C006482 Addendum 1.pdf

Addendum No. 1

Issue Date: November 16, 2023

Title: CEP & NSCEP Chiller Overhauls

Bid #: C006482

To: All Bidders

Issued By: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst rparente@oversightdistrict.org

(689) 254-3539

NOTICE TO ALL BIDDERS

This addendum shall be made part of the ITB and shall be binding as if part of the original documents. Bidders should acknowledge receipt of this Addendum No. 1 in the appropriate space provided of the EXHIBIT C - Bid Submittal Affidavit.

It is the Bidder’s responsibility to identify all addendums before placing a bid.

PART A. ADMINISTRATIVE UPDATES

The bid due date has been extended to December 1, 2023 at 2:00 P.M. EST The following documents are available at this Box link: CLICK HERE FOR ADDENDUM NO. 1

Invitation to Bid (Revised 11/16/2023)

PART B. QUESTIONS/RESPONSES

Question 1: Is Owner’s rigging equipment available for use?

Response 1: No; Contractor must provide their own equipment.

Question 2: If Contractor is providing rigging equipment, when can rigging representatives visit the site to assist with pricing?

Response 2: A second non-mandatory site visit will be scheduled for Tuesday, November 21, 2023 at 9:00 A.M. meeting at the following address:

Central Energy Plant 5300 North Center Drive Lake Buena Vista, FL 32830

If attending please provide list of attendees including full names as listed on driver’s licenses for security access. Names must be submitted by Friday, November 17, 2023 at 5:00 P.M. Please remember to bring/wear closed toed shoes, pants and eye and ear protection.

Question 3: Please provide photos of the referenced equipment.

Response 3: See the following photos.

https://reedycreek.box.com/s/2pa3di5iq7e8tmb5i2ij20m4h9mr8ngw

ITB # C006482 Page 2 of 3

CEP Chiller 7

ITB # C006482 Page 3 of 3

NSCEP Chiller 3

V.2 (November 16, 2023)

Invitation to Bid (REVISED 11/16/2023) (with Best and Final Offers)

Issue Date: November 6, 2023

Title: CEP & NSCEP Chiller Overhauls

Bid #: C006482

Bids Due: December 1, 2023 November 29, 2023 @ 2:00 P.M. EST

Box Link: Bid Documents Link Here

Submit Bids To: Central Florida Tourism Oversight District Richard Parente, Senior Procurement Analyst bids@oversightdistrict.org

(689) 254-3539

SECTION 1. GENERAL INFORMATION

1.1 Central Florida Tourism Oversight District (“CFTOD”, “Owner”, or “District”) is issuing this solicitation for its Utilities Department.

1.2 CFTOD requests qualified companies submit your bid and qualifications for consideration in the selection for the CEP & NSCEP Chiller Overhauls project.

1.3 All dates and information contained herein may be extended, changed, or updated within the listing by addendum issued by CFTOD.

SECTION 2. TIME SCHEDULE

2.1 The District will attempt to use the following time schedule which will result in the award of a contract.

DESCRIPTION DATE

NON-MANDATORY Site Visit at 9:00 A.M. EST (Location and Instructions Provided in Section 3) November 14, 2023

All Written Questions and Inquiries are due by or before 5:00 P.M. EST

12:00 P.M. EST

November 21, 2023 November 16, 2023

Bid Packages due by or before 2:00 P.M. EST December 1, 2023

November 29, 2023

Bid Evaluation/ Final Negotiations December 6, 2023 December 4, 2023

Final Bid Award Announced December 8, 2023 December 6, 2023

NOTE: These dates are estimated dates only and are subject to change.

SECTION 3. INSTRUCTIONS TO BIDDERS

3.1 Meeting location for the Non-Mandatory Site Visit is at the following address:

https://reedycreek.box.com/s/6veaits3hq7cwapkq2jbpgh1928guy43

ITB # C006482 Page 2 of 6

Central Energy Plant 5300 North Center Drive Lake Buena Vista, FL 32830

Please provide full name (listed on driver’s license) of all participants by close of business on November 10, 2023, so that the names can be submitted to security for gate access.

