Bus_Stop_Real-Time_Signs_(Addendum_#1_Revision).pdf

CITY OF SANTA MONICA

BUS STOP REAL-TIME SIGNS

SaMoDOT

RELEASE DATE: May 6, 2025

DEADLINE FOR QUESTIONS: May 19, 2025

RESPONSE DEADLINE: June 17, 2025, 3:00 pm

APPROVED FOR ADVERTISEMENT

City of Santa Monica

Bus Stop Real-Time Signs

Table of Contents

1. Introduction

2. Term

3. Scope of Work

4. Questions and Answers

5. Vendor Questionnaire

6. Evaluation Criteria

7. Award Process

8. Terms & Conditions

Attachments:

A - Proposer Checklist

B - Sample_CSA

C - CSA with Tech Requirements

D - Lobbying Certification for Contracts

E - COSM - VISA Questionnaire_3.1

F - COSM - Architecture Questionnaire_2.1

G - FederalClauses (1)

H - BBB_Bus Stop Signage Guidelines_DIGITAL

I - Software as a Service Template

Bus Stop Real-Time Signs

1 Introduction

1.1 Summary

The City of Santa Monica (the City) is seeking proposals for the purchase and installation of approximately 100-125 real-time information displays at Big Blue Bus stops.

Contractor is required to abide by all Federal Clauses (see Attachment G).

1.2 Background

Big Blue Bus, a service of the City of Santa Monica, operates 18 routes and has more than 900 stops, primarily in the cities of Santa Monica and Los Angeles.

In 2023, Big Blue Bus (BBB), conducted a passenger experience survey that asked riders to provide feedback on the state of passenger amenities at Big Blue Bus stops.

This survey and the preceding Bus Stop Inventory project are a component of BBB's Better Blue Bus Stops program. This program's goal is to enhance Bus Stop Amenities over the next three years.

Results from the survey reached over 1,000 virtual and in-person responses. Overall, passengers provided feedback that deemed stops to be average at best. Survey participants did note specific stops and what type of amenities they wanted to see improved. The number one most requested passenger amenity to enhance passenger experience was real-time information signs.

Currently, BBB owns 195 real-time information signs throughout our service area. BBB also works with partner agencies to reflect real-time arrivals at stops where the partner agency has a real-time display at a shared stop. The signs currently in operation reflect two different types of technologies, a combination of solar powered and long-life battery, e-paper displays and solar powered, LED displays. The deployed signs will be in operation alongside the new displays stemming from this RFP. The units shall, at minimum, be able to display real-time bus arrival information as well as other pertinent trip or agency information. The final number of display units will be based on funding availability and received cost proposals.

1.3 Contact Information

Any inquiries or requests regarding this procurement should be submitted via OpenGov. Other City officers, agents, employees or representatives do not have authority to respond on behalf of the City. Contact with unauthorized City personnel during the selection process may result in disqualification.

Kellee Mac Donald Sr. Buyer

Bus Stop Real-Time Signs

1685 Main St. Mail Stop #9 Santa Monica, CA 90401 Email: kellee.macdonald@santamonica.gov Phone: (310) 458-8797 Department:

SaMoDOT

Department Head:

Anuj Gupta Director SaMoDOT

1.4 Timeline

Proposal Calendar

The following is a list of key dates:

Release Project Date May 6, 2025

Question Submission Deadline May 19, 2025, 3:00pm

Question Response Deadline June 3, 2025, 12:00am

Proposal Submission Deadline June 17, 2025, 3:00pm

2 Term

The City is inviting proposals from qualified persons or firms for a firm-fixed contract for a term of Five (5) years.

3 Scope of Work

The vendor shall provide and install of approximately 100-125 real-time information displays at Big Blue Bus stops.

The units shall, at minimum, be able to display real-time bus arrival information as well as other pertinent trip or agency information. The final number of display units will be based on cost proposals.

The units will be installed by the Contractor onto Big Blue Bus’s standard bus stop poles.

mailto:kellee.macdonald@santamonica.gov tel:(310)458-8797

Bus Stop Real-Time Signs

3.1 Specifications

Hardware Requirements

• Equipment o Display units shall be manufactured to hinder vandalism, theft, or destruction, including etching or graffiti.

o All units shall be manufactured new and field proven and meet or exceed

NEMA and IK class standards.

