Appendix B Sample Contract.pdf

APPENDIX B – SAMPLE CONTRACT

SAMPLE CONTRACT

between

TOWN OF BUTTE FALLS/BUTTE FALLS COMMUNITY FOREST

AND

NOXIOUS WEED CONTROL SERVICE PROVIDER

THIS CONTRACT is entered into by and between THE TOWN OF BUTTE FALLS/BUTTE FALLS COMMUNITY FOREST, a political subdivision of the State of Oregon, hereinafter referred to as the “TOWN”, AND A PRIVATE CONTRACTOR , hereinafter referred to as CONTRACTOR. both of which are hereinafter referred to collectively as the “PARTIES.”

WHEREAS, TOWN was awarded a grant from the Oregon Department of Forestry #24- DG-11062765-084-UCF032 under the SEEDS project to restore local forests, waterways, and the economy;

WHEREAS, CONTRACTOR is a private business entity.

WHEREAS, TOWN is an incorporated town, in Jackson County Oregon.

WHEREAS, CONTRACTOR is qualified, experienced, and able to provide land management services per contract job description.

WHEREAS, the purpose of this contract is for CONTRACTOR, to perform the duties as outlined in the Scope of Work.

NOW, THEREFORE, in consideration of the mutual promises, terms, and conditions set forth herein, the parties agree as follows:

A. SCOPE OF SERVICES

TOWN hereby agrees to engage CONTRACTOR and CONTRACTOR hereby agrees to perform and carry out in a legal and proper manner, as reasonably determined by TOWN land management services requested by TOWN set forth in the Scope of Work.

B. TIME OF PERFORMANCE

This Agreement shall commence on May 1, 2026, and shall continue until June 30, 2026, unless terminated by either party in writing (see Section C of this Agreement).

C. AMENDMENTS AND TERMINATION

1. This document constitutes the entire agreement between the PARTIES for the Scope of Work and no other agreement exists between them, either stated or implied, for services covered under this scope of work. Any amendments or changes to the provisions of this agreement shall be reduced to writing and signed by both PARTIES.

2. This agreement will remain in effect until terminated by either party in accordance with this Section (C)(2). Either party may terminate this Agreement: a) for any or no reason, upon thirty (30) days' prior written notice to the other party; b) upon seven (7) days' written notice, upon the other party's default of any term or condition hereof and its failure to cure same within the 7-day period; or (c) if any contemplated funding from TOWN is not obtained or continued at levels sufficient to allow for full performance herein, this Agreement may be modified or terminated immediately to accommodate such reduction in funds.

3. Upon termination of this Agreement for reasons other than CONTRACTORS default, TOWN shall remain responsible to CONTRACTOR for applicable fees incurred for Services performed by CONTRACTOR prior to such termination.

4. Such termination shall be without prejudice to any claims, obligations, or liabilities either party may have incurred prior to such termination.

D. PAYMENTS

1. CONTRACTOR will invoice TOWN on a monthly basis, via email unless otherwise requested, for contractual amount agreed upon. TOWN shall reimburse CONTRACTOR within 30 days of receipt of invoice.

2. TOWN shall reimburse CONTRACTOR for services performed for TOWN by CONTRACTOR for the period of this contract.

3. Maximum payment to CONTRACTOR under this contract is $15,000.00

E. CONTACTS

Town of Butte falls Point of Contact Name: Michael Smeltz, Forest Manager Address: 431 Broad St, Butte Falls, OR 97522 Phone: 541-865-3262 Email: smeltzmichael@yahoo.com

Town of Butte Falls Billing Contact Name: Michael Smeltz, Forest Manager Address: 431 Broad St, Butte Falls, OR 97522 Phone: 541-865-3262 Email: smeltzmichael@yahoo.com