For all those who are attending the non-mandatory site visit please remember to bring/wear closed toed shoes, pants and eye and ear protection.

3.2 All bids must be electronically submitted by or before 2:00 PM, on the listing end date/bid close date to bids@oversightdistrict.org for consideration.

3.3 Bids may not be submitted by any other means other than as described in Section 3.2. CFTOD will not accept bids sent by U.S. Mail, private couriers, fax, or email.

3.4 Any bids received after the stated time and date will not be considered.

3.5 Bids not conforming to the instructions will be subject to disqualification at the sole option of the District.

SECTION 4. INQUIRIES

4.1 All questions must be submitted electronically via email to Richard Parente at rparente@oversightdistrict.org.

Responses will returned electronically, and provided to all bidders. In the Subject Line of the email, clearly indicate the following: C006482 CEP & NSCEP Chiller Overhauls.

4.2 If necessary, an addendum will be emailed to all bidders.

4.3 It is our standard policy no addendum will be issued later than three (3) calendar days prior to the date for receipt of bids, except an addendum withdrawing the solicitation or one which includes postponement of the date for receipt of bids.

4.4 No verbal or written information which is obtained other than by information in this document, or by addendum, will be binding on the District.

SECTION 5. QUALIFICATION OF BIDDERS

5.1 Contractor must have previous experience performing the services for the make and model of chillers, or equivalent, listed in the EXHIBIT A - Scope of Services.

5.2 Contractor shall provide a reference list of at least two (2) clients where it has provided services in a similar capacity within the past three (3) years. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon submitted references. See EXHIBIT D – Client Reference List.

5.3 Contractor shall provide responses to inquires in ATTACHMENT 1 – Contractor Qualifications. It is at CFTOD’s discretion to determine if a Contractor is qualified based upon provided responses.

5.4 Veteran or BuyLocal qualified? Include your affidavit or certificate for consideration.

SECTION 6. LOBBYING/BIDDER CONTACT/ANTI-COLLUSION

6.1 BIDDERS ARE HEREBY ADVISED THAT CONTACT IS NOT PERMITTED WITH ANY CFTOD

PERSONNEL OR BOARD MEMBER DURING THE BID PERIOD RELATED TO OR INVOLVED WITH THIS

REQUEST. BIDDERS ARE RESTRICTED FROM DISCUSSING THEIR SUBMITTALS AND THIS

SOLICITATION WITH COMPETING FIRMS UNDER THIS SOLICITATION. ALL ORAL OR WRITTEN

ITB # C006482 Page 3 of 6

INQUIRIES MUST BE DIRECTED THROUGH THE ASSIGNED PROCUREMENT PERSONNEL.

6.2 Any bidder or any individuals that lobby on behalf of the bidder or interact with other bidders during the time specified will result in rejection/ disqualification of their bid under said solicitation.

6.3 Bidders shall not divulge, discuss, or compare this solicitation with any other bidder or collude with any other bidder in the preparation of their bid in order to gain an unfair advantage in the award of this contract. By submitting a bid, Bidder acknowledges all information contained herein is part of the public domain as defined in the Public Records Act, Chapter 119, F.S.

SECTION 7. MODIFICATION OR WITHDRAWAL OF BID

7.1 A Bid may not be modified, withdrawn, or cancelled by the Bidder for ninety (90) days following the time and date designated for the receipt of Bids, and each Bidder so agrees in submitting its Bid. Prior to the date and time of receipt of Bids, a Bidder may withdraw its Bid and resubmit at any time before the date and time stipulated for receipt of Bids. The Bid Guarantee shall be in an amount sufficient for the Bid as modified or submitted.

SECTION 8. AWARD

8.1 CFTOD reserves the right to accept or reject any or all bids.

8.2 CFTOD reserves the right to waive any irregularities and technicalities and may, at its sole discretion, request clarification or other information to evaluate any or all bids.

8.3 CFTOD will negotiate agreements with awarded bidders. If an agreement cannot be reached with a selected bidder, CFTOD reserves the right to negotiate with the next bidder (or subsequent bidder) until an agreement is reached.

8.4 The basis of award will be based on the grand total of Items 1.1 through 1.6 and 2.1 through 2.6 on EXHIBIT B – Bid Pricing Form with two (2) separate contracts to be awarded. The same bidder can be the awardee of each contract.

