C02 Attachment 4 - Draft PWS_2.docx

PERFORMANCE WORK STATEMENT

Design, Cost Estimates, and Environmental Compliance for the Head of Old River Scour Hole Upgrades February 2021

1.0 Background

To prevent erosion of the northern bank of the San Joaquin River just north of the junction with the Old River rip rap was placed along a section of shoreline. While the rip rap successfully prevented the erosion of the riverbank, it did not mediate the forces of the river around this turn and the San Joaquin’s River’s force scoured out the riverbed creating a large depression.

This scour hole has been identified as an area of abnormally high predation of juvenile Steelhead Trout by electronic fish surveillance conducted by National Marine Fisheries Service (NMFS). The results of this work are presented in, “Fish Predation on a Landscape Scale” published by Michel, et al. in 2019.

The predatory fish use the depth of the scour hole to hide and ambush the juvenile Steelhead with success significantly higher than along the flat-bottomed areas of the San Joaquin River, as demonstrated in the Michel Study. It is believed that the depth of the scour hole gives introduced predatory fish a unique hunting ground which results in high levels of Steelhead mortality that would be reduced be removing this depression in the riverbed.

This scour hole is in the path of salmonids traveling up the San Joaquin River from traditional spawning grounds in the South Delta. At the head of the Old River a rock barrier is maintained to prevent the migration of Juvenile Steelhead Trout and fall-run Chinook salmonids up the Old River where the water would take them to the Central Valley Project (CVP) and State Water Project (SWP) pumping facilities where there is a high probability these fish would become entrained. Juvenile Steelhead Trout have two migratory patterns. One Anadromous, where after being born in the freshwater of the Delta travel to the sea only to return to the Delta in order to spawn. The other where they spend their entire lives in the Delta. In both cases the juvenile salmonids path passes the scour hole where they encounter high mortality rates.

2.0 Purpose and Scope of Work

Consistent with the 2019 Reinitiation of Consultation (ROC) on the Long Term Operations (LTO) (ROC on LTO) Biological Opinion (BO) a project team will be formed to plan and implement measures to reduce the predation intensity on juvenile California Central Valley (CCV) steelhead and spring-run chinook salmon entering the Delta from the San Joaquin River at that site through modifications to the channel geometry and associated habitats.

Identify three alternatives to increase survival of juvenile CCV steelhead and CCV spring-run chinook to Chipps Island with a focus on decreasing predation at the scour hole.

Develop criteria and testable hypothesis that demonstrate the effectiveness of each alternatives and potential for increasing survival rates past Chipps Island, and the reduction of predation intensity on juvenile CCV steelhead and CCV spring-run chinook at the scour hole site.

The three alternatives (e.g. modifying the river flow, altering the riverbed) will consider eliminating the scour hole both temporarily and permanently.

Develop design cost estimates to analyze and compare lifecycle costs (Capital and Annual Operations and Maintenance (O&M)) of the three alternatives. Lifecycle costs (capital and O&M costs) are to be considered on a temporary and permanent basis.

Develop monitoring plans to validate criteria/testable hypothesis for each alternative, including timelines and resource needs.

Prepare for and participate in agency and stakeholder coordination meetings.

Identify and comply with all necessary Federal and state environmental requirements (e.g. National Environmental Protection Act (NEPA), Endangered Species Act (ESA), 404) including: completing permitting compliance for River and Scour Hole modifications; Completing NEPA compliance for river and Scour Hole modifications; and compiling administrative records for permitting and NEPA processes.

3.0 Type of Contract

The government will award a firm fixed price (FFP) type contract.

4.0 Period of Performance

The period of performance shall be three (3) years from the date of contract award.

5.0 Administrative Information

5.1 Recognized Holidays

The Government recognized Holidays are as follows:

Christmas Eve

5.2 Hours of Operations

The Contractor is responsible for conducting business, between the hours of 8 a.m. to 5 p.m. Monday through Friday except Federal holidays or when the Government facility is closed due to local or national emergencies, administrative closing, or similar Government directed facility closings. The Contractor must at all times maintain an adequate workforce for the uninterrupted performance of all tasks defined within this Performance Work Statement (PWS) when the Government facility is not closed for the above reasons.

5.3 Place of Performance

The work to be performed under this contract shall be performed at the Contractor’s facility and other places appropriate for meetings.

Access to private property may be necessary to complete this requirement. Reclamation will work with private landowners to facilitate access. Under no circumstances should the Contractor access private property without prior approval from the landowner. Additionally, under no circumstance shall the Contractor release the results of the field surveys except to the respective landowner without prior authorization by Reclamation.

All field surveys shall be conducted by qualified professionals. Specific qualifications for professionals conducting these surveys shall be developed in coordination with Reclamation and may include prior professional experience, professional registrations, professional licenses, and permits or certifications issued by the United States Fish and Wildlife Service (USFWS) and/or the California Department of Fish and Game (CDFG).

5.4 Security

The contractor shall be responsible for safeguarding all government equipment, information and property provided for Contractor use.