▪ NEMA – National Electrical Manufacturers Association

• Class 4/4x enclosures or better

▪ IK rating (Impact Protection) – International Electrotechnical Commission

(IEC) standard 62262

• IK7 rating or better o All hardware associated with the operation of the real-time information unit shall have a minimum five (5) year service life with a preference for ten (10) year (or more) service life.

o Contractor shall assume all costs related to hardware upgrades if upgrades are deemed necessary to ensure the continued and proper operation of the system as configured for the project.

o Digital displays shall meet all applicable Americans with Disabilities Act (ADA) requirements.

o Units must provide ADA compliant text-to-speech annunciation of arrival predictions and customer messages.

o Each unit must have an integrated loudspeaker.

o Acceptable digital sign types include LED pixel matrix, LCD multimedia screens, and/or e-ink displays capable of ADA compliant 3:1 color ratio.

o Units shall have a screen size at minimum of 9" in width.

o Unit shall be able to withstand operating temperatures of between 0 to 150° degrees Fahrenheit.

o Units shall be able to withstand operating Humidity: 10% to 100% o Units shall communicate over 4G or 5G LTE networks.

o Units shall draw power from either solar power or long-life lithium batteries.

▪ If units draw power from solar power, a minimum 20W Solar Power array shall be installed.

▪ If units draw power from solar power, contractor will conduct a solar viability test at each proposed bus stop location to ensure the stop location is solar viable.

▪ If units draw power from long-life lithium batteries a minimum lifespan of three (3) year is required.

o Units shall include Solar Powered lighting, minimum 20 Watt. (Optional).

Software Requirements

• Configuration

Bus Stop Real-Time Signs o All units shall have the ability to ingest and display Big Blue Bus data feeds including GTFS, GTFS Realtime GTFS- Static, and 3rd-party real time arrival prediction feeds (e.g. Swiftly) via APIs o Scheduled times, instead of predicted times, shall be shown when there are issues providing up-to-date information. Issues may include, but are not limited to, a loss in wireless connection or unavailable GTFS or prediction data.

o Unit configuration shall be complete prior to installation. All necessary software, parameter settings, and software updates will be preinstalled.

• Content Management System o The Content Management System (CMS) shall be provided prior to deployment of real-time information units.

o The CMS shall be provided as a Software as a Service (SaaS) solution in accordance with the terms and conditions specified in the attached SaaS agreement.

o The CMS shall be implemented as a web application with graphical user interface.

o The CMS user interface shall support different levels of authorization by including usernames, passwords, and user type.

o The user interface shall support Multi-Factor Authentication (MFA).

(Optional) o The CMS shall be hardware agnostic.

o The CMS shall enable assignment of a display to a specific stop point.

o The CMS shall always provide the following status conditions: connectivity status, current location in Lat/Long, name, and routes served.

o The CMS shall allow for the remote publishing of service alerts, upload of images to a central repository, curate digital media content and customer messaging, and schedule digital content releases.

o The CMS shall allow for a means to purchase bus fares directly from the real-time unit. (Optional) o The CMS shall allow user to configure individual, multiple, or all units with custom messages and digital content.

o The CMS shall provide unit diagnostics to monitor the health of individual each deployed unit. Diagnostics shall include, at minimum, the following measures:

▪ Operating Temperature

▪ Battery capacity

▪ Battery voltage

▪ Solar voltage

▪ Signal strength

▪ GPS location and time stamp o The CMS shall allow users to configure the data feed(s) that are used for arrival times (e.g. Swiftly) that are displayed on the units.

o The CMS shall enable a user to view and manipulate individual displays, groups of displays, and/or all displays.

Bus Stop Real-Time Signs o Contractor shall provide a separate "Manual Guide" specifically for the CMS.

• Data Management o All data collected by the real-time information system shall be archivable for a minimum of three years. Data shall be owned by City of Santa Monica and available for export through an Advance Package Tool (APT) or other data transferring format.

o Maximum allowed latency (e.g. “ping rate”) of data transfer for real-time information must be 100 milliseconds or less.

Product Management and Implementation

• Support o Contractor shall provide a liaison/project manager charged with providing technical support during regular business hours.

o Contractor shall provide training and any software documentation and instructions relating to the use of the system.

o Contractor shall provide training and hardware documentation and instructions relating to the continued maintenance of the system.

o The Vendor shall produce an implementation timeline which includes requirement to deliver and install all display units no more than 180 days after the “Notice to Proceed” issue date.

o Post-installation, contractor shall provide a standard monthly summary of the status of all real-time information signs with usage and performance metrics o Contractor shall provide a list of all technical and physical components offered under warranty and their warranty period.

o Contractor shall provide a Service Level Agreement (SLA) that details the types of support provided, the cost, and the timeline for how long service will be provided post-installation.

o Contractor shall provide a Return Merchandise Authorization (RMA) agreement that explains the procedure necessary to initiate an exchange or return of merchandise between both parties.

o The RMA shall have an estimated timeline of when BBB will receive equipment back due to maintenance or replacement due to defect.

