Business Case Exception Request 505ENT-M20-OFFURNITUR Rev 1.doc
DOC document 125 KB Posted
- Attached to
- ***Expired*** STATEWIDE OFFICE FURNITURE
- Contract number
- 505ENT-M20-OFFURNITUR-00
- Issued by
- Wisconsin
About this file
This is a Business Case Exception Request (waiver request form) for the State of Wisconsin Department of Administration's Statewide Office Furniture Contract #505ENT-M20-OFFURNITUR-00. The document is issued by the State Bureau of Procurement and requires completion when state agencies or campuses cannot obtain furniture from BCE (the primary contracted vendor) or other awarded vendors on the statewide contract. The waiver process is managed by DOA Contract Manager Rob Penfield and requires a 3-business day turnaround time for processing requests.
The contract covers office furniture procurement with BCE serving as the primary vendor, supplemented by additional awarded manufacturers across various subcategories. Agencies must first verify that BCE cannot supply the required products through their website, phone contact, or written confirmation before requesting a waiver. The request process requires agencies to consider at least three additional awarded manufacturers in the applicable subcategory and obtain price quotes for products valued at $100,000 or above. Agencies must provide justification for their vendor selection, maintain documentation supporting their waiver request, and follow standard procurement rules if the waiver is granted. The form includes multiple checkbox options covering scenarios such as exact matching requirements, donor-specified products, and situations where comparable products are not available through contracted vendors.
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| 02 Consolidated Dealer List Rev 64.xlsm | XLSM spreadsheet | |
| APPENDIX H REPORTING TEMPLATE FOR SALE USAGE REPORTING.xls | XLS spreadsheet | |
| Tips for Ordering Furniture 12.7.20.pptx | PPTX presentation |
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Text version
State of Wisconsin
Department of Administration
s. 16.75 Wis. Stats
State Bureau of Procurement
101 E. Wilson Street PO Box 7867
Madison, WI 53707-7867
(608)266-2605
Fax (608)267-0600
Waiver Request for Contract #505ENT-M20-OFFURNITUR-00 Statewide Office Furniture Instructions: A waiver is required when an Agency/Campus is unable to obtain furniture from BCE and any of the awarded vendors on Contract #505ENT-M20-OFFURNITUR-00. The agency shall not purchase the product until a waiver release number is given by the DOA Contract Manager. Expect a 3-business day turnaround time for waiver requests unless notified otherwise.
The Agency/Campus must keep documentation on file that justifies all waivers. Documentation may include, but is not limited to, the following: 1) verification of the review of BCE products (e.g. copy of website page, email from BCE, phone call documented); 2) verification of price comparison between BCE and other dealers (e.g. written price quotes, catalog pricing); 3) written verification that BCE states that the agreed upon lead time cannot be met; 4) copy of the BCE Waiver Request (DOC-2719 Waiver Request); 5) copy of the DOA-3830 Waiver Request. Applicable information may also include a purchase order, an invoice, etc.
For questions on the office furniture contract, refer to the contract User Guide, contact your agency/campus purchasing office, or contact the DOA Contract Manager, Rob Penfield at 608-266-0817 or via e-mail at robert.penfield@wisconsin.gov.
Complete all Sections of the form and send to the DOA Contract Manager at robert.penfield@wisconsin.gov.
Section 1- Agency/Campus Project Information
| Agency/Campus and Work Unit: |
| Agency/Campus/Work Unit Address: |
| Date: |
| Name: |
| Telephone Number: |
| Email address: |
Project Name and/or Location (if applicable):
Estimated cost of the product(s) or project:
FILLIN \* MERGEFORMAT FILLIN \d \o \* MERGEFORMAT
FILLIN \d \o \* MERGEFORMAT
| Check all that apply |
| Section 2-Agency/Campus Purchasing Situation |
FORMCHECKBOX
Product(s) must exactly match existing furniture and cannot be provided by BCE or any awarded manufacturer on contract. *Agency/campus must provide estimated cost and the matched product line in Section 3.
FORMCHECKBOX
Product(s) specifically selected by a donor or granting authority. BCE’s product offerings were reviewed and considered. Selected products cannot be provided by any awarded manufacturer on contract.
FORMCHECKBOX
Comparable product is not offered by any awarded manufacturer on contract. Determination was made after considering the product selections for all the manufacturers in the applicable category or grouping. If DOA waiver is granted, procurement rules apply.
FORMCHECKBOX
Comparable product is offered by a manufacturer on this contract, who was not awarded the subcategory of interest.
FORMCHECKBOX
Comparable product is offered by an awarded manufacturer on Contract, but Agency/Campus requests to purchase from a vendor who is not on the Contract. If DOA waiver is granted, procurement rules apply.
FORMCHECKBOX
Products selected from a manufacturer awarded in the applicable category or grouping. For products valued at or above $100,000, agency/campus must request price quotes for at least three (3) additional manufacturers awarded in the applicable category or grouping.
This document can be made available in alternate formats to people with disabilities upon request.
Waiver Request for Contract #505ENT-M20-OFFURNITUR-00 Statewide Office Furniture
Page 2.
Section 3- Justification for DOA Waiver Request
1. Provide a description and the estimated cost of the product(s) and/or project. Identify the product line(s) and the reason(s) why it is required for the project.
2. Did you check with BCE to determine if they can supply?
FORMCHECKBOX
No: Agency/Campus must consider BCE’s products prior to submitting a waiver request.
FORMCHECKBOX
Yes, verified by:
FORMCHECKBOX
Website
FORMCHECKBOX
Phone
FORMCHECKBOX
Written confirmation
If “Yes” explain why BCE product does not meet your needs:
| BCE Waiver Number: |
3. In addition to BCE, did you consider the product offering of at least three (3) additional manufacturers awarded in the applicable subcategory?
FORMCHECKBOX
No: Agency/Campus must consider at least three (3) additional manufacturer’s products prior to submitting a waiver request.
FORMCHECKBOX
Yes: The manufacturers considered during the decision-making process are identified below:
4. After considering all price quotes received, did you select the lowest price quote?
FORMCHECKBOX
Yes
FORMCHECKBOX
No; justification is provided below:
5. Provide a description of the decision-making process used to select the manufacturer for this project:
FOR STATE BUREAU OF PROCUREMENT USE ONLY
FORMCHECKBOX
Waiver Granted with Release Number:
| Date: |
FORMCHECKBOX
Waiver Not Granted with given reason:
| Date: |
| Authority: DOA Contract Manager, Rob Penfield |
| Signature: |
Additional Notes:
File details come from the government source that posted it. Updated .