C. Attachment 1 - CLS (6Mar25) FINAL.pdf

Attachment 01

5.0 Common Levels of support, CLS;

Paragraph 5.1 – Paragraph 5.10

Recurring Maintenance, Inspection and Repair of category USAG BAV emergency power supply systems:

Uninterruptible Power Supply (UPS) and Diesel (Fuel) Power Generators Systems

(GEN)

USAG Bavaria – Military Community: Garmisch

5.1 Maintenance Service USAG BAV:

5.1.1 All maintenance components shall be included in a maintenance CLIN. Small consumables within a range of 50 Euro in parts and material used in recurring maintenance services per system shall be included under the maintenance flat rate for all services, except repair service on demand.

If parts/material costs overlap the maintenance CLIN, contractor shall submit a cost estimate IAW para 2.6.1 Cost Estimates (CE) to the assigned COR

5.2 Electrical Switching Authorization

Contractor shall inform named Point of contact’s (POC’s) and the COR, prior to outages (whether to grant switching authorization will be decided individually by the designated Chief Electrical Engineer and will be agreed upon and stated at the Post Award Conference) that will impact functionality of systems, scheduled maintenance, repair work, special problems or circumstances. Anyhow, the scope of work requires a close co-working with DWP Electric Engineer Department and Electric Shop and any further reflected department in charge.

USA Garrison Department of Works (USAG DPW) Electrical Engineer/Shop/ Utilities POC’s listed on Attachment 02.

5.3 Performing annual Uninterruptible Power Supply (UPS) System recurring Maintenance

The contractor shall provide all services as specified as recurring maintenance work and will be reimbursed under the respective maintenance flat rate for recurring maintenance work. All small parts and material used in recurring maintenance services as stated in 5.1

Dated: 6 March 2025 per system shall be included under the respective sum for recurring maintenance services.

5.3.1. Contractor shall perform recurring maintenance service as tasked by Government according to the manufacturer’s guidelines or as contractor-developed procedures following the recognized high standards of the particular industry which is predominant in the trade but with at least minimum requirements listed following.

Contractor shall provide services for specified systems listed in Technical Exhibit (TE) 01 - “TIL01_UPS_List of systems”.

5.3.2 Following tasks shall be included within annual recurring Maintenance Requirements:

1. The contractor shall provide visual inspections of the UPS systems, batteries, cabling, switches and fuses IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100-551:2011-06 - Errichten von Niederspannungsanlagen. AQL: 100%

2. The contractor shall perform inspection, maintenance and test procedures according to manufacturer rules IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und

3. The contractor shall check ambient temperature, UPS internal temperature and battery room temperature IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und

4. The contractor shall conduct Analysis of alarm memory, reset alarm memory and provision of past alarms IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100-551:2011-06 - Errichten von

5. The contractor shall conduct internal cleaning of UPS and UPS fans with compressed air

IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100-551:2011-06 - Errichten von Niederspannungsanlagen. AQL: 100%

6. The contractor shall perform current measurement on UPS system, adjust when necessary IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und

7. The contractor shall check and measure electrical condensers IAW Recurring

Maintenance DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100- 551:2011-06 - Errichten von Niederspannungsanlagen. AQL: 100%

8. The contractor shall check and clean battery terminal posts and clamps and treat with grease, top up with distilled water, check battery acid IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100-551:2011-06 - Errichten von Niederspannungsanlagen. AQL: 100%

9. The contractor shall perform fault simulation on UPS system and check control systems, notify system user before IAW Recurring Maintenance DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100-551:2011-06 - Errichten von

10. The contractor shall perform UPS battery test with no-load and on-load IAW Recurring

11. The contractor shall test redundancy of double systems IAW Recurring Maintenance

DGUV V3 - Elektrische Anlagen und Betriebsmittel and DIN VDE 0100-551:2011-06 - Errichten von Niederspannungsanlagen. AQL: 100%

12. The contractor shall check UPS firmware; please be informed that various software is installed e.g. SOCOMEC, Phoenix and other, contractor shall either have license for software updates or find subcontractor, or any other official solution IAW Recurring

13. Service of the UPS annual maintenance shall start after the Post Award conference and reception of the annual maintenance plan.

5.3.2.1 Replacement of various batteries for UPS systems

Background: Replacement depends on ambient temperature, manufacturer requirements and battery type, at least recommenced per electrician expertise, from four/five (4/5) to eight/ten (8/10) years.

Within the scope of this contract, todays known replacement year is provided in the attached technical inventory list (TIL).

5.3.2.1.1 Technical Exhibits (TE): Technical Inventory Lists (TIL) – “TIL01_UPS_List of systems” – TE 01 and “TIL02_GEN_List of systems” TE 02.

