FORMAL

REQUEST FOR PROPOSALS

Town of Butte Falls 431 Broad Street

Butte Falls, Oregon 97522

Community Forest: Noxious Weed Removal

PROPOSALS DUE: March 31, 2026, (11:59pm Pacific Time)

LATE PROPOSALS WILL NOT BE ACCEPTED

ADVERTISEMENT

This is a copy of the advertisement posted on OregonBuys, Bid Number S-KB1519-00016356.

PUBLIC NOTICE

RFP ANNOUNCEMENT

TOWN OF BUTTE FALLS

431 Broad Street Butte Falls, OR 97522

REQUEST FOR PROPOSAL

Community Forest Noxious Weed Removal

The Town of Butte Falls (hereinafter referred to as Owner) invites the submission of proposals for: Butte Falls Community Forest Noxious Weed Removal. The complete request for proposals (RFP) is available through OregonBuys. Proposals should be submitted as printed packets (3 copies) to the Town of Butte Falls.

Deliver the three copies of the printed proposal to one of the following:

Mailed to:

Town of Butte Falls PO Box 268 Butte Falls, OR 97522

Hand delivered to:

Town of Butte Falls 431 Broad Street Butte Falls, OR 97522 Please note: Town Hall hours are 8:00 AM – 1:00 PM, Monday – Friday.

Responses must be received no later than 12:59 PM Pacific Time on March 31, 2026. Local mail deliveries in Southern Oregon are often routed through Portland before delivery, and postmark dates may not reflect the date materials were mailed locally. Late proposals shall be rejected. It is the sole responsibility of the respondent to ensure responses to the RFP are submitted prior to the deadline.

The Town reserves the right to reject any and all proposals not in compliance with all prescribed public bidding procedures and requirements and may reject any, for good cause, any and all proposals upon the finding that it is in the public interest to do so. The Town reserves the right to waive any and all informalities if it is deemed in the best interest of the public.

The Town’s programs, services, and activities are open to all persons without regard to race, gender, age, disability, religion, ethnicity, sexual orientation, or national origin. For further information about this policy, contact the Town of Butte Falls.

SOLICITATION LAW AND RULES

This RFP and any resulting Contract are governed by Oregon Law. The Services subject to this RFP are “Personal Services” as defined in ORS 279C.100(5). Specific laws and rules that govern the solicitation process are found in Oregon Revised Statues (ORS Chapters 279A and 279C), and Administrative Rules of the Oregon Department of Administrative Services [OAR Chapter 125 Division 246 and (OAR Chapter 125 Division 248 see OAR Chapter137 Division 48)]. The RFP and resulting Contract may be subject to other laws and rules.

PURPOSE, BACKGROUND AND SCOPE OF WORK

PURPOSE

Town of Butte Falls:

The Town of Butte Falls is a small, incorporated community in rural Jackson County, Oregon, situated at the headwaters of the Rogue River basin. Historically shaped by forestry, rail, and natural resource industries, the Town is navigating a transition toward a more diversified and resilient economic future while retaining its rural character and strong sense of place. Like many rural communities, Butte Falls faces challenges related to limited local capacity, constrained infrastructure, living wage employment, housing availability, and access to services, while also managing increasing interest in outdoor recreation, natural amenities, and regional growth pressures. The Town is committed to the Butte Falls Community Forest as it supports long-term community stability, environmental stewardship, and economic opportunity.

Butte Falls Community Forest Overview:

The Butte Falls Community Forest is a municipally owned forestland that the Town intends to develop and manage as a multi-use community forest consistent with an existing conceptual site design prepared by the National Park Service. Planned improvements include a network of hiking and mountain biking trails, day-use areas, an archery range, outdoor classroom space, and forest health and fuels reduction work. The Town is committed to managing the Community Forest in a manner that supports recreation, environmental stewardship, wildfire resilience, and long-term community benefit.

As part of ongoing forest stewardship, the Town seeks professional services to identify, treat, and manage noxious weeds within designated areas of the Community Forest. Vegetation management is necessary to protect native plant communities, reduce the spread of invasive species, and support long-term forest health.