• Installation o The contractor shall be responsible for the installation of all real-time display units.

o The contractor shall mount all units on an existing 10-foot standard Big Blue

Bus Pole. (See attached bus stop signage guidelines).

o The contractor shall install all digital units according to ADA defined criteria.

o The contractor shall test all units prior to delivery and units must arrive fully functioning and ready for immediate installation.

o When remounting any bus stop signage, the contractor shall do so in accordance with the bus stop design specifications as provided by the City of Santa Monica.

o The contractor shall use reasonable care to ensure that existing bus stop components are not damaged during the installation process.

Bus Stop Real-Time Signs o The contractor shall use reasonable care to ensure the safety of the public and/or passengers waiting at the bus stop at all times.

o The contractor shall take necessary precautions to ensure a safe working environment which may include the temporary closure or obstruction of the sidewalk and bus boarding area. Contractor shall use safety devices to designate the working area and follow all municipal code depending on the jurisdiction in which the work is being conducted.

o The contractor shall be responsible for researching and obtaining any and all necessary permits to conduct installation of the real-time information display units.

o When working at a bus stop, the contractor shall not park their vehicle in the bus stop zone to minimize interference with on-street bus operations. Ahead of the bus stop zone may be possible and preferred depending on the stop location. The contractor shall not close any bus stop during the installation period without the written consent and prior approval of the City of Santa Monica.

o The contractor shall document and provide the City with before and after images of each location where a real-time unit is installed.

o The contractor shall log and provide a summary of the conditions where the real-time information sign was installed, geographical coordinates, and date of installation.

3.2 Vendor Requirements

Minimum years of experience:

• The Contractor shall have at minimum of five (5) years working in the public transit industry. It is required that installation staff have a minimum of five (5) years experience in installation of real-time information displays at bus stops or other similar facilities.

3.3 Presentation

Each proposal will include a presentation f explaining the type of real-time information sign proposed, a demonstration of the Customer Management System (CMS) and its component parts and metrics. Solar viability for potential sites, a mock-up of a typical installed unit, timeline, project budget, and technical information.

The presentation must be submitted in both:

• Microsoft PowerPoint format (.pptx)

• PDF format (identical to the PowerPoint version)

Bus Stop Real-Time Signs

4 Questions and Answers

Vendor Queries Due Questions must be submitted online in the “Q&A” tab. The City will only accept or respond to questions submitted through the online vendor portal.

One question per submittal. (This does not mean one question per vendor.) Submittals containing multiple questions will not be answered.

5 Vendor Questionnaire

5.1 Proposal

5.1.1 Letter of Transmittal*

Please upload your letter of Transmittal as a PDF here. Make sure to include the following items.

A. Identify the submitting organization;

B. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized by the organization to contractually obligate the organization;

C. Identify the name, title, telephone and fax numbers, and e-mail address of the person authorized to negotiate the contract on behalf of the organization;

D. Identify the names, titles, telephone and fax numbers, and e-mail addresses of persons to be contacted for clarification;

E. Be signed by the person authorized to contractually obligate the organization;

F. Acknowledge receipt of any and all amendments to this RFP.

*Response required

5.1.2 Qualifications*

Provide a brief summary of your company’s history, its capabilities, and its recent relevant experience (last five (5) years). Also, describe your demonstrated experience with similar projects and qualification including professional licenses and certifications.

*Response required

5.1.3 Key Personnel*

Describe the project team composition and include resumes of key personnel. Proposed members should be available for the duration of the contract. The City must be promptly notified of any changes in key personnel prior to award.

*Response required

Bus Stop Real-Time Signs

5.1.4 References*

List a minimum of three (3) references for whom comparable services were provided to in the last five (5) years. Include the name of the firm, name of the contact, telephone number of the contact, email address of contact (if available), brief description of the services provided and your firm’s role, and the start and completion date.

*Response required

5.1.5 Experience*

Provide at least three (3) examples from other real-time installation projects showing adeptness at staying on schedule and within contractually obligated timelines.

*Response required

5.1.6 Project Work Plan*

Describe your understanding of the project and approach. Include deliverables, milestones, assumptions, and identify potential risks that could delay the project. List any resources you expect the City to provide.

