RFQ BZ-2025-06 v2.pdf

(01/31/25)

Lawrence Berkeley National Laboratory Request for Quotation Number BZ-2025-06 v2

Submission Due Date: March 7, 2025

March 14, 2025

North American Industry Classification System Code:

524210 Insurance Agencies and Brokerages

LBNL Procurement Representative:

Brian Zatkow

(510) 495-2547 bzatkow@lbl.gov mailto:bzatkow@lbl.gov

University of California, Manager and Operator of Lawrence Berkeley National Laboratory Request for Quotation No. BZ-2025-06

Introduction The University of California, Lawrence Berkeley National Laboratory ("University" or "LBNL") requests a quote for shipping insurance options for a very expensive and unique scientific instrument.

This solicitation is governed by procurement policies and procedures established under the University’s Prime Contract No. DE-AC02-05CH11231 with the U.S. Government, represented by the Department of Energy (DOE), for management and operation of LBNL. Quotes submitted will be treated as offers and any resulting award(s) will be a Subcontract under the University’s Prime Contract.

Background The Gamma Ray Energy Tracking Array instrument (GRETA) is nearing completion. This instrument represents over a decade of development and a significant investment of time and resources. Once completed, GRETA will be moved from the current location at LBNL to the Facility for Rare Isotope Beams (“FRIB”) at Michigan State University. Damage from a transportation mishap could be catastrophic to this project, and the Department of Energy has authorized acquisition of shipping insurance.

Estimated Term It is currently anticipated that GRETA will be packed and ready for transportation in the late-July to August timeframe.

NAICS Code and Small Business Size Standard The North American Industry Classification System (NAICS) Code for this acquisition is 524210 Insurance Agencies and Brokerages. The corresponding small business size standard for this acquisition is annual receipts of $15.0 million or less. Annual receipts are to be based on the average annual gross revenue for the past three fiscal years. The offeror shall complete the Small Business Program Representations clause in the attached Representations and Certifications form based on this small business size standard. Refer to Subpart 19.1 - Size Standards of the Federal Acquisition Regulation (FAR) for information on calculating the annual average gross revenue.

Shipment Details Shipment origin:

Lawrence Berkeley National Laboratory One Cyclotron Road Berkeley, CA, 94720

Shipment destination:

Facility for Rare Isotope Beams 640 S. Shaw Lane East Lansing, MI 48824

Items to be Shipped:

1. Two hemisphere assemblies with a footprint of 4m x 2m each, weighing 4 metric tons each (8 metric tons total for both).

2. Six electronics racks (populated) shipped in 2 sets of three racks per set, with a footprint of 1.5m x 0.8m per set, weighing approximately 400kg per set (800kg total for all six).

https://greta.lbl.gov/

3. Three computing racks (populated) with a combined footprint of 1.2m x 2.3m for all three, weighing approximately 500kg each (1500kg total for all three).

4. Three PLC cabinets (populated); two have a footprint of 0.6m x 1mm each, and the third has a footprint of 0.5m x 1m, weighing approximately 320kg each (960kg total for all three).

5. 480V UPS cabinet with a footprint of 1.07m x 0.76m, weighing approximately 760kg.

6. Three 240L liquid nitrogen dewars (shipped empty) with a footprint of 1m2 each, weighing 115kg each (345kg total for all three).

7. Three liquid nitrogen valve boxes; each is a cylinder with radius diameter of 0.52m and a height of 1m, weighing approximately 60kg each (180kg total for all three).

8. Four chillers with a footprint of 0.55m x 0.54m each; two weigh 66kg each, and the other two weigh 82kg each (296kg total for all four).

9. Fifteen packing crates (Pelican type) with a footprint of 24"x40" each, weighing 35kg each (525kg total for all fifteen).

10. Seven Quad Modules in original crates with a footprint of 1.5m x 1.5m x 1.5m each, weighing

70kg each (490kg total for all seven).

Shipment includes VRLA-Absorbed Glass uninterruptible power supply battery materials.

Crates will have shock- and tilt-indicators where appropriate.