BACKGROUND

The Butte Falls Community Forest was acquired through a collaborative effort involving public, nonprofit, and community partners to transition privately owned timberland into permanent municipal ownership. The acquisition was undertaken to secure long-term community benefits, including wildfire resilience, watershed protection, public access, and locally guided land stewardship. Upon acquisition, the property was deeded to the Town of Butte Falls, establishing the Community Forest as a publicly owned asset to be managed for the benefit of current and future residents.

The Community Forest occupies a landscape that is regionally significant for both wildfire risk and watershed protection. The property lies within the upper Rogue River basin and contributes to local hydrologic function, while its location and forest condition make it an important component of community-scale wildfire resilience.

These considerations inform the Town’s stewardship responsibilities and underscore the importance of active land management practices that protect ecological health and reduce the spread of invasive species.

Since acquisition, the Town has invested significant effort in community engagement, visioning, and preliminary planning to define desired uses of the Community Forest. These efforts culminated in the development of a site design prepared with technical assistance from the National Park Service, reflecting community priorities for recreation, education, and responsible land stewardship. Ongoing stewardship activities include management actions intended to maintain forest health, support native plant communities, and address the presence of noxious and invasive weeds.

SCOPE OF WORK

Scope of Work Noxious Weed Treatment Services Butte Falls Community Forest

1. Project Overview The Butte Falls Community Forest, representing The Town of Butte Falls (“Town”) is soliciting proposals from qualified contractors to provide noxious weed treatment services within the Butte Falls Community Forest (“Community Forest”). The Community Forest consists of approximately 446 acres of mixed-use forestland including forest stands, meadows, road corridors, trail systems, and riparian areas. Please see the attached vicinity map, as individual unit work maps will be provided prior to commencement of work.

The purpose of this work is to control and reduce populations of state-listed and locally significant noxious weeds in order to:

Protect native plant communities and forest health

Support wildfire risk reduction

Improve wildlife habitat

Maintain recreational access and aesthetic values

Support long-term ecological restoration goals

This work is part of the Town’s ongoing stewardship of the Community Forest.

2. Scope of Services The selected contractor (“Contractor”) shall provide all labor, equipment, materials, herbicides, supervision, and transportation necessary to perform noxious weed treatment.

Services shall include, but are not limited to:

A. Survey and Treatment Planning

Coordinate with Forest Manager and Forest Assistant to review proposed treatment areas

Recommend appropriate treatment methods based on site conditions and species present

Identify any environmentally sensitive areas requiring special precautions

B. Herbicide Application Apply herbicides to control target noxious weeds using appropriate methods, which may include:

Backpack spraying

Spot spraying

Application methods shall minimize, if not totally eliminate, off-target damage and environmental impact.

C. Target Species Target species may include, but are not limited to:

Yellow starthistle (Centaurea solstitialis)

Scotch broom (Cytisus scoparius)

Himalayan blackberry (Rubus armeniacus)

The Town reserves the right to modify the species list.

D. Environmental Protection Contractor shall:

Protect native vegetation to the greatest extent feasible

Avoid herbicide drift and overspray

Follow all label directions and legal requirements

Avoid contamination of waterways

Follow all applicable buffer requirements

No treatments will be authorized in riparian areas and/or near sensitive habitats. The Town will provide unit maps with riparian setbacks and other sensitive habitats clearly identified

E. Notification and Coordination Contractor shall:

Coordinate schedule with the Town prior to treatment

Provide advance notice before work begins

Coordinate access and staging areas

The Butte Falls Community Forest Manager will be the primary representative for the town during the life of the contract. The Butte Falls Community Forest, Forest Assistant, will be the on-the-ground daily contract inspector.

The town will prepare a daily inspection report, and those reports will be available to contractor upon request.

Any notices of Non-Compliance will be hand delivered to contract foreman prior to beginning work the next day.

The Town reserves the right to suspend or terminate work under this contract for cause, due to unforeseen natural disasters or other force majeure events, or for the Town’s convenience. In the event of suspension or termination, the Contractor shall be compensated only for work satisfactorily completed up to the effective date of suspension or termination, and shall not be entitled to compensation for anticipated profits or unperformed work.

