C-952_Attachment_F_-_Functionality_Grids.docx
DOCX document 35 KB Posted
- Attached to
- Construction Solicitation Virtual Plan Room
- Solicitation number
- 2000015626
- Issued by
- Ramsey County, St. Paul City, Minnesota
About this file
This document is an Attachment F - Functionality Grids for a Construction Solicitation Virtual Plan Room contract opportunity issued by the State of Minnesota. The contract seeks a web-based system that can provide features such as unlimited file uploads, storage, and user access, as well as immediate notification of new documents and addenda, logging of document downloads, and the ability to host webpages for construction solicitations. The system must support various solicitation types, secure bid responses, and accommodate features like 3D CAD file uploads, bid bonds, and bid tabulation postings. The contract also includes desired features like the ability to view all uploaded documents for free, greater bandwidth, user editing capabilities, and password-protected project access. The contract opportunity is for the State of Minnesota, along with Ramsey County and the City of St. Paul, with a proposal due date of April 12, 2024 at 3:00 PM CT. Respondents are encouraged to provide additional functionality beyond the scope, including AI capabilities.
The contract will utilize a per-project pricing model for downloads, and the State seeks to minimize the transition and implementation timeframe. Respondents are required to provide a Transition Plan to address both the transition from the current provider and to a future awarded vendor. This is a formal Request for Proposal, and non-electronic and email responses will not be accepted.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| Construction_Solicitation_Virtual_Plan_Room.pdf | ||
| Exhibit_A4_CORRECTIONS_FACILITY_REPORT.pdf | ||
| C-952_RFP_Attachments_A-E.docx | DOCX document | |
| C-952_Attachment_G_-_Transition_Plan.docx | DOCX document | |
| C-952_RFP.docx | DOCX document | |
| C-952_SampleContractandExhibits.docx | DOCX document |
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Text version
Attachment F – Functionality Grids Company Name: _____________
Current Functionality
Does your business have the ability to fully implement a Construction Solicitation Virtual Plan Room? Yes or No
If yes, please indicate below those features you have worked with and deployed. Use the notes section to elaborate on your experience including qualifications, or comments
Mandatory (M) or Desired (D)
| Feature |
| Can your system provide this feature? Yes or No |
| Notes: Include as part of your response a narrative providing detail on how your Company meets this requirement, and whether the functionality is included in the base system. |
#1
#1
| M |
| Zip files can be uploaded with any native file format |
#2
| M |
| Unlimited for: # of users, file size for uploaded documents, storage capacity, and long-term storage |
#3
| M |
| Editable bid due date/time at any time with auto updating of advertisement |
#4
| M |
| Documents can be made live and available to be viewed immediately after being uploaded, or can be hidden from view if in draft mode. |
#5
| M |
| Potential bidders are notified immediately via email of new documents/addenda uploaded |
#6
| M |
| All documents for active solicitations can be downloaded by Customers 24/7/365 (except for scheduled maintenance) |
#7
| M |
| Date/time stamp logged for every document downloaded by potential responders, along with the company’s contact information |
#8
| M |
| Once a solicitation has passed its due date, the system clearly identifies whether the solicitation is closed or awarded |
#9
| M |
| All bid results are saved indefinitely and accessible to agency and bidders |
Mandatory (M)
| Feature |
| Can your system provide this feature? Yes or No |
| Include as part of your response, a narrative providing detail on how your Company meets this requirement, and whether the functionality is included in the base system. |
#10
| M |
| View Only is available for all documents before downloading and are clear and legible down to 7 point character |
#11
| M |
| Multiple options to search and sort past and current solicitations |
#12
| M |
| Q&A functionality allowing prospective bidders to have questions answered before bidding |
#13
| M |
| Software is web based so no specific hardware/software is needed |
#14
| M |
| The entity that posted a solicitation has access to view/download all project information for life of contract |
#15
| M |
| After initial download charge per project, files may be downloaded an unlimited number of times at no additional charge |
#16
| M |
| Adobe-like function allows for bookmarking and links |
#17
| M |
| All users that register for notifications will receive emails regarding bid advertisements |
#18
| M |
| System accepts all types of credit and debit cards, including other currencies |
Mandatory (M)
| Feature |
| Can your system provide this feature? Yes or No |