Total shipment will require multiple dedicated trucks with air-ride and temperature control, point-to-point shipment with no rearrangement of load.

Estimated Total Value is $23,700,000.00 USD ($15.3m of electronics and $1.2m per Quad Module).

Additional Information

• LBNL currently has ownership of GRETA and will retain ownership upon delivery.

• Shipment will be transported directly from Berkeley to Michigan without intermediary stops.

• The shipment will require multiple trucks, we anticipate six (estimated to be between 4-6). It is expected that all trucks will leave origin on the same day.

• The equipment is sensitive to movement. LBNL will provide crating to handle standard transport stresses.

• Coverage for time delay is not required. This shipment will prioritize safety over time.

• Unpacking coverage is not required.

• Transportation carrier is not yet selected. LBNL has preferences but is open to suggestions. LBNL is an authorized user of the U.S. Department of Energy’s Automated Transportation Logistics and Analysis System (ATLAS) and is eligible for all negotiated rates.

On-Site Inspection Offerors are invited to come on-site to inspect the GRETA instrument on Thursday March 6, 2025, starting at 2:00pm (Pacific). Potential offerors should assemble for the site inspection outside of LBNL Building 65 just past the Blackberry Canyon entrance in Berkeley, CA (Hearst Avenue to Cyclotron Road). A site map is available at https://www2.lbl.gov/Workplace/lab-site-map.html and LBNL parking information with additional maps at https://commute.lbl.gov/parking/. Parking is limited, so carpooling is encouraged if more than one representative from an offeror’s company will attend.

https://www2.lbl.gov/Workplace/lab-site-map.html https://commute.lbl.gov/parking/

The purpose of the site inspection is to ensure the potential offerors gain the best possible understanding of the insurance requirements. Potential offerors will be given an opportunity to ask questions, and physically observe the existing conditions, make measurements, take photographs, or do whatever else is necessary to become thoroughly acquainted with the requirements.

Potential offerors must inform the University Procurement Representative, at least 24 hours in advance, of the number of persons attending the site inspection, including any lower-tier subcontractors, and the company they will be representing, so that LBNL gate access can be arranged. To gain access to the site, all individuals are required to present a generally acceptable form of government-issued photo identification. Please allow sufficient time for the badging process. The facility housing the GRETA instrument has a safety dress code requiring long pants and closed-toed shoes.

Response Requirements The offeror must submit all documentation identified in the section entitled “Submittal Requirements” below. Failure to submit any of the information required by this solicitation may be cause for unfavorable consideration or exclusion from further consideration. Documents must be written in English and be clear, coherent, and prepared in sufficient detail for effective evaluation.

Responses must be submitted by email to the University Procurement Representative at bzatkow@lbl.gov no later than 3:00pm Pacific Time on Friday March 7, 2025 March 14, 2025.

All correspondence in conjunction with this solicitation must be directed to the University Procurement Representative. Quotes shall be valid for a period of 120 60 days from the due date. Acceptance of late submissions will be at the University’s sole discretion. The University reserves the right to reject any submissions, to waive any minor irregularities in any submission, or to cancel this RFQ at any time prior to award without cost to the University. The University will not directly reimburse any organization for any submission preparation or any other costs related to this RFQ.

Offerors’ Questions The University will respond to questions submitted in writing to the University Procurement Representative on or before 3:00pm Pacific Time on Monday March 2, 2025 Friday March 7, 2025.

Questions submitted after this date may not be answered prior to the due date. Answers to questions that are submitted timely will be issued or be made available to all offerors electronically, ensuring that the identity of all offerors will remain anonymous.

Evaluation and Selection The University intends to select the responsive, responsible offeror whose quote is determined to be technically acceptable and offers the lowest evaluated price. A responsive offeror is one whose quote satisfies the requirements of this RFQ. A responsible offeror is one that has adequate financial resources, ability to comply with the performance schedule, has a satisfactory performance record, has the necessary technical skills to be considered capable of performing and is otherwise eligible and qualified to perform the proposed Subcontract at the time of award. An offeror cannot be determined as “responsible” if it is currently ineligible for receiving new federal government prime contracts or subcontracts.