The Contractor shall be responsible for obtaining any rights-of entry and/or permission from Reclamation, State or Local entities and/or private landowners regarding assess to any properties that may be subject to any field visits.

5.5 Contractor Key Personnel

Contractor shall name a project manager and identify other key personnel prior to the commencement of work.

5.6 Contractor Travel

Any travel performed by the contractor shall be in accordance with the Federal Travel Regulation, 41 CFR 300-304 and Clause WBR 1452.231-80, Contract Reimbursable Travel Costs – Bureau of Reclamation. The Clause can be found under the information of this requirement.

5.7 Deliverables

The Contractor shall develop an initial project and deliverables schedule no later than one (1) month after contract award that completes the appraisal level designs, cost estimates, ESA Section 7, MSA, and NEPA compliance on the updates to the long-term operation of the Central Valley Project and State Water Project in accordance with Table 5.7.

· Contractor and contractor personnel shall sign a non-disclosure agreement with conditions related to access and handling of classified information at the time of award of the contract.

· All deliverables (other than invoices) shall be delivered to the Contracting Officer’s Representative (COR) at Reclamation’s Bay-Delta Office on the specified due dates listed below.

· All electronic deliverables to be posted externally shall be compliant with Section 508 Amendment to the Rehabilitation Act of 1973 (https://section508.gov/content/learn/laws-and-policies).

· All electronic deliverables to be posted and all materials made available to the general public shall meet Reclamation’s Visual Identity Standards (https://www.usbr.gov/vip/IV-p-reports.html).

· All data shall be delivered in a format that is discoverable and useable by end users inside and outside the government, and consistent with Memorandum M-13-13 Open Data Policy – Managing Information as an Asset (https://project-open-data.cio.gov/policy-memo/).

· All draft electronic deliverables shall be developed and submitted using AutoCAD for engineering designs, and/or Microsoft (MS) Office programs such as Word, Excel, PowerPoint, Project, etc., as applicable, and all final deliverables will be in applicable AutoCAD, MS Office programs and PDF formats.

Table 5.7 Schedule of Major Deliverables (see Tasks for more detail)

6.0 Government-Furnished Property

No Government-Furnished Property will be provided for this contract. Government will not furnish any property, services, utilities, etc.

7.0 Applicable Publications: (Current Editions)

There are no applicable publications at this time. Relevant standards are described in the tasks below as applicable.

8.0 Objectives

· Identify three alternatives to increase survival of juvenile CCV steelhead and CCV spring-run chinook to Chipps Island with a focus on decreasing predation at the scour hole. These alternatives require the development of criteria and testable hypothesis which demonstrates the effectiveness of the alternatives and demonstrates feasible potential for increasing survival rates past Chipps Island and the reduction of predation intensity on juvenile CCV steelhead and CCV spring-run chinook at the scour hole site. The three alternatives (e.g. modifying the river flow, altering the riverbed) should consider eliminating the scour hole both temporarily and permanently.

· Develop designs and cost estimates to analyze and compare lifecycle costs (Capital and Annual O&M) of the three alternatives. Lifecycle costs (capital and O&M costs) need to be considered on a temporary and permanent basis.

· Develop monitoring plans to validate criteria and test hypothesis for each alternative, including timeline and resource needs.

· Identify and comply with all applicable Federal and state environment requirements (e.g. NEPA, ESA, 404).

· Initiate environmental compliance process for the proposed action and identify ESA consultation and NEPA timelines

· Identify and comply with all necessary Federal and state environmental requirements (e.g. NEPA, ESA, 404)

· Complete NEPA compliance for River and Scour Hole upgrade.

· Complete permitting compliance for River and Scour Hole upgrade.

· Prepare for and participate in agency and stakeholder coordination meetings associated with permitting and NEPA activities.

· Compile administrative records for permitting and NEPA processes.

9.0 Tasks

Description of Work

This contract shall complete a physical evaluation, appraisal level designs for several alternatives, appraisal level cost estimates for three alternatives, 30%, 60%, 90% and Final designs and cost estimates for the selected alternative, and ESA, NEPA, and MSA consultations for Scour Hole upgrades. In addition, the NEPA documentation shall address compliance with the National Historic Preservation Act, and other requirements and supporting documentation.

The ESA and NEPA environmental documentation shall include an analysis of potential impacts associated with the Scour Hole upgrades.

Task 1 – Stakeholder Involvement The Contractor shall support Reclamation as necessary to coordinate with project stakeholders, including recreational Delta users, Department of Water Resources, resource agencies such as the United States Fish and Wildlife Service and National Marine Fisheries Service, any NEPA cooperating agencies, and all other interested parties for the NEPA and permitting processes. It is anticipated that a value planning process, or a similar type process, shall be included as part of the project.

