Bulk_Rock_Salt_for_Roadway_Ice_Control.pdf

INVITATION TO BID

Bid # 2027-11

BULK ROCK SALT FOR ROADWAY ICE CONTROL

City of Bloomington

115 East Washington Street, Suite 403

Bloomington, IL 61701

RELEASE DATE: August 13, 2026

DEADLINE FOR QUESTIONS: August 18, 2026

RESPONSE DEADLINE: September 1, 2026, 10:00 am

RESPONSES MUST BE SUBMITTED ELECTRONICALLY TO:

https://secure.procurenow.com/portal/cityblm https://secure.procurenow.com/portal/%7bproject.government.code%7d

City of Bloomington

INVITATION TO BID

Bulk Rock Salt for Roadway Ice Control

I. Legal Notice II. Introduction

III. Instruction to Bidders/Consultants IV. Scope of Work V. Pricing Proposal

VI. Insurance Requirements VII. Terms and Conditions

VIII. Vendor Questionnaire

Attachments:

A - Bid #2027-11 Bulk Rock Salt - Scope of Work & Specifications

Invitation to Bid #Bid # 2027-11 Title: Bulk Rock Salt for Roadway Ice Control

1. Legal Notice

1.1. Invitation to Bid - City of Bloomington, Illinois

Sealed bids will be received via the City’s e-Procurement Portal, OpenGov

(https://procurement.opengov.com/portal/cityblm), until Tuesday, September 1, 2026 at 10:00 am

Central time, at which time they will be publicly opened and read for the following:

BID #Bid # 2027-11 Bulk Rock Salt for Roadway Ice Control

A pre-bid meeting/site visit will not be held for this solicitation. It is highly suggested that interested parties view the project site and/or understand the requirements of the solicitation before submitting a response.

Bid documents are to be obtained from the City's e-Procurement Portal. Bidders/Consultants shall create a FREE account with OpenGov by signing up at https://procurement.opengov.com/signup. Once account registration has been completed, browse back to https://procurement.opengov.com/portal/cityblm, click on "Submit Response", and follow the instructions to submit the electronic bid. Only Bidders/Consultants following the project, with an active account, are eligible for the contract award.

We encourage bidders and the public to participate remotely by watching/listening to the bid opening remotely via the City's livestream: www.cityblm.org/bidopening.

The City of Bloomington reserves the right to reject any and all bids and to waive technicalities.

Bid must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. Bid guaranty may be a cashier’s check, money order, certified bank check, or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The successful bidder will be required to provide Performance and Payment Bonds in the amount equal to 100% of the contract price, within ten (10) business days after the bid award.

The City of Bloomington requires all Bidders/Consultants doing business with the City not to discriminate on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.

Erin Estes, Procurement Manager

Thursday, August 13, 2026, Bloomington, Illinois https://procurement.opengov.com/governments/portal/cityblm https://procurement.opengov.com/governments/portal/cityblm https://procurement.opengov.com/governments/signup https://procurement.opengov.com/governments/portal/cityblm

2. Introduction

2.1. Summary

The City of Bloomington, Illinois ("City") is accepting sealed bids for Bid # 2027-11, Bulk Rock Salt for

Roadway Ice Control to be submitted via the City's e-Procurement Portal, ProcureNow until Tuesday, September 1, 2026, 10:00 am CST.

2.2. Background

The City of Bloomington, incorporated in 1856, is a home rule unit of government under the 1970 Illinois

Constitution. The City of Bloomington is located in the heart of Central Illinois, approximately 125 miles southwest of Chicago, 155 miles northeast of St. Louis and 64 miles northeast of Springfield, the State

Capital. The City of Bloomington is the County Seat of McLean County, the largest county in Illinois

(approximately 762,240 acres). The results of the 2020 Census shows the City now has a population of

78,680 citizens. The economic strength of the City of Bloomington metropolitan area is well diversified with no single dominating industry.

2.3. Contact Information

Katie Stamp

Office Manager

109 E Olive St

Bloomington, IL 61701

Email: kstamp@cityblm.org

Phone: (309) 434-2344

Department:

Public Works

2.4. Timeline

The following projected timetable should be used as a working guide for planning purposes. The City reserves the right to adjust this timetable as required during the course of this statement process.

Bid Released August 13, 2026

Questions Due to City August 18, 2026, 12:00pm

Response from City August 25, 2026, 12:00pm

Bids Due September 1, 2026, 10:00am

Bid Opening September 1, 2026, 10:00am mailto:kstamp@cityblm.org tel:(309)434-2344

Anticipated Award Date September 29, 2026

3. Instruction to Bidders/Consultants

3.1. Bid Submission

Bidders/Consultants are required to submit sealed bids via the City's e-Procurement Portal, until

Tuesday, September 1, 2026, 10:00 am CST.

3.2. Definition

"City" shall mean the City of Bloomington, Illinois.

3.3. Questions

All questions related to this Invitation to bid (ITB) shall be submitted in writing through the ProcureNow

Question/Answer Tab via the City's e-Procurement portal, on or before, Tuesday, August 18, 2026 by

12:00 pm. Please include the section title for each question, if applicable, in order to ensure that questions asked are responded to correctly. All questions submitted and answers provided shall be electronically distributed to bidders/consultants following this solicitation on the City's e-Procurement

Portal.