F. Documentation and Reporting Contractor shall provide a written report within 30 days of treatment including:

Map showing treatment locations

Acres treated

Species treated

Herbicides used

Application rates

Dates of application

Weather conditions, Hard copy maps will be provided to the contractor for contractor use; digital mapping is also acceptable.

3. Contractor Qualifications Proposers must demonstrate:

Valid Oregon Commercial Pesticide Applicator License with appropriate categories

Experience performing noxious weed control in forest or natural areas

Knowledge of Oregon noxious weed species

Experience working in environmentally sensitive areas

Ability to work safely in forested terrain

Preference may be given to contractors with experience working on public lands or community forests.

4. Regulatory Compliance Contractor shall comply with all applicable federal, state, and local laws and regulations, including but not limited to:

Oregon Department of Agriculture pesticide regulations

Oregon Department of Forestry regulations, if applicable

Oregon Department of Environmental Quality regulations

Herbicide label requirements

5. Safety Requirements Contractor shall:

Report any spills to Oregon Emergency Response System (OERS) at 1-800-452-0311

Follow all applicable safety standards

Provide properly trained personnel

Use appropriate personal protective equipment

Maintain safe working practices at all times

Contractor shall be responsible for the safety of their employees and operations.

6. Schedule The anticipated treatment period is:

Spring & Fall 2026, depending on species and conditions Actual timing will be coordinated with the selected Contractor.

The Town anticipates entering into a contract by:

May 1, 2026

7. Deliverables Summary Contractor shall provide:

Herbicide application

Treatment maps

Treatment report

8. Payment

This contract will be an indefinite quantity contract, with contract amounts ranging from a minimum of 50 acres through a maximum of 446 acres.

Table 1. Example Bid Table (see Appendix A) Activity Units Per Acre Price Total Backpack spraying Per Acre (Bidder’s rate here) (Bidder’s total here)

9. Integrated Vegetation Management Approach The Town encourages use of Integrated Vegetation Management principles, including:

Targeted application

Minimization of herbicide use

Protection of native vegetation

Long-term control effectiveness

Evaluation Criteria Experience: 30%

Qualifications: 25%

Cost: 25%

Approach: 20%

Commercial Pesticide Applicator License Contractor must hold a valid Oregon Commercial Pesticide Applicator License at time of proposal submission.

Work Authorization and Not-to-Exceed Limit Contractor shall perform work only in areas authorized in writing by the Town’s designated representative.

The Contractor shall not exceed the authorized treatment area, contract amount, or scope of services without prior written approval from the Town.

Any work performed outside the approved scope or without written authorization shall be at the Contractor’s sole expense and shall not be eligible for payment.

Not to Exceed Amount: $15,000

PROCUREMENT REQUIREMENTS

PROPOSAL SUBMISSION

OregonBuys is the sole official platform for this procurement. Proposals should be submitted as printed packets (3 copies) to the Town of Butte Falls.

Deliver the three copies of the printed proposal to one of the following:

Mailed to:

Town of Butte Falls PO Box 268 Butte Falls, OR 97522

Hand delivered to:

Town of Butte Falls 431 Broad Street Butte Falls, OR 97522 Please note: Town Hall hours are 8:00 AM – 1:00 PM, Monday – Friday.

Responses must be received no later than 12:59 PM Pacific Time on March 31, 2026. Local mail deliveries in Southern Oregon are often routed through Portland before delivery, and postmark dates may not reflect the date materials were mailed locally. Late proposals shall be rejected. It is the sole responsibility of the respondent to ensure responses to the RFP are submitted prior to the deadline.

RFP PROTEST AND REQUEST FOR CHANGE

Prospective Proposers may submit a written protest of anything contained in the RFP and may request a change to any provision, specification or Contract term contained in the RFP, no later than seven (7) calendar days prior to the Proposal deadline set in the RFP. Protests shall follow the requirements set forth in OAR 137-048-0240(1). Each protest and request for change must include the reasons for the protest or request, and any proposed changes to the RFP provisions, specifications or Contract terms. The Town of Butte Falls will not consider any protest or request for change that is submitted after the submission deadline. Protests shall be sent to the designated Butte Falls contact for protest of proposer selection at the address specified on the front page of this RFP. If the Town of Butte Falls determines that additional information or interpretation is necessary, such information or interpretation will be supplied in Addenda. All such Addenda shall have the same binding effect as though contained in the main body of this RFP. Oral instructions or information concerning the specifications of the Project from Butte Falls managers, employees or agents to prospective Proposers shall not bind Butte Falls. The Town of Butte Falls shall issue all Addenda not less than five (5) calendar days prior to the Proposal deadline.