The Contractor shall coordinate pre-meeting planning activities with Reclamation by assisting with defining meeting objectives and format; preparing content for notifications, e-mails, handouts, comment cards, poster boards, presentations, and other presentation and information gathering materials; attending workshops; tracking comments; documenting workshops; and preparing workshop technical summaries. The Contractor shall provide meeting logistics, facilitation, room reservation, court reporter and translator support. The Contractor shall submit draft documents and materials and work with Reclamation to finalize activities and materials. The Contractor shall assist with developing content for presentations, handouts, posters, newspaper ads, meeting notes, and planning as necessary for any meetings. The Contractor shall post and pay for newspaper advertisements as required as part of the public process. The Contractor will support 4 meetings per year. Four meetings total over the scope of the contract will require court reporters.

The Contractor shall document scoping comments received during any public scoping meetings and prepare and submit to Reclamation a Scoping Report, compiling all the comments received. The Scoping Report shall include a summary matrix of the issues raised in the comments received on the Notice of Intent for the NEPA document and during the scoping meetings.

Task 1 Deliverables (All final electronic versions shall be 508 compliant for placement on the website)

1) Meeting Notes – electronic copy – due 5 days after the meeting

2) Meeting Materials – drafts as electronic copy, finals as electronic copy and poster boards, 10-page hard copy handouts (up to 500), etc. – drafts due 5 days before the meeting, finals due 2 days before the meeting

3) Draft and Final Public Scoping Report - one (1) hard copy, electronic copy – draft due 2 weeks after the scoping period ends, final due 4 weeks after the scoping period ends

Task 2 – Site Evaluation

The Contractor shall use their own measurements and material evaluations from field visit, as well as any drawings available from Reclamation, to determine the physical characteristics of the Scour Hole, the adjacent river topography and the surrounding river back characteristics. This evaluation shall assist in informing possible options to change the scour hole and areas nearby.

Evaluations should include Bathymetry measurements.

Task 2 Deliverables (All final electronic versions will be 508 compliant for placement on a website)

1) Site Evaluation Technical Memorandum – due November 2021, electronic copy

Task 3 – Initial Options Technical Memorandum

The Contractor shall discuss Reclamation’s ideas mentioned above, brainstorm other options with Reclamation and stakeholders, and the Contractor shall expand the ideas as necessary to develop a more complete list of options for the appraisal level analysis period. The Contractor shall utilize previous studies and products of ongoing activities to identify all existing information and assist with identifying new potential options for consideration. The Contractor shall describe the options, their potential accomplishments, adverse impacts, appraisal level designs, and costs, where appropriate, in an Initial Options Technical Memorandum.

The Initial Options Technical Memorandum shall include:

· Appraisal Level Design of each option, including site specific drawings and maps of features

· Size or Range of modifications of each option

· Appraisal Level Cost Estimates for each option

· Advantages and Disadvantages of Options

· Staging and Borrow Sites

· Environmental Benefits and Impacts for each option

· Environmental Mitigation Measures and Costs for each option

The Contractor shall complete a preliminary assessment of all options presented for analysis at the appraisal-level of detail. The Contractor shall include in the Initial Options Technical Memorandum describing, for each option, the size or range of sizes of constructed facilities; site access, staging and borrow sites; environmental benefits and impacts; and total option costs. Appraisal level designs, including site specific drawings and maps shall be included showing features associated with the option.

The Contractor shall collect sufficient information to evaluate and compare all identified options. The design criteria and existing conditions data developed by Reclamation shall be used to the extent possible, with supplemental site reconnaissance investigations conducted only as needed to provide sufficient information to support these activities.

The Contractor shall research and describe information on the sensitive environmental resources in the area and the types of impacts and mitigation measures that can be expected for the preliminary options. This work shall assist in the development of more detailed project descriptions necessary for the environmental compliance analyses. The objective of these environmental studies is to provide sufficient detail of sensitive environmental resources in the study area to determine the feasibility of a particular alternative. The Contractor shall include the types of impacts and mitigation measures that can be expected by the proposed actions. For each option, the Contractor shall describe the environmental impacts and mitigation measures for each resource considered including a description of the study area for environmental analyses and areas of direct and indirect impact, description of data, research, and reconnaissance used to identify and analyze all potential impacts, description of any additional data needs and specific studies needed, description of anticipated regulatory compliance requirements and estimated timeline.

The Contractor shall identify and describe the costs involved in implementing measures recommended to mitigate losses of fish and wildlife habitat caused by project construction, operation, maintenance, and replacement. The cost of implementation of these measures is assumed to be expended concurrently and proportionately with their related project measures.