3.4. Addenda

Any addenda shall be posted on the City's e-Procurement Portal. Addenda notifications will be emailed to all persons on record as following this ITB. Failure of any bidder/consultant to receive any such addenda or interpretation shall not relieve such bidder/consultant from any obligation under their bid as submitted. All addenda so issued shall become part of the contract documents.

3.5. Withdrawal of Bid

Bids may be withdrawn through the City's e-Procurement Portal, the responding firm may “unsubmit” their bid in ProcureNow. After withdrawing a previously submitted bid, the responding firm may submit another bid at any time up to the deadline for submitting bids prior to the bid opening. Except as otherwise provided by regulation, all decisions to permit the correction or withdrawal of bids following the bid opening, or to cancel awards or contracts based on bid mistakes, will be submitted in writing and will be supported by a written determination made by the Procurement Manager.

3.6. Rejection of Bids

The City of Bloomington reserves the right to reject any and all bids and to waive technicalities and to accept that bid which is to be considered to be in the best interest of the City. Any such decision shall be considered final.

3.7. Bid Opening

Telephone/Fax/Verbal Offers Will Not Be Accepted.

Bids shall be publicly opened and read at the time and date set. It is the responsibility of the

Bidders/Consultants/Contractors to see that the bid is submitted in the City's e-Procurement Portal, by the specified time and date. Bids received after the time and date will not be accepted.

4. Scope of Work

4.1. Project Description

Bulk Rock Salt for Roadway Ice Control.

Please note alternate specifications for salt will not be considered for evaluation. Bidders must submit both a base bid and an alternate bid to be eligible for consideration.

It is mandatory to not only upload a copy of your bid bond in OpenGov, but all Bidders must also submit an original copy hard copy of the bid guarantee to be received no later than the bid due time on

Tuesday, September 29, 2026 at 10:00 a.m. CST addressed to:

City of Bloomington Legal Department

E. Estes - Procurement

115 E. Washington St., Suite 300

Bloomington, IL 61701

Please have the Bidder Name, Project Title (Bid #2027-11 – Bulk Rock Salt for Roadways) listed clearly on the outside of the envelope.

Please ask all questions through our eProcurement platform, OpenGov, before the deadline. If you need assistance, please only contact Erin Estes, Procurement Manager, at eestes@cityblm.org or 309-434-

2916.

mailto:eestes@cityblm.org

5. Pricing Proposal

BASE BID # 2027-11 BULK ROCK SALT FOR ROADWAYS

Base Bid # 2027-11 first term is October 1, 2026 - April 30, 2027

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Bulk Rock Salt Per Delivered Ton Per

Specifications (6,000 ton) 80% to

120% Delivery Site Address: 401 S

East St., Bloomington, IL between the hours of 7:30 am and 2:30 p.m. CT

1 Per Delivered

Ton

TOTAL

ALTERNATE BID # 2027-11 BULK ROCK SALT FOR ROADWAYS

Alternate Bid # 2027-11 second term is October 1, 2027 - April 30, 2028. All Bids will be considered even if you do not submit alternate bid.

Line Item Description Quantity Unit of

Measure Unit Cost Total

1 Bulk Rock Salt Per Delivered Ton Per

Specifications (6,000 ton) 80% to

120% Delivery Site Address: 401 S

East St., Bloomington, IL between the hours of 7:30 am and 2:30 p.m. CT

1 Per Delivered

Ton

TOTAL

6. Insurance Requirements

6.1. Insurance - ($500,000 or More)

Prior to the commencement of work governed by any contract between the CITY and any Third Party, the Third Party shall provide the CITY satisfactory evidence of insurance coverage via a valid Certificate of Insurance showing coverage provided by a carrier who has no less than an A- VIII rating with AM

Best’s Rating. The Certificate must list the CITY, its employees, and officials as additional named insured’s. The Certificate must also list coverage as primary and non-contributory, include a waiver of subrogation, and include a thirty (30) days cancellation notice.

All coverage, as follows shall be maintained through the life of the contract and include, as a minimum:

A. General Liability – $2,000,000 per occurrence/$4,000,000 aggregate Bodily Injury and Property

Damage

B. Products & Completed – $2,000,000

C. Worker’s Compensation – $1,000,000 Each Accident/$1,000,000 Disease-Each

Employee/$1,000,000 Disease-Policy Limit

D. Automobile Liability – $2,000,000 with $5,000 medical payments

E. Umbrella/Excess Liability – $10,000,000

7. Terms and Conditions

7.1. Ex Parte Communication

Please note that to insure the proper and fair evaluation of a proposal or bid, the City of Bloomington prohibits ex parte communication (i.e., unsolicited) initiated by the Bidder to a City Official (i.e. City

Aldermen, Mayor, etc.) or Employee evaluating or considering the proposal/bid prior to the time a selection has been made. Communication includes but is not limited to fax, phone calls, email and personal visit. Communication between Bidder and the City shall be directed in writing to the

Procurement Manager or designated contact person only. The Procurement Manager will obtain the information or clarification needed. Ex parte communication may be grounds for disqualifying the offending Bidder from consideration or award of the proposal/bid and repeat offenders may be disqualified from future projects.