*Response required

5.1.7 Cost Proposal*

Provide a proposed total fee outlining the proposal and identify the hourly fee schedule for all personnel to be involved in the project. The hourly rates should include fringe benefits, indirect costs and profit. The Consultant should also indicate what percentage of the scope of work is expected to be completed by each individual or pay classification included in fee proposal. Additionally, if applicable, a schedule of reimbursable expenses should be included.

*Response required

5.1.8 Presentation*

Upload presentation as described in section 3.3.

*Response required

5.1.9 Only the successful bidder will be required to submit a payment bond, because the good or service exceeds $25,000. Please confirm your acknowledgement here.*

☐ Yes

☐ No

*Response required

5.1.10 Prevailing Wage Job Acknowledgement Form*

Please download the below documents, complete, and upload.

• Prevailing_Wage_Job_Acknowl...

https://government-project.s3.us-west-2.amazonaws.com/146362/e362b67e-1b48-4863-b409-b6d5774b8d34_Prevailing_Wage_Job_Acknowledgement.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=6480eb85d4f02642a92e4b26a27a441203e44fb918be41a94e12859397cede99&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Prevailing_Wage_Job_Acknowledgement.pdf%22&x-id=GetObject

Bus Stop Real-Time Signs

*Response required

5.1.11 Please provide a copy of your current DIR registration.* *Response required

5.1.12 Vendor meets minimum requirement of a minimum of 5-years working in public transit.*

☐ Yes

☐ No

*Response required

5.2 Other Required Responses

5.2.1 Business License Requirements

WHO NEEDS A BUSINESS LICENSE?

1. Is this vendor physically located in the City of Santa Monica?

Yes (Vendor must have a City of Santa Monica business license - contact the Business License unit for the appropriate forms. Skip question 2 & continue to “ADDITIONAL REQUIREMENTS” section below)

No (Continue to the next question)

2. Does this vendor physically come into the City of Santa Monica to conduct business and/or make deliveries?

Yes(Vendor must have a City of Santa Monica Out-of City Business License. contact the Business License unit for the appropriate forms. Continue to “ADDITIONAL REQUIREMENTS” section below)

No(STOP, no license needed)

ADDITIONAL REQUIREMENTS:

If this vendor is located in or comes into the City of Santa Monica to conduct business, in addition to having a CITY OF SANTA MONICA BUSINESS LICENSE, they will be required to have insurance (see agreement for descriptions).

The business license documentation is only required from the successful Proposer.

5.2.2 Notice Regarding Disclosure of Contents of Documents*

All responses to this Request for Proposal (RFP) accepted by the City of Santa Monica (City) shall become the exclusive property of the City. All proposals accepted by the City shall become a matter of public record and shall be regarded as public, with the exception of those elements of each proposal which are defined by the contractor as business or trade secrets and plainly marked as "Trade Secret", "Confidential" or "Proprietary". Each element of a proposal which a contractor desires not to be

Bus Stop Real-Time Signs considered a public record must be clearly marked as set forth above, and any blanket statement (i.e. regarding entire pages, documents or other non-specific designations) shall not be sufficient and shall not bind the City in any way whatsoever. If disclosure is required or permitted under the California Public Records Act, or otherwise by law, the City shall not in any way be liable or responsible for the disclosure of any such records or part thereof.

☐ Please confirm

*Response required

5.2.3 Oaks Initiative*

CITY OF SANTA MONICA OAKS INITIATIVE NOTICE

NOTICE TO APPLICANTS, BIDDERS, PROPOSERS AND OTHERS SEEKING

DISCRETIONARY PERMITS, CONTRACTS, OR OTHER BENEFITS FROM THE CITY

OF SANTA MONICA

Santa Monica’s voters adopted a City Charter amendment commonly known as the Oaks Initiative. The Oaks Initiative requires the City to provide this notice and information about the Initiative’s requirements. You may obtain a full copy of the Initiative’s text from the City Clerk.

This information is required by City Charter Article XXII—Taxpayer Protection. It prohibits a public official from receiving, and a person or entity from conferring, specified personal benefits or campaign advantages from a person or entity after the official votes, or otherwise takes official action, to award a “public benefit” to that person or entity. The prohibition applies within and outside of the geographical boundaries of Santa Monica.

