Bristol RFQ-Prof_Egr_Svcs.docx

TOWN OF BRISTOL, RHODE ISLAND

WATER POLLUTION CONTROL DEPARTMENT

REQUEST FOR QUALIFICATIONS

FOR

Professional Engineering Services Related to Wastewater Treatment Facility and Collection System Projects

RFQ# 1058

RESPONSES DUE: February 26, 2025

Water Pollution Control Department Plant Avenue Bristol, RI 02809

SECTION 1

INTRODUCTION

1.1 Intent of this Procurement

This Request for Qualifications (“RFQ”) is issued by the Bristol Water Pollution Control Department (hereinafter referred to as the “WPCD”) for Professional Engineering Services. The WPCD is seeking to engage the services of an Engineering Consulting Firm (CONSULTANT) to provide assistance with the execution of projects within the Town’s wastewater collection system, at the wastewater treatment facility and at their sludge composting facility. To respond effectively to this RFQ, CONSULTANTs are requested to provide a “full-service” team who can provide the services outlined herein.

The selection of CONSULTANT will be based on the Evaluation Process and Criteria described in this solicitation.

1.2 General Description of Services

The WPCD requires the services of a CONSULTANT to provide various engineering services including but not limited to:

· Regulatory compliance support;

· Assistance with applying for State Revolving Funds and Federal/State Grants;

· Wastewater Facility Planning;

· Attendance at meetings with Town officials and the public;

· SSES and I/I investigations;

· Surveying and Mapping/GIS;

· Wetlands permitting;

· Wastewater collection system design;

· Wastewater pumping station design;

· Wastewater treatment facility evaluation and design;

· Sludge Composting Facility Design

· Biofilter Design

· Supervisory Control and Data Acquisition (SCADA) design;

· Hydrologic/hydraulic modeling;

· Industrial Pretreatment / Local Limits development;

· Third Party engineering review;

· Bidding assistance;

· Construction administration and observation.

Qualifications to provide Engineering Services for the following projects is being requested:

1) Sewer System Rehabilitation (Design and Construction services for trenchless rehabilitation of approximately 4,000 linear feet of sewer)

2) Compost Facility Improvements (Design of mechanical and electrical system improvements and replacement of miscellaneous piping and equipment)

3) Preliminary Assessment of the abandonment of the Ferry Road Pumping Station (Preliminary Design of new sewer system to replace existing system and Pumping Station)

4) Miscellaneous Wastewater Treatment Facility Improvements (Design and Construction services for process tank rehabilitation and cover replacement, and miscellaneous process piping and equipment)

Firms interested in providing engineering services for one or more of the Projects identified should specify those on the cover sheet form in their Statement of Qualifications (SOQ), and provide qualifications specifically prepared for each Project.

Federal/ State and Local Requirements CONSULTANT agrees to adhere to Town, State and Federal Laws where applicable. CONSULTANT will be required to comply with the Town of Bristol’s local bylaws, rules, regulations, policies and requirements throughout the work. CONSULTANT will be required to comply with Equal Opportunity Requirements and prohibitions against discrimination.

1.3 Procurement Procedures

Bristol will select a firm using a Qualifications Based Selection (QBS) according to Public Law No. 92-582 (Federal Architect-Engineer Selection Law, Brooks Law. 40 U.S. § 541) and Rhode Island General Laws § 44-55-8.1.of the proposed project manager(s), and references.

Solicitation Disclaimer The WPCD reserves the right to amend this RFQ, and to withdraw all or a portion of this RFQ. The WPCD reserves the right to reject any and all responses, and to consider or reject responses submitted in violation of any of the requirements of this RFQ. All responses to this RFQ become the property of the WPCD upon submission. The costs of preparing an SOQ is at the sole expense of the CONSULTANT.

1.4 Responses to this RFQ

This RFQ requires the submission of an SOQ in the form and in the manner set forth in this solicitation. The submittal shall be delivered in a sealed envelope/box to the Town Hall, 10 Court Street, Bristol, RI 02809 no later than:

12:00 P.M.

February 26, 2025.

The outside of the envelope shall be marked with the name and address of the CONSULTANT and RFQ# 1058: Statement of Qualifications for Professional Engineering Services Related to Wastewater Treatment Facility and Collection System Projects.