PROTEST OF PROPOSER SELECTION

The Town of Butte Falls will provide to all Proposers a copy of the Selection Notice that was sent to the highest-ranked Proposer. A Proposer who claims to have been adversely affected or aggrieved by the selection of the highest ranked Proposer may submit a written protest of the selection to the Town of Butte Falls no later than seven (7) calendar days after the date of the Selection Notice. The Town of Butte Falls will address all timely submitted award protests that are in accordance with OAR 137-048-0240(2).

Protests shall be in writing and physically received by the Town of Butte Falls no later than 4:00 p.m. on the seventh (7th) calendar day after the date of issuance of the Selection Notice.

Address protests to:

PROTEST OF AWARD TO Project #: Community Forest Noxious Weed Removal Attn: Trish Callahan, Mayor Town of Butte Falls

431 Broad Street P.O. Box 268 Butte Falls, OR 97522

Protests not filed within the time specified in paragraph 1, above, or which fail to meet the requirements of OAR 137-048-0240(2) shall be rejected.

COST OF PREPARATION OF RESPONSE

Each Proposer is responsible for all costs incurred in Proposal preparation and participation in the Proposal evaluation, Award and Contract negotiation processes.

PROPOSAL REJECTION AND SOLICITATION CANCELLATION

The Town of Butte Falls may reject any and all Proposals prior to Contract execution and may cancel this RFP at any time if the Town of Butte Falls believes it is in the public interest to do so. The Town of Butte Falls is not liable for any costs or expenses incurred by RFP cancellation or Proposal rejection.

MINOR INFORMALITIES

The Town of Butte Falls may waive minor informalities in Proposals. Minor informalities are: (1) matters of form rather than substance when evident in the Proposal, or (2) insignificant mistakes that can be waived or corrected without prejudice to other Proposers. The Town of Butte Falls, in its sole discretion, may waive minor informalities or allow a Proposer to correct them.

INITIAL NEGOTIATIONS

If the Town of Butte Falls does not cancel the RFP after it receives the results of the scoring and ranking for each Proposer, the Town of Butte Falls has the right to negotiate a final Contract and will begin negotiating a Contract with the highest ranked Proposer. The Town of Butte Falls will direct negotiations toward obtaining written agreement on: a) Contractor's performance obligations and performance schedule; b) Payment methodology and a maximum amount payable to Contractor for design services required under the Contract that is fair and reasonable as determined solely by the Town of Butte Falls, taking into account the value, scope, complexity and nature of design services; and c) Any other provisions the Town of Butte Falls believes to be in the best interest of the Town of Butte Falls to negotiate.

SUBSEQUENT NEGOTIATIONS

The Town of Butte Falls shall, either orally or in writing, formally terminate negotiations with the highest-ranked Proposer if the Town of Butte Falls and Proposer are unable for any reason to reach agreement on a Contract within a reasonable amount of time. The Town of Butte Falls may thereafter negotiate with the second-ranked Proposer, and if necessary, with the third-ranked Proposer, and so on, in accordance with Section 4(c) of OAR 125-248-0220 – Formal Selection Procedure. If negotiations with any Proposer do not result in a Contract within a reasonable amount of time, the Town of Butte Falls may end the particular Formal Solicitation. The Town of Butte Falls may also proceed with a new Formal Solicitation for the same Services or take other procurement action that the Town of Butte Falls determines is in the best interest of the Town of Butte Falls.

Upon successful negotiation of terms, the successful Proposer will be required to enter into the Town of Butte Falls’ Standard Professional Services Contract.

DISPUTES

In case of any doubt or differences of opinion as to the items or Service to be furnished hereunder, or the interpretation of the provisions of the RFP, the RFP on file with the Town of Butte Falls shall govern and the decision of the Town of Butte Falls shall be final and binding upon all parties.

