Brand Name Justification - 552-22-201 Fire Alarm Panel_Redacted.pdf

VHAPG Part 806.3 OFOC Page 1 of 3 Revision: 04 Effective Date: 12/15/25 Acquisition ID#: 36C250-26-AP-0088

DEPARTMENT OF VETERANS AFFAIRS

Justification and Approval (J&A) For

Other Than Full and Open Competition (>SAT)

Acquisition Plan Action ID: 36C250-26-AP-0088________________________

1. Contracting Activity:

Department of Veterans Affairs, NCO 10, Dayton VA Medical Center 2237: 552-22-3-6932-0010

2. Nature and/or Description of the Action Being Approved:

The requirement for the contractor to use Edwards System Technology EST3X with voice communications panel to serve the Fire Alarm Control Unit referenced in Division 28, 28 31 00 for Project #552-22-201 Renovate Catholic Chapel Building 119.

3. Description of Supplies/Services Required to Meet the Agency’s Needs:

As a part of the project to renovate the Renovate Catholic Chapel B119 at the Dayton VAMC, the existing fire alarm system will be modified and re-integrated into the existing fire alarm system; this will include connecting additional devices into the existing hospital’s fire alarm system in order to maintain proper fire protection measures.

4. Statutory Authority Permitting Other than Full and Open Competition:

(X) (1) Only One Responsible Source and No Other Supplies or Services Will

Satisfy Agency Requirements per 41 USC §3304(a)(1) as implemented by

RFO 6.103-1;

5. Demonstration that the Contractor’s Unique Qualifications or Nature of the

Acquisition Requires the Use of the Authority Cited Above (applicability of authority):

Edwards System Technology has proprietary communication protocols in their panels, which by their very nature are designed to be used with only other Edwards System Technology products. EST3X panels are used throughout the DVAMC Campus, and other panels are not compatible with the existing fire protection system.

VHAPG Part 806.3 OFOC Page 2 of 3

Acquisition ID#: 36C250-26-AP-0088

6. Description of Efforts Made to ensure that offers are solicited from as many potential sources as possible (including whether a notice was or will be publicized as required by RFO Part 5 and, if not, which exception under RFO Part 5 applies):

Interchanging fire panel manufacturers in a network will lead to system failures.

Edwards System Technology is required to interface with the current system and keep the network up and running smoothly.

7. Determination by the CO that the Anticipated Cost to the Government will be

Fair and Reasonable:

The best interests of the government are served through the use of this product. The pricing will be provided as part of equipment available in the commercial marketplace. The price will be determined to be fair and reasonable to the government based on competition.

8. Description of the Market Research Conducted and the Results, or a Statement of the Reasons Market Research Was Not Conducted:

Multiple manufacturers produce can provide devices that are compatible with the Edwards/EST fire system, e.g., sirens and visual alarms. The exceptions associated with the J&A are the device’s that are addressable, e.g., smoke detectors, heat detectors, and pull stations, and these devices will need to be provided by the original equipment manufacturer.

9. Any Other Facts Supporting the Use of Other than Full and Open Competition:

N/A

10. Listing of Sources that Expressed, in Writing, an Interest in the Acquisition:

N/A

11. A Statement of the Actions, if any, the Agency May Take to Remove or

Overcome any Barriers to Competition before Making subsequent acquisitions for the supplies or services required:

No action can be taken in the circumstances due to the equipment being under warranty and the need to maintain this warranty. The VA will continue to review the marketplace during future construction initiatives to determine if products have become available which meet the needs of the VA.

VHAPG Part 806.3 OFOC Page 3 of 3

Acquisition ID#: 36C250-26-AP-0088

12. Requirements Certification: I certify that the requirement outlined in this justification is a Bona Fide Need of the Department of Veterans Affairs and that the supporting data under my cognizance, which are included in the justification, are accurate and complete to the best of my knowledge and belief.

Gregory Hopper Date Historical Engineer Dayton VAMC – Facility Management Service

13. Approvals in accordance with the VHAPM Part 806.3 OFOC SOP:

a. Contracting Officer Certification (required): I certify that the foregoing justification is accurate and complete to the best of my knowledge and belief.

Jenessa Regan Date Contracting Officer Network Contracting Officer

GREGORY HOPPER Digitally signed by GREGORY HOPPER Date: 2026.02.06 10:56:37 -05'00'

JENESSA REGAN Digitally signed by JENESSA REGAN Date: 2026.02.09 10:51:57 -05'00'