| Include as part of your response, a narrative providing detail on how your Company meets this requirement, and whether the functionality is included in the base system. |
#19
| M |
| Data can be imported/exported from another vendor’s system |
#20
| M |
| Free customer support available M-F 7am – 6pm CST for live person support, and support by monitored email available 7 days a week. |
#21
| M |
| User guides are available for download and there is an FAQ section on the site |
#22
| M |
| Step by step instructions are provided for all functions |
#23
| M |
| Planned maintenance of site is conducted during non-business hours with a week’s notice given to users and members |
#24
| M |
| Reporting problems can be done by phone, website form or email |
#25
| M |
| PCI compliant for credit card processing, i.e., meets PCIDSS standards |
#26
| M |
| All of these solicitation types can be posted: |
Request for Proposal (“best value”), Request for Bid (low price), Request for Quote (low price), and Request for Information (non-binding)
#27
| M |
| Responses can be uploaded securely |
#28
| M |
| Respond within the portal using an on-line bid submittal option |
#29
| M |
| Capability to upload/download 3D CAD files. |
| #30 |
| M |
| Design and host a webpage for the Office of State Procurement construction solicitations for most state agency and CPV member postings as well as a second website for Minnesota Department of Transportation (MNDOT) construction solicitations for projects for which the Owner is MnDOT. |
| #31 |
| M |
| Ability to require bidders to acknowledge posted addenda by downloading them. Bidders are unable to post a bid until all available addenda are downloaded. |
| #32 |
| M |
| Ability for bidders to upload bid bond or bid securities documents with its response to the solicitation. |
Requested Functionality
Mandatory (M)
| Feature |
| Can your system provide this feature? Yes or No |
| Has this feature been deployed in production? Yes or No |
| Include as part of your response, a narrative providing detail on how your Company meets this requirement, and whether the functionality is included in the base system. |
| #33 |
| D |
| Ability for prospective bidders to view all uploaded documents for an event for free no matter where the documents are posted, i.e., not limited to what appears in project advertisement area. |
#34
| D |
| Bandwidth greater than 1GB |
#35
| D |
| Users can edit uploaded docs |
#36
| D |
| Users can change drafts before published |
#37
| D |
| Users can upload any changes to documents, including the bid worksheet via an addendum |
#38
| D |
| Projects can be protected and require bidders to be pre-approved by requiring a password from the agency to download the bid documents |
#39
| M |
| Agencies can add users as needed |
#40
#36
| M |
| Users can upload csv files |
#41
| M |
| Utilizes Rich Text features for typing/editing within documents or forms |
Mandatory (M)
| Feature |
| Can your system provide this feature? Yes or No |
| Has this feature been deployed in production? Yes or No |
| Include as part of your response, a narrative providing detail on how your Company meets this requirement, and whether the functionality is included in the base system. |
#42
| M |
| Users can post the preliminary bid tab and final bid tab, after the bid letting date and time |
#43
| M |
| Ability to remotely back up all data every twenty-four (24) hours |
#44
| D |
| The entity posting the event controls any automated emails being sent out from the software about that event |
#45
| D |
| Minimize transition and implementation timeframe. Please include an estimated implementation timeline for your solution from contract award to go-live. |
#46
| D |
| Ability to provide instructions to bidders for submitting Add and Deduct alternates within the virtual area where bids are entered by bidders |
| #47 |
| D |
| Have no character limits on text/advertisement description fields |
| #48 |
| D |
| Rich Text features available for advertisement text/description field, including spell check |
| #49 |
| D |
| Provide a Transition Plan to address both transition from the current provider to your system as well as from your system to a future awarded or assigned Contract Vendor. See Attachment G – Transition Plan. |
THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
Emerging Technologies
OSP recognizes that technology is ever evolving and advancing. Responders are encouraged to provide additional functionality above and beyond the scope of what is listed in the current and requested functionality worksheets, specifically AI capabilities of any products and related services.
Please list here:
Mandatory (M)
| Feature |
| Can your system provide this feature? Yes or No |
| Has this feature been deployed in production? Yes or No |
| Comments, Qualifications, Notes |
| #50 |
| D |
| #51 |
| D |
| #52 |
| D |
| #53 |
| D |
| #54 |
| D |
| #55 |
| D |
File details come from the government source that posted it. Updated .