Bid_#2027-11_Bulk_Rock_Salt_-_Scope_of_Work_&_Specifications.docx

Bid #2027-11 Bulk Rock Salt for Roadway Ice Control Specifications

Bulk Rock Salt shall comply with the requirements of American Association of State Highway and Transportation Officials (AASHTO) Specifications M143, Sodium Chloride Type 1, Grade 1. Bulk rock salt will not contain more than one-half pound nor less than 35 ppm of ferric ferrocyanide or sodium ferrocyanide per ton at delivery point. Bulk rock salt shall be free flowing fresh stock, reclaimed or re-crushed rock salt will not be accepted and shall be rejected by delivery site. Alternate specifications for salt will not be considered for evaluation.

· ESTIMATED QUANTITY: 6,000 tons.

· MINIMUM 80% COMMITMENT: The City of Bloomington shall be required to purchase 80% of the estimated quantity and have no further liability to the vendor for further remaining quantities.

· MAXIMUM 120% VENDOR COMMITMENT: The vendor shall agree to provide up to 120% of the bid quantity estimated tonnage at the same contract price.

· QUANTITIES EXCEEDING MAXIMUM 120% VENDOR COMMITMENT: In the instance that the City of Bloomington requires quantities that would exceed the maximum commitment of the Vendor, any delivery shall be made upon the mutual agreement of all parties.

· ORDERING GUIDELINE: The City of Bloomington may order up to 20% of the 100% contracted tonnage in any given week and vendor shall deliver within seven (7) working days after receipt of order. Quantities ordered above the 20% threshold shall have an extended delivery time of one-working-day for each one percentage-point above the 20% guideline.

· ORDER QUANTITY: Orders shall be scheduled in amounts that make up full (22-25 ton) truckloads.

· ORDERING TIMELINE: For an order placed prior to 9:00 a.m. on a given day, that day would be considered as the first calendar day of the seven (7) day delivery period. For an order placed after 9:00 a.m. on a given day, the day following would be considered as the first calendar day of the seven (7) day delivery period, or as amended by ordering guidelines herein.

· STOCKPILE AND DELIVERY PERFORMANCE: Freezing of waterways and the impact on delivery must be reasonably anticipated by the vendor and is not a cause to claim Force Majeure.

· DELIVERY TIME: Deliveries are to be made within seven (7) working days, or as extended by ordering guideline herein. For all orders placed on or after December 1, 2026, and prior to April 1, 2027, order delivery performance shall be subject to application of Liquidated Damages as stated herein.

· DELIVERY SCHEDULE: Salt order deliveries will be accepted only during regular workdays (Monday thru Friday) and working day hours (7:30 a.m. - 2:30 p.m. CT) excluding holidays, except where special arrangements are made in advance with an appropriate representative at the delivery site.

· DELIVERY LOCATION: 401 S East Street, Bloomington IL, Salt Dome.

· DELIVERY REQUIREMENTS: All truck loads shall be covered with approved weatherproof material. Vendor shall ensure the delivery person inspects the inside of the trailer and all salt is removed from the trailer before leaving a delivery point.

· DELIVERY METHOD: All deliveries will be on the basis of the "End-Dumping" method. Vendor shall be governed by the specific delivery instructions.

· WEIGHTS AND MEASURES: All measurements for weight shall be from scales meeting the requirements of The Weights and Measures Act of the State of Illinois. The Vendor shall provide accurate weights of materials delivered. These weights shall be documented on delivery tickets which shall identify the source of the material, type of material, the date and time the material was loaded, the release number, the net weight, the tare weight, the gross weight, and the identification of the transporting vehicle.

The City of Bloomington reserve the right to require that trucks may occasionally be directed to a scale in the vicinity of the delivery point as a check on delivered truckloads. The City of Bloomington reserves the right to take action to remedy vendor failure to provide accurate weights and measures.

· FOREIGN MATERIALS: Truckloads, new or pre-loaded, of bulk rock salt containing any foreign material such as mud, rocks, grader teeth, wood, tarpaulins, etc., may be rejected at the delivery site. In the event the City of Bloomington discovers foreign material in truckloads of rock salt already dumped at its location, the salt and foreign matter will be reloaded onto the cartage hauler's truck by the City of Bloomington and returned for credit and the vendor shall immediately ship a conforming load of replacement bulk rock salt, or at the City of Bloomington option to issue a refund consistent with the dollar amount of original order.

· DEDUCTIONS & DAMAGES: The City of Bloomington reserves the right to assess, and apply if applicable, invoice deductions and damages or take appropriate action as follows:

· The City of Bloomington reserves the right to make deductions for moisture by total weight as reductions to the ton price of the bulk rock salt. Deductions shall be made on the basis of moisture content percentage, as determined by the following ranges:

· Moisture Content (percent) Deduction in Price (per truckload)

· The City of Bloomington reserves the right to accept delivery of bulk rock salt which, according to analysis, has a Sodium Chloride (NACL) content of less than 95%, but not less than 90%. When such reservation is applied, final payment will be made on the following basis:

· When the Sodium Chloride (NACL) content is less than the specification requirement but is not less than 94% the price to be paid shall be the contract price less $5.00 per ton.

· When the NACL content is less than 94% but not less than 90%, price paid shall be contract price less $10.00 per ton.

· When the NACL content is less than 90%, the load will be rejected.

· DAMAGES: The City of Bloomington reserves the right to take action against vendor delivery (in accordance with requirements stated herein) failure as follows:

· Liquidated Damages: From December 1, through April 1, if the vendor is unable to make delivery within the authorized delivery time the City of Bloomington shall assess and have the right to retain as Liquidated Damages, and not as a penalty, 5% per working day on the undelivered portion of the order, but not to exceed 50% of the total order.

· Delivery Failure Damages: If after seven (7) days assessment of Liquidated Damage claims, a vendor has still failed to deliver as required, the City of Bloomington reserves the right to immediately, and without notice to vendor, take action to remedy vendor failure. This may include the termination of the order and purchase of bulk rock salt from other sources, or other action to ensure ice control availability for public safety purposes. Note that any or all additional costs may be collected from the original vendor, in addition to the applied Liquidated Damages.

· STORAGE REQUIREMENTS: Beginning May 1 through December 31, if the minimum purchased obligation has not recached 80% of the contracted amount, bidder agrees to store the remaining contracted amount at no cost to City of Bloomington until December 31st of the contracted year including the optional term years.

· CONTRACT TERM:

· Base Term

· Base Bid Term is October 1, 2026, through April 30, 2027

· Optional Term

· Ad Alternate Bid #1 so for a second-year term of October 1, 2027, through April 30, 2028.

· All bids will be considered whether an alternate extended term is offered or not.

Pricing Proposal Information:

Delivery Site Address: 401 S East St., Bloomington, IL between the hours of 7:30 am and 2:30 p.m. CT.