Brand Name Justification - 552-22-201 HVAC Controls_Redacted.pdf

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-0088

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-0088

1. Contracting Activity:

Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-22-3-6932-0010

2. Nature and/or Description of the Action Being Approved:

Request approval to use other than full and open competition to solicit on a Brand Name Only to use an “Tridium” panel to serve the HVAC Control Unit referenced in Division 23, 23 09 23 for Project #552-22-201 Renovate Catholic Chapel Building 119.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As a part of a project to Renovate Catholic Chapel B119 at the Dayton VAMC, the HVAC system will utilize a Tridium control panel. Tridium panels are used throughout the DVAMC Campus, and other panels are not compatible with the existing HVAC DDC system.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Tridium has proprietary communication protocols in their panels, which by their very nature are designed to be used with only other Tridium products. Tridium panels are used throughout the DVAMC Campus, and other panels are not compatible with the existing HVAC DDC system.

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

There is too much risk from an operational standpoint to attempt to intermingle manufacturers on the HVAC panels. Interchanging HVAC panel manufacturers in a network will lead to system failures. Tridium is required to interface with the current system and keep the network up and running smoothly.

VHAPG Part 806.3 OFOC Page 2 of 3

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based upon competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Market research was not conducted. The cost for services will be compared with commercially published price lists and catalogs for similar products.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

HVAC panels play a critical role in energy management and control. Compatibility with the existing HVAC DDC network is required for continued operation.

Maintenance and system familiarity, which secondary to the issues of warranty, are other important factors to consider. Facilities Management System is charged with maintaining this system.

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or

Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstances due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the VA.

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Gregory Hopper Date Historical Engineer Facilities Management Service

GREGORY HOPPER

Digitally signed by GREGORY

HOPPER

Date: 2026.02.06 10:55:43 -05'00'

VHAPG Part 806.3 OFOC Page 3 of 3

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jenessa Regan Date Contracting Officer Network Contracting Officer

JENESSA REGAN Digitally signed by JENESSA REGAN Date: 2026.02.09 10:57:16 -05'00'