The University’s evaluation will be based on the information provided by the offeror, the University’s own experience, and/or information from the offeror’s customers and other sources. Offerors are advised that, although negotiations may follow receipt of quotes, award may be made without discussions on mailto:bzatkow@lbl.gov quotes received. Thus, quotes should be submitted initially on the most favorable terms of price, technical compliance, and completeness.

Submittal Requirements The submission should consist of a cover letter, a completed Representations & Certifications form, and a Price Quote. Offerors should submit these as separate documents.

Cover Letter The cover letter must identify the offeror’s name and address, solicitation number and title, the name(s), title(s), email address(es), and telephone number(s) of the individuals in offeror’s organization who have commitment authority on behalf of the offeror and will be responsible for contractual negotiations and administration of any resultant Subcontract.

The cover letter should also include any past performance of similar awards that the offeror considers relevant for the University’s consideration.

Representations & Certifications The offeror must complete the Representations & Certification enclosure and return it with the submission.

Price Quote The price quote must include a total firm fixed price.

Restriction on Disclosure and Use of Data The University will safeguard any commercial or financial data or information contained in submissions when marked in accordance with paragraph (e) of Federal Acquisition Regulation clause 52.215-1. Such data or information includes (i) trade secrets or (ii) commercial or financial information which is privileged or considered business confidential, either of which is developed at private expense.

The University will endeavor to properly maintain such data and information to the same degree as its own data and information and not disclose such data or information to individuals other than those working for the University or the Government on this procurement. These individuals will be bound by an obligation of confidentiality to use such data or information solely for the purpose of evaluation of the submission. Submissions received will be retained and disposed of in accordance with requirements in the University’s Prime Contract with DOE.

System for Award Management (SAM) The selected offeror will be required to be registered in the Federal government’s SAM database within 30 days of Subcontract award. Refer to the System for Award Management (FAR Clause 52.204-7) and System for Award Management Maintenance (FAR clause 52.204-13) clauses for additional information.

E-Verify Program Enrollment Verification The Subcontract will include FAR Clause 52.222-54, Employment Eligibility Verification. Accordingly, the selected offeror will be required to:

1. Be enrolled in the Government’s online E-Verify system, which is located at: https://e-verify.uscis.gov/enroll) and, if necessary, provide the University with written verification of the enrollment;

https://e-verify.uscis.gov/enroll https://e-verify.uscis.gov/enroll

2. Use the E-Verify system to verify the employment eligibility of all employees assigned to the Subcontract and of all new hires working in the United States, except that if the selected offeror is an institution of higher education as defined at 20 U.S.C. 1001(a), or a state or local government or the government of a federally recognized Indian tribe, it may choose to verify only new hires assigned to the Subcontract; and

3. Include the clause in lower-tier subcontracts for construction or services exceeding $3,500, as required by the clause, and, if necessary, provide the University with written verification of the inclusion of the clause in the subcontracts and the lower-tier subcontractors’ enrollment in the E-Verify system.

Additional information about the employment eligibility verification requirements is available at http://www.uscis.gov/everify.

Notice of Sherman Antitrust Act – Federal Antitrust Enforcement This solicitation is subject to the Sherman Antitrust Act which prohibits agreements among competitors to fix prices, rig bids, or engage in other anticompetitive activity. Criminal prosecution of Sherman Act violations is the responsibility of the Antitrust Division of the United States Department of Justice.

Violation of the Sherman Act is a felony punishable by up to 10 years imprisonment and a $1 million fine for individuals and a fine of up to $100 million for corporations. In addition, collusion among competitors may also involve violations of the mail or wire fraud statute, the false statements statute, or other federal felony statutes, all of which the Antitrust Division prosecutes.

In addition to receiving a criminal sentence, a corporation or individual convicted of a Sherman Act violation may be ordered to make restitution to the victims for all overcharges. Victims of bid-rigging and price-fixing conspiracies also may seek civil recovery of up to three times the amount of damages suffered.

(END OF RFQ DOCUMENT)

http://www.uscis.gov/everify