7.2. No Bid

Bidders/Consultants who are not able to submit a bid for this service, but wish to receive bid tabulation should "Follow" the project to receive automated notifications pertaining to this solicitation.

7.3. Delivery

F.O.B. Bloomington, IL FREIGHT PREPAID.

Delivery will be considered in making the award and the Bidders/Consultants shall state, in the spaces provided, expected delivery after receipt of Purchase Order. Failure to meet said delivery promises without prior consent of the City Procurement Manager may be considered a breach of faith.

7.4. Full Pricing and Contingencies

Please quote your best net price including delivery and discounts to meet the approval of the City. Prices shall be stated in units of quantity specified. No additional charges shall be passed to the City, including any applicable taxes, delivery or surcharges. Prices quoted shall be the final cost to the City. The City shall hold the successful Bidder/Consultant to the bid pricing. Additional charges for contingencies discovered by the Bidder/Consultant at any time after the date of the opening of this bid may not be considered for payment by the City.

7.5. Payment Terms

If payment terms are not indicated, terms of NET 45 days shall be applied by the City. Payment terms to apply after receipt of invoice or final acceptance of the products/services, whichever is later. Payment terms offering less than 20 days for payment will not be considered.

7.6. Bid Evaluation

Bids will be evaluated and awarded to the lowest responsible, responsive Bidder. The quality of the services, conformity with the specifications, suitability to the requirements, delivery terms including length of time for delivery, qualifications and references will be taken into consideration in making an award. The City will be the sole judge of acceptability of any products offered.

7.7. Quality

The scope of work or specification is intended to procure a quality product or service. Quality must be proven to the satisfaction of the City to meet or exceed requirements as set forth in the scope of work.

Items shall be manufactured according to the highest traditions of the industry and shall meet all commercial standards of quality. The City will be the sole judge of acceptable products/services.

Unacceptable products/services will be rejected and suitable price adjustments be made.

It is the bidder’s task to be familiar with the referenced items and to offer only products/services of equal or greater quality. Samples, when requested, must be furnished free of expense, and upon request, if not destroyed, may be returned at the Bidder’s risk and expense.

7.8. Recourse for Unsatisfactory Materials

Payment shall be contingent upon the City’s inspection of and satisfaction with completed work. Any defective work or materials, non-conformance to bid specifications, damaged materials, or unsatisfactory installation shall be corrected to the City’s satisfaction by the successful bidder/consultant at no additional charge.

7.9. Investigation

Consultants must acquaint themselves with the policies of the City and may do so by contacting the

Procurement Manager. All questions as to the meaning of the scope of work must be resolved prior to the bid submission deadline. It is the Consultant’s responsibility to check with City Clerk prior to submitting their bid to ensure that they have received all Addenda issued.

7.10. Proof of License, Permit, Etc.

Consultants must provide proof of conformance with any applicable Federal/State/Local permits, licenses, certifications, etc., as stated in the scope of work/specifications section. It is the Consultant’s responsibility to inquire about requirements of performing the job with the requesting department contact person.

7.11. Bid Form

The entire package shall be electronically returned complete and intact with all information requested and all questions answered. Failure to do so may be considered grounds for rejection of the bid. The amount of the bid shall be stated in the pricing table within ProcureNow.

7.12. Specifications

The Specification may, in some areas, be unique to a particular brand of product or type of service. If this situation exists, equal consideration will be given to all Bidders/Consultants whose items, in the opinion of the City, meets or exceeds performance in these areas.

7.13. Equals or Substitutes

Or Equal

Whenever an item of material or equipment is specified or described in the Contract Documents by using the name of a proprietary item or the name of a particular Supplier, the Contract Price has been based upon Contractor furnishing such item as specified. The specification or description of such an item is intended to establish the type, function, appearance, and quality required. Unless the specification or description contains or is followed by words reading that no like, equivalent, or “or equal” item is permitted, Contractor may request that Engineer / Project Manager authorize the use of other items of material or equipment, or items from other proposed suppliers under the circumstances described below.

If Engineer / Project Manager in its sole discretion determines that an item of material or equipment proposed by Contractor is functionally equal to that named and sufficiently similar so that no change in related Work will be required, Engineer / Project Manager shall deem it an “or equal” item. For the purposes of this paragraph, a proposed item of material or equipment will be considered functionally equal to an item so named if:

In the exercise of reasonable judgment Engineer / Project Manager determines that:

1. It is at least equal in materials of construction, quality, durability, appearance, strength, and design characteristics;

2. It will reliably perform at least equally well the function and achieve the results imposed by the design concept of the completed Project as a functioning whole;

3. It has a proven record of performance and availability of responsive service; and

4. It is not objectionable to Owner.

Contractor certifies that, if approved and incorporated into the Work:

1. There will be no increase in cost to the Owner or increase in Contract Times;

2. It will conform substantially to the detailed requirements of the item named in the Contract

Documents.