All persons or entities applying or receiving public benefits from the City of Santa Monica shall provide the names of trustees, directors, partners, and officers, and names of persons with more than a 10% equity, participation or revenue interest. An exception exists for persons serving in those capacities as volunteers, without compensation, for organizations exempt from income taxes under Section 501(c)(3), (4), or (6), of the Internal Revenue Code. However, this exception does not apply if the organization is a political committee or controls political committees. Examples of a “public benefit” include public contracts to provide goods or services worth more than $25,000 or a land use approval worth more than $25,000 over a 12-month period.

In order to facilitate compliance with the requirements of the Oaks Initiative, the City compiles and maintains certain information. That information includes the name of any person or persons who is seeking a “public benefit.” If the “public benefit” is sought by an entity, rather than an individual person, the information includes the name of every person who is: (a) trustee, (b) director, (c) partner, (d) officer, or has (e) more than a ten percent interest in the entity. Therefore, if you are seeking a “public benefit” covered by the Oaks Initiative, you must supply that information on the Oaks Initiative Disclosure Form. This information must be updated and supplied every 12 months.

• OAKS_INITIATIVE_FORM.pdf https://government-project.s3.us-west-2.amazonaws.com/47043/abd14927-fc28-4c52-b1d3-483bf17bebad_OAKS_INITIATIVE_FORM.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=cd2a39bf99ae00e51341f011cce122bdba9256a4e0b895a4495540f13aaa4977&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM.pdf%22&x-id=GetObject

Bus Stop Real-Time Signs

• OAKS_INITIATIVE_FORM_-_Exam...

*Response required

5.2.4 Living Wage Ordinance Certification*

CITY OF SANTA MONICA LIVING WAGE ORDINANCE

Certification for Providers of Services to the City of Santa Monica (Fiscal Year 25/26 – July 1,2025 through June 30, 2026)

TO BE COMPLETED BY ALL CONTRACTORS PROVIDING SERVICES TO THE CITY

OF SANTA MONICA IN EXCESS OF $54,200

The City of Santa Monica Municipal Code Chapter 4.65, Living Wage Ordinance (LWO), establishes a Minimum Wage of $22.50 for certain employees of contractors providing services to the City where services exceed $54,200 or more and requires that contractors also provide the same health care and other benefits to employees’ same sex spouses and domestic partners as are provided to other employees’ spouses.

An employee covered by the LWO is any person who does not actually work as a manager, supervisor, or confidential employee, and who is not required to possess an occupational license.

The Living Wage Ordinance applies the services sought pursuant to this bid and bidders are required to prepare and return the Living Wage Certification Form. If the bidder is selected, the bidder must maintain payroll records that include, at minimum, the full name of each employee providing services under the contract, job classification and rate of pay. Bids that fail to include Certification Forms may be considered non-responsive and excluded from further consideration.

Please prepare the following certification if you are a contractor engaging in a contract for services with the City of Santa Monica in excess of $54,200.

Your signature on this certification grants the City permission to review any and all payroll books and records and any company documents pertaining to the benefits offered to employees to assure your compliance with the LWO during the term of the contract.

Please direct any questions to:

City of Santa Monica Finance Department Attention: Living Wage Compliance Section 1685 Main Street, Mail Stop 09 Santa Monica, CA 90401

You can also contact staff regarding living wage ordinance questions by e-mail at finance.mailbox@smgov.net or by phone 310-458-8281.

• FY24-25_Living_Wage_Certifi...

*Response required

5.2.5 Certificate of Compliance*

Please upload your completed Certificate of Compliance document here.

https://government-project.s3.us-west-2.amazonaws.com/47043/3200d340-ceaf-43f6-8fdb-0244a0434690_OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=9908156d79b79f49e804d38f2fbfa354b402a7b8729200e968ccbfc77a91eabe&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22OAKS_INITIATIVE_FORM_-_Example_revised_06.07.23.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/8e7ba9f7-a1f5-4c1c-b018-a4f082ea4848_FY24-25_Living_Wage_Certification_Fillable.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=b8075dbacac0e4c8fc6cf7481dfd6159e5c0fa201ca31bb5faa641ff331ee36c&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22FY24-25_Living_Wage_Certification_Fillable.pdf%22&x-id=GetObject

Bus Stop Real-Time Signs

• Certification_of_Compliance...

*Response required

5.2.6 Non-Discrimination Policy, Debarment Certification & Non- Collusion Declaration*

Please download the below documents, complete, and upload.

• Proposal_Forms_(10).pdf

*Response required

5.2.7 Levine Act Disclosure Form*

Please download the below documents, complete, and upload.

