C006467 Addendum No. 2 tlk.pdf

Addendum No. 2

Issue Date: November 14, 2023

Title: Landscaping Services – Section 27 World Drive South of 192

Bid #: C006467 To: All Bidders Issued By: Central Florida Tourism Oversight District

Andrea Osinski, Senior Procurement Analyst aosinski@oversightdistrict.org

(689) 254-4346

NOTICE TO ALL BIDDERS

This addendum shall be made part of the ITB and shall be binding as if part of the original documents. Bidders should acknowledge receipt of this Addendum No. 2 in the appropriate space provided on the EXHIBIT D - Bid Submittal Affidavit.

It is the Bidder’s responsibility to identify all addendums before placing a bid.

PART A. ADMINISTRATIVE ISSUANCES

1. EXHIBIT B – Bid Pricing Sheet – The District added line 14, and struck lines 17 and 27.

2. EXHIBIT D – Bid Submittal Affidavit – The District has updated this exhibit to strike the requirement for Plumbing

Contractor and/or Specialty Contractor License.

PART A. QUESTIONS/RESPONSES

NOTE – Updated map in Section 1. Scope of Services Overview:

• The District adjusted the boundary on the south end of the scope of work, the Contractor’s scope will end where the curb ends on the southbound side of World Drive and starts on the northbound side of World Drive:

https://rcid.maps.arcgis.com/apps/webappviewer/index.html?id=31abf52e9f09452babef4a26ddf5995c mailto:aosinski@oversightdistrict.org

ITB# C006467 Page 2 of 5

• The District is including additional photos to clarify the site specific needs. Photos included represent the slopes, bridge walls, and underneath the bridge, which must be maintained. This would pertain to all exposed bridge walls along this roadway in the scope of service.

• The District is including additional photos to represent the palm beds at the intersection of Griffin Road. While we have showcased the palms at Griffin Road, this does not diminish all the other palm beds within the median

ITB# C006467 Page 3 of 5 and clearly highlighted in the link already provided. We are simply providing this information to clarify they belong in the scope of work for this parcel of land.

Question 1: Can you confirm if there is, or is not, irrigation in this section that will require inspections/repairs?

Response 1: The District has confirmed there is not irrigation at this location. We have made revisions to remove Line

Item 27 from EXHIBIT B. The District made the below revision to the Qualification of Bidders.

ITB# C006467 Page 4 of 5

NOTE- Revision to qualifications: Section 5. Qualification of Bidders:

5.3 Bidders are to submit the following required licenses and/or certifications:

• Plumbing Contractor and/or Specialty Contractor License for irrigation systems

• International Society of Arboriculture Certifications

• Florida Green Industries Best Management Practices (B.M.P.) Certification

• Commercial Applicator License from the Florida Department of Agriculture and

Consumer Services

• FDOT TTC Advanced and Intermediate Certification required for at least one worker on-site

Question 2: Can you confirm pruning of Washingtonian palms will be included on the pricing sheet? It is currently excluded, but there are Washingtonian palms within the boundaries.

Response 2: The District has confirmed the need for pruning of the Washingtonian palms at the site. We have updated EXHIBIT B to have this cost included within your bid submittal. Please use the REVISED EXHIBIT B

– Bid Pricing Sheet.

Question 3: Can you confirm if fertilization is included? It was mentioned in the pre-bid this was not included, but that service is listed on the frequency sheet for beds and palms.

Response 3: The District has confirmed the need for fertilizing. We have updated EXHIBIT B to have this cost included within your bid submittal. Please use REVISED EXHIBIT B – Bid Pricing Sheet.

Question 4: Will irrigation maintenance be required for this area? If so, will a zone count be provided via addendum or map update?

Response 4: Irrigation will not be required in this parcel. We have updated EXHIBIT B to remove this requirement from the bid.

Question 5: Will the weekly pond maintenance include open mowed areas surrounding the ponds or just string trimming immediately around pond perimeter? Will ponds surrounded by trees require maintenance within 18” of the water line?

Response 5: The pond maintenance will include all mowing around the pond. There is a required “buffer” around all ponds that will not be required to be maintained as this is performed by the District’s Planning & Engineering Department. These guidelines are described in the scope Section 12 Lakes/Ponds/Canals in EXHIBIT A – Scope of Services. The ponds in these areas have a natural tree line. The awarded contractor would be required to maintain tree skirt height to allow mowing without any obstacles. This is also covered in the EXHIBIT A – Scope of Services, Section 11. Tree Care.

Question 6: How will annual wood line cutback differ weekly wood line maintenance?

Response 6: Annual wood line cutbacks will be scheduled with the Owner. The weekly wood line maintenance covers a weekly inspection of the wood lines in the area to ensure there are no obstructions to allow clear access for mowing or blocking any access that may be around ponds.

Question 7: Will the previous bid tab and current contract be provided?

Response 7: This is a new solicitation for the District. Listed below is the current maintenance and price breakout provided for the area.

Act. # Freq. Description Cost per

Service

2 10 Bahia Mow & Weedeat Turf – weekly March-September;

Bi-monthly October -February $2,075.74

ITB# C006467 Page 5 of 5

6 6 Edge Bahia (Curbs, Beds, Signs, and Tree rings) weekly, March-September and Bi-monthly, October-February $191.83

7 10 Turf (Litter, Trash, and Debris removal) $100.00

10 10 Shrub Bed Maintenance (Weed Control, Litter, Trash, and Debris Removal, Pruning, Replacements, Etc.) $257.54

22 10 Pest Control $13.59

23 6 Wood Lines $19.91

26 6 TTC for Right of Way Maintenance $119.35

Question 8: Will parking area accessible to employees performing work on public areas be specified by the owner?

Response 8: Once the bid is awarded, specifications regarding where the awarded contractor can stage during work sessions will be approved. The District will only provide parking onsite for work being performed only.

Question 9: Will a schedule specifying desired number of pesticide and herbicide treatments be provided?

Response 9: The schedule specifying the number of pesticide and herbicide treatments is provided within EXHIBIT

B – Bid Pricing Sheet, line 22, which is a quantity of 52 weeks. Any additional details regarding pesticides and herbicides please refer to EXHIBIT A – Scope of Services, Section 7. Pest Control.

Question 10: How will weekly pond maintenance differ from the responsibilities included under annual palm pruning?

Response 10: Please refer to EXHIBIT A – Scope of Services, Section 11. Tree Care, which describes the annual and weekly maintenance for each type of palm tree. The weekly palm maintenance refers to a weekly inspection of palms any other described trees to ensure there are none that require assistance such as loose boot removal or hanging fronds.

Question 11: Will submission of EXHIBIT F – BuyLocal/Veteran/Opportunity Zone Affidavit be required if the bidder does not meet the requirements for or plan to utilize these programs?

Response 11: No. These are not required if they are not applicable to your company.

NOTE- Revision to bid schedule: Section 2. Time Schedule:

DESCRIPTION DATE

MANDATORY Site Visit at 8:00 a.m. EST (Location and Instructions Provided in Section 3) November 8, 2023

All Written Questions and Inquiries are due on or before 5:00 PM EST November 15, 2023 November 21, 2023

Bid Packages due by or before 2:00 PM EST November 20, 2023 November 29, 2023

Bid Evaluation/ Best and Final Offers November 20, 2023 November 30, 2023

Final Bid Award Announced, on or around November 22, 2023 December 6, 2023

END OF ADDENDUM

NOTICE TO ALL BIDDERS