budget-justification-good-example.pdf
PDF 213 KB Posted
- Opportunity number
- G27AS00164
About this file
This is a budget justification template for a federal grant application. The document provides detailed line-item budget information separated into Federal and Matching fund categories across multiple budget categories. Personnel costs include a Principal Investigator at $7,222 in federal and $7,222 in matching funds for two weeks of summer month work at 50% effort; two graduate research assistants at $30,680 in federal funds for 4.5 academic months and 1.5 summer months at 20 hours per week; one undergraduate student intern at $7,200 in federal funds at $16/hour for 15 hours per week over 30 weeks; and a part-time research associate at $4,800 in federal funds for summer work. Fringe benefits are calculated at 44% for the PI ($3,178 each for federal and matching), 7.77% for graduate students ($2,384 federal), and tuition support includes $8,740 in federal in-state graduate tuition remission and $6,054 in matching out-of-state tuition support.
Direct costs include $99 in supplies ($85 for field sampling supplies and $14 for lab supplies); equipment totaling $8,000 in federal funds for a YSI sonde ($2,500) and MicaSense RedEdge multi-spectral camera ($5,500); services and consultants at $3,000 for sample analysis; travel at $2,127 in federal funds for conference attendance in Washington, DC ($1,644) and field work ($483); and other direct costs of $3,550 in federal funds for nutrient stakes ($450), journal publications ($600), imaging center services ($500), and open access publication fees ($2,000). The budget indicates no federal indirect costs are requested, while matching funds include $42,380 in indirect costs calculated at 55.5% of modified total direct costs per the University's federally negotiated rate agreement.
budget-justification-good-example
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BUDGET JUSTIFICATION
Note: Please include details regarding both Federal and Matching funds in each section below.
Project Title: Click or tap here to enter text.
Salaries and Wages for PIs. Provide personnel, title/position, estimated hours, rate of compensation, and total cost proposed for each individual.
Federal
Professor ----, PI, 2 weeks of 1 summer month: $14,444 x 0.50 =$7,222
Matching
Professor ----, PI, 2 weeks of 1 summer month: $14,444 x 0.50 =$7,222
Salaries and Wages for Graduate Students. Provide personnel, title/position, estimated hours, rate of compensation, and total cost proposed for each individual. (Other forms of compensation paid as or in lieu of wages to students performing necessary work are allowable provided that the other payments are reasonable compensation for the work performed and are conditioned explicitly upon the performance of necessary work. Also, note that tuition has its own category below and that health insurance, if provided, is to be included under fringe benefits.)
Federal
Research assistantship support for two graduate students: For 4.5 academic months and 1.5 summer months: 20 hours/week @ $29.50/hour x 26 weeks x 2 = $30,680.
N/A
Salaries and Wages for Undergraduate Students. Provide personnel, title/position, estimated hours, rate of compensation, and total cost proposed for each individual. (Other forms of compensation paid as or in lieu of wages to students performing necessary work are allowable provided that the other payments are reasonable compensation for the work performed and are conditioned explicitly upon the performance of necessary work. Also, note that tuition has its own category below and that health insurance, if provided, is to be included under fringe benefits.)
Federal
$7,200: Student Intern, $16/hr x 15hrs/week x 30 weeks
Salaries and Wages for Others (Director, Admin Assistant, Post Docs, etc.). Provide personnel, title/position, estimated hours, rate of compensation, and total cost proposed for each individual.
Federal
----., Part-time research associate, summer, $20/hr x 20 hrs/wk x 12 wks = $4,800
Fringe Benefits for PIs. Provide the overall fringe benefit rate applicable to each category of employee proposed in the projects. Note: include health insurance here, if applicable.
Federal
PI (44%) = $3,178
PI (44%) = $3,178
Fringe Benefits for Graduate Students. Provide the overall fringe benefit rate applicable to each category of employee proposed in the projects. Note: include health insurance here, if applicable.
Federal
Graduate Student Fringe (7.77% ) = $2,384
Click or tap here to enter text.
Fringe Benefits for Undergraduate Students. Provide the overall fringe benefit rate applicable to each category of employee proposed in the projects. Note: include health insurance here, if applicable.
Fringe Benefits for Others (Director, Admin Assistant, Post Docs, etc.). Provide the overall fringe benefit rate applicable to each category of employee proposed in the projects. Note: include health insurance here, if applicable.
Federal
Click or tap here to enter text.