• Levine_Act_Disclosure_Form.pdf

• Disclosure_Form_cover_memo.pdf

*Response required

6 Evaluation Criteria

No. Evaluation Criteria Scoring Method Weight (Points)

1. Product Design/ Appearance Up to 15 points may be awarded based on the product design and appearance.

Consideration will be given to product durability, construction, materials, overall appearance and the way in which the product relates visually and structurally to bus stop poles.

Points Based 15 (15% of Total)

2. Stability / References Up to 10 points may be awarded upon an evaluation of proposer’s work for similar engagements.

Points Based 10 (10% of Total)

3. Ability to Meet Work Plan / Timelines Up to 20 points may be awarded based on the contractor’s ability to perform the work within the desired time frame. Efficiency and timeliness in completion of projects will be scored higher; specifically note where required reporting deadlines were not met.

Points Based 20 (20% of Total) https://government-project.s3.us-west-2.amazonaws.com/47043/294f31b8-a812-425c-9a19-649387ed2d22_Certification_of_Compliance_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=54b593162fd9cb95ec50bb2d2bdcb8e5e3ddc834e1f572cd3c72eb98974191bc&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Certification_of_Compliance_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/38578718-f7ba-4c5d-ad88-08ae33fdd4f7_Proposal_Forms_%2810%29.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=faf6e41e1c2e35c3132a49a0c5012b79becd1ab7ac2103ca2d032dc88a01655d&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Proposal_Forms_%2810%29.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/029e03b7-b15f-489c-aca1-50a376b035d1_Levine_Act_Disclosure_Form.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=caf461965bce09393e1d3e707525c0edcb7df901a2a087bf1c3db030798326a9&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Levine_Act_Disclosure_Form.pdf%22&x-id=GetObject https://government-project.s3.us-west-2.amazonaws.com/47043/011dc5e8-6371-4db8-8334-010963a2a81f_Disclosure_Form_cover_memo.pdf?X-Amz-Algorithm=AWS4-HMAC-SHA256&X-Amz-Content-Sha256=UNSIGNED-PAYLOAD&X-Amz-Credential=ASIA47RIURE4OAQ7VTLC%2F20250603%2Fus-west-2%2Fs3%2Faws4_request&X-Amz-Date=20250603T160306Z&X-Amz-Expires=72000&X-Amz-Security-Token=IQoJb3JpZ2luX2VjED8aCXVzLXdlc3QtMiJIMEYCIQDMrTg%2FMiz5Fj5Jcn0nXiCcVQARBPhOWttWs1e6bMryNwIhAJnVsLV3hB193p7Hm%2FbgzCMfmPl7licfWamb3uP71R1XKoMFCBgQAhoMODkyMzY0Njg3NjcyIgy1NKCWNhY8s%2FhtNo4q4ASXo5D3VCxfY8LIbxrrJ7FZ5q0M9J7oNNUjGXmJK99QZeZqaE6XjeB9sua%2FZ8IAJOi2dCiPWmPNRfdcCKkDObhX4wVETDSpjPcTcTJSZKujspkT30HLKbFp0M9Ey5iaArwMiWqmgf9jP%2FoQvdRueVNejGCNaIY3AkLyrHz6fM97J%2FPlNinQb7eRTS655u1fso82YNskc6fPmy10cPI%2BFrw0J%2Bh2MfilureJfD%2BEMfkZ66dtP9vLZzdoDv8mJqD7h9ugcMJ4Rbk3Mc4DDCwROrm2pts7TBSQtfKZMbtp2rrOHtfiBjjNm9jZD0kPAQnNVPGFelvppda88oBGNyqwxOSFyGirTNC5xNUQ2URle4ohXCu4lp0Rk9BYufQPeMxYOdt3d%2F%2FpGWoCf7I85yYV26CcP7qzoccc2EazuCvOqJ8au2pjbhiiVyegX4JaG7qi9Wjwsy2FNpUhGqRxX3h3%2BoOA3eBc9PGL6EjCfbnJWZ4KLvyLlXwVhD%2BwC1OKvHkD4m4nDgaeUoBg2W9Jbis4yPjx0hDCT75Fq59OEfswVGLGfDz4Y9p%2Fm%2FGoqX2uMsl%2BdzkDwQMZzKZYvWAERywH9STnHKLbpLpjKi4jLWyLw8lbu9NXdwoE3w4Q4p8C5hdDBdgL%2FusdXmk6i42hHDdO6SC64pwsuZEnsHLgrkCm1xNhHIecgCmhPtW%2FUAy%2F8Sc4Zc330qYUvSwldAgJ7WBbJ4PZxcvUjTu45zlYCndQOPkA70Wg7hF1q9VV%2BWvZxKXi67DqwXLPJXYmQ6gyNrpJiylRwrO4gVJx4dEtHuNnokLiPjDVnfzBBjqaATOgTNnbBPkdr4hn21PG73lFc%2BdJbEDbsPZ%2Ftion8jSLNuWJFW7KuJs1%2B8EvDggcIhfQDRWKyEYBB34CdxlyZJMHssCYrEPa1WXKNERE38RWViUkfQ3%2FqMvCAZxZSfBDAiJinSuc2%2BDAZaKmmSYAAHPYsf6R%2FvPjvsfVZW4Z5qLam10caDj%2FxCbpz5GKNDWPzlhvfzga9%2BgDNxs%3D&X-Amz-Signature=b79191a3ebe087f6c6496a6f177cbd73b9627a54e1b193075e0304a1206ec18a&X-Amz-SignedHeaders=host&response-content-disposition=attachment%3B%20filename%3D%22Disclosure_Form_cover_memo.pdf%22&x-id=GetObject