One (1) complete master hard copy of the Statement of Qualifications shall be submitted. In addition to the hard copy, each CONSULTANT must include a single electronic version of the master Statement of Qualifications, as a PDF file, copied to a CD or flash drive.

Submittals will not be accepted after the time and date specified in this RFQ. Submittals received after the stated deadline will be deemed non-responsive, ineligible for evaluation, and returned to the CONSULTANT. Each acceptable response to this RFQ submitted shall become WPCD property at the due date and time indicated in this RFQ.

A bidder may correct, modify, or withdraw a submittal by written notice received by the WPCD prior to the time and date set for the submittal deadline. Modifications must be submitted in a sealed envelope clearly labeled "Modification No.__." Each modification must be numbered in sequence, and must reference the original RFQ.

SECTION 2

SUBMITTALS

2.0 SUBMITTAL REQUIREMENTS

The SOQ shall not exceed twenty (20) written, single sided, 8-1/2” x 11” pages, including the transmittal letter and table of contents. Supplemental information such as CONSULTANT brochures and resumes shall be provided in an Appendix and are not included in the twenty (20) written pages. The minimum font size shall be 12.

SOQs shall be organized in the following format:

1) Transmittal Letter: Transmittal letter shall be signed by an individual authorized to enter into a contract with the WPCD, and shall identify the CONSULTANT’s name, address, telephone number and e-mail address of the contact person.

2) CONSULTANT Information including:

· Name of CONSULTANT and parent company, if any. List of principal officers, members of the Board of Directors and key stockholders (any individual who owns more than 5% of the outstanding voting stock shares) if applicable.

· Nature of CONSULTANT's principal business, including a general description of services provided, emphasizing those required to satisfy the needs of the on-call services.

· Address of principal office and, if different, the addresses of the office from which the work would be performed and managed.

· Date CONSULTANT was established. The firm must have a minimum of fifteen (15) years of experience providing wastewater engineering services.

· Certification of the CONSULTANT’s Professional Liability and General Liability insurance (types and coverage). Provide the types of insurance and the monetary levels carried by the respondent. A certificate of insurance will be required by the successful CONSULTANT and shall list the Town of Bristol as additionally insured. General Liability coverage shall be a minimum of $1,000,000 for each occurrence and umbrella coverage shall also be provided at a minimum of $5,000,000. Professional Liability coverage shall be a minimum of $2,000,000 for each claim and an aggregate of $3,000,000. The Professional Liability insurance is not to be project specific, but for the CONSULTANT’s overall work.

· Copies of corporate licenses and/or registrations providing proof of the ability to act in a professional capacity in the State of Rhode Island. Copies of licenses and/or registrations should be included in an Appendix and do not count toward the twenty (20) page maximum.

· Statement of the Company’s Affirmative Action Plan

The WPCD reserves the right to request additional financial information to assess the financial stability of the CONSULTANT after review of the Statement of Qualifications.

3) Statement of Qualifications (SOQ): State why the team is qualified to perform the types of on-call services described in this RFQ. Discuss any details regarding the team’s experience or approach that might assist in determining its specific qualifications. Describe any local or specialty firms that are on the team. Describe how the team has successfully provided on-call services similar to the tasks and services identified in Section 1.2 of the RFQ. Describe how the team has set plans and strategies to successfully address community impacts while performing the types of services.

4) Key Staff: Provide an organizational chart of key staff that will be available to provide services described in this Request for Qualifications. Include their relevant experiences with the technical and/or project management services for federal, state, or municipally funded utility and wastewater infrastructure projects. Describe what each person’s role will be. Provide a maximum 2-page resume for each person within the organizational chart.

Identify the number of staff employed in each personnel classification in local offices within one hour travel time of the Town of Bristol.

a. The staff, at minimum, should include:

· Client Manager

· Project Manager(s)

· Senior Engineer(s)

· Staff Engineer(s)

· Environmental professionals

· Chief construction resident engineer

· Staff construction resident engineer(s)

· Other staff (subconsultants) as appropriate (i.e. Mechanical, Electrical, Instrumentation, Plumbing, Architectural, Survey)

b. The CONSULTANT shall provide a list of intended subconsultants at the time of submittal of SOQs. If the CONSULTANT wishes to substitute subconsultants or add specialty subconsultants, the approval of the WPCD will be necessary. Subconsultants added after establishment of the initial list shall be subject to the same terms and conditions as all other subconsultants and CONSULTANT teams.