The TIL (provided as MS Excel Spread Sheet) is a living document and shall be changed as soon contract is awarded without any additional costs by the contractor.

- Contractor shall replace batteries accordingly to provided years in the TIL. A CE and DRO shall be placed in ref. with Para 2.6. if additional batteries needed. All Batteries shall be affixed with a sticker also in ref. with para 2.10.2 Warranty Program.

Depending on start of contract, todays calculated years in TIL List may not match the actual situation and may have to be adopted. If contract award date is later than planned, it has to be calculated different then. Variations should be accepted by the contractor and shall be handle accordingly after.

During circumstances, battery lifetime could also be suspended before and contractor shall exchange if recognized.

1. The contractor shall provide visual inspections of the UPS systems, batteries, cabling, switches and fuses IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-

551:2011-06. AQL: 100%

2. The contractor shall disconnect, replace, reconnect complete battery pack (replacement of the battery pack including all single batteries of a UPS system-entire battery pack) IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%

3. The contractor shall perform current measurement on UPS system, adjust when necessary IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06.

AQL: 100%

4. The contractor shall perform UPS battery test with no-load and on-load IAW Recurring

Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%

5. The contractor shall test redundancy of double systems IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%

6. The contractor shall perform inspection, maintenance and test procedures according to manufacturer rules IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-

7. The contractor shall provide Removal and disposal is obligation of contractor according to host nation regulations IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-

5.4 Equipment

Contractor shall provide all specialized equipment to perform work under this contract, which includes, but is not limited to the following:

1. Hand tools, Hand power tools according to electrical high voltage surrounding field IAW with current industry standards

2. Conventional and special measuring and testing equipment especially for GEN e.g. load bank, alternate mobile GEN must be DIN EN IEC/and VDE certified and approved IAW DIN VDE Norm 0100 - Ortsfeste Betriebsmittel, DIN VDE Norm 0701-0702 -ortsveränderliche Betriebsmittel, DIN VDE Norm 0113/DIN EN 60204-1 für Maschinen and VDE 0558-508:2022-10 Zentrale Sicherheitsstromversorgungssysteme

3. General, special, or auxiliary equipment such as lifting platforms, cranes, scaffolding, ladders, stages, should be tested for use in accordance with BetrSichV

4. Personnel protection equipment of any type as required performing all tasks described under this contract IAW with DGUV

5. Operating, measuring, testing, maintaining, parameterizing, repair and other auxiliary equipment IAW with DGUV, should be tested for use in accordance with BetrSichV and must be DIN EN IEC/and VDE certified and approved

6. computer hardware and software specialized to the UPS systems provided in TIL List, including licenses for each type of device to be adopted, upgraded, parameterized, reconfigured, programmed, operated, inspected, maintained, or repaired IAW current industry standards and manufacturer specifications.

5.5 Performing monthly recurring Maintenance Emergency Generator (GEN)

5.5.1 Number of Generators and UPS

This awarded contract combines the category Generator and Uninterruptable Power supplies to the category of emergency power supply to one adequate contractor. It includes two nearby standing different systems for running said specific future category.

a.) Contractor is requested to fully maintain all Generators and UPS of concerned Military Community monthly. Due to surroundings on a military base, it may occur that some Generators/ UPS will not require a maintaining service. This numbers shall be very limited. But it could also occur, that a forgotten unit will be found and requires a maintaining service.

The Contractor shall only invoice the actual amount of maintained equipment.

5.5.1.2 Technical Exhibit (TE) 02 – “TIL02_GEN_List of systems”

The contractor is responsible for the list and shall update the list according to any changes in the amount of units after the amount of generators has been increased or decreased.

5.5.2 Monthly recurring maintenance service for all GEN systems as described in “TIL02_GEN_List of systems”.

1. The contractor shall provide a test run for a minimum of 60 minutes IAW Recurring

2. The contractor shall check engines soot formation (German: Rußbildung) IAW Recurring

Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

3. The contractor shall control filling of engine oil and fill if necessary; check oil condition of oil pollution and soot content (German: Rußgehalt); adjust need of additive and fill – contractor shall work with premium products ) IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;.

a. If an oil change before the annual inspection is necessary, the contractor shall change oil. Separate cost estimate for delivery and renewal oil can be issued for extra costs;

4. Oil engine filter: The contractor shall check grade of oil pollution IAW Recurring

a. If a change before the annual inspection is necessary, the contractor shall change filter. Separate cost estimate for delivery and renewal oil filter can be issued for extra costs;

5. The contractor shall provide dewatering of diesel fuel filter, check grade of pollution.

a. If a change before the annual inspection is necessary, the contractor shall change filter. Separate cost estimate for delivery and renewal filter can be issued for extra costs;