CLARIFICATION OF RESPONSES

The Town of Butte Falls reserves the right to request clarification of any item in a Proposal or to request additional information necessary to properly evaluate a particular Proposal. All requests for clarification and responses shall be in writing. Except for requests and responses related to a clarification necessary to evaluate whether a Proposal has met minimum requirements, all requests for clarification and responses shall be provided to each selection committee member.

REFERENCES

The Town of Butte Falls reserves the right to investigate references including customers other than those listed on the Proposal. Investigation may include past performance of any Proposer with respect to its performance of similar projects, compliance with specifications and contractual obligations, its completion or delivery of a project on schedule, and its lawful payment of employees and workers. Supportive references are required.

COLLUSION

A Proposer submitting a Proposal hereby certifies that no officer, agent or employee of the Town of Butte Falls has a pecuniary interest in this Proposal; that the Proposal is made in good faith without fraud, collusion or connection of any kind with any other Proposer and that the Proposer is competing solely in its own behalf without connection with, or obligation to, any undisclosed person or firm.

OREGON FALSE CLAIMS ACT

Each Proposer, by submitting a Proposal in response to this RFP, thereby certifies that it understands that any statement or representation contained in or attached to its Proposal, and any statement, representation, or application the Proposer may submit under any contract the town of Butte Falls may award under this RFP, that constitutes a “claim” (as defined by the Oregon False Claims Act, ORS 180.750(1)), will be subject to the Oregon False Claims Act, ORS 180.750 to 180.785, and to any liabilities or penalties associated with the making of a false claim under that Act.

PUBLIC RECORDS

All Proposals and protests are public information after the Proposals have been opened and after the protest period ends. However, copies of Proposals will not be provided until the evaluation process has been completely closed and a Contract has been executed with the selected Proposer. Copies of public information may be requested by any person. Therefore, if the Proposer considers any part of its Proposal or protest a trade secret, or otherwise exempt from disclosure under the Oregon Public Records Law, ORS 192.410 through 192.505, the Proposer must clearly designate that portion as confidential in order to obtain protection, if any, from disclosure at the time of submission. See Oregon Revised Statutes 192.410 through 192.505, and

646.461 to 646.475. Application of the Oregon Public Records Law shall determine if the confidential information claimed to be exempt is in fact exempt from disclosure.

CONFIDENTIAL OR PROPRIETARY INFORMATION:

Following award of a Contract, responses to this RFP are subject to release as public information unless the response or specific information contained therein is identified as exempt from public disclosure. Proposer is advised to consult with legal counsel regarding disclosure issues. If a Proposer believes that any portion of a Proposal contains any information that is considered a trade secret under ORS Chapter 192.501(2), or otherwise is exempt from disclosure under the Oregon Public Records Law, ORS 192.410 through 192.505, each page containing such information must include the following: “This data is exempt from disclosure under the Oregon Public Records Law pursuant to ORS 192, and is not to be disclosed except in accordance with the Oregon Public Records Law, ORS 192.410 through 192.505.” Identifying the Proposal, in whole, as exempt from disclosure is not acceptable. Proposers are cautioned that cost information submitted in response to an RFP is generally not considered a trade secret under Oregon Public Records Law. If Proposal fails to identify the portions of the Proposal that Proposer claims are exempt from disclosure, Proposer is deemed to have waived any future claim of non-disclosure of that information. Pursuant to ORS 279C.107, Proposers may schedule requests for inspection of any RFP file after negotiations have been completed with the selected Proposer and a Contract has been executed.

CERTIFICATION OF COMPLIANCE WITH DISCRIMINATION LAWS

Each Proposer, by submitting a Proposal in response to this RFP, thereby certifies that it has not discriminated against minority, women or emerging small business enterprises, or a business enterprise that is owned or controlled by or that employs a disabled veteran, as that term is defined in ORS 408.225, in obtaining any subcontracts, and that the Proposer is not in violation of any discrimination laws.

PROPOSAL VALIDITY

Proposals shall remain valid for a period of ninety (90) days following the deadline set for receiving Proposals.