8.5 BuyLocal, Veteran, and Opportunity Zone qualified vendors receive a bid preference as noted in Procurement Policy

PRO-100.

BuyLocal and Veterans:

o Contract awards $1,000,000 or less. If the Low Bidder is not a BuyLocal or Veteran Small Business and the lowest bid submitted by a responsive and responsible Veteran Small is within 5% of the bid of such Low Bidder, such Buy Local or Veteran Small Business will be deemed the lowest, responsive and responsible bidder and awarded the contract.

o Contract awards exceeding $1,000,000. If the Low Bidder is not a BuyLocal or Veteran Small Business whose bid is less than a $50,000 variance in price from the low bid, such Buy Local or Veteran Small Business will be deemed the lowest, responsive, and responsible bidder and awarded the contract.

Opportunity Zone:

o Contract Awards $1,000,000 or less. If the Low Bidder is not located in a Qualified Opportunity

Zone, and the next lowest bid submitted from an Opportunity Zone vendor is within 10% of the low bid, such Opportunity Zone vendor will be proclaimed the low bid and deemed the awarded bidder.

o Contracts Awards Exceeding $1,000,000. If the Low Bidder is not located in a Qualified Opportunity Zone, and the next lowest bid submitted from a Opportunity Zone vendor is within 10% of the low bid and not more than $100,000 in difference, such Opportunity Zone vendor will be proclaimed the low bid and deemed the awarded bidder.

ITB # C006482 Page 4 of 6

SECTION 9. BOND REQUIREMENTS

9.1 Bid Bond: Not applicable to this project

9.2 Performance and Payment Bond: Not applicable to this project

SECTION 10. DRAWINGS, SPECIFICATIONS AND PERMITS RELATED TO THIS PROJECT

10.1 Drawings: Not applicable to this project

10.2 Specifications: See equipment makes and models listed in EXHIBIT A – Scope of Services.

SECTION 11. DELAY DAMAGES SUBJECT TO THIS PROJECT

The Owner may incur financial loss if the Work is not substantially and finally complete in the timeframes included in the EXHIBIT A – Scope of Services. The Contractor shall be liable for damages.

Liquidated Damages: Not applicable to this project

SECTION 12. CFTOD REQUIRED CLAUSES

12.1 MATERIALS. All materials submitted in response to this solicitation shall become the property of CFTOD.

12.2 COST INCURRED IN RESPONDING. All costs directly or indirectly related to bid preparation, representation or clarification shall be the sole responsibility of and be borne by the proposer.

12.3 PUBLIC ENTITY CRIMES. A person or affiliate who has been placed on the convicted vendor list following a conviction for a public entity crime may not submit a bid, proposal, or reply on a contract to provide any goods or services to a public entity; may not submit a bid, proposal, or reply on a contract with a public entity for the construction or repair of a public building or public work; may not submit bids, proposals, or replies on leases of real property to a public entity; may not be awarded or perform work as a consultant, supplier, sub-consultant, or consultant under a contract with any public entity; and may not transact business any public entity in excess of the threshold amount provided in s. 287.017 for CATEGORY TWO ($35,000) for a period of 36 months following the date of being placed on the convicted vendor list.

12.4 E-VERIFY. The Proposer shall utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the Proposer during the term of the contract and shall expressly require any sub-consultants performing work or providing services pursuant to the state contract to likewise utilize the U.S. Department of Homeland Security's E-Verify system to verify the employment eligibility of all new employees hired by the sub-consultant during the contract term.

12.5 INTELLECTUAL PROPERTY RIGHTS. The proposer will indemnify and hold harmless, CFTOD from liability of any nature or kind, including costs and expenses for or on account of any copyrighted, service marked, trademarked, patented or un-patented invention, process, article or work manufactured or used in the performance of the contract, including its use by CFTOD. If the proposer uses any design, device, materials or works covered by letters, service mark, trademark, patent, copyright, or any other intellectual property right, it is mutually agreed and understood without exception that the proposal prices will include all royalties of costs arising from the use of such design, device, or materials in any way involved in the work. This article will survive the termination of any contract with CFTOD.