Bus Stop Real-Time Signs

4. Technical Competence / Quality Control Up to 15 points may be awarded based on the evaluation of the proposer’s knowledge and prior experience with solar bus stop lighting and/or real-time signs and associated technical competence.

Evaluation will be based on level of the firm’s previous projects of comparable complexity, scale and nature; training and proven expertise in the area of work required; experience in projects completed for public entities; and the firm’s proposed work plan. Points will be awarded based on the effectiveness the proposal shows with regards to meeting hardware and software specifications. In addition, the proposal will be evaluated on the quality and thoroughness of ongoing maintenance and support plans. Brief descriptions of previous project experiences should be used as examples of how quality control was achieved with former clients.

Points Based 25 (25% of Total)

5. Cost Up to 30 points that may be awarded for the lowest price. Cost should include the maximum sum to complete 100% of the scope of services of listed including fabrications, delivery, installation, warranty, and support. Brief descriptions of previous project experiences should be used as examples of how this was achieved with former clients, along with key examples of the firm’s accuracy in cost estimating. Any additional value-added components or services will be considered in this score.

Points Based 20 (20% of Total)

6. Presentation Up to 10 points may be awarded based upon a presentation formatted as a Microsoft PowerPoint (pptx.) file ad PDF file.

Points Based 10 (10% of Total)

7 Award Process

7.1 Selection

The City of Santa Monica, through either the City Council or the City Manager (or his designee) has the sole authority to select the consulting firm and reserves the right to reject any and all proposals. The City reserves the right to approve or reject all sub-consultants and engineers proposed to be retained by the prime consultant. Upon signing of the agreement, no change in proposed personnel or sub-consultants can be made without the City’s review and written authorization.

Bus Stop Real-Time Signs

By submitting a response to this RFP, prospective consultants waive the right to protest after award or seek any legal remedies whatsoever regarding any aspect of this RFP.

The City reserves the right to select any number of finalists. In addition, the City reserves the right to issue written notice to all prospective consultants of any changes in the RFP terms or proposal submission schedule, should the City determine in its sole and absolute discretion that such changes are necessary.

The City reserves the right to request additional information from any proposing consultant and to reject any and all proposals. All original work products, including computer files, shall remain the property of the City.

The City reserves the right to retain an expert to evaluate the proposing consultant’s work or qualifications at all stages in the selection process. Additionally, any contract entered into will be subject to termination at any stage if in the judgment of the City, such termination is in the best interest of the City. In the event such decision is made, appropriate written notice would be given before any termination and the consultant would be compensated on a pro-rata basis for work performed.

The responsible proposer whose proposal is the most advantageous to the City, taking to consideration all the evaluation factors will be recommended for the contract award.

Notwithstanding the Evaluation Team’s selection, the City reserves the right to award this RFP and the resultant Contract in any manner it deems to be in the best interest of the City and make the selection based on its sole discretion. The City is the sole and exclusive judge of quality and compliance with proposal specifications in any of the matters pertaining to this RFP.

7.2 Contract Award and Execution

Selection of a proposer with whom the City enters into contract negotiations with, or a recommendation of an award by the Evaluation Committee or any other party, does not constitute an award of Contract. Once the City formally awards the contract, the successful consultant will be notified to enter into an agreement. If the selected consultant does not enter into the agreement, the City will begin negotiations with the second highest ranking proposing consultant.