PROPOSAL SCHEDULE, FORMAT, EVALUATION, AND SELECTION

PROPOSAL SCHEDULE

Activity Start Date Completion

RFP Open Period March 18, 2026 March 31, 2026

Proposal Submission Deadline March 31, 2026 (11:59pm)

Written Proposal Evaluation April 1, 2026 April 8, 2026

Final Evaluation and Selection April 20, 2026 April 20, 2026

Town Council Meeting to Recommend Selection

April 21, 2026

Award of Contract On or before May 1, 2026

Project Commencement/Completion

May 1, 2026 October 31, 2026

Proposers are responsible for incorporating all issued clarifications and addenda into their proposals.

Dates are subject to change at the Town’s discretion. Any changes to the schedule will be issued through OregonBuys or by contacting vendors directly.

PROPOSAL FORMAT

Proposals shall be organized in the order outlined below and shall clearly respond to each section. Proposers are encouraged to present information in a clear, concise, and logical manner.

The Town does not impose restrictions on proposal length, formatting, or layout. Proposers are responsible for ensuring that all required materials are successfully synthesized into a proposal packet and submitted to the Town of Butte Fassl prior to the submission deadline.

EVALUATION AND SELECTION PROCESS

Evaluation and Selection Process

Proposals will be evaluated using a process intended to identify the contractor that best meets the needs of the Town of Butte Falls.

Responsiveness Review The Town will first review proposals for responsiveness to the requirements of this RFP. Proposals that fail to meet mandatory requirements may be deemed non-responsive and removed from further consideration.

Written Proposal Evaluation Responsive proposals will be evaluated and scored by an evaluation committee consisting of members of the Butte Falls Community Forest Commission and other qualified reviewers as appropriate.

Proposals will be evaluated based on the criteria below (maximum 100 points).

Proposal Elements

Maximum Possible Score

A. Administrative & Legal Acknowledgements (See Required Attachments) Pass/Fail

B. Firm Qualifications & Capacity 25 points

C. Relevant Experience 35 points

D. Approach to Weed Identification and Treatment 20 points

E. Cost Proposal 20 points

Total Maximum Possible Score

100 points

Each evaluator will independently review and score each responsive proposal. Scores may then be discussed collectively by the evaluation committee to determine the highest-ranked proposer.

Interviews (Optional) The Town may, at its discretion, conduct interviews with one or more proposers if clarification of proposals is needed. If interviews are conducted, they will occur within the timeframe identified in the Proposal Schedule.

Final Selection The Town reserves the right to select the proposal that it determines to be in the best interest of the Town.

Rights Reserved The Town reserves the right to reject any or all proposals, waive minor irregularities, seek clarification of proposals, and amend or cancel this RFP at any time prior to award.

F. Required Attachments (Pass/Fail)

Include the following:

Appendix A – Bid Table & Proposal Signature Page Appendix B – Acknowledgment and Acceptance of Sample Contract Proof of General Liability Insurance ($1M per occurrence / $1M aggregate) Indemnity Clause (this is not a named insured on a certificate of liability) Proof of Auto Liability Insurance (if applicable) Proof of Workers’ Compensation Insurance (if applicable)

Ommission of any of the above required attachments may result in a proposal being found to be nonresponsive.

The Town reserves the right to consider proposer availability and schedule feasibility as a material factor in the selection decision.

CONTRACT TERMS AND CONDITIONS

TOWN OF BUTTE FALLS LAND MANAGEMENT SERVICES CONTRACT

The Town of Butte Falls intends to enter into a Personal Services Contract with the selected Proposer. A sample contract is provided for reference. The final contract will be subject to negotiation and may be modified to reflect the agreed scope of work, project requirements, and applicable legal standards. The Town reserves the right to revise contract terms prior to execution.

INSURANCE REQUIREMENTS

Insurance requirements are $1M per occurrence and $1M aggregate.

LEGAL COMPLIANCE

Proposer must comply with all applicable requirements of federal and state civil rights law and rehabilitation statutes including the Americans with Disabilities Act.

RECYCLABLE PRODUCTS

The Town of Butte Falls encourages use of recyclable products to the maximum extent economically feasible in the performance of the contract Services set forth in this document.