Contractor’s Expense: Contractor shall provide all data in support of any proposed “or equal” item at

Contractor’s expense.

Engineer / Project Manager’s Evaluation and Determination: Engineer / Project Manager will be allowed a reasonable time to evaluate each “or-equal” request. Engineer / Project Manager may require

Contractor to furnish additional data about the proposed “or-equal” item. Engineer / Project Manager will be the sole judge of acceptability. No “or-equal” item will be ordered, furnished, installed, or utilized until Engineer / Project Manager’s review is complete and Engineer / Project Manager determines that the proposed item is an “or-equal”, which will be evidenced by an approved Shop Drawing or other written communication. Engineer / Project Manager will advise Contractor in writing of any negative determination.

Substitutes

Unless the specification or description of an item of material or equipment required to be furnished under the Contract Documents contains or is followed by words reading that no substitution is permitted, Contractor may request that Engineer / Project Manager authorize the use of other items of material or equipment under the circumstances described below. To the extent possible such requests shall be made before commencement of related construction at the Site.

Contractor shall submit sufficient information as provided below to allow Engineer / Project Manager to determine if the item of material or equipment proposed is functionally equivalent to that named and an acceptable substitute therefor. Engineer / Project Manager will not accept requests for review of proposed substitute items of material or equipment from anyone other than Contractor.

The requirements for review by Engineer / Project Manager will be as set forth below, as supplemented by the Specifications, and as Engineer / Project Manager may decide is appropriate under the circumstances.

Contractor shall make written application to Engineer / Project Manager for review of a proposed substitute item of material or equipment that Contractor seeks to furnish or use. The application:

a. shall certify that the proposed substitute item will:

1. perform adequately the functions and achieve the results called for by the general design,

2. be similar in substance to that specified, and

3. be suited to the same use as that specified.

b. will state:

1. the extent, if any, to which the use of the proposed substitute item will necessitate a change in

Contract Times,

2. whether use of the proposed substitute item in the Work will require a change in any of the Contract

Documents (or in the provisions of any other direct contract with Owner for other work on the Project) to adapt the design to the proposed substitute item, and

3. whether incorporation or use of the proposed substitute item in connection with the Work is subject to payment of any license fee or royalty.

c. will identify:

1. all variations of the proposed substitute item from that specified, and

2. available engineering, sales, maintenance, repair, and replacement services.

d. shall contain an itemized estimate of all costs or credits that will result directly or indirectly from use of such substitute item, including but not limited to changes in Contract Price, shared savings, costs of redesign, and claims of other contractors affected by any resulting change.

Engineer / Project Manager’s Evaluation and Determination: Engineer / Project Manager will be allowed a reasonable time to evaluate each substitute request, and to obtain comments and direction from

Owner. Engineer / Project Manager may require Contractor to furnish additional data about the proposed substitute item. Engineer / Project Manager will be the sole judge of acceptability. No substitute will be ordered, furnished, installed, or utilized until Engineer / Project Manager’s review is complete and Engineer / Project Manager determines that the proposed item is an acceptable substitute. Engineer / Project Manager’s determination will be evidenced by a Field Order or a proposed

Change Order accounting for the substitution itself and all related impacts, including changes in Contract

Price or Contract Times. Engineer / Project Manager will advise Contractor in writing of any negative determination.

Special Guarantee: Owner may require Contractor to furnish at Contractor’s expense a special performance guarantee or other surety with respect to any substitute.

Contractor’s Expense: Contractor shall provide all data in support of any proposed substitute at

Contractor’s expense.

7.14. Brand Name, Model, Scope of Work

All Bidders/Consultants shall include with their bid brand names, models, catalog numbers, and complete information about the items they are offering. Safety Data Sheets, SDS, are required for all chemical Bids. Failure to do so may be considered grounds for rejection of the bid.

7.15. Default By Bidders/Consultants/Contractor

In the event of default by Bidder/Consultants/Contractor, the City reserves the right to procure the services from other sources, and hold the Bidders/Consultants liable for any excess costs occasioned thereby. Additionally, a contract shall not be assignable by the Bidders/Consultants in whole or in part without the written consent of the City of Bloomington.

7.16. Bid Bond

Bids in excess of $10,000 must be accompanied by a Bid guaranty which shall not be less than ten percent (10%) of the amount of the Bid. At the option of the Bidder, the guaranty may be a cashier’s check, mon-ey order, certified bank check or a surety bond. All guaranties, except surety bonds, will be deposited and reimbursement checks and surety bonds will be issued to unsuccessful bidders following the bid award. The Bid bond shall be secured by a guaranty or a surety company listed in the latest issue of U.S. Treasury Circular 570. The amount of such Bid bond shall be within the maximum amount specified for such Company in said Circular 570. No Bid will be considered complete unless it is accompanied by the required guaranty of a cashier’s check, money order, certified bank check made payable to the City of Bloomington; or a surety bond. The Bid guaranty shall insure the execution of the

Agreement and the fur-nishings of the surety bond or bonds by the successful Bidder, all as required by the Contract Documents.