Please review all contract forms prior to submitting a proposal. The City of Santa Monica intends to use these forms as the baseline agreements with the successful consultant. The City will not entertain proposals to make material changes to the contract form once the project has been awarded. If you wish to request changes to the contracting forms, you must do so during the proposal process. In addition, the City requires compliance with several other policies and ordinances, proposing consultants will need to complete these Exhibits and submit with their Proposal.

The RFP document and the successful proposal response, as amended by agreement between the City of Santa Monica and the successful consultant, will become part of the contract documents. Additionally, the City of Santa Monica may verify the successful consultant’s representations that appear in the proposal. Failure of the successful

Bus Stop Real-Time Signs consultant to perform as represented may result in elimination of the successful consultant from further negotiation or in contract cancellation or termination.

No oral explanation or instruction of any kind or nature whatsoever given before the award of a contract to a consultant shall be binding. The City of Santa Monica shall not be bound, or in any way obligated, until the City has awarded the contract and all documents have been executed. The proposing consultant may not incur any chargeable costs prior to final contract execution.

8 Terms & Conditions

8.1 Best Qualified Person Or Firm

The award, if any, will be made to the best qualified person or firm(s). In evaluating whether a proposer(s) is (are) the best qualified person or firm(s) pursuant to the Santa Monica Municipal Code, City staff may utilize some or all of the following criteria:

A. The training, credentials and experience of the person or firm;

B. The demonstrated competence, ability, capacity and skill of the person or firm to perform the contract or provide the services;

C. The capacity of the person or firm to perform the contract or provide the service promptly, within the time specified, and without delay;

D. The sufficiency of the person’s or firm’s financial and other resources;

E. The character, integrity, reputation and judgment of the person or firm;

F. The ability of the person or firm to provide such future service as may be needed;

G. The price which the person or firm proposes to charge, including whether the price is fair, reasonable and competitive; and

H. Any other factor which will further the intent set forth in Section 608 of the City Charter.

The City shall have absolute discretion in determining the applicability and weight or relative weight of some or all of the criteria listed above and is not required to select the lowest monetary proposer.

8.2 Receiving Time / Late Proposals

It is the responsibility of proposer to see that their proposal is submitted with sufficient time to be received by the City prior to the proposal closing time. The receiving time in the City Office will be the governing time for acceptability of proposals.

Late proposals are not accepted.

Bus Stop Real-Time Signs

8.3 Acceptance of Conditions Governing this RFP

Submission of a proposal constitutes acceptance of the Evaluation Factors contained in this RFP.

8.4 Incurring Cost

Any cost incurred by the proposer in preparation, transmittal, presentation of any proposal or material submitted in response to this RFP shall be borne solely by the proposer.

8.5 Prime Consultant Responsibility

Any agreement that may result from the RFP shall specify that the prime consultant is solely responsible for fulfillment of the agreement with the City. The City will make agreement payments only to the prime consultant.

8.6 Sub-consultants

Use of sub-consultants must be clearly explained in the proposal, and major sub-consultants must be identified by name. Prime consultants shall be wholly responsible for the entire performance whether or not sub-consultants are used.

8.7 Amended Proposals

A proposer may submit an amended proposal before the deadline for receipt of proposals. Such amended proposals must be complete replacements for a previously submitted proposal and must be clearly identified as such in the transmittal letter. City personnel will not merge, collate, or assemble proposal materials.

8.8 Proposer’s Rights to Withdraw Proposal

Proposers will be allowed to withdraw their proposals at any time prior to the deadline for receipt of proposals. The proposer must submit a written withdrawal request signed by the proposer’s duly authorized representative addressed to the City Contact.

8.9 Proposal Offer Firm

Responses to this RFP, including proposal prices, will be considered firm for one hundred eighty (180) days after the due date for receipt of proposals or sixty (60) days after receipt of a best and final offer, if one is requested.

8.10 Best and Final Offer

The City reserves the right to request Best and Final Offers from any or all proposers.

This will be the only opportunity to amend or modify proposals based on feedback from

Bus Stop Real-Time Signs the City. Information from competing proposals will not be disclosed to other proposers prior to submission of a Best and Final Offer.

8.11 Living Wage Requirement

Any agreement issued as a result of this Request for Proposal may be subject to the City’s Living Wage Ordinance, Santa Monica Municipal Code Chapter 4.65 (LWO), and its implementing regulations.

8.12 Disclosure of Proposal Contents

All proposals are subject to the provisions of the California Public Records Act, California Government Code section 6250 et seq., and any information submitted with a response is a public record subject to disclosure, unless a specific exemption…