Task 3 Deliverables (All final electronic versions will be 508 compliant for placement on a website)

1) Initial Options Technical Memorandum – draft, electronic copy; final, electronic copy and up to 20 hard copies – final due April 2022, files completed, including input, output, grid, executable, DSS, text, etc. – electronic copy on external hard drive, USB, or DVD

Task 4 – Alternatives Development

The Contractor shall develop and implement, in coordination with Reclamation, screening criteria and a process to analyze potential options for inclusion in a range of alternatives that could proceed into the detailed impact assessment. The screening criteria shall include, but are not limited to, factors such as meeting the Purpose and Need, engineering and economic feasibility, environmental effects, and effectiveness. The Contractor shall apply the screening process to narrow the range of alternatives and identify the alternatives that best meet the screening criteria. The alternatives remaining after this screening process shall be carried forward for evaluation in the Environmental Impact Statement (EIS). Four (4) alternatives will be carried forward for analysis in the EIS, including the No Action Alternative. The Contractor shall formulate the final alternatives for consideration in the EIS/R and prepare the project description for the EIS/R. The final alternative shall be developed based on a set of engineering and design evaluation criteria developed by Reclamation and criteria developed pursuant to NEPA along with preliminary impact analyses developed in the Initial Options Technical Memorandum.

Sub-Task 4.1 Field Surveys The Contractor shall conduct all environmental and engineering field surveys needed to collect baseline and existing conditions information. Field surveys could consist of special status species surveys, wetland delineations, habitat evaluations using the United States Fish and Wildlife Service’s Habitat Evaluation Procedures, traffic counts, and existing infrastructure that could be affecting the Project. If applicable, all surveys shall be conducted as protocol-level surveys using staff that are qualified or approved to conduct such surveys by the appropriate regulatory agency.

Other field and data collection activities may include geological and geotechnical surveys of potential soil and water conditions, and soil stability; biological surveys to identify species and habitats present in potentially affected areas; cultural resources surveys; and other related issues that shall be evaluated in the EIS or to inform design.

The Contractor shall collect any engineering information, surveying, material specifications, geotechnical data, and other design data necessary to complete feasibility as well as NEPA analysis on 3 alternatives plus the No Action Alternative. Engineering design data collection shall follow Reclamation’s Design Data Collection Guidelines for Feasibility Design , available here: https://www.usbr.gov/tsc/techreferences/designstandards-datacollectionguides/designdatacollectionguides.html.

The Contractor shall prepare a draft Field Survey Report(s) to document the results of all field surveys conducted. Based on comments received, the Contractor shall revise the draft Field Survey Report(s) and prepare a final report(s). The Contractor shall provide up to 15 copies of the final report(s) along with both MS Word and PDF files.

Sub-Task 4.2 Cultural Resources Field Surveys The Section 106 process follows a series of steps that are designed to identify interested parties, determine the area of potential effects (APE), conduct cultural resource inventories, evaluate the significance of identified cultural resources within the APE, and assess adverse effects on historic properties, cultural resources determined eligible for inclusion in the National Register of Historic Places (National Register). In the event that historic properties are adversely affected by the Project, the Section 106 process is generally completed with the signing of an agreement document specifying how adverse effects will be resolved. The National Historic Preservation Act (NHPA) requires that federal agencies give the Advisory Council on Historic Preservation an opportunity to comment on the effects of an undertaking on historic properties. The steps in the process are described in the 36 CFR Part 800 regulations that implement the NHPA. Native American tribes are participants in the Section 106 process. The regulations require federal agencies to consult with federally recognized tribes to determine if sites of religious or cultural significance are present within the APE for a specific action. Non-federally recognized tribes may also have concerns and Reclamation involves such tribes as interested members of the public pursuant to 36 CFR Part 800.2(c)(5).

The Contractor shall conduct a records search, subsequent field surveys for the Project area, and all subsequent reporting and analysis steps to support both the Section 106 process and the EIS/R analysis. The Bureau of Reclamation requires preparation of cultural resources report that includes a National Register eligibility evaluation for all cultural resources found within the APE, in compliance with the NHPA and implementing regulations at 36 CFR Part 800. Reclamation will submit the final report prepared for this inventory to the California State Historic Preservation Officer (SHPO) as part of our historic property identification efforts in compliance with Section 106 of the NHPA. Additionally, the individuals who conduct or oversee the cultural resources work to support the Section 106 compliance process must meet educational and experience requirements. The necessary qualifications, experience, and skills are identified in 43 CFR Part 7.8(a)(1).

Specific task under this sub-task include the following:

Conduct a records search of the APE at the appropriate Information Center of the California Historical resources Information System and other land-managing agencies, if applicable.

Conduct a cultural resources survey of the entire APE for the project using parallel pedestrian transects, consistent with a Class III survey as defined in the Reclamation Manual/Directives and Standards (LND 01-02) for cultural resources.

If any cultural resources are encountered, then fully document them on the appropriate Department of Parks and Recreation Form 523 (http://ohp.parks.ca.gov/?page_id=28351 ).

Prepare a standard, professional report that describes the methods and results of the inventory. This report should meet the Secretary of Interior Standards and Guidelines (https://www.nps.gov/subjects/historicpreservation/laws.htm) and the Office of Historic Preservation’s “Archeological Resource Management Reports: A Draft Recommended Contents and Format.” The complexity of the report, however, is contingent upon the discovery of cultural resources, if any are found. If no cultural resources are present then the report can be brief, and should include short sections describing the environment, previous research, archeological and historical context statements, methods, and results.