Tuition for Graduate Students. Provide time, number of semesters, rate/semester, & total amount. In-state or Out-of-state tuition?
Federal
Tuition remission (38%) for 9 academic months in-state graduate tuition: $8,740
Matching
Out-of-state tuition support in the amount of $6,054 per year (i.e. $3,027 per academic semester) for full-time graduate student
Tuition for Undergraduate Students. Provide time, number of semesters, rate/semester, & total amount. In-state or Out-of-state tuition?
Federal
Click or tap here to enter text.
Supplies. Indicate separately the amounts proposed for laboratory and field supplies followed by an itemized breakdown of the supplies in each category (amounts per unit, # of units, cost per unit, and total item cost). Supplies without cost details may not be funded.
1. Field sampling supplies:
50ml sample containers (1 x 100 count at $50 = $50) plastic bags (2 x 50 count at $2.50 = $5) nitrile gloves (1 x 100 count at $30 = $30) --> total $85
2. Lab supplies:
parafilm (1 x 100 ft at $5 = $5) sample labels (1 x 100 count at $5 = $5) permanent markers (1 x 5 pack at $4 = $4) --> total $14
Matching
Click or tap here to enter text.
Equipment. Identify non-expendable personal property having a useful life of more than one (1) year and an acquisition cost of more than $10,000 per unit. Provide number of units, cost per unit, and total item cost. If fabrication of equipment is proposed, list parts and materials required for each, and show costs separately from the other items. A detailed breakdown is required. Manufacturer’s quote must be provided for any equipment with a cost of $10,000 per item or more.
Federal
$2,500 - YSI sonde Exo 599101, necessary for in-field analysis of water quality $5,500 - MicaSense "RedEdge" multi-spectral camera, necessary to monitor plant health at field site. It is requested that the camera remain with the PIs lab after the project concludes. Manufacturer’s quote attached.
Matching
Click or tap here to enter text.
Services or Consultants. Identify the specific tasks for which these services, consultants, or subcontracts would be used. Provide a detailed breakdown of the services or consultants to include personnel, time, salary, supplies, travel, etc. An itemized breakdown is required for each cost. Costs that are not explained may not be funded.
Federal
If there is a sub-award for the project, it must have the same level of detail including unit costs.
Sample analysis for ----, conducted by ------. 100 samples x $30/sample = $3,000
Travel. Provide the purpose and estimated cost for all travel. Travel costs are limited to those working on the project. For travel to conferences, provide the full name of the conference (no abbreviations), location, and approximate dates. A separate breakdown should be provided for each trip, and it should include the destination, number of personnel, number of days, per diem rate, lodging rate, mileage and mileage rate or airfare (whatever is applicable). Failure to provide the necessary information for each project will delay the entire award. Costs that are not explained may not be funded.
Federal
1) National Institutes for Water Resources annual meeting in Washington, DC: 1 trip (1 person) (4 days, 4 nights): Hotel @ $200/night = $800, airfare = $600, taxi = $100 (roundtrip transportation from airport), per diem $36/day=$144. Total = $1,644
2) One researcher for one three-day/two-night trip to ---- for project fieldwork: $483 total -Mileage at $0.655/mile for 168 miles = $110 -Lodging in ---- = $98/day x 2 nights = $196 -Per diem: 3 days at $59/day = $177. Total = $483
Matching
N/A
Other Direct Costs. Itemize costs not included elsewhere, including publication costs. Costs for services and consultants should be included and justified under “Services or Consultants” (above). Please provide a detailed breakdown for costs listed under this category (hours or rates, number of samples, total cost per item). Costs that are not explained may not be funded.
Federal
Nutrient Stakes, Western Lab, $75 per sample, at 3 field sites x 2 seasons per site = $450 Publications: $150/ page, four pages, estimate $600 for Journal Environmental Quality.
$500 to use University Imaging Center for two hours for publication quality images of larvae.
Open access journal publication fee to publish a full research paper on the open access journal Management of Biological Invasions. $2,000
Indirect Costs. Provide negotiated indirect (“Facilities and Administration”) cost rate. If indirect costs are provided, please include a copy of your current Indirect Cost Rate Agreement so the rate can be verified.
Federal
No federal funds are requested for indirect costs. Indirect costs not allowed for Federal funds.
Matching
Indirect costs are charged at 55.5% of modified total direct costs, per University federally negotiated rate agreement (attached). Not allowable as federal request; used as match = $42,380
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