C006482 Addendum 2.pdf

Addendum No. 2

Issue Date: November 29, 2023

Title: CEP & NSCEP Chiller Overhauls

Bid #: C006482

To: All Bidders

Issued By: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst rparente@oversightdistrict.org

(689) 254-3539

NOTICE TO ALL BIDDERS

This addendum shall be made part of the ITB and shall be binding as if part of the original documents. Bidders should acknowledge receipt of this Addendum No. 2 in the appropriate space provided of the EXHIBIT C - Bid Submittal Affidavit.

It is the Bidder’s responsibility to identify all addendums before placing a bid.

PART A. ADMINISTRATIVE UPDATES

The following documents are available at this Box link: CLICK HERE FOR ADDENDUM NO. 2 EXHIBIT A – Scope of Services (Revised 11/29/2023) EXHIBIT B – Bid Pricing Form (Revised 11/29/2023)

PART B. QUESTIONS/RESPONSES

Question 1: Can Owner send the model and serial numbers for both motors and compressors for both chillers? The model and serial numbers of the chillers alone do not help identify what parts are needed for both.

Response 1: See the following table.

CEP Chiller 7 NSCEP Chiller 3 Motor Model Number 024-34089-828 024-27802-411 Motor Serial Number 3Y40QQ-2 B07X-013601 Compressor Model Number YDHA-90DD YDHG-65VDD Compressor Serial Number GLLC 303146 SMRM-362060

Question 2: Both of these units appear to be in service. Can Owner provide insight as to why these repairs are being requested? Are there any underlying issues that Owner can make us aware of?

Response 2: Preventive maintenance due to the age of the units.

Question 3: What is the load limit of the floor at the CEP?

Response 3: 3,000 PSI https://reedycreek.box.com/s/1h460il7cnticya7z42olgz1vdxtveep

ITB # C006482 Page 2 of 4

Question 4: Reference EXHIBIT A – Scope of Services, Section 2.3 – Compressors:

Item B. states: “Based on results of inspection by Contractor, worn parts will be machined or replaced as necessary to return to OEM specifications. All rubber goods (seals, gaskets, etc.) shall be replaced.” Is Contractor to assume any part that cannot be machined must be replaced? We could potentially be carrying expensive cost for items that would not need to be replaced. Perhaps it would be more cost effective to base the parts needed on the results of the initial inspection and submit a change order similar to the motor scope of work?

Response 4: Yes; worn parts shall be machined. The following language has been added in EXHIBIT A – Scope of Services if any replacements are required:

“Based on results of inspection by Contractor, worn parts will be machined as necessary to return to OEM specifications. All rubber goods (seals, gaskets, etc.) shall be replaced and oil changed. If replacement of any parts are required or recommended, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures.”

Question 5: Reference EXHIBIT A – Scope of Services, Section 2.3 – Compressors:

Line Item F. states: “Contractor shall provide refrigerant recovery unit and necessary refrigerant for NSCEP Chiller 3.” How much R134A refrigerant should Contractor include in the base bid? Perhaps a change order could be submitted after the existing refrigerant charge has been recovered and weighed?

Response 5: Yes; the language in the EXHIBIT A – Scope of Services has been revised as follows:

“Based on results of refrigerant recovery and weight, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures.”

Question 6: Reference EXHIBIT A – Scope of Services, Section 2.4 – Condenser Tubes:

Line Item B states: “Contractor shall perform Eddy current testing (“ECT”) of all condenser tubes. If greater than ten percent (10%) of tubes in any pass are outside specifications in CEP Chiller 7 or NSCEP Chiller 3, Contractor shall remove existing and furnish, install and test new Skip Fin Turbo condenser tubes. All rubber goods (seals, gaskets, etc.) shall be replaced.” Is Contractor responsible for the cost of 100% of the condenser tubes in the base bid? Perhaps it would be more cost effective for Contractor to submit a change order based on the Eddy current test results?