More detailed information is required if cultural resources are discovered. The historic context statement should be more detailed and may include contacts with local historical societies or other information sources in order to provide a framework to evaluate any discovered resources. If cultural resources are discovered within the APE, the Contractor shall develop recommended evaluations for inclusion in the National Register, consistent with criteria found at 36 CFR Part 60.4. If there are numerous cultural resources or if the cultural resource is complex, then a research design is required prior to evaluation. Finally, recommendations regarding the assessment of effects shall be developed for any historic properties found within the APE following 36 CFR Part 800.5.

The Contractor shall also contact the Native American Heritage Commission (NAHC) to determine if there are sacred sites within the APE and to acquire a list of interested Indian tribes and groups. The Contractor shall contact the groups that are provided by the NAHC and invite them to express concerns or to identify areas of concern. Reclamation will also contact all Federally recognized groups pursuant to 36 CFR Part 800.4(a)(3). If any non-Federal groups respond to the Contractor, then Reclamation will follow up with appropriate correspondence and inquiry to identify their concern, pursuant to the 36 CFR Part 800 regulations. All contacts and responses shall be documented in the report.

The Contractor shall prepare a draft Inventory Report and Site Records as described above to document the results of the inventory search and all field surveys conducted. The report shall be formatted such that sections can be provided to individual landowners to document the results of the surveys on their land. Based on comments received, the Contractor shall revise the draft Inventory Report and Site Records and prepare a final report. The Contractor shall provide up to 15 copies of the final report(s) along with both MS Word and PDF files.

Task 4 Deliverables

1) Screening Criteria Table and Results – electronic copy due February 2022

2) Draft Field Survey Report – electronic copy in MS Word and/or pdf, up to five (5) hard copies, due August 2022

3) Final Field Survey Report – electronic copy in MS Word and/or pdf, up to five (5) hard copies, due September 2022

4) Draft Cultural Resources Inventory Report and Site Records - electronic copy in MS Word and/or pdf, up to five (5) hard copies, due April 2022

5) Final Cultural Resources Inventory Report and Site Records - electronic copy in MS Word and/or pdf, up to five (5) hard copies, due July 2022 Task 5 – Feasibility Technical Memorandum

The Contractor shall utilize information gathered from field surveys in the task above as well as the information from the Initial Options Technical Memorandum to complete feasibility level designs and cost estimates on three potential options / alternatives, incorporated into a technical memorandum. Designs shall follow Reclamation’s Design Standards, available here: https://www.usbr.gov/tsc/techreferences/designstandards-datacollectionguides/designstandards.html.

Task 5 Deliverables

1) Feasibility Technical Memorandum, including designs and cost estimates, in native file format as well as pdf format – due November 2022

Task 6 – NEPA Compliance / Environmental Impact Statement

The Contractor shall complete NEPA compliance, including the Notice of Intent, as well as prepare a Draft and Final Environmental Impact Statement (EIS) for public review and comment in accordance with NEPA, as amended, the Council on Environmental Quality (CEQ) Regulations for Implementing the Procedural Provisions of NEPA (40 Code of Federal Regulations (CFR) Part 1500-1508), the Department of Interior’s (DOI) regulations for implementing NEPA (43 CFR Part 46), the Reclamation NEPA Handbook (latest version available - dated February 2012), and Secretarial Order 3355 (Streamlining National Environmental Policy Reviews and Implementation of Executive Order 13807). The Draft EIS shall include, but not be limited to, an affected environment, effects analyses, and cumulative effects analyses for the resources in the physical, biological, and socioeconomic environment (at a minimum). The contractor shall complete all data collection, analysis, modeling, and documentation for all EIS sections including the following:

· Purpose and Need

· Background

· No Action Alternative

· Alternatives Development

· Affected Environment

· Environmental Consequences

· Surface water resources and water supplies

· Surface water quality

· Energy

· Fish and aquatic resources

· Terrestrial biological resources

· Geology and soils resources

· Agricultural resources

· Land use

· Visual resources

· Recreation resources

· Air quality and Greenhouse Gas Emissions

· Cultural resources

· Hazards, hazardous materials, and public health

· Noise

· Transportation and traffic

· Socioeconomics, including agricultural economics

· Indian trust assets

· Environmental justice

· Cumulative Impacts

· Mitigation Measures

· Consultation and Coordination

· List of Preparers

· Literature Cited

The Contractor shall describe the No Action Alternative based on input from Reclamation and previously completed long-term operations consultation. The No Action Alternative should be based on the operations moving forward into the future without the Proposed Action. Prior to completion of this task, the Contractor shall ensure that adequate preliminary Affected Environment/Baseline information has been collected and developed to support preparation of a complete No Action Alternative description.

The Contractor shall provide full analyses for all environmental resources for four (4) alternatives, including the No Action Alternative. Resource areas that cannot be assessed using analytical tools shall be assessed based on other quantitative tools or in a qualitative manner.

Cumulative effects shall include all other actions being considered by any federal, state, or local agency that are technically feasible and reasonably foreseeable. Projects included may be different for each environmental resource.

