Bus Wash Bid.pdf

MIDLAND PUBLIC SCHOOLS OPERATIONS DEPARTMENT RFP SPECIFICATIONS FOR “PURCHASE AND

INSTALLATION OF A TOUCH-LESS BUS WASHING SYSTEM”

SCOPE:

1. The Successful Bidder shall provide all labor, materials, equipment and on site supervisory oversight necessary for the installation and startup of the touch-less bus washing system. Installation will be in our existing wash bay.

2. All materials must be new, asbestos free and installed in accordance with the appropriate manufacturer’s recommendations. Documentation in writing by the manufacturer shall be required with bid. If proposing a substitute specification in lieu of what is specified, bidder must submit specifications for each substitute item with bid.

3. The Successful Bidder shall be responsible to protect all items and equipment from dust associated with the installation of equipment.

4. All debris must be removed from the building and hauled away after project is complete.

5. The district will have a dumpster onsite for use by the successful contractor.

Specifications:

• Drive over platform 6” tall, 24” deep and 10’ wide

• Drive over platform performance: 40 GPM @ 200 PSI, 10 nozzle, 15 degree spray-standard system.

• Two pump system to supply required GPM

• Soap injection system

• Electrical requirements: 230/460 Volt 3ph power (district supplied hook-up)

• Water Supply: capable of supplying water at above 30 GPM

• Drive over platform constructed of ½” plate steel ramps welded to ½” thick 8” diameter steel pipe. Extruded steel integrated into the ramp system to aid with traction. All platform material to be powder coated. Platform is anchored to concrete in wash bay with 8 ½ in. bolts.

• Remote wash pumping system can be mounted anywhere in the vicinity of the drive platform usually near utilities.

• Size specifications for pumping system is 72” tall, 32” deep and 48” wide.

• Electrical controls for automatic start/stop system: 24 volt controls.

• Pumping system consists of laser eyes at wash entrance spaced 72” apart that must be activated in tandem to protect against someone walking through wash bay entrance and activating wash system.

• A 12” extension on each side of the platform with additional nozzles at a height to evenly cover each side of the bus from top to bottom.

• A 250 gallon water reservoir tank with float system

Bidders Qualifications:

1. Successful Bidder’s firm shall specialize in vehicle wash stations. All work under the contact shall be performed by skilled workers in accordance with applicable Federal, State and local governing codes. The Successful Bidder shall be responsible at all times for the work and actions of its employees.

2. District will prefer to be able to visit a site with a working wash system that the successful contractor has installed that meets our specifications.

Contractor is responsible for all measurements:

Site Visit/Mandatory Pre-Bid Walk

Contractors are required to walk the site to determine the scope of work, equipment and materials required by setting up an appointment with Michael Moeggenberg before the bid opening:

Michael Moeggenberg Director of Facilities and Operations Midland Public Schools 989-923-5035 moeggenbergmj@midlandps.org

Warranty

All equipment and installation must have a minimum of a one year warranty.

Safety

The Contractor shall be responsible for compliance with all applicable federal and state laws, codes, and regulations, including but not limited to MIOSHA and the Right-to- Know.

Fines for MIOSHA Violations

If the District is assessed any fines for MIOSHA violations arising out of these contract services and attributable to the Contractor, the Contractor shall reimburse the District for these.

Permits

The contractor is required to obtain and pay for any required permits both state and local.

Insurance Requirements

The Contractor will provide the District with the required insurance certificates before the Contractor is awarded the contract. These certificates of insurance shall be submitted to the District’s Maintenance Department. Once contract is awarded Midland Public Schools will need to be added as an additional insured to the insurance policies.

Minimum Required Insurance Limits Commercial General Liability Minimum Limits Fire Damage $100,000 Medical Expenses $ 10,000 Personal & Adv. Injury mailto:moeggenbergmj@midlandps.org

Each Occurrence $1,000,000 Aggregate $2,000,000 Products - Comp/Op Agg. $1,000,000 Property Damage Each Occurrence $1,000,000 Aggregate $2,000,000 Excess Liability (Umbrella) Each Occurrence $5,000,000 Aggregate $10,000,000 Fidelity/Employee Dishonesty Bond $50,000

Automobile Liability (Including Hired & Non-Owned) Personal Injury/Bodily Injury Each Occurrence $1,000,000 Or Combined Single Limit $1,000,000 Property Damage Each Occurrence $500,000

The Contractor must also provide all of its employees working on this contract with Workers’ Compensation insurance. The District will not be responsible for any job related injuries to the Contractor’s employees. Contractor will provide the District with proof of insurance with at least the following coverage limits:

Minimum Limits Coverage A Statutory Coverage B as follows:

Each Accident $500,000 Disease - Policy Limit $1,000,000 Disease - Each Employee $500,000

Bid Information

Bids will be accepted until 2:00 P.M. local time on June 14, 2018 at which time bids will be opened and read aloud for presentation to the Board of Education at their next regularly scheduled meeting. No oral, telephonic or facsimile proposals will be considered. No proposals will be considered after time of closing of bids other than an act of God, determined by the district.

Owners Rights

The Board of Education reserves the right to accept or reject any or all item(s) in the bid; to accept or reject any or all bid(s); to waive any informalities therein; or for any reason, to award the contract to other than the low bidder. If a unit price or extended price is obviously in error and the other is obviously correct, the incorrect price will be disregarded.

All bids shall be firm for ninety (90) days from the date of the bid opening. All bids must include a signed “Iran Economic Sanctions Act Certification” and a “Familial Relationship Disclosure” form (enclosed with documents).

