BZ-2025-06 Q_A v1.pdf
PDF 166 KB Posted
- Attached to
- GRETA Shipping Insurance
- Solicitation number
- BZ-2025-06
- Issued by
-
Department of Energy
About this file
This is a Questions and Answers document (version 1) dated February 28, 2025, for RFQ BZ-2025-06 regarding shipping insurance for the GRETA instrument transportation from Lawrence Berkeley National Laboratory to Michigan State University.
The document clarifies that six trucks will be used for the shipment, with total insured values ranging from $3.2M to $5.4M per truck carrying various GRETA components including hemispheres, PLC cabinets, electronics racks, liquid nitrogen tanks, computing racks, and Quad Detector Modules. The trucks will be attended at all times and will make overnight and fuel stops, but will remain sealed from LBNL until arrival at MSU. While the transportation carrier is not yet determined, FedEx Custom Critical white glove service with Department of Energy ATLAS rates is anticipated to be used. The submission deadline has been extended to March 14, and insurance quotes need only be valid for 60 days rather than the originally specified 120 days. A site visit to view the equipment is available, with details provided in RFQ Document v2.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| BZ-2025-06 QAv2.pdf | ||
| GRETA Photos.pptx | PPTX presentation | |
| LBNL_Visitors_Map.pdf | ||
| RFQ BZ-2025-06 v2.pdf | ||
| Rep Cert Form.docx | DOCX document | |
| RFQ BZ-2025-06.pdf |
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Text version
RFP BZ-2025-06 Q&A v1 1
February 28, 2025 RFQ BZ-2025-06: GRETA Shipping Insurance
Questions and Answers v1
Q1: If a single truck shipment is lost, would the entire GRETA system need to be replaced, or only the components within that specific truck?
A1: Only the components of the specific truck.
Q2: What is the Total Insured Value (TIV) per truck at maximum capacity? Should we provide quotes based on 4 or 6 trucks?
A2: There will be six trucks. The RFQ has been amended to reflect this. We anticipate the following breakdown of costs per truck:
• Truck 1 – 1 hemisphere (item 1), 2 PLC cabinets (item 4) - $3.2m
• Truck 2 – 1 hemisphere (item 1), 1 PLC cabinets (item 4), UPS cabinet - $3.4m
• Truck 3 – 50% of electronics racks (item 2), liquid nitrogen tanks and valve boxes
(item 6, 7), chillers (item 8), packing crates (item 9) - $3.3m
• Truck 4 – 50% of electronics racks (item 2), computing racks (item 3) $5.4m
• Truck 5 – 3 Quad Detector Modules $3.6m
• Truck 6 – 4 Quad Detector Modules $4.8m
Q3: Will the shipment be a continuous, non-stop trip, or are overnight stops expected? The
RFQ states "no intermediary stops"—does this mean no overnight stops at all, or only essential stops such as for fuel?
A3: We intended that stops will include fuel and overnight. The trucks will be dedicated to the GRETA shipment and once closed at LBNL will not be opened until they arrive at MSU.
RFP BZ-2025-06 Q&A v1 2
Q4: Can you confirm that the shipment will be attended at all times (i.e., there will never be a period where the trucks are left unattended)?
A4: Yes, this is our intention.
Q5: Is it possible to arrange an opportunity to see the equipment that needs to be transported?
A5: Yes. Please see the RFQ Document v2 for the date, time, and instructions for the site visit.
Q6: Can you please extend the submission deadline?
A6: Yes, the deadline has been extended until March 14.
Q7: The RFQ states that quotes must be valid for 120 days, but insurance quotes are typically valid for 60 days. Is this requirement flexible, or is the 120-day validity period mandatory?
A7: 60 days will be fine. The RFQ has been amended to reflect this.
Q8: In the RFQ it is stated that the transportation carrier is yet to be determined. Is this still the case? Insurance carriers are typically given these details prior to quoting, as it impacts underwriting.
A8: No procurement award has been made for the shipping, so we cannot state this with
100% certainty, but for previous moves of the equipment we have used FedEx Custom Critical white glove service, leveraging the pre-negotiated Department of Energy ATLAS rates. We anticipate and would prefer to do so again.
(END OF Q&A DOCUMENT)
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