Revised Bids submitted before the opening of Bids, whether forwarded by mail or telegram, if represent-ing an increase in excess of two percent (2%) of the original Bid, must have the Bid guaranty adjusted ac-cordingly; otherwise the Bid will not be considered.

7.17. Cancellation

Failure to comply with the terms and conditions as herein stated shall be cause for cancellation of the contract. The City will provide a written notice of unsatisfactory performance and the Bidder/Consultant or Bidders/Consultants will be allowed adequate time, typically thirty (30) days, to take corrective action and accomplish satisfactory control. If at the end of the stated time to correct, the City may deems that the Bidder/Consultant or Bidders'/Consultants' performance is still unsatisfactory, the contract may be canceled. The exercise of its right of cancellation shall not limit the City’s right to seek any other remedies allowed by law.

7.18. Rejection of Bids, Waivers or Irregularity

The City reserves the right to reject any or all bids, to waive irregularities, and to accept that bid which is considered to be in the best interest of the City. Any such decision shall be final.

7.19. Protests

Any actual or prospective Bidder/Offeror/Consultant who is aggrieved in connection with this proposal or award may protest to the City Manager within ten (10) days of the award. The protest must be submitted in writing to the Office of the City Clerk immediately after such aggrieved person knows or should have known of the facts.

7.20. Local preference Policy

The City of Bloomington has adopted a Local Preference Purchasing Policy that is applicable in the City’s competitive bidding processes, except in situations where external funding sources do not permit local preference purchasing allowances, in situations where the goods or services being purchased are available through a cooperative purchasing program, or where waived by the City. Bidders/Consultants should complete the Local Preference Purchasing Policy Certificate if Bidder/Consultant qualifies as a local Bidder/Consultant under the Policy. The Policy is in place to address, in part, responsiveness and related concerns of the City.

7.21. Security

The Bidder/Consultant represents and warrants to the City that neither it nor any of its principals, shareholders, members, partners or affiliates, as applicable, is a person or an entity named as a Specially

Designated National and Blocked Person (as defined in Presidential Executive Order 13224) and that it is not acting, directly or indirectly, for or on behalf of a Specially Designated or Blocked Person. The

Bidder/Consultant further represents and warrants to the City that the Bidder/Consultant and its principals, shareholders, members, partners, or affiliates as applicable, are not directly or indirectly, engaged in, and are not facilitating, the transactions contemplated by this Agreement on behalf of any person or entity named as Specially Designated National and Blocked Person. The Bidder/Consultant hereby agrees to defend, indemnify and hold harmless the City of Bloomington, and all City elected or appointed officials, officers, employees, agents, representatives, engineers and attorneys, from and against any and all claims, damages, losses, risks, liabilities, and expenses (including reasonable attorneys’ fees and costs) arising from or related to any breach of the foregoing representation and warranties.

7.22. Indemnification

Bidder/Consultant shall indemnify, defend with counsel approved by City, and hold harmless City, its officers, officials, employees and volunteers from and against all liability, loss, damage, expense, cost

(including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation) of every nature arising out of or in connection with Consultant’s performance of work hereunder or its failure to comply with any of its obligations contained in this Agreement, regardless of

City’s passive negligence, but excepting such loss or damage which is caused by the sole active negligence or willful misconduct of the City. Should City in its sole discretion find Bidder's/Consultant’s legal counsel unacceptable, then Bidder/Consultant shall reimburse the City its costs of defense, including without limitation reasonable attorney’s fees, expert fees and all other costs and fees of litigation. The Bidder/Consultant shall promptly pay any final judgment rendered against the City (and its officers, officials, employees and volunteers) covered by this indemnity obligation. It is expressly understood and agreed that the foregoing provisions are intended to be as broad and inclusive as is permitted by the law of the State of Illinois and will survive termination of this Agreement.

8. Vendor Questionnaire

8.1. Authorized Person(s)*

By submitting a response to this solicitation, the bidder certifies that this Quote is made without prior understanding, agreement, or connection with any corporation, firm, or person submitting a quote for the same services, materials, supplies, or equipment, and is in all respect fair and without collusion and fraud. The bidder agrees to abide by all conditions of this quote and certifies that they are authorized to submit this quote.

*Response required

8.2. Bid Bond *

Each bid shall be accompanied by a certified cashier’s check, or bid bond, in the amount of ten percent

(10%) of the total bid price, payable to City of Bloomington, Illinois, as a guarantee that the bidder, if its bid is accepted, will promptly execute the Agreement. The bidder shall guarantee the total bid price for a period of 60 days from the date of the bid opening.

Please upload a copy of your bid bond/cashier's check.

Bidder MUST also submit an original PHYSICAL copy of the bid guarantee to be received no later than the bid due time onTuesday, September 1, 2026 addressed to:

City of Bloomington Finance Department

Erin Estes - Procurement

115 E. Washington St., Suite 300

Bloomington, IL 61701

Please have the Bidder Name, Contract Title ("Bulk Rock Salt for Roadway Ice Control"), and Contract

Number ("Bid # 2027-11") listed clearly on the outside of the envelope.