Response 6: Yes; condenser tubes shall be Eddy current tested. The following language has been added in EXHIBIT A

– Scope of Services if replacements are required:

“Contractor shall perform Eddy current testing (“ECT”) of all condenser tubes. If greater than ten percent

(10%) of tubes in any pass are outside specifications in CEP Chiller 7 or NSCEP Chiller 3, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures. All rubber goods (seal, gaskets, etc.) will replaced.”

Question 7: In EXHIBIT A - Scope of Services we are asked to “inspect” the compressors, but in EXHIBIT B – Bid

Pricing Form we are asked to “overhaul”. Please clarify.

Response 7: EXHIBIT B – Bid Pricing Form has been revised to read “Inspection”.

ITB # C006482 Page 3 of 4

Question 8: In EXHIBIT A - Scope of Services we are asked to “Eddy Current Test” the condensers, but in EXHIBIT B – Bid Pricing Form we are asked to “overhaul”. Please clarify.

Response 8: EXHIBIT B – Bid Pricing Form has been revised to read “Eddy Current Testing”.

Question 9: Should Contractor change the oil on the compressors as well?

Response 9: Yes

Question 10: Can a photo of the CEP Chiller 7 compressor data plate be provided?

Response 10: See the following.

CEP Chiller 7

Question 11: Can photos of the NSCEP Chiller 3 motor and compressor data plates be provided?

Response 11: See the following.

NSCEP Chiller 7

ITB # C006482 Page 4 of 4

V.2 (November 29, 2023)

EXHIBIT A - Scope of Services (REVISED 11/29/2023)

ITB No.: C006482 Project: CEP & NSCEP Chiller Overhauls

SECTION 1. SCOPE OF SERVICES OVERVIEW

1.1 The scope of work for the CEP & NSCEP Chiller Overhauls project shall include, but not be limited to, labor, materials, equipment and tools necessary to provide turnkey services for motors, compressors and condenser tubes for York-manufactured centrifugal chillers at the Central Energy Plant (“CEP”) and the North Studios Central Energy Plant (“NSCEP”) as described below.

SECTION 2. SCOPE OF SERVICES

2.1 The chillers included in this scope of work shall include the following:

A. CEP Chiller 7 – Model #YKTGVBJ4-DHES, Serial #GNLM-303146, installed 2003 (“CEP Chiller 7”); and B. NSCEP Chiller 3 – Model #YKGFGBJ1-CBF, Serial #SMRM-362060, installed 2006 (“NSCEP Chiller 3”).

2.2 Motors:

A. Contractor shall provide all labor, materials, equipment and tools required to remove and ship motors to Xcel motor repair facility in Waynesboro, North Carolina for disassembly, inspection, component measurements and appurtenant testing.

B. Based on results of inspection, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures.

C. At a minimum, worn parts shall be machined or replaced as necessary to return to original equipment manufacturer (“OEM”) specifications and all bearings and rubber goods (seals, gaskets, etc.) shall be replaced.

Motor will be reassembled, returned, installed, aligned, and operationally tested.

D. Owner will de-terminate and terminate all electrical connections including all lock out/tag out (“LOTO”).

E. Contractor shall coordinate with Owner to verify correct rotation prior to connecting coupling.

2.3 Compressors:

A. Contractor shall remove and weigh refrigerant, disassemble, inspect, measure components and perform appurtenant testing.

B. Based on results of inspection by Contractor, worn parts will be machined or replaced as necessary to return to OEM specifications. All rubber goods (seals, gaskets, etc.) shall be replaced and oil changed. If replacement of any parts are required or recommended, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures.

C. Contractor shall inspect and measure drive coupling.

D. Contractor shall reassemble, install, charge refrigerant and operationally test each unit. Refrigerant charge shall be trimmed as necessary for optimal performance. Contractor shall provide to Owner appropriate refrigerant handling paperwork.

E. Owner will provide refrigerant recovery unit and necessary refrigerant for CEP Chiller 7.

F. Contractor shall provide refrigerant recovery unit and necessary refrigerant for NSCEP Chiller 3. Based on results of refrigerant recovery and weight, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures.

