Budget Narrative Template.docx

Budget Narrative – Guidance Please delete these instructions prior to submitting your Budget Narrative to ACN/NDF.

A full and detailed budget narrative should include, but is not limited to, the following:

· Budget breakdown, with narrative description of each line item in the budget

· Details regarding how all figures/numbers were calculated, if not clearly shown in the detailed line-item budget

· List and describe all international travel individually, and explain the destinations and estimated costs for each flight

· Explanation of and justification for international (expatriate) personnel positions

· Note: It is an ACN/NDF priority to move programs toward national sustainability and to build national capacity.

· Home Leave/R&R for Expatriate Personnel – number of hours/days allowed under your organization’s policies

· Description of all non-ACN/NDF equipment and vehicles that the applicant organization intends to use on the project, if applicable

· Note: You may insert the estimated time usage value or project cost savings as a footnote of the detailed line-item budget, if necessary.

· Details regarding the applicant organization’s per diem and hotel policies, if applicable

· Description of activities conducted by sub-awardees/sub-contractors/local partners, if applicable

Please ensure that the Budget Narrative adheres to the following formatting:

· Each category of the Line-Item Budget (A through M) must be included and clearly labeled, using the same labels as the Line-Item Budget.

· If a certain category does not have any projected expenditures, please include the category in the Budget Narrative and write “N/A” underneath it. For example, if your project does not have construction, please leave the category labeled “G. Construction” and write “N/A” underneath it. This ensures that the labels of the individual budget categories are preserved.

· Each line that is included in the Line-Item Budget must be listed and explained in the Budget Narrative and should be listed in the same order as the Line-Item Budget.

· Budget figures must be provided in U.S. dollars (USD). While other forms of currency may also be included, line items should be converted to USD using the exchange rate at time of application.

Budget Narrative

A. Personnel Provide position title, level of effort, and salary amount per day or per month. Note: Always ensure that a 100% level of effort is fully justified and explained and that these individuals are not working on any other project/program.

· Field-Based Project Manager (30% level of effort; $1,000 per month)

· This individual is responsible for all aspects of project management. This individual will be managed by the Country Director and will be subject to regular performance reviews, per the staff handbook. The Project Manager will be expected to attend weekly senior manager meeting and monthly staff meetings.

· 1 x 0.30 x $1,000 x 12 months = $3,600 total

· Six (6) Field-Based Social Work Mentors (100% level of effort; $1,000 per month)

· These Social Work Mentors will be responsible for providing training and coaching for the Community Workers and new Social Workers. These individuals will be managed by the Project Manager and will be subject to regular performance reviews, per the staff handbook. They will not be employed on any other contract during the period of performance of this project and can therefore give a 100% level of effort.

· 6 x $1,000 x 12 months = $72,000 total B. Fringe Benefits Provide position title, type of benefits, and amount per month.

· Field-Based Project Manager

· $150 per month for health, dental, and life insurance

· 1 x $150 x 12 months = $1,800 total C. Travel

· Trip to Lima, Peru

· Two (2) Social Work Mentors will take a trip to Lima, Peru to evaluate program participation and to provide trainings.

· Airfare: $150 per person (2 x $150 = $300)

· Lodging: $75 per day per person (2 x $75 x 4 days = $600)

· Per diem: $25 per day per person (2 x $25 x 4 = $200)

· Total: $1,100 D. Equipment Include any equipment with an acquisition cost of $5,000 or more per unit.

E. Supplies

· Ten (10) Computers for the Computer Class in the Closed Center

· Within the open center, there are already computers but not a teacher. This line will fund the purchase of 10 new computers for the class in the closed center. Computers will be purchased secondhand but of a good quality.

· 10 x $100 = $1,000 total

· Stationery for Community Workers

· Each quarter, the Community Workers each receive a notebook, pen, and plastic wallet. The expenditure of this budget line will be monitored through our procurement procedures; providers are reviewed on a regular basis.

· $25 x 4 workers x 6 months = $600 total

· Office Supplies for Staff

· Supplies include copy paper, notepads, folders, pens, pencils, printer ink, staplers, staples, etc.

· $50 per month x 12 months = $600 total

· Copies of Training Materials for Induction Training

· 500 black and white copies x $0.05 per copy = $25 total F. Contractual List and explain all contractual line items, if applicable.

G. Construction List and explain all construction line items, if applicable.

H. Other Direct Costs

· Communication Costs – The Office Manager is in charge of monitoring use of phone top-up cards and cell phones for use during program activities.

· Phone Top-Up Cards for Community Workers

· 25 cards x $25 per card = $625 total

· Cell Phones

· 3 cell phones x 3 employees x $60 per month x 12 months = $6,480 total

· E-mail and Internet Communication

· Since the Project Manager will be using internet and e-mail facilities, a proportion of the e-mail and internet communication cost will be charged to this project.

· $35 per month x 12 months = $420 total

· Heating

· Project office within the office complex; an allocation will be made from the heating budget

· $40 per month x 12 months = $480 total

· Electricity

· Project office within the office complex; an allocation will be made from the electricity budget

· $25 per month x 12 months = $300 total I. Total Direct Charges List the amount of the total direct charges.

J. Modified Total Direct Costs (MTDCs) List and explain the calculation of MTDCs. Indirect cost rates should be charged to the MTDCs unless exempted by an existing agreement.

· For awards using the de minimis rate include all direct salaries and wages, applicable fringe benefits, materials and supplies, services, travel, and up to the first $50,000 of each subaward and exclude equipment, capital expenditures, charges for patient care, rental costs, tuition remission, scholarships and fellowships, participant support costs, and the portion of each subaward in excess of $50,000.

· For awards using a Negotiated Indirect Cost Rate Agreement (NICRA), refer to the Base cost as specified.

K. Total Indirect Costs List and explain the calculation of the total indirect costs. Attach NICRA if applicable.

L. Total Project Cost List the total project cost.

M. Cost Share (if applicable) List and explain the cost share, if applicable.

*Template updated 1/4/2022