*Response required

8.3. Gift Ban Act*

By submitting a response to this solicitation, we certify that our organization, its officers, employees and agents, have not made any gifts to officers or employees of the City of Bloomington in violation of

Illinois Compiled Statutes, 5 ILCS 430/Article 10, State Officers and Employees Ethics Act (commonly known as the “Gift Ban Act”). The Act is available online at:

http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterI

D=2&SeqStart=1700000&SeqEnd=2200000.

We further certify that as a bidder, we have not violated the Bloomington City Code Chapter 2, Administration; Article I, Section 8: Officers and Employees Generally: Section 8a Prohibition on the

Solicitation and Acceptance of Gifts; and 8b State Officials and Employees Ethics Act. This section of the

Bloomington City Code is available online at https://www.cityblm.org/government/codes-ordinances.

☐ Please confirm http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000 http://www.ilga.gov/legislation/ilcs/ilcs4.asp?DocName=000504300HArt%2E+10&ActID=2529&ChapterID=2&SeqStart=1700000&SeqEnd=2200000 https://www.cityblm.org/government/codes-ordinances

*Response required

8.4. Vendor Compliance with Public Act 85-1295*

The vendor certifies by signing this statement that this bid is made without prior understanding, agreement or accord with any other person submitting a bid for the same product or service and that this bid is in all respects bona fide, fair and not the result of any act of fraud or collusion with another person engaged in the same line of business or commerce. Furthermore, the firm certifies that it is not barred from bidding on this contract as a result of a conviction for the violation of State laws prohibiting bid-rigging or bid-rotating. Any false statement hereunder constitutes a felony and can result in a fine and imprisonment as well as civil damages. The vendor also understands that failure to sign this statement will make the bid non-responsive and unqualified for award.

☐ Please confirm

*Response required

8.5. City of Bloomington IL Contractor Registration*

The awarded firm must be a registered contractor if the project includes any of the following trades:

General, Electrical, Plumbing & Administrative Permit Processing, HVAC, and/or Signage. If the awarded contractor is not currently registered, the Firm will have five (5) business days to become certified.

Community Development (CD) will process a contractor registration as soon as possible if the firm is pulling a permit or if they notify CD that they have been awarded a bid and need to be a registered contractor. Please reference the following website for further information:

https://www.bloomingtonil.gov/government/departments/building-safety/licenses-registrations

If the solicitation does not include any trade works, you can disregard this section and choose Option 2.

☐ Yes, this solicitation will include one or more of the above trade works and our Firm confirms that we are currently registered or accept that the firm's bid may be rejected if the contractor registration is not completed within five (5) business days after award notification.

☐ No, this solicitation does not include any of the above trade works.

*Response required

8.6. Insurance*

Vendors providing a service or installing equipment on or about City property shall provide to the City

Clerk evidence of Comprehensive, Liability, and Workman's Compensation insurance prior to commencement of work on City property. The vendor guarantees to save the City, its agents or employees, harmless from liability of any nature or kind, for use of any copyright, composition, secret process, patented or unpatented invention, articles or appliances furnished or used in the performance of the contract, or which the vendor is not the patentee, assignee, or licensee.

Furthermore, the vendor hereby agrees to save and hold harmless and indemnify the City from and against all injury, death, damage, loss, claims and liability caused by or arising out of the performance of this agreement by the Vendor, its employees, agents or sub-vendors. This agreement extends to all claims, of any nature, whether made by the Vendor’s employees or third parties.

☐ Please confirm https://www.bloomingtonil.gov/government/departments/building-safety/licenses-registrations

8.7. Certificate of Insurance*

Please upload a copy of your Certificate of Insurance.

*Response required

8.8. Non-Discrimination*

The City of Bloomington requires all Vendors doing business with the City not to discriminate against anyone on the basis of race, age, color, religion, gender, ancestry, national origin, marital status, mental or physical disability unrelated to ability, familial status or sexual orientation.

Vendors shall comply with the Illinois Human Rights Act, 775 ILCS 5/101 et seq., as amended and any rules and regulations promulgated in accordance therewith, including, but not limited to the Equal

Employment Opportunity Clause, Illinois Administrative Code, Title 44, Part 750 (Appendix A), 775 ILCS

5/1-102 and constituting of a written EEO policy and a workforce profile that demonstrates its EEO practices. Furthermore, the Vendor or Vendors shall comply with the Public Works Employment

Discrimination Act, 775 ILCS 10/0.01 et seq., as amended. The Vendor or Vendors must have a written sexual harassment policy, which meets Illinois Compiled State Statutes, 775 ILCS, 15/3.

☐ Please confirm

*Response required

8.9. Equal Opportunity Guidelines*

The City requires all Vendors doing business with the City not to discriminate against anyone on the basis of race, age, color, religion, gender, sexual orientation, ancestry, national origin, and non-job-related disabilities. This program was approved by the City Council on May 27, 1974. In accordance with this program, the City shall require that the Vendor or Vendors be familiar and comply in every respect with the provisions of this program. Information regarding the program may be obtained by contacting the Human Relations Department 309-434-2218.