ITB # C006482 Page 2 of 4

G. Owner will provide all required LOTO.

2.4 Condenser Tubes:

A. Contractor shall remove condenser heads and water boxes.

B. Contractor shall perform Eddy current testing (“ECT”) of all condenser tubes. If greater than ten percent (10%) of tubes in any pass are outside specifications in CEP Chiller 7 or NSCEP Chiller 3, Contractor will communicate with Owner regarding recommendations and additional pricing. Any additional scope requests will be addressed via contractual change management procedures Contractor shall remove existing and furnish, install and test new Skip Fin Turbo condenser copper tubes. All rubber goods (seal, gaskets, etc.) will replaced.

C. Contractor shall install heads and water box(s) with new gaskets, leak test and operationally test.

SECTION 3. PROJECT MILESTONE SCHEDULE

3.1 Owner will attempt to use the following time schedule, which will result in the final completion of the above scope of services.

MILESTONE DESCRIPTION START DATE COMPLETION DATE

Notice to Proceed / Contract Execution December 13, 2023 -

Removal of Motors for Shipment to Repair Facility - January 12, 2024

Initial Reports Submitted - February 9, 2024

Completion of Repairs - April 1, 2024

Final Completion (Chillers Returned to Service) - April 15, 2024

NOTE: These dates are estimated dates only and are subject to change.

SECTION 4. EMPLOYEES

4.1 The Contractor shall perform the basic services outlined within this Scope of Work between the hours of 7:00 A.M.

and 5:00 P.M., Monday through Friday, with the exception of mechanical/electrical tie-ins which may necessitate third shift sequencing to minimize impact to park operations. All mechanical/electrical tie-ins shall be coordinated with Owner prior to proceeding. All work hours are subject to change depending on the time of year and as a result of special events or holidays.

4.2 Owner will designate where Contractor's crew will take breaks, lunches, and use restroom facilities. Employee personal vehicles will be parked only in areas designated by the Owner.

4.3 Owner reserves the right to refuse any Contractor's employee who does not meet or conform to Owner’s policies.

Contractor's employees shall be required to maintain a level a professional appearance at all times while performing required tasks in or out of guest view. This includes a level of professional hygiene that includes all contractor provided uniforms.

4.4 Contractor shall be responsible for initiating, maintaining and supervising safety precautions and programs in connection with the services, and shall provide all protection to prevent injury to all persons involved in any way in the services.

ITB # C006482 Page 3 of 4

4.5 Any and all complaints or calls for assistance from Owner or its agents or representatives shall be responded to by Contractor within twenty-four (24) hours of Owner’s issuance of such complaints or calls and all repairs or work which precipitated such complaint shall be diligently and professionally completed by Contractor.

4.6 Contractor shall cause all of its employees to behave in a friendly, respectable, and courteous manner towards Owner, guests, staff, and management. In the event the Owner believes that any of Contractor's employees are acting other than as herein required, or Owner or its agents determine that any of such employees are not performing their duties in a competent manner, Owner shall so advise Contractor and Contractor shall promptly arrange to correct the deficiencies or to replace such employee as reasonably approved by Owner. Contractor shall maintain continuous and regular communications with Owner concerning safety and other factors that relate to the performance requirements hereunder and concerning any injury or damage to guests or Contractor's employees that may result or occur in connection with the Services to be provided by Contractor hereunder.

4.7 All services shall be approved by and scheduled through the Owner or its authorized representative.

4.8 Contractor shall make walk/ride-through reviews of the entire site related to visual observations and shall make repairs and adjustments necessary. Owner may attend the walk/ride-through.

4.9 Contractor shall be required to provide response correspondence to any service requests sent via the Owner.

4.10 All services, whether performed by the Contractor, its subcontractors, or anyone directly or indirectly employed by any of them, and all applicable equipment, machinery, materials, tools, and like items used in the services, shall be in compliance with, and conform to: (a) all applicable laws, ordinances, rules, regulations, and orders of any public, quasi-public, or other governmental authority; and (b) all codes, rules, regulations, and requirements, of the Owner and its insurance carriers relating thereto. In the event of conflicting requirements, the more stringent shall govern.