All bids must be submitted on the attached bid form and signed by the bidder. Two (2) copies of the bid form should be addressed to the attention of:

Michael Moeggenberg Director of Facilities and

Operations Midland Public Schools

600 East Carpenter Street Midland, Michigan 48640

“Bus Wash”

One (1) copy of the bid form should be retained for your files. Questions should be referred to Michael Moeggenberg, Director of Facilities and Operations at

989-923-5035 or moeggenbergmj@midlandps.org

Work Timeline

Please include work timeline in your scope of work.

Instruction to Bidders

1. It shall be the bidder’s responsibility to read this entire document, review all enclosures and attachment, and comply with all requirements specified within.

2. Bids received after the scheduled opening time will not be accepted.

3. The only bids accepted will be hard copy paper bids.

mailto:moeggenbergmj@midlandps.org

4. No bid may be withdrawn, changed or modified in any way for a period of ninety

(90) days from date of bid opening.

5. Negligence on the part of the bidder in preparing the bid confers no rights for the withdrawal of the bid after it has been opened.

6. Bids received prior to time of opening will be kept securely unopened. No responsibility will be attached to school district employee who prematurely opens an incorrectly addressed bid proposal.

7. If either a unit price or extended price is obviously in error or the other is obviously correct, the incorrect price will be disregarded.

8. Midland Public Schools is exempt from state and federal taxes.

9. All bids are subject to acceptance by Midland Public Schools Board of Education which reserves the right to accept or reject any or all bids, to split awards by items, to waive irregularities or defects, and accept other than the low bid when deemed to be in the best interest of Midland Public Schools.

10. The laws of the State of Michigan shall govern rights, obligations, and remedies of the Parties under this bid and any agreement reached through this process.

11. All information included in a bid response is subject to the Freedom of Information Act and may be disclosed in its entirety after the formal, public bid opening has been completed.

12. By submission of the proposal, the bidder certifies that the pricing structure offered has been arrived at independently without consultation, communication, or agreement of such prices for the purpose of restricting competition with any other bidder or competitor.

13. The bidder agrees to hold and save Midland Public Schools, its officers, agents and employees harmless from liability of any kind, including costs and expenses, with respect to any claim, actin, cost or judgment for patent, copyright or trademark infringement arising out of the purchase or use of equipment, materials, supplies, or services covered by this bid document.

14. The contractor shall provide items of a minor nature, not specifically noted in these specification, so as to provide a complete, operable and Owner acceptable service.

15. Contractors are required to comply with the Safety Rules and Accident Prevention plan. The district reserves the right to exclude any worker(s) from the job site(s) for violation of these work rules or any other such offenses deemed inappropriate by the District.

16. The contractor shall clean their job area daily and dispose of all trash and debris leaving the area broom clean.

17. It is the responsibility of the contractor/bidder to field verify all existing field conditions. Bidders shall inspect the work site and take such steps as may be reasonably necessary to ascertain the nature of the work; and general and local conditions which can affect the work or cost thereof. Failure to do so will not relieve the bidders from responsibility for estimating properly the difficulty or cost of successfully performing the work.

18. The site is available for your inspections by appointment.

Bid Form

Total Pricing to Include Labor and Materials ________________________

Please Describe Scope of Work to Include Time Frame of Work

Contact Name_____________________________

Company_________________________________

Title_____________________________________

Email____________________________________

Phone____________________________________

My signature certifies that the proposal as submitted complies with all Terms and Conditions as set forth in this RFP.

Signature__________________________________

Iran Economic Sanctions Act Certification

I am the ____________ (insert title) of _________________________ (insert bidder company name), or I am bidding in my individual capacity ("Bidder"), with authority to submit a binding bid for the provision of custodial services to Midland Public Schools. I have personal knowledge of the matters described in this Certification, and I am familiar with the Iran Economic Sanctions Act, MCL 129.311, et seq. ("Act"). I am fully aware that the school district will rely on my representations in evaluating bids.

I certify that Bidder is not an Iran-linked business, as that term is defined in the Act. I understand that submission of a false certification may result in contract termination, ineligibility to bid for three (3) years, and a civil penalty of $250,000 or twice the bid amount, whichever is greater, plus related investigation and legal costs.

Signature _____________________

Affidavit of Bidder-Compliance with School Safety Initiative Legislation

The undersigned, the owner or authorized officer of _____________________________(the “Bidder”), certifies to Midland Public Schools (the “School District”), that any and all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g and have not been convicted of any “listed offenses”.1

The Bidder further warrants and represents that all persons who will work directly or indirectly for the Bidder, including, but not limited to, Bidder’s employees, agents, vendors, subcontractors or consultants, and who will work at or on any School District property, shall at all times be in compliance with MCL 380.1230, 380.1230a, 380.1230c, 380.1230d, and 380.1230g. In this regard, Bidder agrees, without limitation, to report within 3 business days to the School District when any such person is charged with a crime listed in Section 1535a(1) of the Revised School Code2 or a substantially similar law, and to immediately report to the School District if that person is subsequently convicted, plead guilty or plead no contest to that crime.

BIDDER: ___________________________

By: __________________________

Its: __________________________

Affidavit of Bidder –Familial Relationships Form

The undersigned, the owner or authorized officer of ________________________ (the “Bidder”), pursuant to the familial disclosure requirement provided in the __________________________ (the “School District”) advertisement for construction bids, hereby represent and warrant, except as provided below, that no familial relationships exist between the bidder(s) or any employee of _________________________________, and any member of the Board of Education of the School District or the Superintendent of the School District.

List any Familial Relationships:

BIDDER: ___________________________

By: ___________________________

Its: ___________________________

STATE OF MICHIGAN )

)ss.

COUNTY OF ____________ )

This instrument was acknowledged before me on the _____ day of ____________, 2018, by

, Notary Public ______________ County, Michigan My Commission Expires:___________ Acting in the County of :___________