☐ Please confirm

*Response required

8.10. Local Preference Purchasing Policy Consideration*

The City of Bloomington has adopted a local preference purchasing policy. Under the terms of the policy local Consultants may be granted a pre‐determined preference in competitive bidding situations. Bids from qualified local Consultants may receive the following adjustment to the submitted bid:

A. 5% up to a maximum of $2,500 on bids of $10,000 up to $50,000;

B. 4% up to a maximum of $10,000 on bids of up to $250,000;

C. 3% up to a maximum of $30,000 on bids of up to $1,000,000; and

D. $50,000 on bids of over $1,000,000.

For purposes of comparison and consideration in awarding contracts the preferential discount will be applied to the low bid of all qualified local Consultants when determining the lowest responsible bid.

The City Council reserves the right to waive or amend the local preference purchasing policy in connection with any bid, when it deems it in the best interest of the citizens of Bloomington.

A Local Consultant is defined as any business that meets all of the following criteria:

A. The business has established and maintained a physical presence within the County of McLean, via the ownership or lease of a building or a portion of a building for a period of not less than 12 consecutive months; and

B. The business employs a minimum of two full time employees at the McLean County location and those employees spend the majority of their work day and work week at the McLean County location; and

C. The business is legally authorized to conduct business within the State of Illinois and the County of McLean.

Select all that apply

☐ The undersigned hereby certifies to the City of Bloomington that it is a Local Consultant as defined above and qualifies for the Local Consultant Preference pursuant to the City of Bloomington Local

Preference Purchasing Policy.

☐ The undersigned acknowledges the firm does not qualify for the Local Preference consideration.

*Response required

8.11. References*

Please provide a minimum of three (3) references to include the following for each reference:

Company Name

Contact Person

Address

Telephone Number

Email

Scope of work performed

*Response required

8.12. Bid Form*

Bid Bid # 2027-11

Bulk Rock Salt for Roadway Ice Control

By submitting a response to this solicitation, we, the authorized person(s) for this organization, agree to the terms and conditions used by the City of Bloomington, Illinois, at the bid price submitted, and to supply all services and/or commodities as required in the requirements and Instructions to Bidders. We further agree to deliver the commodity and/or services as outlined with in this document, FOB

Bloomington, Illinois, freight prepaid.

The bidder certifies that it has not been barred from contracting with a unit of State or Local government in the State of Illinois as a result of a violation of Section 33E-3 or 33E-4 of the Criminal

Code of 1961, as amended.

We further agree to complete all of the work, as required in this solicitation, in a complete, neat, and workmanlike manner.

☐ Please confirm

*Response required

8.13. Apprenticeship Training*

If bid is in excess of $100,000.00, contractor(s) will provide, with their bid submission, proof of participation in apprenticeship and training programs approved and registered with the United States

Department of Labor’s Bureau of Apprenticeship and Training.

☐ Please confirm

*Response required

8.14. Apprenticeship Training Documentation*

Please provide your Apprenticeship Training Documentation.

*Response required

8.15. Minority Owned, Women Owned, Veteran Owned, Small Business Certifications*

Please select the categories that pertain to your organization. Select all that apply.

Select all that apply

☐ Minority Owned Business

☐ Women Owned Business

☐ Veteran Owned Business

☐ Small Business Enterprise

☐ None of the Above Apply

*Response required

8.16. Subcontractor - Category Information*

By submitting a response to this solicitation, the authorized person(s) agrees to provide category information for the subcontractors utilized if they are the selected vendor on this project.

☐ Please confirm

*Response required

8.17. Other Documentation

Please upload any additional required certificates, permits, etc. pertaining to this solicitation as a single

PDF file.

8.18. Equal Opportunity Plan

8.18.1. Equal Employment Opportunity*

In the event of the bidder's non-compliance with the provisions of this Equal Opportunity Clause, the

Illinois Human Rights Act or the Rules and Regulations of the Illinois Department of Human Rights

("Department"), or the City of Bloomington's Contract Compliance Program, the bidder may be declared ineligible for future contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations, including the City of Bloomington, and the contract may be canceled or voided in whole or in part, and such other sanctions or penalties may be imposed or remedies invoked as provided by statute, ordinance or regulation. During the performance of this contract, the bidder agrees as follows:

A. That it will not discriminate against any employee or applicant for employment because of race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, or an unfavorable discharge from military service; and further that it will examine all job classifications to determine if minority persons or women are underutilized and will take appropriate affirmative action to rectify any such under-utilization.

B. That, if it hires additional employees in order to perform this bidder any portion thereof, it will determine the availability (in accordance with the Department's Rules and Regulations or those of the Human Relations Commission) of minorities and women in the area(s) from which it may reasonably recruit and it will hire for each job classification for which employees are hired in such a way that minorities and women are not underutilized.

C. That, in all solicitations or advertisements for employees placed by it or on its behalf, it will state that all applicants will be afforded equal opportunity without discrimination because of race, color, religion, gender, sexual orientation, marital status, national origin or ancestry, age, physical or mental disability unrelated to ability, familial status, or an unfavorable discharge from military service.

