C-2_Ordering Procedures.pdf
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- Attached to
- FY25 Concrete and Paving Recompete
- Solicitation number
- FA448425R0002
About this file
The document is a C-2 Ordering Procedures section detailing the process for task order issuance and response under a federal contract. The document outlines that the Contracting Officer (CO) will issue a Task Order Request for Proposal (TORFP) that includes a Statement of Work, project requirements, and evaluation methods, with mandatory pre-proposal site visits. Contractors must submit Task Order Proposals within 21 calendar days for normal response requirements or 7 calendar days for quick response requirements, as determined by the CO.
Task Order Proposals must include a price proposal using the government-provided Price Schedule and a Schedule of Values following Construction Specifications Institute format. The Schedule of Values will break down pricing for major work segments, including overhead, profit, delivery, taxes, insurance, and equipment rentals. During the proposal period, a site visit will occur with the Contractor and 787th Civil Engineer project manager to clarify the scope and verify existing conditions. Contractors must email detailed site visit questions within five work days, after which the CO will provide a finalized scope of work by amendment to the TORFP.
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C-2 ORDERING PROCEDURES
1. TORFP: As the need arises for performance under the terms of this contract, the CO or authorized representative will issue a Task Order Request for Proposal (TORFP) providing Statement of Work, the proposed project requirements, define the government evaluation method(s) to be used for subsequent award of TO, and establish the date, time and location of the pre-proposal site visit. Pre- Proposal site visits are mandatory.
2. Task Order Proposals: In response to TORFPs, Contractors shall submit a Task Order Proposal that includes price proposals, consisting of completing the Government provided Price Schedule. In addition, as requested provide a Schedule of Values that follows Construction Specifications Institute format breakdown by the applicable Division(s) that supports the Price Schedule. In general, this will portray how the Contractor divides the pricing for the major segments of work among the Divisions and its Sub- Contractors used on the particular TORFP.
The purpose of this Schedule of Values is to allocate, to each major segment of work, its share of the total cost of construction. These will be lump sum prices, not by quantity or unit, including Contractor’s Overhead and Profit. These lump sum costs shall also include applicable delivery, taxes, insurance, equipment rentals, and similar costs. This Schedule of Values is for the Government’s information only.
3. Normal Response Requirements: If the requirement is determined to be a normal response requirement by the CO, the Contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of twenty-one (21) calendar days from written notification. The allowed normal response time may be changed at the discretion of the CO.
4. Quick Response Requirements: If the requirement is determined to be a quick response requirement by the CO, the Contractor shall submit a Task Order Proposal to fulfill the requirement within a maximum of seven (7) calendar days from written notification. The allowed quick response time may be changed at the discretion of the CO.
5. Site Visit: During the Task Order Proposal period, a site visit with the Contractor, 787th Civil Engineer project manager, and the CO or representative shall take place to clarify the scope of the requirement and verify the existing conditions. The Contractors shall email detailed site visit questions to the CO within five (5) work days following the site visit. The CO will provide a finalized scope of work by amendment to the TORFP. Following submission of the site visit questions.
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