The Contractor shall develop and analyze mitigation measures necessary to avoid, offset, or otherwise reduce impacts. The Draft ElS shall present measures that partially or fully mitigate impacts associated with the alternatives. An analysis of the mitigation measures shall be performed to determine the possibility of indirect impacts due to the implementation of mitigation measures.

The Contractor shall prepare an Administrative Draft EIS (Admin Draft), including all the applicable sections listed above, Technical Appendices and supporting figures and graphics. The Admin Draft shall be organized and formatted to meet NEPA requirements and include sections related to regulatory compliance, consultation and coordination, list of preparers, references, etc. Reclamation, NEPA cooperating agencies and other interested parties may review all or portions of the document and provide comments to the Contractor. The contractor should incorporate edits received by cooperating agencies and other interested parties.

The Contractor shall prepare a Public Draft EIS for public distribution that incorporates Reclamation and cooperating agency comments on the Admin Draft EIS. Upon Reclamation final review and acceptance, the Contractor shall make requested text revisions and prepare and duplicate the Public Draft EIS and Appendices for public release. The contractor shall also mail the EIS as necessary and distribute to libraries. The Contractor shall be responsible for meeting NEPA requirements of responding to comments received on the Public Draft EIS. The Contractor shall summarize the major issues from comments received on the Draft EIS. Draft responses shall be prepared consistent with the approved strategy. The Contractor shall provide Draft Responses to Reclamation for review prior to the completion of the Administrative Final EIS. The Contractor shall prepare final responses to comments to be published as a part of the Final EIS that addresses Reclamation comments.

The Contractor shall prepare an Administrative Final EIS (Admin Final), including all Technical Appendices. The Admin Final shall include strike out text for deletions and italics for additions or clarifications made to the Draft EIS, as well as a clean document. Reclamation shall review the document and provide comments to the Contractor. The Contractor shall present and facilitate discussions to resolve issues resulting from the comments.

The Contractor shall work with Reclamation to address comments on the Admin Final EIS. Upon Reclamation’s final review and acceptance, the Contractor shall make requested text revisions and prepare the Final EIS and appendices for public release. The Contractor shall mail to NEPA cooperating agencies and public when appropriate, and distribution to select libraries

The Contractor shall prepare a draft ROD that complies with NEPA and Reclamation's requirements. The draft ROD shall describe the decision, including a summary of comments received on the Final EIS from all sources (both written and verbal comments), mitigation measures to be adopted, a mitigation monitoring and enforcement program, factors considered in the decision, identification of the environmentally preferable alternative, and a discussion of the alternatives considered. The Contractor shall incorporate Reclamation's comments and prepare a revised draft. Reclamation shall finalize the ROD. Reclamation will provide direction to the Contractor on the format, content, and decisions to be documented in the ROD.

Task 6 Deliverables

1) Modeling Assumptions and Results Technical Appendix – electronic copy; draft due January 2023, final due February 2023

2) All raw data and model files in native formats from all GIS, AutoCAD, and models, along with explanatory text explaining model assumptions, naming conventions, and file organization in the electronic device with the raw data and model files – due February 2023

3) Admin Draft EIS - ten (10) hard copies (up to 1,000 pages including appendices) with one (1) hard copy of the appendices, twenty (20) CDs/DVDs/USB/hard drives including the full Admin Draft and appendices, one (1) electronic version – due February 2023

4) Public Draft EIS - twenty (20) hard copies (up to 1,000 pages including appendices) with five (5) hard copies of appendices, one hundred (100) CDs/DVDs/USB/hard drives that include the full Draft EIS and appendices, one (1) electronic version formatted for posting on Reclamation's website – due March 2023

5) Comment/Response Summary – electronic copy – due May 2023

6) Administrative Final EIS – five (5) hard copies (up to 1,500 pages including appendices) with one (1) hard copy of appendices, twenty (20) CDs/DVDs/USB/hard drives with full Administrative Final EIS and Appendices, one (1) electronic version – due May 2023

7) Final EIS - twenty (20) hard copies (up to 1,500 pages including appendices) with 5 (five) hard copy appendices, one hundred (100) CDs/DVDs/USB/hard drive with full Final EIS and appendices, one (1) electronic version formatted for posting on Reclamation's website – due June 2023

8) Record of Decision – two (2) hard copies (up to 1,500 pages including appendices), ten (10) CDs/DVDs/USB/hard drive with full ROD and appendices - one (1) electronic version formatted for posting on Reclamation's website – due July 2023

Task 7 – Permitting Support

The Contractor shall support Reclamation by drafting all permit applications, as identified in Table 7-1 below. The Contractor shall assist Reclamation in obtaining all permits necessary to implement the Project. This assistance shall include, but may not be limited to the following: preparation of draft and final permit packages and/or application/agreement materials; working with permitting and approval agencies to discuss the Project; and providing technical assistance, as needed to Reclamation during permit and agreement negotiations, including meeting with each permitting agency, on average three (3) times over the period of the Project. Over the period of the Project, up to thirty (15) meetings with permitting agencies should be assumed. This effort includes support for all permits listed in Table 7-1 and any additional permits identified in the Initial Options TM, including the Endangered Species Act Section 7 compliance and the Clean Water Act Section 404 permit.