6. The contractor shall check and clean fuel pump and fuel pump filter IAW Recurring

7. The contractor shall check and adjust v-belt IAW Recurring Maintenance DGUV V3 and

DIN VDE 0100-551:2011-06. AQL: 100%;

8. The contractor shall heck and adjust toothed belt IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

9. The contractor shall check and clean cooling system with compressed air IAW Recurring

10. The contractor shall check and clean battery terminal posts and clamps and treat them with grease; the batteries shall be filled up with distilled water IAW Recurring

11. The contractor shall test starter batteries capabilities with appropriate equipment and document status in maintenance protocol IAW Recurring Maintenance DGUV V3 and

DIN VDE 0100-551:2011-06. AQL: 100%

12. The contractor shall check spark plugs, possibly change if necessary IAW Recurring

13. Waste oil, removed filters, batteries, grease, cleaners, etc. shall be disposed in the responsibility of the contractor IAW Recurring Maintenance DGUV V3 and DIN VDE

0100-551:2011-06. AQL: 100%.

14. The contractor shall provide Maintenance work on generator systems IAW the manufacturer instructions and IAW Recurring Maintenance DGUV V3 and DIN VDE

0100-551:2011-06. AQL: 100%;

15. The contractor shall provide maintenance protocol to the DPW, COR and/or ACOR; they refer to 3.1.1.4.3 for Provision of Technical Reports/Protocols IAW Recurring

5.6 Diesel fuel fillings Diesel engines GEN

The contractor shall control filling of diesel engine aboveground tanks.

Tanks shall be constantly fully filled up to avoid building of condensation water.

Required diesel fuel shall be ordered with DPW management. Delivery will be organized by DPW.

5.7 Performing annual recurring Maintenance GEN

In the annual maintenance, the contractor shall perform all inspection steps for recurring monthly maintenance service as described in 5.5.2 plus steps as followed:

1. The contractor shall provide delivery and change of engine oil IAW Recurring

2. The contractor shall provide delivery and renewal of oil filters IAW Recurring

3. The contractor shall provide delivery and renewal of diesel filters IAW Recurring

4. The contractor shall check and clean combustion air cleaner and air filter IAW Recurring

5. The contractor shall check and clean cyclone-type-pre cleaner IAW Recurring

6. The contractor shall check and clean the oil bath air cleaner IAW Recurring Maintenance

DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

7. The contractor shall check and adjust valve clearances IAW Recurring Maintenance

8. The contractor shall replace v-belt IAW Recurring Maintenance DGUV V3 and DIN VDE

0100-551:2011-06. AQL: 100%;

9. The contractor shall replace tooth belt IAW Recurring Maintenance DGUV V3 and DIN

VDE 0100-551:2011-06. AQL: 100%;

10. The contractor shall clean generator, engine, and oil filling system IAW Recurring

11. The contractor shall clean ventilation, air flaps and control unit, clean dust filter IAW

Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

12. The contractor shall grease generator bearing IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

13. The contractor shall check performance Generator with specialized load banks (German:

Lastenbaenke) suited to each Generators kW. Requirement is to test the 100% real workload performance of each Generator. The test shall simulate the real situation of an emergency without backup parallel operation. Load bank tests shall be implemented and the fully power shall be tested during one (1) hour.

Load banks shall suite to each Generator. Use of load banks shall be inclusive in the yearly maintenance and brought at each site inclusive all necessary electric cables IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

14. The contractor shall provide safety check IAW VDI and WHG; refer to 7.1.3 for

Acronyms and 7.2.1 for Specific Host Nation and EU Laws, Regulations, Ordinances, and Rules IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06.

AQL: 100%;

15. The contractor shall check and clean control panel IAW Recurring Maintenance DGUV V3 and DIN VDE 0100-551:2011-06. AQL: 100%;

16. The contractor shall provide maintenance protocol to the COR and/or ACOR; refer to

3.1.1.4.3 for Provision of Technical Reports/Protocols IAW Recurring Maintenance

5.8 Maintenance service inner repair work

Maintenance must be suspended during the repair until the unit is operational again and the maintenance cycle must be adjusted and resumed, skipping the current maintenance cycle.

5.9) Annual live power off testing GEN

An annual real power off event shall be established to test GEN functionality in case of live electrical power off situation. This specific event shall be scheduled with highest priority to all involved departments and directories and their reflected buildings. It is the Contractor’s obligation to organize the event with an announcement to all reflecting buildings, organizations and departments/directories.

Assistance of DPW management, Electro Shops and COR is provided. A yearly organizational meeting to set standard procedure shall be organized by the contractor at least fife (5) month before the event by the contractor.

5.10 Yearly Maintenance and follow on maintenance

Yearly maintenance service does not require a direct follow on monthly maintenance service. A minimum time from about four (4) weeks shall in between.

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