CERTIFIED BUSINESS FIRM PARTICIPATION (ORS 200.005 to 200.075; ORS 200.160 to 200.200; ORS

279A.105)

Participation By Disadvantaged Business Enterprises, Minority-Owned Businesses, Woman-Owned Businesses, Businesses Owned by Service-Disabled Veterans and Emerging Small Businesses.

As noted in Executive Order 12-03: “Minority-owned and Woman-owned businesses continue to be a dynamic and fast-growing sector of the Oregon economy. Oregon is committed to creating an environment that supports the ingenuity and industriousness of Oregon’s Minority Business Enterprise [MBE] and Woman Business Enterprise [WBE]. Emerging Small Business [ESB] firms are also an important sector of the state’s economy.”

Any Oregon firm that is certified as a disadvantaged business enterprise, minority-owned business, woman owned business, business owned by a service-disabled veteran or emerging small business, as defined in ORS

200.005 and pursuant to ORS 200.055 (a “Certified Business Firm”), has an equal opportunity to participate in the performance of contracts financed with State funds. By submitting its Proposal, Proposer certifies that it will make good faith efforts to ensure that Certified Business Firms are provided an equal opportunity to compete for and participate in the performance of any subcontracts resulting from this procurement. Proposer further certifies and agrees that it has not discriminated and will not discriminate in its employment practices with regard to race, creed, age, religious affiliation, sex, disability, sexual orientation or national origin, and it has not discriminated and will not discriminate against a subcontractor in the awarding of a subcontract because the subcontractor is a Certified Business Firm pursuant to ORS 200.055.

If there may be opportunities for subcontractors to work on the Project, it is the expectation of the Agency that the Proposer will take reasonable steps to ensure that Certified Business Firms are provided an equal opportunity to compete for and participate in the performance of any contract resulting from this procurement or any subcontracts associated with Services to be performed under any contract resulting from this procurement. The information submitted in response to this clause will not be considered in any scored evaluation and no evaluative points will be assigned to the information.

To meet the requirements of this clause, please complete the Certified Business Firm Outreach Plan, Attachment C. The Certified Business Firm Outreach Plan will become a contractual obligation in the event the Proposer receives a contract award and signs the resulting contract. Furthermore, as and when applicable, the successful Contractor executing any resulting contract shall maintain any Certified Business Firm certifications applicable to the Contractor and require in its subcontracts that subcontractors maintain any applicable Certified Business Firm certifications required by Section 2, Chapter 325, Oregon Laws 2015, as amended by Section 26, Chapter 565, Oregon Laws 2015 as a material condition of the contract. If the Contractor or subcontractor was awarded the contract or any underlying subcontract, as applicable, in the course of the State’s carrying out an affirmative action goal, policy or program under ORS 279A.100 – 279A.107, and fails to maintain the required certification, Agency may terminate the contract, require the Contractor to terminate the subcontractor, or exercise any of the remedies reserved for a breach of the contract.

CERTIFICATE OF PAY EQUITY TRAINING

This is a legislatively-mandated requirement effective January 1, 2016. Prior to execution of the Contract, the apparent successful Offeror must submit within seven (7) calendar days of notification of intent to award, a true and correct copy of an unexpired certificate, issued to the Offeror by the Oregon Department of Administrative Services under 2015 Oregon Laws, chapter 454, section 2. This requirement applies only to Offerors that employ 50 or more full-time workers and only if the Contract has an estimated contract price that exceeds $500,000.

SILENCE OF SPECIFICATION

The apparent silence of this scope of work, any specifications and any supplemental specifications as to any detail, or the apparent omission from one of these areas of a detailed description concerning any point, shall be regarded as meaning that only the best commercial and industrial practice is to prevail and that only materials and workmanship of first quality are to be used. Services not specifically mentioned in the RFP, but which are necessary to provide the functional capabilities described by the Proposer, must be itemized in the Proposal.

APPENDIX A – BID TABLE & PROPOSAL SIGNATURE PAGE

Submit this page with your proposal. Make sure the Contractor Quote Table is complete with Per Acre Price & Total in the table, and that all dates, signatures, and contact information are present on this document.

Contractor Quote Table:

Activity Units Per Acre Price Total Backpack spraying Per Acre

Disclaimer of Estimates By submitting this bid, contractor certifies that they have reviewed the job description in the Scope of Work and Sample Contract in Appendix B.