Table 7-1 Expected Permits and Approvals

Biological Resources

Federal Endangered Species Act Section 7 Compliance, Biological Assessment

Fish and Wildlife Coordination Act

California Endangered Species Act Section 2081 and 2080.1 Compliance

Clean Water Act

Section 401 Water Quality Certificate

Section 404 Permit and Rivers and Harbors Act Section 10 Compliance

Section 408 Permit/Approval

Clean Air Act

Compliance with General Conformity Rules

Compliance with California Clean Air Act Requirements

National Historic Preservation Act Section 106 and State Historic Preservation Office Compliance

State and Local Facility-Specific Permits

Section 1600 Permit (Stream Alteration Agreement)

State Lands Land Use Lease

County Road Encroachment Permit(s)

Central Valley Flood Protection Board Encroachment Permit

Air Quality Management District Approvals/Reviews

Other Permits and Approvals

The Contractor shall prepare two (2) draft versions of permit applications and/or draft agreements for review by Reclamation and any other entities Reclamation provides for review. Based on comments received, the Contractor shall revise the draft documents and prepare final documents. The Contractor shall provide up to 15 copies of the final documents along with both MS Word and PDF files. The Contractor shall complete three (3) draft versions of the Biological Assessment, Section 2081, and Section 404 permit applications. The Contractor shall submit all permit packages for State and Local permits, including the appropriate number of copies and supporting materials. Reclamation will submit all other final permit packages and pay all permit filing and processing fees.

The Endangered Species Act biological assessment will include a description of the proposed action, species accounts and status of the species in the action area, results of relevant biological studies or surveys, any biological modeling, effects of the action, The Contractor shall utilize modeling results and other tools that depict the effects of the action and determine if conditions could result in additional take of the species. Environmental baseline conditions, as defined by the Endangered Species Consultation Handbook (USFWS and NMFS 1998) and determined in close coordination with Reclamation should be characterized to allow effect analysis.

The effects analysis shall address direct, indirect, interrelated, and interdependent effects and needs to provide the necessary information to describe the relationship between the direct and indirect effects of the action. Factors to be considered in describing direct and indirect effects include: (1) the proximity of the action to the species or designated critical habitat; (2) the geographic areas where the disturbance occurs; (3) the timing of the relationship to sensitive periods of a species life cycle; (4) the nature of the effects; (5) the duration of the effects; and (6) the disturbance frequency. In addition, the Contractor shall describe the species’ response to the proposed action, including the sensitivity to change, resilience, and recovery rate. When possible, the Contractor shall also quantitatively estimate the incidental take for each listed aquatic species associated with the Proposed Action.

The Contractor shall describe the level to which the functionality of designated and proposed critical habitat would be affected by the Proposed Action. The Contractor shall describe the manner in which the designated or proposed critical habitat would be affected by the Proposed Action.

The Contractor shall prepare the cumulative effects section of the BA, which shall discuss future state, Tribal, local, or private actions, not involving Federal activities, that are reasonably certain to occur in the action area.

Task 7 Deliverables

1) Raw data and modeling input, output, model, DSS, text, etc files for up to fourteen (14) modeling simulations – electronic copy

2) Technical appendices describing operational and biological modeling conducted - twenty (20) CDs/DVDs/USB/hard drives, electronic copy

3) Draft BA – five (5) hard copies with appendices on CDs/DVDs/USB/hard drives, ten (10) CDs/DVDs/USB/hard drives, electronic copy –

4) Final BA - five (5) hard copies with appendices on CDs/DVDs/USB/hard drives, ten (10) CDs/DVDs/USB/hard drives –

5) All permit applications – electronic copy, up to five (5) hard copies – due December 2021

6) Up to two (2) revisions of permit applications - Two (2) hard copies per separate revision, electronic copy

Task 8 – Administrative Record

Under this task, the Contractor with Reclamation coordination shall identify, acquire, and organize the administrative record (AR) documenting the decision-making process and the basis for the agencies' decision during completion of tasks under the Base Contract. The AR shall consist of all documents and materials directly or indirectly considered by Reclamation decision-makers. The Contractor shall also identify, acquire, and organize Privilege files, which meet one of six categories: 1) attorney-client, 2) National Historic Preservation Act, 3) Archeological Resources Protection Act, 4) critical energy infrastructure, 5) proprietary/commercial information, and/or 6) deliberative processes.

The Contractor shall compile all documents and materials identified by Reclamation primarily through discussions with Reclamation personnel and consultant and sub-consultant staff. Documents and materials to be included in the AR and Privilege Log (PL) consist of final meeting notes, technical memorandums, presentation materials, reports, letters, memorandums, electronic mail, faxes, etc. The Contractor shall methodically search the Contractor’s files and the files of sub-contractors to determine the types and extent of materials in their possession.