D. That it will send to each labor organization or representative of workers with which it has or is bound by a collective bargaining or other agreement or understanding, a notice advising such labor organization or representative of the bidder's obligations under the Illinois Human Rights

Act and the Department's Rules and Regulations. If any such labor organization or representative fails or refuses to cooperate with the bidder in its efforts to comply with such Act and Rules and Regulations, the bidder will promptly so notify the Department and Human

Relations Commission and the contracting agency and will recruit employees from other sources when necessary to fulfill its obligations thereunder.

E. That it will submit reports as required by the Department's Rules and Regulations and Human

Relations Commission, furnish all relevant information as may from time to time be requested by the Department or the contracting agency, and in all respects comply with the Illinois Human

Rights Act and the Department's Rules and Regulations and those of the City of Bloomington's

Contract Compliance Program.

F. That it will permit access to all relevant books, records, accounts and work sites by personnel of the contracting agency and the Department for purposes of investigation to ascertain compliance with the Illinois Human Rights Act and the Department's Rules and Regulations and those of the City of Bloomington's Contract Compliance Program.

G. That it will include verbatim or by reference the provisions of this clause in every subcontract it awards under which any portion of the contract obligations are undertaken or assumed, so that such provisions will be binding upon such subbidder. In the same manner as with other provisions of this contract, the bidder will be liable for compliance with applicable provisions of this clause by such subbidders; and further it will promptly notify the contracting agency, the

Department and the Human Relations Commission in the event any subbidder fails or refuses to comply therewith. In addition, the bidder will not utilize any subbidder declared by the Illinois

Human Rights Commission or Human Relation Commission to be ineligible for contracts or subcontracts with the State of Illinois or any of its political subdivisions or municipal corporations including the City of Bloomington.

Failure to properly complete questions pertaining to the Equal Opportunity Plan as required as part of the submission with bid or proposal will result in your submission not being considered responsive and result in the denial of eligibility to bid or do business with the City of Bloomington for this project/services/goods. A copy of the Equal Opportunity plan for your firm should be included with this response.

☐ Please confirm

*Response required

8.18.2. Business Classification*

Please select one of the following:

☐ Corporation

☐ Partnership

☐ Individual Proprietorship

☐ Limited Liability Corporation

*Response required

8.18.3. Principal Office*

Provide the following information for your Company's principal office:

Name

Address

City, State, Zip

Major Activity of your company (product or service)

8.18.4. EEO Policies and Practices - 1*

Is it the Company’s policy to recruit, hire, train, upgrade, and discipline persons without regard to race, sex, color, religion, national origin, age, mental and/or physical disability, and sexual orientation?

☐ Yes

☐ No

*Response required

8.18.5. EEO Policies and Practices - 2*

Has someone been assigned to develop procedures, which will assure that the EO policy is implemented and enforced by managerial, administrative, and supervisory personnel? If so, please indicate the name and title of the charged with this responsibility. If not, please type "N/A".

*Response required

8.18.6. EEO Policies and Practices - 3*

Has the Company developed a written Equal Opportunity Plan? Note: A copy of the Equal Opportunity

Plan must be submitted with this form in order to be considered eligible to do business with the /city of

Bloomington. If you would need technical assistance in developing your plan, please contact the

Community Relations Office at: (309) 434-2215.

*Response required

8.18.7. EEO Policies and Practices - 4*

Has the Company developed a written policy statement prohibiting Sexual Harassment? Please attach a copy of the policy statement.

*Response required

8.18.8. EEO Policies and Practices - 5*

Have all recruitment sources been notified that the Company will consider all qualified applicants without regard to race, color, age, sex, national origin, religion, mental and/or physical disability, or sexual orientation?

☐ Yes

☐ No

*Response required

8.18.9. EEO Policies and Practices - 6*

If advertising is used, does it specify that all qualified applicants will be considered for employment without regard to race, color, age, sex, national origin, religion, mental and/or physical disability, or sexual orientation?

☐ Yes

☐ No

8.18.10. EEO Policies and Practices - 7*

Has the bidder notified all of its sub-bidders of their obligations to comply with the Equal Opportunity requirements either in writing, by inclusion in subbidders or purchase orders?

☐ Yes

☐ No

*Response required

8.18.11. EEO Policies and Practices - 8*

Is the Company a state certified minority/female owned business? If yes, please attach a copy of the state certification. If not, please provide a document stating that your company is not a state certified minority/female owned business.

*Response required

8.18.12. EEO Policies and Practices - 9*

Does the Company have collective bargaining agreements with labor organizations?

☐ Yes

☐ No

*Response required

8.18.13. EEO Policies and Practices - 10*

Has the labor organization been notified of the Company’s responsibility to comply with the Equal

Employment Opportunity requirements in all contracts by the City of Bloomington?

☐ Yes

☐ No

*Response required

8.18.14. Employment Information*

Identify the geographical area(s) from which the company may reasonably recruit employees (use city, county, SMSA, or distance in miles from your company location.

*Response required

8.18.15. Workforce Analysis Form*

Please download the below documents, complete, and upload.

• Workforce_Analysis_Form.pdf

*Response required

8.18.16. Certification*

The Company certifies that it has answered all of the foregoing questions truthfully to the best of its knowledge and belief. The Company also agrees that it will comply and abide by the City of…