12.6 SUBCONTRACTS. Nothing contained in this specification will be construed as establishing any contractual relationship between any sub-contractor and CFTOD.

A. The proposer will be fully responsible to CFTOD for the acts and omissions of the sub-contractor and their employees.

B. After award of the contract, any changes in sub-consultants requires prior CFTOD written approval.

ITB # C006482 Page 5 of 6

12.7 AGREEMENT. A contract will be drafted after award for any work to be performed as a result of this solicitation.

This solicitation, the submitted proposal, all attachments, and any addendum released, and the corresponding contract will constitute the complete agreement between the proposer and Central Florida Tourism Oversight District. Should there be any conflict between the terms of this solicitation, the submitted proposal, and the terms of the agreement (Contract), the terms of the Contract shall be final and binding. The solicitation shall control where in conflict with the submitted proposal.

12.8 DISTRICT INSURANCE REQUIREMENTS.

A. The Contractor/Consultant shall at its expense procure and maintain during the life of this Contract and for two

(2) years thereafter (and shall require the same from its Subcontractors and Sub-subcontractors) the following types and minimum amounts of insurance:

i. Commercial General Liability Insurance including liability assumed under written contract, bodily injury, property damage, personal and advertising injury, and products/completed operations liability written on an occurrence basis with minimum combined single limits for bodily injury and property damage of $1,000,000 per occurrence;

ii. Automobile Liability coverage for all owned, non-owned and hired vehicles written on an occurrence basis, with minimum combined single limits of $1,000,000 per occurrence;

iii. Workers’ Compensation Insurance providing statutory benefits and Employer’s Liability Insurance with minimum limits of $1,000,000 per occurrence;

iv. Umbrella Liability on a follow-form basis providing coverage excess of the underlying policies required by i., ii, and iii. above in an amount of at least $1,000,000 per occurrence; and

Contractor is not required to commercially insure its owned, rented or borrowed machinery, tools, equipment, office trailers, vehicles, and other property but agrees that Owner is not responsible for and Contractor holds Owner harmless for loss, damage or theft of such items.

B. All insurance required under this Article shall be with companies and on forms authorized to issue insurance in Florida and with an insurer financial strength rating from AM Best of no less than A- or an equivalent rating from a similar, recognized ratings agency unless such requirements are waived, in writing, by the Owner’s Risk Manager. Certificates of insurance (or copies of policies, if required by the Owner) shall be furnished to the Owner.

C. CANCELLATION. All such insurance required by this Article shall provide that the coverage thereunder may not be reduced or canceled unless thirty (30) days unrestricted prior written notice thereof is furnished to Contractor, who agrees to promptly relay any such notice received to Owner.

D. ADDITIONAL INSUREDS. Each liability policy required herein (except Workers’ Compensation or Professional Liability) shall schedule as Additional Insureds, on a primary and non-contributory basis, the Owner and its affiliated entities and their supervisors, officers, employees, agents and assigns.

E. WAIVERS. The Contractor hereby waives, and will require its Subcontractors and Sub- subcontractors to waive and to require its and their insurers to waive their rights of recovery or subrogation against the Owner and its affiliated entities, supervisors, officers, employees, agents and assigns.

F. CLAIMS. The Contractor and its Subcontractors and Sub-subcontractors shall assist and cooperate in every manner possible in connection with the adjustment of all claims arising out of the operations conducted under or in connection with the Work and shall cooperate with the insurance carrier or carriers of the Owner and of the Contractor, its Subcontractors and Sub-subcontractors in all litigated claims and demands which arise out of said operations and which the said insurance carrier or carriers are called upon to adjust or resist.

SECTION 13. EXHIBITS AND ATTACHMENTS

EXHIBIT A – Scope of Services

EXHIBIT B – Bid Pricing Form*

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EXHIBIT C – Bid Submittal Affidavit*

EXHIBIT D – Client Reference List*

EXHIBIT E – BuyLocal/Veteran/Opportunity Zone Affidavit of Eligibility*

ATTACHMENT 1 – Contractor Qualifications*

ATTACHMENT 2 – Sample Contract

*Submit with your bid