The Contractor shall develop an AR organization outline for Reclamation’s approval. Following Reclamation’s approval, the Contractor shall provide a Technical Memorandum as to how the AR will be prepared and organized, including the AR Index and PL Index spreadsheets. The AR Index shall identify all documents and materials by date, document number, Bates number, category, type, subject, file name, pages, author, and recipient (if applicable), and include a link to the file location on the hard drive and/or CD/DVD. The PL Index shall identify all documents and materials by PL document number, category, type, subject, file name, pages, date and author. Once approved, the Contractor shall organize and prepare the AR, PL, AR Index, and PL Index and deliver it to Reclamation following completion of the tasks under the Base Contract. Two (2) meetings with Reclamation will be needed to perform this task.

Task 8 Deliverables

1) AR Outline – one (1) hard copy and electronic copy – due 2 months after contract award

2) AR and PL TM – one (1) hard copy and electronic copy – due 3 months after contract award

3) Complete AR to Date - electronic copy in pdf (hard drive, CD or DVD) – due at closeout of the contract

Task 9 – Project Management

The Contractor shall develop a Project Management Plan (PMP), risk assessment process, quality assessment/quality control plan, work sequence diagram and schedule for completing all tasks above. The project schedule shall address each task and subtask and include start/finish dates, total duration in days, and key milestone dates. The Contractor shall develop the PMP with input from Reclamation. A Draft PMP shall be submitted to Reclamation for review, comment, and approval. The Contractor shall incorporate comments on the Draft PMP into a Final PMP.

During development of the PMP, the Contractor shall review Reclamation’s internal PMP and identify any needed revisions to ensure compliance with Reclamation’s PMP policy.

The Final PMP will be considered as a living document in which the Contractor shall be expected to periodically update over the full performance period of this project. It is believed that changes to the Final PMP will be primarily focused on updating the schedules and work sequence diagrams.

The Contractor shall provide general project management/administration activities in support of this project including but not limited to the following:

· Coordination of daily Project activities by the Contractor’s staff and consultant team, document review, and quality assurance/quality control of work prepared for this Project.

· Scheduling, planning, and conducting meetings and presentations.

· Preparation and reproduction of meeting notes, handouts, and deliverables.

· Coordination and communication with the Implementing Agencies.

· Preparation of Monthly Progress Report outlining activities of the previous month by sub-task, activities anticipated for the current month by sub-task, issues or topics of concern, estimated expenses projected out by month for two (2) months out, and a monthly invoice.

· Management and maintenance of a document library.

· Attendance and participation in Progress Meetings with Reclamation and other Implementing Agency staff as scheduled to report on Project progress, contract/Project issues and concerns, and other matters related to the administration and execution of this contract.

Throughout the contract, the Contractor’s Project Manager shall conduct the following team meetings and coordination activities:

· The Contractor’s Project Manager and Project Coordinator shall attend weekly Contract Status and Coordination Meetings to review progress and plan for upcoming activities with the Reclamation Project Manager and other Reclamation staff as appropriate.

· The Contractor’s Project Manager shall attend monthly PMT meetings, consisting of representatives from each of the Implementing Agencies to review progress and plan for upcoming activities.

· The Contractor’s Project Manager and/or Project Coordinator shall attend periodic meetings, on an as needed basis, to review progress and plan for upcoming activities with the Reclamation Project Manager and other Reclamation staff, the SJRRP Program Manager, the Implementing Agencies, or the Settling Parties as appropriate. An average of one (1) additional meeting every two (2) months, or up to six (6) meetings per year shall be assumed.

For each meeting, the Contractor shall provide meeting notes that summarize action items and decision points. Draft meeting notes shall be delivered within five (5) days of the meeting. Final notes, incorporating comments and suggested changes, shall be provided within two (2) days of receipt of all comments.

The Contractor shall manage the project scope, budget, and schedule. This subtask addresses general project management efforts, including, but not limited to:

· Invoicing and monthly progress reports,

· Oversight of day to-day project activities and preparation of deliverables,

· Correspondence with Reclamation and associated stakeholders,

· Consultant project team management,

· Document control (library),

· 508 compliance (ensuring all electronically posted documents are compliant with Section 508 Amendment to the Rehabilitation Act of 1973 and in accordance to Reclamation Standards), and

· Reclamation Visual Identity standards (ensure all electronically posted and final documents meet Reclamation’s Visual Identity standards).

The Contractor shall meet with Reclamation and associated stakeholders on a monthly basis through the duration of the project to report on project progress and review task milestones. The Contractor shall facilitate these meetings, provide meeting agendas, develop presentation materials describing project progress, and prepare meeting summary notes. The Contractor shall assume weekly conference calls with Reclamation between meetings.

Task 9 Deliverables

1) Draft and Final PMP and schedule -- electronic copy – draft due 2 weeks after contract award, final due 2 weeks after Reclamation’s comments are provided

2)…