5) Sample projects: Provide descriptions of no more than five (5) relevant projects in each category outlined below performed by the CONSULTANT demonstrating wastewater infrastructure design and construction services. To the extent possible, members of the proposed project team shall have staffed these projects. These projects should include:

· Wastewater Treatment Facility Improvement Projects with total design and construction value over $2,000,000.

· Sewer projects (new and rehabilitation) with total design and construction value over $2,000,000.

· Wastewater Facility Plans

CONSULTANT shall note projects performed for the Town of Bristol, regardless of size, that are active or were completed within the past 5 years.

6) References: Provide at least five (5) client references, including names and current phone numbers, for projects completed within the previous five (5) years.

7) If the CONSULTANT has had monies paid by them, or on their behalf as a result of professional liability claims in excess of $1 Million in any jurisdiction or have had judgments issued by a judicial court in any jurisdiction with regard to professional liability issues within the past 5 years in excess of $1 Million, note this in an Appendix.

SECTION 3

SOQ EVALUATION

3.1 EVALUATION OF QUALIFICATION STATEMENTS:

Bristol will select a firm using a Qualifications Based Selection (QBS) according to Public Law No. 92-582 (Federal Architect-Engineer Selection Law, Brooks Law. 40 U.S. § 541) and Rhode Island General Laws § 44-55-8.1. Submissions containing estimates of costs in terms of dollars, hours required, percentage of construction cost, or any other measure of compensation will not be considered, per Rhode Island General Laws § 44-55-8.1.

An evaluation committee will review and rank proposals that are received. A recommendation will then be made to the Town of Bristol’s Purchasing Board in accordance with the requirements of this RFQ/P. The evaluation will include weighted criteria detailed below. The Town may choose to interview a shortlist of firms prior to making a final selection or selection may be based solely on submittals. If further information is desired, firms may be requested to make additional written submissions

Evaluation criteria include the following:

· Statement Preparation - has the qualified firm or collaborative project team met the stated requirements and submitted all the required documents.

· Qualifications of the CONSULTANT or the collaborative project team - review of company background and ability to perform, qualifications of the project team, qualifications of the project manager, the CONSULTANT’s backup capability and the CONSULTANT’s experience in and in proximity to Bristol.

· Project Experience - review of the CONSULTANT’s or the collaborative project team’s qualifications and experience by project discipline with specific focus on projects similar to those projects outlined above. Multidisciplinary complexity, public involvement and permitting challenges will be considered.

· Responsiveness and Responsibility — review of the CONSULTANT or collaborative project team in accordance with the following:

· Understanding of the Town's infrastructure

· Have the necessary experience, organization, technical and professional qualifications, skills, and facilities on comparable projects;

· Be able to comply with a proposed or required time of completion or performance schedule;

· Have a demonstrated satisfactory record of performance including responsiveness to clients; and

The Purchasing Board will select a firm based upon the recommendation submitted by the evaluation committee. Following the notification of the firm selected, it is expected a contract (also referred to as Engineering Services Agreement) will be executed between the parties. The Purchasing Board retains the exclusive right to determine the qualifications and capabilities of any CONSULTANT in providing the needed services to the WPCD and to award in consideration of the best interest of the WPCD.

The WPCD will have the discretion to consider extending the engineering services design contract(s) into a construction services contract, as appropriate.

3.2 SCORING

SECTION 4

QUESTIONS and ADDENDUM

4.0 Questions and Addendum:

Questions regarding this RFQ should be directed to:

Jose’ Da Silva, Superintendent Bristol Water Pollution Control Department Plant Avenue Bristol, RI 02809

E-Mail: jdasilva@bristolri.gov

Questions must be received in writing, at least five (5) calendar days prior to the submission due date. Questions received after that date will not be answered. Responses to questions will be provided no later than three (3) days before the submission due date in the form of an Addendum. The Addendum will be e-mailed to all interested firms on record as having picked up the Request for Qualifications.