipment schedules, plumbing fixture schedules, and details, including general notes, and all related calculations.

7.6.7.5 HVAC drawings: including floor and roof plans, one-line flow diagrams, equipment schedules, and details, including general notes and all related calculations. Also provide sections for mechanical equipment rooms and sequence of operation for all HVAC equipment.

7.6.7.6 Electrical drawings: including site demolition plans, site, floor and roof plans (power, lighting, and other systems), one-line diagrams, panel schedules, equipment schedules, light fixture schedules calculations and details.

7.7 Construction Specifications

7.7.1 Project specifications shall include specifications for all products, materials, equipment, methods, and systems shown on the construction drawings in accordance with standard professional practice and the VA requirements. The specification submitted for review shall include:

7.7.1.1 The name of the manufacturer, the product name, model number, or other identification as appropriate to clearly identify the product that will be used in the construction of the project;

7.7.1.2 Other data as appropriate to clearly identify the product that will be used in the construction of the project i.e. shop drawings, product data, and samples as required by the VA documents; and

7.7.1.3 The required stamp of the licensed architect or engineer of record will be considered as certification of compliance with the project’s requirements.

7.7.2 Upon Contractor review of the TIL Specifications and Design Guidelines associated with the Project Scope of Work, the DB Team AE shall be responsible to prepare and submit for Government review and acceptance a full set of specifications (2 hard copies, 2 electronic), specific to the project, from the Master Specifications located in the TIL. The Specifications shall be contractor modified to include VA Guidelines and Code requirements consistent with NFPA, IBC, FBC, FGI Guidelines for Design and Construction of Health Care Facilities.

7.7.3 In addition to the Project Specific Specifications, the Contractor shall submit a binder of product cut sheets, MSDSs, and all required Contract submittals.

7.8 Electronic Media

7.8.1 Design review submission drawings and final Construction Document submission drawings will be executed in electronic format AutoCAD version 2020 or backwards compatible format.

7.8.2 The drawings included will be available to the DB Team AE team in electronic format in AutoCAD version 2020 and PDF format for use in preparing the construction drawings if possible. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The user shall independently verify all information in the files.

Any user shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the CAD drawing files.

7.8.3 Design review submission specifications, final Construction Document submission specifications and other 8 1/2 by 11 formatted material will be executed in electronic format Microsoft Word.

7.8.4 The specifications included shall be available to the DB Team AE in electronic format in Microsoft Word, for use in preparing the construction specifications. Since data stored on electronic media can deteriorate undetected or be modified without the Architect/Engineer’s knowledge, the CAD version 2018 drawing files are provided without warranty or obligation on the part of the Architect/Engineer as to accuracy or information contained in the files. The design builder shall independently verify all information in the files and shall agree to indemnify and hold the Architect Engineer harmless from any and all claims, damages, losses, and expenses including, but not limited to, attorney’s fee arising out of the use of the electronic files.

7.8.5 The construction record drawings shall be completed in at least AutoCAD version 2020 and backward compatible format. Designer/contractor will submit an AUTOCAD copy (as build drawings) after the completion of the project and before closing out to the VA for engineering records and update tracking purposes.

7.8.6 Construction shop drawings are required to be completed in AutoCAD.

7.9 Quality Assurance/Quality Control

7.9.1 To reduce design errors and omissions, the DB Team AE shall develop and execute a QA/QC plan that demonstrates the project plans and specifications have gone through a rigorous, thorough review and coordination effort.

7.9.2 Within 2 weeks of receipt of Notice to Proceed, the DB Team AE will submit a detailed QA/QC plan describing each QA/QC task that will be taken during the development of the various design submission packages and the name of the DB Team AE member responsible for QA/QC.

7.9.3 Upon its completion each task shall be initialed and dated by the responsible DB Team AE member.

7.9.4 A 100% completed QA/QC plan shall be submitted with the final construction document submission package.

8.0 Construction Requirements

8.1 Quality Control Plan:

8.1.1 The contractor shall prepare establish and maintain an effective quality control (QC) system. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements.

8.1.2 The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract.

8.2 DB AE Construction Period Services

8.2.1 Pre-Construction Meeting

8.2.1.1 The DB AE, as part of the DB Team AE, shall participate in the pre-construction meeting with the VA and DB Contractor. The DB AE shall be prepared to respond to the VA concerns and shall provide overview of the design.

8.2.2 Site Visits & Inspections

8.2.2.1 During Construction Period Services, the DB AE shall visit the job site as appropriate to the stage of construction to determine in general if the work is being performed in a manner indicating that the work, when completed, will be in accordance with the working drawings.

8.2.2.2 During the construction period the DB AE shall make weekly visits to the project site when requested by the COR. The COR may also request visits for special purposes. Only registered architects and engineers thoroughly familiar with the project may make these site visits. The COR has the prerogative to determine the professional discipline(s) required for any visit. The DB AE shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three

(3) workdays following the site visit date.

8.2.3 Project Record Drawings

8.2.3.1 The DB Team AE will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process. The project record drawings will be always available for review by the VA.

8.2.4 Shop Drawings and Submittals

8.2.4.1 The DB AE shall check government furnished and/or the contractor's shop drawings, detail drawings, schedules, descriptive literature and samples, testing labor-laboratory reports, field test data and review the color, texture and suitability of materials for conformity with construction documents. The DB AE shall recommend approval, disapproval, or other suitable disposition to the VA. The VA will have final approval authority.

8.2.4.2 The DB AE shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the DB AE will request the Contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the DB AE shall review all prior submittals for related components of the system before acting on a single component.

8.2.4.3 The DB AE may be required to hold joint reviews with the VA technical staff and /or the Contractor on complicated system submittals. The DB AE shall notify the VA COR in writing of any and all deviations from the requirements of the construction documents that he has found in the submittals.

8.2.5 Inspections and Testing

8.2.5.1 DB AE shall be present during one (1) pre-Final inspection and one (1) Final inspection of Work and shall generate Punch List and forward the list to the VA with explanations of found deficiencies and/or omissions in work, and recommended correctives.

8.2.5.2 DB AE shall review and approve or take other appropriate action on test reports and Punch List items to be completed or corrected. DB AE shall approve or disapprove test reports and forward findings to the VA for final disposition. DB Team shall forward approved inspection and testing document or lists to the VA for final disposition.

8.3 Submittals and Shop Drawings

8.3.1 A submittal is information submitted for VA review to establish compliance with the contract documents.

8.3.2 Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

8.3.3 All submittals are required to be approved prior to the start of the specified work activity.

8.3.4 All submittals will be returned to the Contractor within two (2) weeks of submission.

Disapproved submittals are not reason for additional time or delay claim for the Contract.

8.4 Safety

8.4.1 Contractors’ personnel are required to have completed up to date OSHA-approved 10-hour construction worker course.