Firm Offer By submitting this price proposal and resume, contractor is aware that this constitutes a firm offer and binds the company if selected to accept award under the terms of this solicitation and the pricing provided herein.

Signed ________________________________________________ Date___________________________________ Company Name _____________________________________ Certifying Official ___________________________________ Address _____________________________________________ Phone number ______________________________________

APPENDIX B – SAMPLE CONTRACT

SAMPLE CONTRACT

between

TOWN OF BUTTE FALLS/BUTTE FALLS COMMUNITY FOREST

AND

NOXIOUS WEED CONTROL SERVICE PROVIDER

THIS CONTRACT is entered into by and between THE TOWN OF BUTTE FALLS/BUTTE FALLS COMMUNITY FOREST, a political subdivision of the State of Oregon, hereinafter referred to as the “TOWN”, AND A PRIVATE CONTRACTOR , hereinafter referred to as CONTRACTOR. both of which are hereinafter referred to collectively as the “PARTIES.”

WHEREAS, TOWN was awarded a grant from the Oregon Department of Forestry #24-DG-11062765- 084-UCF032 under the SEEDS project to restore local forests, waterways, and the economy;

WHEREAS, CONTRACTOR is a private business entity.

WHEREAS, TOWN is an incorporated town, in Jackson County Oregon.

WHEREAS, CONTRACTOR is qualified, experienced, and able to provide land management services per contract job description.

WHEREAS, the purpose of this contract is for CONTRACTOR, to perform the duties as outlined in the Scope of Work.

NOW, THEREFORE, in consideration of the mutual promises, terms, and conditions set forth herein, the parties agree as follows:

A. SCOPE OF SERVICES

TOWN hereby agrees to engage CONTRACTOR and CONTRACTOR hereby agrees to perform and carry out in a legal and proper manner, as reasonably determined by TOWN land management services requested by TOWN set forth in the Scope of Work.

B. TIME OF PERFORMANCE

This Agreement shall commence on May 1, 2026, and shall continue until June 30, 2026, unless terminated by either party in writing (see Section C of this Agreement).

C. AMENDMENTS AND TERMINATION

1. This document constitutes the entire agreement between the PARTIES for the Scope of Work and no other agreement exists between them, either stated or implied, for services covered under this scope of work.

Any amendments or changes to the provisions of this agreement shall be reduced to writing and signed by both

PARTIES.

2. This agreement will remain in effect until terminated by either party in accordance with this Section (C)(2). Either party may terminate this Agreement: a) for any or no reason, upon thirty (30) days' prior written notice to the other party; b) upon seven (7) days' written notice, upon the other party's default of any term or condition hereof and its failure to cure same within the 7-day period; or (c) if any contemplated funding from

TOWN is not obtained or continued at levels sufficient to allow for full performance herein, this Agreement may be modified or terminated immediately to accommodate such reduction in funds.

3. Upon termination of this Agreement for reasons other than CONTRACTORS default, TOWN shall remain responsible to CONTRACTOR for applicable fees incurred for Services performed by CONTRACTOR prior to such termination.

4. Such termination shall be without prejudice to any claims, obligations, or liabilities either party may have incurred prior to such termination.

D. PAYMENTS

1. CONTRACTOR will invoice TOWN on a monthly basis, via email unless otherwise requested, for contractual amount agreed upon. TOWN shall reimburse CONTRACTOR within 30 days of receipt of invoice.

2. TOWN shall reimburse CONTRACTOR for services performed for TOWN by CONTRACTOR for the period of this contract.

3. Maximum payment to CONTRACTOR under this contract is $15,000.00

E. CONTACTS

Town of Butte falls Point of Contact Name: Michael Smeltz, Forest Manager Address: 431 Broad St, Butte Falls, OR 97522 Phone: 541-865-3262 Email: smeltzmichael@yahoo.com

Town of Butte Falls Billing Contact Name: Michael Smeltz, Forest Manager Address: 431 Broad St, Butte Falls, OR 97522 Phone: 541-865-3262 Email: smeltzmichael@yahoo.com

APPENDIX C – BUTTE FALLS COMMUNITY FOREST UNITS MAP