4.11 Contractor shall at all times keep the general area in which the services are to be performed clean and free from accumulation of waste materials or rubbish (including, without limitation, hazardous waste), caused by performance of the Services, and shall continuously throughout performance of the services remove and dispose of all such materials. The Owner may require the Contractor to comply with such standards, means, and methods of cleanup, removal, disposal as the Owner may make known to the Contractor and/or as required by any applicable laws. In the event the Contractor fails to keep clean of such rubbish and waste in the affected areas, and the Owner incurs the clean-up cost, the Owner will deduct the expenses incurred from any sums then or thereafter due the Contractor.

SECTION 5. QUALITY CONTROL

5.1 Contractor shall establish a quality control quality assurance program specific to this contract scope and shall maintain and monitor the program throughout the life of the contract.

5.2 The Owner will have the right at any stage of the operation to reject any or all work and material that in the Owner's opinion does not meet the requirements of these scope of services.

SECTION 6. DAMAGE

6.1 Any damages caused by Contractor shall be repaired by Contractor within twenty-four (24) hours, or shall be repaired by the Owner and back-charged at the current rate per man hour plus material plus twenty percent (20%) on material only. Any materials required to correct damages caused by Contractor shall be the responsibility of Contractor.

6.2 Should the Owner elect to have Contractor perform any work outside the scope of services, the Owner may request a lump sum proposal for the Work or may direct Contractor to proceed on a time and material basis.

6.3 Contractor shall report all damages to the Owner immediately.

ITB # C006482 Page 4 of 4

SECTION 7. SAFETY

7.1 All Contractors’ equipment shall be properly maintained with all safety equipment intact and operational.

7.2 Contractor shall acquire all necessary certifications and ensure all employees hold such certifications as applicable for their work on the project.

7.3 Contractor shall be responsible for the safety of its employees and shall, at a minimum, require applicable personal protective equipment (“PPE”) including, but not limited to, eye, hearing and hand protection.

SECTION 8. QUALIFICATIONS

8.1 Contractor must have previous experience performing the services for the make and model of chillers, or equivalent, listed in Section 2.

8.2 Contractor shall provide a reference list of at least two (2) clients where it has provided services in a similar capacity within the past three (3) years. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references. See EXHIBIT D – Client Reference List.

8.3 Contractor shall provide responses to inquires in ATTACHMENT 1 – Contractor Qualifications. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon provided responses.

Bid # Project:

Bidder:

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

1.1 Removal of Motor 1 LS -$ -$

1.2 Shipping of Motor To and From Repair Facility 1 LS -$ -$

1.3 Inspection of Motor (Repair Facility Cost) 1 LS -$ -$

1.4 Motor Reassembly Including Replacement of Bearings and Rubber Goods* 1 LS -$ -$

1.5 Compressor Inspection Including Replacement of Rubber Goods and Oil Change* 1 LS -$ -$

1.6 Condenser Tube Eddy Current Testing Including Replacement of Rubber Goods* 1 LS -$ -$

ITEM DESCRIPTION QTY UNIT UNIT PRICE TOTAL

2.1 Removal of Motor 1 LS -$ -$

2.2 Shipping of Motor To and From Repair Facility 1 LS -$ -$

2.3 Inspection of Motor (Repair Facility Cost) 1 LS -$ -$

2.4 Motor Reassembly Including Replacement of Bearings and Rubber Goods* 1 LS -$ -$

2.5 Compressor Inspection Including Replacement of Rubber Goods and Oil Change* 1 LS -$ -$

2.6 Condenser Tube Eddy Current Testing Including Replacement of Rubber Goods* 1 LS -$ -$

V.2 (November 29, 2023 *All labor, incidental materials (not listed), equipment, tools, testing (not listed) and reports shall be included.

GRAND TOTAL

Fill In All Pink Areas And Totals Should Automatically Tabulate.

CEP & NSCEP Chiller Overhauls

EXHIBIT B – Bid Pricing Form (REVISED 11/29/2023) C006482

PART A. CEP CHILLER 7

PART B. NSCEP CHILLER 3

GRAND TOTAL

*All labor, incidental materials (not listed), equipment, tools, testing (not listed) and reports shall be included.

REFER TO ATTACHED EXCEL

SPREADSHEET FOR DATA ENTRY

FOR REFERENCE ONLY