C006430 Addendum No. 1 tlk.pdf

Addendum No. 1

Issue Date: October 19, 2023

Title: Rapid Infiltration Basins (RIBS) Renovation for Fiscal Years 2024, 2025, Bid #: C006430 To: All Bidders Issued By: Central Florida Tourism Oversight District

Andrea Osinski, Senior Procurement Analyst aosinski@oversightdistrict.org

(689) 254-4346

NOTICE TO ALL BIDDERS

This addendum shall be made part of the ITB and shall be binding as if part of the original documents. Bidders should acknowledge receipt of this Addendum No. 1 in the appropriate space provided of the Bid Pricing Form.

It is the Bidder’s responsibility to identify all addendums before placing a bid.

PART A. QUESTIONS/REPONSES

Question 1: How many RIBS has the District renovated in the past fiscal years?

Response 1: Last fiscal year, we renovated four (4) RIBS. Based upon operational needs, the District has completed as little as three (3), up to eight (8) RIBS during a fiscal year.

Question 2: Exhibit C - Utilities Specifications were included within the ITB are these needed in order to perform the work?

Response 2: Utilities Specifications are included for locate(s) specifications as outlined in the Exhibit A – Scope of Services.

Question 3: Is the bid bond amount to only include the first year fiscal amount, or for the entire amount of the bid submitted?

Response 3: The bid bond should only include the value of the first fiscal year bid amount.

Question 4: Is grading needed for this project?

Response 4: Grading is not needed, just the liner. However, the awarded contractor must account for any blowout of sand from erosion. Any blowout must go back into the RIBS when renovated. RIBS that are renovated throughout the duration of this contract must be returned to new condition.

Question 5: Are there liquidated damages for this contract?

Response 5: No. Please refer to page 3 of 5, Section 11. Delay Damages Subject to this Project of the ITB C006430 issued.

mailto:aosinski@oversightdistrict.org

ITB# C006430 Page 2 of 2

Question 6: Is there a schedule to submit?

Response 6: Yes, the awarded contractor after award is to submit their scheduled timeline for completion. The District plans on renovating four (4) RIBS per fiscal year. All work must be completed by no later than August 15th each fiscal year during the duration of the contract. When the awarded contractor is creating their schedule, please allow six (6) weeks for the gopher tortoise survey to be completed by the District.

The District does reserve the right to change or amend the RIBS to be renovated based on conditions and operational standards in the best interest of the District. The District reserves the right to add additional, or exclude, RIBS each fiscal year based upon operational and best interest of the District. Pricing shall remain the same per RIB for any changes the District makes during that fiscal year.

Question 7: Are there details for the anchor trenches?

Response 7: Please see the attached HDPE liner tie-in drawings included within this addendum.

The anchor trench should be excavated completely around the area to be lined at the top and bottom of the berm. The trench should be at least 24 inches from the top edge of the slope. The trench should be 24inches deep and about 12 inches wide, or according to the project plans specifications. Care should be taken to avoid construction equipment from coming in direct contact with the HDPE liner.

Question 8: Is there retention on this project? If so, how much? I know the previous project had a 5% retention rate.

Response 8: No retainage.

Question 9: Can all of the liner material needed for all three (3) years of RIB rehabs be delivered all at once in the beginning of the project and stored onsite for the duration? Or will we be required to have three (3) separate material orders for each fiscal year? Ordering and delivering all the material at the beginning of the project fiscal year, but it could prevent having to account for any unnecessary/possible cost increase over time.

Response 9: No. The lining material will need to be ordered specifically for each year’s worth of rehab work at the beginning of each fiscal year.

Question 10: If we are able to order the liner material for all RIBS at the beginning of the project, will we be able to bill and get paid for all of the material delivered and stored onsite at the beginning of the project? I could see how this might be an issue in the beginning since the project is to be budgeted for each fiscal year, but it could prevent having to account for any unnecessary/possible cost increase over time.

Response 10: We will not paying for all of the lining material up front. We will pay for the lining material during the respective fiscal years only.

Question 11: During the meeting, you had mentioned something about security for this project. Could you please elaborate on this?

Response 11: The awarded contractor will need key access for the active project location where RIBS are being renovated. The awarded contractor will need to provide their own lock with allowing the District staff access at all times.

END OF ADDENDUM

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SCALE:

SHEET:9150 CURRY FORD ROAD ORLANDO, FL. 32825

DRAWING NO. :

OF

REV DATE DESCRIPTION

DESIGNED BY:

DRAWN BY:

CHECKED BY:

OCU FILE NO.:

CADD FILE:

LINE IS 2 INCHES

AT FULL SIZE

(IF NOT SCALE ACCORDINGLY)

1117 East Robinson Street ~ Orlando, FL 32801 ~ Phone: 407.425.0452

Licenses:

Eng. C.O.A. No. 3215

Survey L.B. No. 7143

Arch. Lic. No. AA2600926

Lndscp. Lic. No. LC0000298

PROFESSIONAL ENGINEER

FLORIDA LICENSE # 62384

JAMES R. MORRIS, JR.

CKJ / ZLT

CKJ

DEM

84948

D-100

AS SHOWN

LINER CONNECTION DETAILS

SCALE: 1" - 6'

LIMIT OF SOD 7'-0" 3'-0"

V A

R

IE

S3

VARIES

38 38

38 38

SEE DETAIL

SEE DETAIL

TIE TO EXISTING GRADE

SCALE: 1" = 1' 38

10"

6" 7"

1"

1" CHAMFERED EDGE ON

CONCRETE UNDER HDPE LINER

60 MIL HDPE LINER (TYP.)

ALL RIB LOCATIONS

NOT TO SCALE

TRIPLE POLYLOCK ANCHOR

(NO SUBSTITUTE)

CONTINUOS

EXTRUSION WELD

60 MIL HDPE LINER(TYP.)

60 MIL HDPE LINER(TYP.)

60 MIL HDPE LINER(TYP.)

TOP OF BERM /

STABILIZED ACCESS ROAD

10'-0" MIN.

NOT TO SCALE

FOR TOP OF BERM

ELEVATION, SEE RIB SECTION

EXISTING GRADE

EXISTING GRADE

V A

R

IE

S V

A R

IE

S

Liner Details.dwg

SCALE: 1" = 1'

4" DIA. SCH. 80 PVC

TOP OF BERM / STABILIZED

ACCESS ROAD, SEE DETAIL,

SHEET D-101 TOP OF BERM / STABILIZED

ACCESS ROAD, SEE DETAIL,

SHEET D-101

NOTES:

1. REMOVE EXISTING LINER AND INSTALL

NEW ANCHOR SYSTEM IN CONCRETE

DRIVES AND OVER FLOW CHANNELS

NOTICE TO ALL BIDDERS